Executive Assistant

Executive Assistant to Co-Founder | High-Growth Startup

📍 Full-time, Onsite (NYC) | Quarterly travel to London

💰 $160K – $190K + competitive perks

About the Opportunity

We’re partnering with a highly successful, well-funded startup building at the forefront of AI and technology. With a small, elite team and strong momentum, this company operates at high velocity and is intentionally designed to keep decision-making tight and impactful.

They are seeking an exceptional Executive Assistant to support the Co-Founder — a proven, thoughtful, and collaborative leader who previously built and scaled a category-defining company through IPO.

This is a rare opportunity to step into a true right-hand role — operating as a “second brain,” sitting in high-stakes conversations, and directly impacting how a founder spends time and drives the business forward.

The Role

This is not a traditional EA position. It’s a high-agency, high-impact partnership where you will:

• Own and optimize the Co-Founder’s time, priorities, and focus
• Act as a strategic partner across scheduling, communication, and execution
• Join key meetings, track decisions, and ensure follow-through across the company
• Build systems, workflows, and automations to increase efficiency and leverage
• Manage communication across inbox, stakeholders, and internal teams
• Coordinate complex travel (including quarterly international travel)
• Ensure nothing falls through the cracks in a fast-moving environment
• Help create a high-touch, thoughtful office experience for team members and guests

Who You Are

• High agency: You take ownership instinctively and execute without waiting
• Systems thinker: You build structure and process instead of relying on memory
• Fast and precise: You move quickly without sacrificing quality
• Highly communicative: You proactively keep everyone aligned and informed
• Tech-forward: You enjoy using AI tools, automation, and new technologies
• Calm in chaos: You thrive in fast-paced, ambiguous environments
• Passionate about the EA craft: You’re looking for a long-term partnership, not a stepping stone

Qualifications

• 7-10 years of Executive Assistant experience
• Experience supporting a founder or senior executive (startup experience strongly preferred)
• Proven ability to manage complex calendars, communications, and priorities
• Strong judgment, attention to detail, and follow-through
• Comfortable working onsite 5 days/week
• Willingness to travel as needed (approx. quarterly)

Hours & Expectations

• Monday–Friday, ~8:00 AM – 6:00/7:00 PM (~50 hours/week)
• High responsiveness and quick turnaround expected
• Light weekend availability (minimal, primarily for responsiveness)
• Real-time support during travel

What’s in It for You

• Direct exposure to a high-performing founder and leadership team
• Meaningful impact on company operations and decision-making
• Opportunity to work at the cutting edge of AI and technology
• Collaborative, ambitious, and mission-driven team
• Competitive compensation at the top of market
• Travel between NYC and London
• Daily in-office meals and strong learning & development support
• Comprehensive wellness benefits, including therapy coverage