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SSCR Roster File Specifications

This document provides specifications for the trailer record of an SSCR Roster File or Submittal File. The trailer record contains a sequence number that must equal 9999999, a title indicating it is a trailer, and a field for the number of detail records that must equal or be greater than the number of records in the file. It also describes the header record for an SSCR Error Notification or Correction File which includes a sequence number, title, and a certification date field that must be filled in by the recipient.

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63 views2 pages

SSCR Roster File Specifications

This document provides specifications for the trailer record of an SSCR Roster File or Submittal File. The trailer record contains a sequence number that must equal 9999999, a title indicating it is a trailer, and a field for the number of detail records that must equal or be greater than the number of records in the file. It also describes the header record for an SSCR Error Notification or Correction File which includes a sequence number, title, and a certification date field that must be filled in by the recipient.

Uploaded by

anon-83801
Copyright
© Attribution Non-Commercial (BY-NC)
We take content rights seriously. If you suspect this is your content, claim it here.
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Download as PDF, TXT or read online on Scribd

SSCR User’s Guide

SSCR Roster File or Submittal File Trailer Record

NAME: SSCR Sequence Number


DESCRIPTION: A 7-digit number used to verify the proper location of the Trailer Record
in the SSCR Roster File.
TYPE: Numeric
SIZE: 7
COMMENTS: None
EDIT(S): Must equal 9999999.
REPORTING: Mandatory, do not change.
POSITION: 1–7

NAME: SSCR Trailer Title


DESCRIPTION: Contains SSCR ROSTER TRAILER to indicate that this is the SSCR
Roster File or Submittal File.
TYPE: Character
SIZE: 19
COMMENTS: NSLDS supplies the data in this field.
EDIT(S): None
REPORTING: Mandatory, do not change.
POSITION: 8–26

NAME: Number of Detail Records


DESCRIPTION: Number of Detail Records in the file.
TYPE: Numeric
SIZE: 8
COMMENTS: This field confirms that you have returned all records in the SSCR
Roster File. If you add Detail Records to the file for students not
included on the Roster File, you must update this field to reflect those
additional records.
EDIT(S): Must be equal to or greater than the number of Detail Records in the
SSCR Roster File. Must be equal to the number of Detail Records in
the SSCR Submittal File.
REPORTING: Mandatory
POSITION: 27–34

5 - 22 1998 Delivery
Chapter 5: SSCR Record Layouts

SSCR Roster File or Submittal File Trailer Record

NAME: Filler
DESCRIPTION: Blank field to complete full record length.
TYPE: Character
SIZE: 296
COMMENTS: Not Applicable
EDIT(S): Not Applicable
REPORTING: Mandatory
POSITION: 35–330

5.1.4 SSCR ERROR NOTIFICATION OR ERROR CORRECTION FILE HEADER RECORD

The following table provides the specifications of the Header Record that begins the SSCR Error
Notification and Error Correction Files. NSLDS provides most of the data in this record’s fields,
and you must not change them. The sole exception is the Certification Date, which you must fill
in before returning the file to NSLDS.

SSCR Error Notification or Error Correction File Header Record

NAME: SSCR Sequence Number


DESCRIPTION: A 7-digit number used to verify the proper location of the Header
Record in the SSCR Error Notification or Error Correction File
TYPE: Numeric
SIZE: 7
COMMENTS: None
EDIT(S): Must equal 0000000.
REPORTING: Mandatory, do not change.
POSITION: 1–7

NAME: SSCR Header Title


DESCRIPTION: Contains SSCR ERROR HEADER to indicate that this is the Error
Notification or Error Correction File.
TYPE: Character
SIZE: 18
COMMENTS: NSLDS supplies the data in this field.
EDIT(S): None
REPORTING: Mandatory, do not change.
POSITION: 8–25

February 27, 1998 5 - 23

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