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Maintaining Accurate Educational Records

Teachers must maintain accurate records on both instructional and noninstructional events. These records include student assignment completion, progress in learning, and activities like field trip permission slips and school picture payments. Keeping accurate records is vital for interacting with students and parents and adjusting instruction. Records may be kept electronically using spreadsheets and databases or informally through anecdotal notes. Effective record keeping systems track assignment completion, student progress towards learning goals, and details of school activities.

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175 views1 page

Maintaining Accurate Educational Records

Teachers must maintain accurate records on both instructional and noninstructional events. These records include student assignment completion, progress in learning, and activities like field trip permission slips and school picture payments. Keeping accurate records is vital for interacting with students and parents and adjusting instruction. Records may be kept electronically using spreadsheets and databases or informally through anecdotal notes. Effective record keeping systems track assignment completion, student progress towards learning goals, and details of school activities.

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DOMA I N 4

4b MAINTAINING ACCUR ATE R ECOR DS

An essential responsibility of professional educators is keeping accurate records of both


instructional and noninstructional events. These include student completion of assignments,
student progress in learning, and noninstructional activities that are part of the day-to-day
functions in a school setting, such as the return of signed permission slips for a field trip and
money for school pictures. Proficiency in this component is vital because these records inform
interactions with students and parents and allow teachers to monitor learning and adjust
instruction accordingly. The methods of keeping records vary as much as the type of information
being recorded. For example, teachers may keep records of formal assessments electronically,
using spreadsheets and databases, which allow for item analysis and individualized instruction.
A less formal means of keeping track of student progress may include anecdotal notes that are
kept in student folders.

The elements of component 4b are:


Student completion of assignments
Most teachers, particularly at the secondary level, need to keep track of student completion
of assignments, including not only whether the assignments were actually completed but also
students’ success in completing them.

Student progress in learning


In order to plan instruction, teachers need to know where each student “is” in his or her
learning. This information may be collected formally or informally but must be updated
frequently.

Noninstructional records
Noninstructional records encompass all the details of school life for which records must be
maintained, particularly if they involve money. Examples include tracking which students have
returned their permission slips for a field trip or which students have paid for their school
pictures.

Indicators include:
• Routines and systems that track student completion of assignments
• Systems of information regarding student progress against instructional outcomes
• Processes of maintaining accurate noninstructional records

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