Darlene M.
Hensing
3178 Cropley Avenue
San Jose, California 95132
Phone: 408.770.2805
Email: [email protected]
Administrative professional eager to utilize experience and skills to secure an executive/administrative assistant
position. Highly organized, efficient and skilled in a variety of office support tasks, including:
Over 10 years of C-level executive assistant/administrative experience
Office organization and administration
Scheduling and calendaring
Extensive meeting and event planning
General bookkeeping (A/P & A/R)
Spreadsheets and reports
EXPERIENCE
November 2008 – May 2009 Silicon Valley Community Foundation, Mountain View, CA
Executive Assistant
Provided administrative support to the Chief of Staff.
Planned and coordinated annual Regional Meeting, acted as backup for assistant to the CEO, and other various
assignments as needed.
December 2006 – August 2008 BETA Healthcare Group, Alamo, CA
Executive Assistant – Meeting Planner
Provided administrative support to the President; acted as liaison to Senior Staff Management.
Planned, coordinated and attended quarterly, annual and special meetings for two boards of directors, including
coordinating logistics, generating meeting materials, tracking meeting expenses, minutes, and other associated
tasks.
Assisted Human Resources Director with various tasks on an as-needed basis.
April 2005 – December 2006 Shook, Hardy & Bacon, L.L.P., San Francisco, CA
Legal Secretary
Provided litigation support to various attorneys, including Managing and Administrative Partners, Of Counsel,
Associate and two Analysts.
Prepared, proofread, and filed legal pleadings with the court and opposing counsel, as well as other administrative
tasks as required.
April 2003 – April 2005 Equity Risk Partners, Walnut Creek, CA
Executive Assistant
Managed day-to-day operations for President, Managing Director and Accounting Manager.
Coordinated large company meetings.
Coordinated extensive travel arrangements for President and other staff members as needed.
General office operations as needed.
August 2001 – April 2003 Diablo Optometry, Alamo, CA
Office Manager
Managed day-to-day operations of small optometric office with 3 doctors and 3 staff.
Accounts Payable, Accounts Receivable and entire billing system for practice. Also acted as human resources,
processing payroll, assisting with interviews and reviews.
Coordinated, implemented and trained staff on details of HIPPA rules and regulations enacted in April 2003.
Reduced outstanding accounts receivable by 50%.
March 2001 – April 2003 Self Employed as Certified Signing Agent/Mobile Notary Public
Darlene M. Hensing Page Two
November 1998 – March 2001 VERSATA, INC., Oakland, CA
Executive Assistant to President & CEO
Managed day-to-day operations of Office of the President & CEO.
Coordinated detailed and extensive quarterly Board of Directors Meetings and weekly Executive Staff meetings.
Coordinated extensive and complicated travel arrangements for CEO and Executive Staff members.
Transitioned into an administrative position in Marketing where I assisted Executive Vice President-Marketing.
Coordinated sales seminars nationwide, including extensive traveling and logistics preparation.
EDUCATION: San Francisco City College, San Francisco, CA
- Studied Business Administration
Attend occasional seminars and classes for updates on California notarial law.
Attend occasional classes on filing officer duties and requirements.
ASSOCIATIONS: International Association of Administrative Professionals (IAAP), Member-at-Large
National Notary Association (NNA) since 1993
References available upon request.
