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Project Proposal

A project proposal is a document that aims to address a particular problem or issue by initiating a new project. It specifies the goals, resources, and budget for the proposed project. There are four types of project proposals: solicited internal, unsolicited internal, solicited external, and unsolicited external. A good project proposal includes sections that describe the context, justification, implementation plan, budget, evaluation, and conclusion. It follows guidelines for an effective structure and persuasive writing style.

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Galena Santos
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Topics covered

  • writing guidelines,
  • proposal highlights,
  • goals and objectives,
  • reporting scheme,
  • title page,
  • proposal submission,
  • project implementation,
  • political context,
  • technical terminology,
  • project justification
543 views26 pages

Project Proposal

A project proposal is a document that aims to address a particular problem or issue by initiating a new project. It specifies the goals, resources, and budget for the proposed project. There are four types of project proposals: solicited internal, unsolicited internal, solicited external, and unsolicited external. A good project proposal includes sections that describe the context, justification, implementation plan, budget, evaluation, and conclusion. It follows guidelines for an effective structure and persuasive writing style.

Uploaded by

Galena Santos
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd

Topics covered

  • writing guidelines,
  • proposal highlights,
  • goals and objectives,
  • reporting scheme,
  • title page,
  • proposal submission,
  • project implementation,
  • political context,
  • technical terminology,
  • project justification
  • Introduction to Project Proposal: Explains the nature of project proposals, their purpose, and components necessary for a successful bid.
  • Types of Project Proposal: Describes different types of project proposals, including solicited and unsolicited, internal and external.
  • Parts of a Project Plan: Outlines the essential components of a project plan, covering from cover letter to references used.
  • Steps in Writing a Project Proposal: Enumerates sequential steps for writing a comprehensive project proposal from studying requirements to final touches.
  • Guidelines in Writing a Project Proposal: Provides a list of guidelines for crafting a project proposal with a focus on structure and style.

PROJECT

PROPOSAL
A highly persuasive and informative
document that aims to address a
particular problem or issue.

It is a bid or offer to initiate a project


for an individual or group.
A good project proposal specifies the following:

 goals and objectives that the project wants to


accomplish
 financial, human (e.g., experts, consultants),
and technical (e.g., equipment and facilities)
resources useful in implementing the project:
and
 budget that specifies how much money is
TYPES OF
PROJECT
PROPOSAL
[Link] internal

 It is used when the target reader is within the


organization.
 It responds to a specific request within the
organization.
 The problem has been identified within the
organization and the decision to solve it has
been made.
2. Unsolicited internal

 It is self-initiated proposal that no


one asked for.
 The target reader has not yet
identified that a problem exists within
the organization: hence, no decision
has been made to solve the problem.
3. Solicited external

 It is used when the target reader is NOT


within the organization.
 It responds to a specific request from
someone who is not within the company.
The problem has been identified and the
decision to solve it has been made.
4. Unsolicited external

 It is a self-initiated proposal that no one


asked for.
 The target reader has not yet identified
that a problem exists: hence, no decision
has been made to solve the problem.
PARTS OF A
PROJECT
PLAN
1. COVER LETTER
• Introduces the proposal to the reader
• States the project proposal title, date the
proposal was requested (if solicited, general
purpose and scope of the proposal and
acknowledgment of people who have
contributed to the completion of the proposal.
• Includes the highlights of the proposal and
directs the readers to these highlights.
2. TITLE PAGE
• Includes the project title that is
concise and informative .
• Includes the lead organization, place
and date of project, client’s or donor’s
name, proponent’s name and the
department or organization he/she
represents, date of submission.
3. ABSTRACT OR EXECUTIVE SUMMARY
• Includes the objectives, implementing
organization , major project activities,
and total project cost.
• Usually composed of 200 to 250 words
and highlights only the major points;
some abstracts may be longer
depending on the culture of the funding
agency.
• Uses a paragraph format .
4. CONTEXT OF THE
PROPOSAL
• Describes the socio-economic,
cultural, and political backgroundin
which the proposal is situated.
• Presents data collected from other
sources that are relevant to the
planning stage.
5. PROJECT JUSTIFICATION
• Provides a rationale for the project.
• Includes the problem statement.
• Presents the approach or strategy that
will be used to solve the problem.
NOTE: When writing this section, justify
why your organization or group is the best
group to implement the project.
6. PERSONNEL INVOLVED
•List the people involved in the
project, their corresponding
roles, and their summary of
qualifications.
7. PROJECT
IMPLEMENTATION
• Is divided into an activity plan which
specifies the schedule of activities and a
resource plan which specifies the items
needed to implement the project.
• Describes the activities and resource
allocation in detail, as well as the person
8. BUDGET
•Presents the expected income
and expenses over a specified
time period.
•Itemizes the budget.
9. MONITORING AND
EVALUATION
• Specifies when and how the team will
monitor the progress of the project.
• Specifies the method for monitoring
and evaluation.
• Specifies the personnel in charge of
monitoring and evaluation.
10. REPORTING SCHEME
•Specifies the schedule for
reporting the finances and
progress of the project.
11. CONCLUSION
• Briefly describes the project, the
problem it addresses, and its benefits to
all stakeholders through a summary.
• Directs the readers back to the good
features of the project
• Urges the readers to contact the
proponent to work out the details of the
project proposal.
12. REFERENCES
•Lists all the references used in
drafting the project proposal
using the format required by
the funding agency.
STEPS IN
WRITING A
PROJECT
PROPOSAL
(Entrepeneur Media, 1996)
1. Study the requirements.
2. Understand the Client.
3. Develop a Methodology.
4. Evaluate the Solution.
5. Outshine your competitors.
6. Write the proposal.
7. Apply the finishing touches.
GUIDELINES
IN WRITING A
PROJECT
PROPOSAL
1. The title page and the back of the title
page must be unumbered but is considered
page i. The abstract which follows afterthe
title page is considered page 1.
2. Do not use abbreviations in the title page.
3. Attach the curriculum vitae of the
personnel who are part of the team.
4. In the project implementation section, use
a Gantt chart for presenting the timeframe.
5. Write the abstract only after you have
completed the report.
6. Study other successful proposals that are
similar to yours.
7. Be factual but use technical terms
sparingly.
8. Choose a reader-friendly format.
9. Use action words to make your proposal
more dynamic.

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