Step by Step Guide to

Create and Publish Tender

 Agenda
 Login
 Getting Started
 Tender Creation
 Tender List
 Basic Details
 Cover Details
 NIT Document
 Adding Work Item Documents
Work Item Details
Fee Details
Critical Dates
Bid Opener Selection
Work Item Documents
 Publish tender
The Merits of GePNIC system are:

 Free portal Registration and no Charges levied for

using CPP portal.
 Offers equal opportunity to all to submit their offers.
 Encourages maximum participation, competition and
hence better terms.
 Is free from favoritism and eliminates /reduces the
scope for Tender Inviting Authorities (TIA) to indulge in
unfair practices and also
 Brings in transparency in the whole tendering process
of the Government.
Pre-requisites for using CPP Portal:

 A computer system with at least 1 GB RAM and Internet

Connectivity.
 Internet Explorer 7.0 or Mozilla Firefox 3.0 or above.
 Internet Connectivity with at least 256 Kbps
connectivity.
 Java Run Time Engine (JRE - 1.6.0) or higher.
GO TO HOME PAGE OF CPPP PORTAL WITH

URL -[Link]

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 Click on the applicable
mode : ePublishing or
eProcure

GETTING
CPPP-HOMEPAGE
STARTED

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 Tender Creator logs
in using login ID and
Password.

CPPP e-Procurement HOMEPAGE

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 Click the
Login Button

PHYSICALLY INSERT THE DSC TOKEN IN THE

COMPUTER AND CLICK ON LOGIN. WHEN
PROMPTED, ENTER THE DSC PIN ALSO.
Role Based ( Creator / Publisher/ Opener / Evaluator)
Dashboard will appear.
Inside the e-Procurement (GePNIC) Portal
TENDER CREATOR DASHBOARD Screen
• View profile

Click View Profile to view the User’s profile Information

• Edit profile

Click here to edit the profile information

• Change password

Click here to change the Login password

• Digital Signature Certificate

• Click here to view the DSC information

Click On Tender List to begin
Tender Creation / Editing
Process

Click here to
Create New
Tender
 Enter Basic Details about the
tender

Tender Reference Number: Can be the file

number.

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Tender type: It is the type of tender. It could be any of the
above shown option like Open / Limited / Closed
Limited/EOI / Auction / Single .
 Form of contract: It refers to the type of contract to
which the tender belongs. It could be any of the above
shown link Piece Work / Lump Sum / Fixed Rate / Turn
Key etc.
Number of covers: This refers to the number of packet's
the bidder needs to submit his bid documents in. It could
be done in the following ways:
(fee + pre qualification + technical bid + financial bid)
(fee + pre qualification + technical bid) / (financial bid)
(fee) / (pre qualification + technical bid) / (financial bid)
(fee) / (pre qualification) / (technical bid) / (financial bid)
Tender category: Refers to type of category the tender falls
in, it could be any of the above shown i.e.:
Goods - Any Tender pertaining to supply / purchase of
Goods
Services – Service oriented tenders
Works – Relating to carrying out of various categories of
work.
Account type head: Refers to the type of account head the
tender falls in. It could be:
State Govt. Funded
Central Govt. Funded
Others
Number of Bid openers: This is to select the No. of Bid Openers who can
open the bid.
2 off 2: Two Bid Openers to be configured and Same will Open the bid.
2 off 3: Three Bid Openers to be configured and any two can open the bid.
3 off 3: Three Bid Openers to be configured and Same will Open the bid.
2 off 4: Four Bid Openers to be configured and any two can open the bid.
Should allow Re-bid submission : Allows Bidder to Re-Submit the Bid.
Should allow Withdrawal of bids: Allows Bidder to withdraw the bid, If
configured yes, allows to Withdraw after due Alerts and withdrawal
reason.
Should allow Offline submission: Provision for Excepting Manual Bid.
(Not mandatorily available)
Should allow General Technical Evaluation: Template Based Evaluation
can be Configured
Should allow Multi Currency: Select Multi Currency and Choose
as applicable in the Tender
Payment Mode: It refers to the mode of payment, it could be either
offline or online or both and can be selected from the available
instruments. Only Offline Mode is Configured in CPP Portal.
After entering all the details, click the ‘Next >’ button.
Alternatively, click the ‘Cancel’ button to exit without creating the
tender.

Click Next
 Click this icon to Add Contents to the Packet
i.e. Fee / Pre Qualification / Technical
Documents

Cover Details : Click the icon under ‘Add Contents’ tab

corresponding to the Cover Type to add required
Technical/Financial content in the respective cover.
 Click Save to add
document
description

Add Document
Description

Select Document Type

Cover Content: Cover 1

(Fee/ Pre Qualification/ Technical)
 Click Save to add
document
description

Add Document
Description

Select Document Type

 Click Save to add
document
description

Add Document
Description
Select Document Type
 List of documents
added in first cover

Click on Submit
No. of Documents added in 1st
Cover
Changed
Icon

Click this icon to add

Financial Documents

Cover Content:
Cover 2 (Financial)
 Click Save to add
document
description

Add Document
Description
 Click Save to add
document
description

Add Document
Description
 Click Submit
to continue

List of documents added in second cover

 No. of Documents added in each
Covers

Changed Icon

Click Next to continue

Click Upload to add NIT
 1. Enter Description of
NIT

[Link] to select file, from

your local computer

Uploading NIT Document

[Link] open to select the
file
 [Link] to sign the
file

2. Click Save to
Continue
Click OK
Click Save to
Continue
 Click to Verify NIT Document

Click the ‘Verify’ link and validate the document to ensure

that the correct document is uploaded.
2. Check to
confirm
verification

[Link] here to View

the NIT Document

Verify NIT Document

Status Changed to Verified

Click Next to
Continue
Click Add New to add Work Item
Add Work Item Details

Click Next to Continue

Work items
[Link]/Item Title *- To add the work/item detail.
[Link]/Item Description * - To add the work/item description. It can be up to 250
characters. If it is more than that you can write as per tender document.
[Link] Qualification Details – To add the Pre Qualification Details. It can be up to 250
characters. If it is more than you can write as per tender document (Not Mandatory)
4. Product Category *- To add the product category description from the drop down list.
5. Product Subcategory – To add the product subcategory (Not Mandatory)
6. Contract Type * - To add the contract type from the drop down list.
(Tender, Rate contract, Empanelment)
7. Tender Value * - To add the tender value of the tender. If somebody do not want to
disclose the tender value, they can keep it as 0 and it will be available as NIL to viewers
8. Give Location Detail (work / services /items) *- To add the Location details. If you have
to add multiple location, add the multiple location with commas.
9. Pin code – To add the pin code (Not Mandatory)
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Work items
10 . Bid Validity Days * -
To add the bid validity days.(the number of days for which bid will be valid)
Calendar Completion/Delivery Period in Days * -To add the delivery period in days after the
award of contract is given to bidder.

11. Pre Bid Meeting * -

To choose the pre bid meeting (yes/no). It is purely the department call. If you selected as
yes than you have to enter the pre bid meeting place and address, If you select as no than
pre bid place and address is disable.

12. Pre Bid Meeting Place * - To add the pre bid meeting place.

13. Pre Bid Meeting Address * - To add the pre bid meeting address. It can be up to 250
characters

14. Bid Opening Place * - To add bid opening place.

15. Tenderer Class* - To add the Tenderer class from the drop down list. If you do not follow
any tenderer class select it as others

16. Inviting Officer* - To add the inviting officer details

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17. Inviting Officer Address * - To add the inviting officer address.
After Adding the Details

Click Next to Continue

 Fill the ‘Tender/EMD Fee Details’
as applicable. If EMD exemption
is allowed for the tender, click Yes
button otherwise No .

Click Next
Critical Dates
Critical dates

Publishing Date/Time:
This is the date & time on which the created tender will be published on to the website. It is not
mandatory that the publishing date & time would be same as the creation date, but can also be
any future date & time on which the designated department user wants the tender to appear on
the site.

Document download/Sale start date & time: This is the date & time from which the various
documents related to the tender can be downloaded by the bidders.

Seek clarification start/ end date & time: This is the time period during which the bidders can
get any queries resolved using online system.(Not relevant in e-Publishing)
Bid submission start date & time: This is the time from which the bidders can start submitting
their bid.

Bid submission closing date & time: This is the time till which the bidders can submit their
bid. Bid opening date & time: This is the date & time at which the bids will be opened.

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Fill all the Dates Related to Tender

Click Next to Continue

 Click to Select Bid Opener in
Different Modes

Click Check Box to Select the

Department users that will
be authorized to open the
Bids from the List

BID OPENER SELECTION

On the bid opener selection screen,
The Tender Creator have to select the Bid Openers as selected in Basic
Details Section ( 2 off 2, 2 off 3, 3 off 3, 2 off 4). Only the selected Bid
Openers would be able to open the Bid. The system is reconfigured in
such a manner that bid openers details will not be displayed to anyone
after the tender has been published)
Click to verify
Click Proceed to
Continue
Click Submit to
Continue
 Click Upload to add
documents

Upload the work item documents one by one

relevant to the tender.
Upload Work Item Documents

Select the relevant

Document Type to
be uploaded
 [Link] to Sign
the file

[Link] Description

[Link] Upload Icon

to select the file from
the local system
Confirmation
Message

Click OK to
Continue
Click Save to
Continue
Click Verify
[Link] to confirm
[Link] here to View the
verification
Document

[Link]
Save to
continue
Status changed to
Verified
 1. Select Another
relevant
Document Type to
be uploaded

[Link] to Sign
the file

[Link] Upload Icon

to select the file from
[Link]
the local system
Save to
Continue

Upload Work Item

Documents
Confirmation
Message

Click OK to
Continue
Click Save to
Continue
Click Verify
Click here to check the BOQ
 Confirmation Message of
Complied BOQ

[Link] to confirm [Link] here to View the

verification Document

[Link] Save to continu

 Status Changed to
Verified

List of Documents
Uploaded
Click next to Continue
Other Important Document to be selected by department user indicating
Other Files to be received from / uploaded by Bidders.

Click next to Continue

View Tender Information, Work Items
Added details
Step by Step Guide to
Publish Tender

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GO TO HOME PAGE OF CPPP PORTAL WITH

URL -[Link]
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Choose the applicable mode :
ePublishing / eProcure

GETTING STARTED

CPPP-HOMEPAGE

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 Tender Publisher logs
in using login ID and
Password.

CPPP e-Procurement HOMEPAGE

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Click the Login Button

INSERT THE DSC TOKEN IN THE COMPUTER AND CLICK ON

LOGIN. WHEN PROMPTED ,ENTER THE DSC PIN ALSO.

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Role Based ( Creator / Publisher/ Opener / Evaluator)
Dashboard will appear.
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Click On Publish to
Publish Tender

Specify the Required

Search Criteria

Click this button

to search

Click this Button to clear

all the Fields
 Click this Icon to view
tender details / Publish
Tender
 Publish Tender Screen

Click to view the

documents

Click to
Click this Button go Back
to Publish the
Tender
 Click here to check
Published Tender
List

System publishes the tender, sends a confirmation mail, and

displays a success Message.

Tender Publish Complete

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 Latest Published Tenders
scrolling on the Homepage

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For any clarifications you may -
Write to - cppp-nic@[Link]
Call toll free 24 x 7 Help Desk - 1800-233-7315
Thank you.

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