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Internal Memorandum Guidelines

This document provides an overview of internal memorandums, including their purpose, when to send them, and how to format them. It explains that memos are used to remind someone within a company of an action needed. They should be sent anytime urgency is required. Each memo should focus on a single topic or report using clear, simple language limited to one page. The document provides a template for memos, including sections for the sender, recipient, date, subject, body, call to action, and closing. It also includes three sample memos as examples.

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348 views5 pages

Internal Memorandum Guidelines

This document provides an overview of internal memorandums, including their purpose, when to send them, and how to format them. It explains that memos are used to remind someone within a company of an action needed. They should be sent anytime urgency is required. Each memo should focus on a single topic or report using clear, simple language limited to one page. The document provides a template for memos, including sections for the sender, recipient, date, subject, body, call to action, and closing. It also includes three sample memos as examples.

Uploaded by

rubycorazon_ediza
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as DOC, PDF, TXT or read online on Scribd

INTERNAL MEMORANDUM

I. PURPOSE:
An Internal Memorandum (or memo) is a written note or reminder to a person within
the company who is responsible for a certain action.
II. WHEN TO SEND:
Anytime or when there is urgency to remind someone about something.
III. HOW TO USE:
Regardless of the topic, each memo should be about a single idea, subject, or
report. Use clear and simple language, and limit the memo to one page.

INTERNAL MEMORANDUM TEMPLATE
rom ! < Name of person writing the memo >
"o ! < Name of person receiving the memo >
#ate ! < Date written in a formal manner, e.g., May 2, 2008 or 2 May, 2008>
$ubject ! < Short title descriing the topic of the memo >
___________________________________________________________________
< !he first paragraph e"plains why the memo was written. #t sho$ld e direct to the
point and contain who, what, when, where, why. #t sho$ld also carry a reference, if
any. >
< !he ne"t paragraph%s& sho$ld contain more details as necessary. !here may e
no need for this paragraph if there are no more details re'$ired.>
< !he ne"t paragraph is a call to action ( what the writer wants the receiver to do, or
what the writer e"pects from the receiver. >
< !he ne"t is the closing ( $s$ally an e"pression of than)s, e.g., *!han) +o$, or
e"pectation, e.g., *# hope for yo$r '$ic) response, >
< Name of person writing the memo. !his is optional, depending on company
c$lt$re, as the writer-s name is indicated at the top anyway. .owever, writing the
name again at the end gives the memo a more informal and personal flavor.>
INTERNAL MEMORANDUM
Example 1
rom ! Maria #. $oriano
"o ! "eodoro %. Roces
#ate ! May &, &''(
$ubject ! )*tra %rder of +anned "una
________________________________________________________________
,ith reference to your instruction last April -., &''(, we deli/ered yesterday fi/e
bo*es of canned tuna to the warehouse of A0+ +orporation as additional order for
the month of May. "he bo*es were recei/ed in good order by their ,arehouse
Manager.
"he 1ogistics Manager of A0+ +orporation also informed us that there might be
another e*tra order for the month of 2une, and that he will inform you about it before
the end of May.
3lease inform me of this e*tra order as soon as he gets in touch with you.
"han4 you.
Maria
INTERNAL MEMORANDUM
Example 2
rom ! 0etty . 1oren5o
"o ! #a/id I. 0ueno
#ate ! March 6-, &''(
$ubject ! Impact of Mar4et "rends on 7e*t 8uarter9s $ales
___________________________________________________________________
,ith reference to your re:uest last March &(, &''(, we prepared a presentation to
the 0oard of #irectors ne*t wee4 on the mar4et trends that may affect our sales for
the ne*t three months.

,e would li4e to as4 for your comments on the attached presentation, so that we will
ha/e time to correct or update it before the meeting ne*t wee4.
"han4 you.
0etty
INTERNAL MEMORANDUM
Example 3
rom ! Abby +. 7icolas
"o ! "om R. de los $antos
#ate ! 2une 6, &''(
$ubject ! Account Recei/ables
__________________________________________________________________
,ith reference to our meeting on account recei/ables last May 6', &''(, we
prepared a list of these accounts that are more than ;' days due. ,e would li4e to
write each account a notification letter to remind them of their o/erdue payments.

,e would li4e to as4 you to please re/iew the names in this list, to ensure accuracy
and fairness in dealing with our customers.
"han4 you.
Abby

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