Design and Build

of the Three-Storey
DOLE PALAWAN FIELD OFFICE With Roof Top
and Basement
Puerto Princesa City, Palawan

PROJECT MANUAL

TERMS OF REFERENCE
- Design and Build -
 PROJECT MANUAL
VOLUME 2

TERMS OF REFERENCE

TABLE OF CONTENTS

Part Sub-Part Heading

PART I GENERAL PROJECT INFORMATION

1.0 PROJECT DESCRIPTION
1.1 Project Title
1.2 General Description
1.3 Project Components
2.0 BACKGROUND
2.1 Legal Basis
3.0 PROCUREMENT OVERVIEW
4.0 PROCUREMENT MODE
5.0 PROCUREMENT OBJECTIVES
6.0 GENERAL SCOPE OF WORK
6.1 Design Phase
6.2 Construction Phase
7.0 APPROVED BUDGET AND PROJECT DURATION
7.1 Approved Budget for the Contract
7.2 Project Duration

PART II DETAILED PROJECT REFERENCE

1.0 ELIGIBILITY AND QUALIFICATION PROCESS
2.0 CONCEPTUAL DESIGNS
2.1 Classification
2.2 Background for Space Program
Table 2.2.A – Space Program
2.3 Exterior Elements
2.4 Site Development Plan
3.0 ARCHITECTURAL AND ENGINEERING DESIGN
PARAMETERS
3.1 General A&E Design Parameters
 Part Sub-Part Heading

PART III DETAILED ARCHITECTURAL AND

ENGINEERING DESIGNS
1.0 DETAILED ARCHITECTURAL DESIGN PLANS AND
SPECIFICATIONS
2.0 DETAILED ENGINEERING DESIGN PLANS
AND SPECIFICATIONS

PART IV DETAILED ESTIMATES

1.0 PROJECT COST ESTIMATES
2.0 COST ESTIMATING GUIDELINES
3.0 UNIT PRICE ANALYSIS

PART V CONSTRUCTION PHASE

1.0 PERMIT AND CLEARANCES
2.0 TEMPORARY STRUCTURES AND FACILITIES
3.0 MOBILIZATION
4.0 CONSTRUCTION SUPERVISION
5.0 ELECTRIFICATION
6.0 QUALITY CONTROL
6.2 Special Inspection and Testing Requirements
6.2 Full-size Mock-ups
6.3 Building Commissioning
6.4 Room Integrity Testing
7.0 PROPOSED DESIGN AND CONSTRUCTION
SCHEDULE
8.0 MINIMUM CONSTRUCTION SAFETY AND HEALTH
PROGRAM
8.1 Safety Program
8.2 Health Program
9.0 AS-BUILT PLANS
10.0 Coordination of work with Construction Management
Team

PART VI PROPONENT’S/BIDDER’S RESPONSIBILITIES

1.0 BIDDING
2.0 PRELIMINARY SURVEYS AND STUDIES
3.0 PLANNING AND DESIGN PHASE

Part Sub-Part Heading

PART VII RESPONSIBILITIES OF THE DOLE-MIMAROPA

1.0 RIGHT-OF-WAY
2.0 ENVIRONMENTAL CLEARANCE CERTIFICATE
3.0 ELECTRICAL FACILITIES
4.0 DESIGN QUALITY ASSURANCE POINT OF CONTACT
AND PEER REVIEW PROCESS
5.0 CONSTRUCTION QUALITY ASSURANCE POINT OF
CONTACT AND SUBMITTALS
PART VIII PROJECT ACCEPTANCE AND TURNOVER

PART IX A: ANNEXES
VICINITY AND BUILDING
1.0 PHOTOS
2.0 CHECKLIST OF REQUIREMENTS - DETAILED
ARCHITECTURE DESIGNS
3.0 CHECKLIST OF REQUIREMENTS - DETAILED
ARCHITECTURAL INTERIOR DESIGNS
4.0 CHECKLIST OF REQUIREMENTS - DETAILED
LABORATORY AND EQUIPMENT PLANNING
DESIGNS
5.0 CHECKLIST OF REQUIREMENTS - DETAILED
LANDSCAPE ARCHITECTURE DESIGNS
6.0 CHECKLIST OF REQUIREMENTS - STRUCTURAL
DESIGNS
7.0 CHECKLIST OF REQUIREMENTS –
SANITARY/PLUMBING DESIGNS
8.0 CHECKLIST OF REQUIREMENTS –
ELECTRICAL DESIGNS
9.0 CHECKLIST OF REQUIREMENTS FOR THE
ELECTRICAL AUXILIARIES DESIGNS
10.0 CHECKLIST OF REQUIREMENTS FOR THE
MECHANICAL DESIGNS

END OF TABLE OF CONTENTS’

 GENERAL PROJECT INFORMATION
1.0 PROJECT DESCRIPTION

1.1 Project Title: Design and Build of the Three Storey DOLE Palawan Field Office with Roof Top and Basement
1.2 General Description

The project shall cover the design and construction of the DOLE Palawan Field Office. The
project site of approximately 1,165 square meters is within Puerto Princesa Government Center,
Puerto Princesa City, Palawan. The four-storey office building will house the Department of Labor
and Employment Palawan Field Office and its attached agencies. The building will include office
space, a mini dormitory, conference room and an activity area that can accommodate around
100 persons. It will be a one stop shop service that will cater to Palaweños. .

The plans and designs shall be in accordance with the DOLE -approved Schematic Design Plans
and the General Site Development and Building Design Specifications as prescribed in this
Terms of Reference (TOR). The project shall have an Approved Budget for the Contract (ABC)
of Thirty Million Pesos (Php 30,000,000.00). Funding has been provided by Fiscal Year 2016
General Appropriations Act (RA 10717) thru SARO No. SARO-BMB-B-17-0012039.

The proposed design will be a three-storey building with roof top and open space basement
intended for parking.

The site shall be developed to accommodate the standard requirements of an Office of three-
storey structure as prescribed by the National Building Code of the Philippines and other
generally-accepted design standards for such facility.

1.3 Project Components

The project shall have the following basic components:

(a) Preliminary Architectural Design including site development plan, floor plans and
perspectives.

(b) Preliminary Conceptual Design Plans for the Office Building in accordance to the bidder’s
Architectural Design and Detailed Engineering Design.

Such plans, designs and specifications shall be subject to review and approval by the
Asec-GS, Department of Labor and Employment. The Design Development (DD) and
the Contract Documents (CD) phases of the design shall continue after the bid is
awarded. It shall likewise be subject to review and approval by Asec-GS, Department of
Labor and Employment.

(c) Construction of a new building for the DOLE Palawan Field Office.

The bid shall be based on schematic design plans prepared by the Department of Labor
and Employment.
2.0 BACKGROUND

2.1 Legal Basis

The Department of Labor-MIMAROPA Region, through the Bids and Awards Committee (BAC),
intends to apply the sum of Thirty Million Pesos (Php 30,000,000.00) being the Approved Budget
for the Contract (ABC) to payments under the contract for the proposed Design and Build of the
DOLE Palawan Field Office through the Design and Build project delivery approach. Funding has

been provided by Fiscal Year 2016 General Appropriations Act (RA 10717) thru SARO No.
SARO-BMB-B-17-0012039.

3.0 PROCUREMENT OVERVIEW

3.1 The procurement of this project will be conducted through open and competitive bidding in
adherence to the declared policies of Republic Act (RA) 9184, Section 2, Implementing Rules
and Regulations (IRR-A).

3.2 Eligibility requirements shall be subject to Section 23 and Section 24, Rule VIII, RA 9184 and in
compliance with the requirements enumerated under the Instruction to Bidders (ITB) and in the
forms prescribed by the Government Procurement Policy Board (GPPB) for this type of
procurement.

3.3 The determination of award to the winning bidder shall be subject to compliance with the minimum
qualification requirements for this contract and through a series of pre-determined evaluation
processes and procedures as enumerated under this Terms of Reference (TOR) and in
accordance with the provisions of RA 9184 and other pertinent laws, circulars and orders.

3.4 DOLE MIMAROPA Region shall accept the bid proposal determined to be most advantageous to
DOLE-MIMAROPA and consider award of the contract on a best value for money basis.

3.5 DOLE MIMAROPA Region reserves the right to accept or reject any bid, to annul the bidding
process, and to reject all bids at any time prior to contract award without thereby incurring any
liability to the affected party(ies).

4.0 PROCUREMENT MODE

4.1 The Design and Build scheme of procurement was recommended, endorsed and adopted
pursuant to the guidelines provided in Annex “G” – Guidelines for the Procurement and
Implementation of Contracts for Design and Build Infrastructure Projects of the IRR of RA 9184.

5.0 PROCUREMENT OBJECTIVES

5.1 To prepare complete A&E Plans and related studies/investigations that consider the following:

(a) Optimal benefits for all stakeholders, which include the procuring entity, the direct
users and the Palaweños.
(b) Market, financial and economic viability balanced with social responsibility.
(c) Conform to relevant laws, design standards and legal procedures.
(d) Construct a building that can be occupied and operated after move-in.
5.2 To build a three-storey office building that is consistent with the following principles:

(a) Minimizing adverse impacts on the natural environment.

(b) Comprehensive A&E concepts including:
(i) Energy savings through day lighting, night-time setbacks, and monitoring of
power consumption
(ii) Natural ventilation and thermal comfort concepts;
(iii) Addressing occupational hazards and environmental health concepts;

(c) Site development and building design that will be flexible and can accommodate
changes in DOLE-MIMAROPA organization and composition, and technological
change.

5.3 To implement a turnover procedure in accordance with Part VIII Project Acceptance and
Turnover.

6.0 GENERAL SCOPE OF WORK

6.1 Design Phase

(a) Geodetic Survey

(b) Soil Foundation Investigation
(c) Architecture & Engineering (A&E) Design Development Plans, Elevations and Sections
(d) Detailed Architectural Designs and Plans including exterior glass curtain wall details for
energy savings, thermal and moisture protection.
(e) Detailed Architectural Interior Designs and Plans

(g) Detailed Furnishing Plans

- As allowed by the budget which indicate casework and base building equipment that
shall be Contractor Furnished / Contractor Installed (CFCI)
(h) Detailed Site/Civil Landscape Architectural Designs and Plans
(i) Detailed Site and Building Engineering Designs and Plans
(i) Structural
(ii) Sanitary/Plumbing
(iii) Electrical
(iv) Electrical Auxiliaries
(v) Mechanical Room,
(vi) Architectural
(j) Detailed Estimates, Bill of Quantities
(k) Proposed Design and Construction Schedule
(m) Occupational Health and Safety Program for the Construction Phase

6.2 Construction Phase

(a) General Requirements

(i) Permit to Construct
(ii) Permits (Building Permit, Electrical Permit, Sanitary Permit, Mechanical Permit,
Zoning Permit, Fire Safety Permit, etc.)
(iii) Project Billboard
 (b) Temporary Facilities and Facilities for the Engineer
(c) Earth Works
(d) Structural Works
(e) Site and Landscape Architectural Works
(f) Sanitary/Plumbing Works
(g) Electrical Works
(h) Electrical Auxiliaries Works
(i) Architectural Interior Design Works
(j) Engineered Mechanical Building Utilities and Ventilation Systems
(k) Wayfinding, Laboratory Hazard and Room Signage Systems

7.0 APPROVED BUDGET AND PROJECT DURATION

7.1 The Approved Budget for the Contract (ABC) is Thirty Million Pesos (Php 30,000,000.00).
7.2 The Approved Period for the design and construction is Two Hundred Fifty Four (254) calendar
days starting seven (7) calendar days from the receipt by the Contractor of the Notice to Proceed.

END OF PART I
PART II
DETAILED PROJECT REFERENCE
1.0 ELIGIBILITY AND QUALIFICATION PROCESS

1.1 All submittals and attendances required for this bidding and enumerated in the Invitation to Bid
must be strictly complied with, without exemption to the place, date and time unless otherwise
modified with proper notification thru Bid Bulletin by DOLE-MIMAROPA. The eligibility
requirements and qualification process shall be in accordance with the provisions of Annex “G”
of the IRR of RA 9184.

(a) The eligibility requirements shall be in accordance with the provisions of Section 24.1
and Section 23.1 of the IRR of RA 9184 for the design phase and construction phase,
respectively.

(b) The eligibility criteria shall be in accordance with the Section 24.3 and Section 23.5.2 of
the IRR of RA 9184 for the design phase and construction phase, respectively.

2.0 CONCEPTUAL DESIGN

The Bidder shall submit a Preliminary Conceptual Design Plans for the Office Building in
accordance to the bidder’s Architectural Design and Detailed Engineering Design.

The proponent/bidder shall abide by the criteria and parameters in the BDS for the Design of
the New Building for the DOLE Palawan Field Office at Puerto Princesa City, Palawan

2.1 Classification

(a) Ownership : DOLE-MIMAROPA

(b) Type : Three-Story Office Building With Ro
2.2 Background for Program

The proponent/bidder shall consider in their proposal the following space requirements for the
Office building:
PERSPECTIVE

SPACE REQUIREMENTS
2.3 EXTERIOR ELEMENTS

The proponent/bidder shall consider in their proposal the following supplemental physical
requirements:

(a) Security
(i) CCTV Security Systems

(b) Vehicular and Pedestrian Access System

(i) Entrance and Exit Access (Stairs, ramps, and the like)
(ii) Parking Spaces

(c) Universal Design Access Systems

(i) Ramps
(ii) Clear accessible widths
(iii) Universal design for toilet rooms and locker rooms
2.4 SITE DEVELOPMENT PLAN

(a) Site components shall consist of buildings, driveways, ample parking, green areas and
other landscape elements.
(b) Lot Occupancy, Building Shape and Orientation:
(i) To allow for efficient traffic circulation between buildings and to provide
adequate ventilation, individual building footprint shall not cover more than 20%
of its allocated lot (building to block ratio).
(ii) Minimum building setbacks shall be as specified in the recommended drawings
and plans provided by the Office of Design and Planning Initiatives (ODPI) and
PD 1096 or NBC and current amendments.
(iii) Building shape shall be in accordance or as required by building code officials.

(c) Circulation
(i) Minimum number of entry points and total width shall follow the NBC and Fire
Code provisions.
(ii) Detailed designs shall provide for pedestrian and vehicular traffic for the
projected user population.
(iii) The circulation system shall identify emergency routes.
3.0 ARCHITECTURAL AND ENGINEERING DESIGN PARAMETERS

3.1 General A&E Design Parameters

(a) Use of Appropriate Building Design and Technology

(1) The architectural character of the building should appropriately project the image of
a low rise office, under the National Building Code of the Philippines.
(b) Detailed design of interior spaces should accommodate the building program
(ii) Building systems shall adopt energy-efficient and user-friendly technologies.
Day lighting shall be interfaced with energy-efficient electric lighting. Passive cooling and
thermal comfort systems and monitoring of power consumption shall be incorporated.
(iii) Building envelope, materials and finishes shall be specified in accordance with
green building principles. Use of renewable and recyclable materials should be
maximized.
(iv) Addressing occupational hazards and environmental health concepts;
(c) Compliance with Relevant Laws and Design Standards
PD 1096 or National Building Code of the Philippines and its Latest and
Amended IRR
BP 344 or Accessibility Law and its Latest and Amended IRR
RA 9514 or Fire Code of the Philippines and its Latest and Amended IRR
National Structural Code of the Philippines (NSCP) 2010
National Plumbing Code of the Philippines (NPCP)
Sanitation Code of the Philippines
Mechanical Engineering Code of the Philippines
Philippine Electrical Code
National Electrical Code

4.5 Building Project Life Safety Features:

a. Fire sprinklers
b. Fire Extinguishers and Extinguisher Cabinets within 80 feet.
c. Wet Pipe System Fire Hose Valve all floors + outdoor siamese
d. Smoke and Heat detectors all rooms
e. Doors open in the direction of egress. No doors or equipment access less than 960 mm
wide.
f. Egress stairs (fire exits) shall comply with requirements for high-rise new construction and
provide Areas of Rescue / Areas of Refuge (2009 International Building Code)
g. Lightning protection is to be provided by electrical.
h. If underground, parking garage will have natural ventilation to outdoors using shafts to
avoid carbon monoxide poisoning. (National Building Code)

END OF PART II
PART III
DETAILED ARCHITECTURAL AND ENGINEERING DESIGNS

1.0 DETAILED ARCHITECTURAL DESIGN PLANS AND SPECIFICATIONS

1.1 The Contractor shall prepare and submit a complete set of detailed architectural drawings/ plans
and specifications of the building in accordance with the herein attached checklist of
requirements of Annex 2 to 5.

1.2 Minimum Qualifications Required:

(a) The individual or the designated principal of the firm must be a licensed Architect with a
long experience and solid background in Architecture and Engineering Design.
(b) The Designer(s) shall be an architect, with expertise in structures and facilities belonging
to mixed occupancies under the National Building Code of the Philippines and latest
amendments.

2.0 DETAILED ENGINEERING DESIGN PLANS AND SPECIFICATIONS

2.1 The Contractor shall prepare and submit a complete set of detailed engineering drawings/plans
and specifications for the below cited engineering discipline in accordance with the checklist of
requirements of the respective Annexes:

(a) Structural Designs - Annex 6

(b) Sanitary/Plumbing Designs - Annex 7
(c) Electrical Designs - Annex 8
(d) Electrical Auxiliaries - Annex 9
(e) Mechanical - Annex 10

END OF PART III

PART IV
DETAILED ESTIMATES

1.0 PROJECT COST ESTIMATES

1.1 The bidder shall prepare and submit for the purpose of the Bill of Quantities (BOQ) in this contract,
a detailed cost estimate in accordance with the limit of the available Approved Budget for the
Contract and following the sequence of priorities below:

(a) Design Development Phase

The detailed costing for the design development phase is for the preparation, submittal
and approval of the following:

(i) Preliminary Surveys/Studies, including:

- Geodetic Survey of the Lot
- Soil Foundation Investigation
- Location and Invert Elevations of Existing Utilities.
(ii) Architecture & Engineering (A&E) Site Design Development Plans and
Sections
(iii) Detailed Architectural Plans, Elevations and Sections
(iv) Detailed Architectural Interior Designs, Finish Plans and Sample Boards
(v) Detailed Furnishing Plans as allowed by the budget which indicate casework
and base building equipment that shall be Contractor Furnished / Contractor
Installed (CFCI)
(vi) Detailed Site/Civil Landscape Architectural Designs and Plans
(vii) Detailed Site and Building Engineering Designs and Plans
- Structural
- Sanitary/Plumbing/ Fire Protection
- Electrical
- Electrical Auxiliaries
- Mechanical Ventilation
(viii) Detailed Estimates, Bill of Quantities
(ix) Scope of Works and Technical Specifications
(x) Proposed Design and Construction Schedule
(xi) Health and Safety Program for the Construction Phase

(b) Construction Phase

(i) General Requirements

- Permit to Construct (PTC)
- Permits (including Building Permit, Electrical Permit, Sanitary
Permit, Mechanical Permit, Zoning Permit, Fire Safety Permit, etc.)
- Project Billboard
(ii) Temporary Facilities and Facilities for the Engineer Staff and Meeting Room
(iii) Earth Works
(iv) Structural Works
(v) Architectural Works and Finishes
(vi) Sanitary/Plumbing Works and Finishes
(vii) Electrical Works and Finishes
 (viii) Electrical Auxiliaries Works and Finishes
(ix) Mechanical Works and Finishes
(x) Architectural Interior Works
(xi) Engineered Mechanical Building Utilities and Ventilation Systems
(xii) Wayfinding
(xiii) Site and Landscape Architectural Works

2.0 COST ESTIMATE GUIDELINES

2.1 In the preparation of all detailed cost estimates, the proponent/bidder shall be guided by the Cost
Estimate Form (Section 00470) in Project Manual Volume 1 Philippine Bidding Documents.

2.2 The labor component of the cost estimates shall follow the ranges provided in the ordinance and
the latest wage order of the Department of Labor and Employment (DOLE) MIMAROPA.

3.0 UNIT PRICE ANALYSIS

3.1 The proponent/bidder shall draw up a unit price analysis for each of the pay items.

4.0 PROPOSED DESIGN AND CONSTRUCTION SCHEDULE

The target number of days to complete the Project THREE STOREY BUILDING WITH
ROOOFTOP AND BASEMENT DOLE PALAWAN FIELD OFFICE is two hundred fifty four (254)
calendar days, seven (7) calendar days upon receipt by the Contractor of the Notice to Proceed.

END OF PART IV
PART V
CONSTRUCTION PHASE

1.0 PERMITS AND CLEARANCES

1.1 The contractor shall pay for any and all expenses necessary and incidental for DOLE-
MIMAROPA to be able to secure the following:

(a) Permit to Construct (PTC);

(b) Environmental Clearance Certificate (ECC), including the corresponding Tree

Cutting Permit from the concerned government agencies, if necessary;

(c) Building Permit, Zoning Permit, Electrical Permit, Fire Safety Permit.

1.2 The contractor shall, upon authorization by the City Government, make representation with the
concerned government agencies to expedite the release of the same.

2.0 TEMPORARY STRUCTURES AND FACILITIES

2.1 The contractor shall provide and maintain the following:

(a) Temporary office and/or quarters with water, light, telephone and toilet facilities for the
contractor’s project team personnel.

(b) Temporary bunkhouses/quarters for the contractor’s work force complete with
toilet and bath facilities.

2.2 The contractor shall also prepare and implement a plan for egress upon completion of the
project.

3.0 MOBILIZATION

The contractor shall mobilize all the required project team personnel, equipment, tools and
manpower with the required skills and in sufficient number as may be necessary for his efficient
undertaking of the project.

4.0 CONSTRUCTION SUPERVISION

The contractor shall execute all the works under the contract in strict accord with standard
engineering methodology and procedures and shall be responsible for maintaining cleanliness
and orderliness, health and safety of workers and general public in the project area throughout
the duration of the contract.
5.0 ELECTRIFICATION

The contractor shall pay for expenses for the acquisition of the power connection to the local
electric utility/cooperative for the temporary lighting of the work area and temporary facilities.
6.0 QUALITY CONTROL

The contractor shall adhere to the submitted and approved Minimum Material Testing Plan.

6.1 Special Inspection and Testing Requirements

Contractor shall provide quality assurance for the construction of the seismic force resistance
system designed by the Structural Engineer of Record by recording periodic inspections and
testing of structural components in a timely manner during construction. The system may include
structural elements such as a steel intermediate moment resistance frame and concrete shear
walls, and additional systems such as anchorage of equipment and exhaust ducts containing
hazardous materials, anchorage of piping systems and mechanical units containing flammable,
corrosive or toxic materials, anchorage or electrical equipment used for emergency and standby
equipment.

See the section in Division 1 for a full description of the special tests that are required with no
exception.

6.2 Full-Size Mock-Ups

Selected areas of the building will be identified for full scale mock-ups of limited size to ensure
contractor and subcontractors understand and coordinate multiple components. The location of
full-sized mock-ups shall be selected to allow the mock-up work to become part of the
construction after acceptance by the Owner and Implementing Agency.

6.3 Building Commissioning

Contractor shall comply with commissioning requirements as documented in Division 1

specifications and coordinate requirements with DOLE-MIMAROPA.

7.0 PROPOSED DESIGN AND CONSTRUCTION SCHEDULE

The target number of days to complete the Project THREE STOREY BUILDING WITH
ROOOFTOP AND BASEMENT DOLE PALAWAN FIELD OFFICE is two hundred fifty four (254)
calendar days, seven (7) calendar days upon receipt by the Contractor of the Notice to Proceed.

8.0 MINIMUM CONSTRUCTION SAFETY AND HEALTH PROGRAM

The contractor shall abide with the following minimum safety and health program:

8.1 SAFETY PROGRAM

(a) Contractor provides skull guards, raincoats, working shades, and boots to
employees who are assigned to hazardous areas;

(b) Operators, drivers, and other employees who handle equipment must
thoroughly check their equipment, lubricate and handle them properly and
should be cautious, extra careful at all times to avoid accidents while on duty;

(c) Wires, nails, bolts and other pointed objects should be eradicated in the
working areas to avoid possible injuries/accidents;
 (d) Seat belts are provided in every truck/vehicle that is being used in the project
site;

(e) Fire extinguishers are to be placed in equipment such as fuel truck; and

(f) Employees are advised on the use of cigarettes, candles and other flammable
materials to avoid occurrence of fire.

8.2 HEALTH PROGRAM

(a) Upon entrance as construction site employees, the Contractor will provide that
every construction employee automatically becomes a member of SSS, Pag-
ibig, and Phil Health Corporation;

(b) A cabinet which contains over the counter drugs and other first aid supplies are
ready for use in case of sickness or accidents that occur. In case of serious
incidence, they are immediately brought to the emergency room of the nearest
hospital;

(d) Strictly no drinking liquor during working hours to ensure safety and for health
purposes.

(e) At the Contractor’s and subcontractors’ discretion, construction employees

found to engage in unsafe construction site services shall receive two warnings
and training prior to termination.

(f) DOLE-MIMAROPA has zero tolerance for unsafe behaviour that may cause
harm to the workers and other members of the community.

9.0 AS-BUILT PLANS

The contractor shall prepare and submit as-built plans duly signed and sealed by a civil engineer
in the same sheet size and scale as the original drawings in two (2) reproducible copies.
Electronic copies of the as-built contract drawings shall also be submitted in native files for use
with the Autodesk software Autocad and Revit. The *.PDF format files shall be delivered with the
CAD or BIM files.
10.0 COORDINATION OF WORK WITH CONSTRUCTION MANAGEMENT TEAM

The Owner and Implementing Agency (Department of Labor and Employment – MIMAROPA))
will contract a Construction Management Team and Commissioning Agent who will work with the
contractor during design, construction, and post-construction.

END OF PART V
PART VI
PROPONENT’S/BIDDER’S RESPONSIBILITIES

1.0 BIDDING

1.1 The prospective Bidder shall be responsible for taking the necessary steps to carefully examine
all documents. It also rests upon the Bidder to acknowledge all conditions, local or otherwise,
affecting the carrying out of the contract works, and arrive at an estimate of the facilities available
and needed for the project. Failure to do so shall be at the proponent’s/bidder’s risk.

1.2 It shall be the sole responsibility of the Bidder to determine and suit himself by such means as
he considers necessary or desirable as to all matters pertaining to the project, including the
location and nature of work, climatic conditions, nature and condition of the terrain, geological
conditions at the site; transportation and communication facilities, requirement and availability of
materials, labor, water, electrical power and roads; location and extent of aggregate source; and
other factors that may affect the cost, duration and execution of the work. The Proponent/Bidder,
by the act of submitting his proposal, acknowledge that he has inspected the site and determined
the general characteristics of the project and the conditions indicated above. DOLE-MIMAROPA
requires an affidavit, duly notarized, of such site inspection from the Proponent/Bidder.

1.3 Prior to submittal of proposals, it is assumed that the Proponent/Bidder is already familiar with all
existing laws, decrees, ordinances, acts and regulations of the Philippines, which may affect or
apply to the operations and activities of the contractor. However, in the case where the cost of
the awarded contract is affected by applicable new laws, decrees, ordinances, regulations and
other acts of government promulgated after the date of submission of proposals, a contract price
adjustment may be made or appropriate relief be applied on a no loss – no gain basis provided
such is not covered by the provisions on price escalation hereof and subject further to the
availability of funds.

3.0 PLANNING AND DESIGN PHASE

3.1 The proponent/bidder is expected to have visited the project site, familiarized themselves of the
terrain, climatic conditions, availability of local manpower and construction materials, and local
statutes that have direct bearing on the project.

3.2 The bidder is required to submit the proposed relocation map/plan of affected utilities.

3.3 The proponent/bidder is required to submit a Preliminary Conceptual Design in accordance with
the degree of detail specified in this Terms of Reference (TOR). Prior to the award of the contract,
the preliminary designs shall be rectified for errors in the interpretation of the specified conceptual
design specifications and parameters.

END OF PART VI
PART VII
RESPONSIBILITIES OF THE DOLE-MIMAROPA

1.0 RIGHT-OF-WAY

DOLE-MIMAROPA shall secure the necessary Right-of-Way and access to the site from the date
of contract award until building construction and site work is completed.

2.0 ENVIRONMENTAL CLEARANCE CERTIFICATE

DOLE-MIMAROPA shall assist the contractor in securing the necessary Environmental

Clearance Certificate (ECC). It shall be the responsibility of the contractor to pay for any and all
expenses necessary in the preparation of Environmental Impact Statement and to secure such
and to make representation and follow-ups to expedite the release of the same.

3.0 ELECTRICAL FACILITIES

DOLE-MIMAROPA shall assist in securing the electrical facilities in the project by filing the
application with the local electric utility. It shall be the responsibility of the contractor to pay for
any and all expenses necessary in the acquisition of the electrical facilities.

END OF PART VII

PART VIII
PROJECT ACCEPTANCE AND TURNOVER

1.0 A Construction Management Team shall be created by DOLE-MIMAROPA to ensure that

completed work is

1.1 In accordance with the For Construction contract documents (plans and specifications)
approved by DOLE-MIMAROPA

1.2 Able to perform as expected and was constructed in a way to allow successful testing,
commissioning, and certification.

2.0 Should the Construction Management Team members notice minor defects after completing the
punchlist, new items may be added to the list which the contractor shall correct prior to final
acceptance.

3.0 Upon final acceptance of the project, the retention money for the project shall be released
accordingly, upon the request and posting of the required one (1) year guarantee bond for the
contract.

END OF PART VIII

PART IX - A
ANNEXES

1.0 ANNEX 1: VICINITY PLAN (PHOTO)

Street view (top) shows the project site in relation to the Bureau of Treasury

..
Checklist of Drawing Requirements in the preparation/evaluation/approval of Detailed Architectural and
Engineering Plans and other Documents for New Construction Project Implementation
Reference: Revised Implementing Rules and Regulations of the National Building Code of the Philippines (PD 1096)

Project : DOLE-PALAWAN FIELD OFFICE

Location : PUERTO PRINCESA CITY, PALAWAN

SHEET
NUMBER SHEET CONTENTS REMARKS*

ARCHITECTURAL DRAWINGS (as applicable)

A – 1 (a…n) Perspective, Site Development Plan, Vicinity Map/Location Plan (2.00

Kms. Radius), Table of Contents
A – 2 (a…n) Floor Plans (scale 1:100m minimum) including furniture layout when
necessary
A – 3 (a…n) Four (4) Elevations (scale 1:100m minimum)
A – 4 (a…n) Two (2) Sections (scale 1:100m minimum) including spot details when
necessary
A – 5 (a…n) Roof Plan/s showing downspouts (scale 1:100m minimum), including detail
of gutter, downspout, etc.
A – 6 (a…n) Reflected Ceiling Plan/s (scale 1:100m minimum), including details
A – 7 (a…n) Details of Stairs, fire escapes/exits, accessible ramps, etc. (scale 1:50m),
including details of railings, treads, risers, etc., in the form of plans,
elevation/section
A – 8 (a…n) Details of Toilets (1:50 m) including accessible toilets in the form of plans,
elevation/section
A – 9 (a…n) Details of specialized design features (scale 1:50 m) such as exterior glass
curtain walls, partitions, cabinets, etc. and accessible design features
A – 10 (a…n) Detailed plan and section of auditorium seating layout and stage (scale
1:50 m)
A – 11 (a…n) Detailed plan and section of roof deck construction (scale 1:50m)
A – 12 (a…n) Detail of typical bay section from lower basement to roof (scale 1:50 m)
A – 13 (a…n) Schedule of doors, gates, emergency exits, etc. (scale 1:50 m), including
specifications for materials and hardware
A – 14 (a…n) Schedule of windows (scale 1:50 m), including specifications for materials
and hardware
A – 15 (a…n) Schedule of finishes for interior and exterior floors, walls, ceilings

Architectural Technical Specifications

Architectural Scope of Works
Architectural Bill of Quantities
* To be marked as either Complying or Non Complying/Complete or Incomplete by the evaluator or to be filled with
supporting comments (use additional sheets if necessary)

Evaluated by:
Architect
3.0 ANNEX 3: CHECKLIST OF REQUIREMENTS –
DETAILED ARCHITECTURAL INTERIOR DESIGN

Checklist of Drawing Requirements in the preparation/evaluation/approval of Detailed Architectural and

Engineering Plans and other Documents for New Construction Project Implementation
Reference: Revised Implementing Rules and Regulations of the National Building Code of the Philippines (PD 1096)

Project : DOLE-PALAWAN FIELD OFFICE

Location : PUERTO PRINCESA CITY, PALAWAN

SHEET
SHEET CONTENTS REMARKS*
NUMBER

ARCHITECTURAL INTERIOR DRAWINGS (as applicable)

AID – 1 (a…n) Floor Plans showing layout of floor finishes (scale 1:100m minimum)
AID – 2 (a…n) Interior Elevations and Sections showing wall patterns, ceiling sections,
etc. (scale 1:100m minimum)
AID – 3 (a…n) Schedule of Finishes and Details
AID – 4 (a…n) Details of Partitions, Cabinets, Furniture, Ceiling and other Interior Design
Features (scale 1:100 minimum)
AID – 5 (a…n) Schedule of Fixed Furniture and Details
AID – 6 (a…n) Paint Color Swatch Combinations
AID – 7 (a…n) Architectural Interior Perspective/s

Architectural Interior Design Technical Specifications

Architectural Interior Design Scope of Works
Architectural Interior Design Bill of Quantities
* To be marked as either Complying or Non Complying/Complete or Incomplete by the evaluator or to be filled with
supporting comments (use additional sheets if necessary)

Evaluated by:
Architect
5.0 ANNEX 5: CHECKLIST OF REQUIREMENTS –
DETAILED LANDSCAPE ARCHITECTURE DESIGN

Checklist of Drawing Requirements in the preparation/evaluation/approval of Detailed Architectural and

Engineering Plans and other Documents for New Construction Project Implementation
Reference: Revised Implementing Rules and Regulations of the National Building Code of the Philippines (PD 1096)

Project : DOLE-PALAWAN FIELD OFFICE

Location : PUERTO PRINCESA CITY, PALAWAN

SHEET
SHEET CONTENTS REMARKS*
NUMBER
LANDSCAPE ARCHITECTURE DRAWINGS (as applicable)
LA – 1 (a…n) Exterior Lighting Plan and Details
LA – 2 (a…n) Exterior Building Lighting and Details
Detailed plan and sections of landscape design at main lobby
LA – 4 (a…n)
garden showing hardscapes and softscapes around Dita tree
LA – 3 (a…n) Schedule of Landscape Exterior Finishes and Details
LA – 4 (a…n) Landscape Architectural Perspective/s
LA – 5 (a…n) Planting Schedule and Plant Identification
Utilities for connection to the New Building.
Landscape Architecture Design Technical Specifications
Landscape Architecture Design Scope of Works,
Landscape Architecture Design Bill of Quantities

* To be marked as either Complying or Non Complying/Complete or Incomplete by the evaluator or to be filled with
supporting comments (use additional sheets if necessary)

Evaluated by:
Landscape Architect
6.0 ANNEX 6: CHECKLIST OF REQUIREMENTS – STRUCTURAL DESIGN

Checklist of Drawing Requirements in the preparation/evaluation/approval of Detailed Architectural and

Engineering Plans and other Documents for New Construction Project Implementation
Reference: Revised Implementing Rules and Regulations of the National Building Code of the Philippines (PD 1096)

Project : DOLE-PALAWAN FIELD OFFICE

Location : PUERTO PRINCESA CITY, PALAWAN

SHEET
SHEET CONTENTS REMARKS*
NUMBER
STRUCTURAL DRAWINGS (as applicable)
S – 1 (a…n) General Notes and Construction Standards
S – 2 (a…n) Site Development Plan
S – 3 (a…n) Foundation Plan/s (scale 1:100m minimum)
S – 4 (a…n) Floor Framing Plan/s (scale 1:100m minimum)
S – 5 (a…n) Roof Framing Plan (scale 1:100m minimum)
S – 6 (a…n) Schedule and Detail of Footings, Columns and Shear Walls
Schedule and Detail of FTB’s, Girders, Beams and Floor
S – 7 (a…n)
Slabs
S – 8 (a…n) Detail of Trusses
S – 9 (a…n) Details of Stairs, Ramps, Fire Exits
S – 10 (a…n) Other Spot details

Structural Analysis and Design

Boring and Land Test Results
Seismic Analysis
Structural Technical Specifications
Structural Scope of Works
Structural Bill of Quantities

* To be marked as either Complying or Non Complying/Complete or Incomplete by the evaluator or to be filled with
supporting comments (use additional sheets if necessary)

Evaluated by:
Civil Engineer
7.0 ANNEX 7: CHECKLIST OF REQUIREMENTS – SANITARY/PLUMBING DESIGN

Checklist of Drawing Requirements in the preparation/evaluation/approval of Detailed Architectural and

Engineering Plans and other Documents for New Construction Project Implementation
Reference: Revised Implementing Rules and Regulations of the National Building Code of the Philippines (PD 1096)

Project : DOLE-PALAWAN FIELD OFFICE

Location : PUERTO PRINCESA CITY, PALAWAN

SHEET
SHEET CONTENTS REMARKS*
NUMBER
PLUMBING/SANITARY DRAWINGS (as applicable)
P – 1 (a…n) General Notes and Legends
P – 2 (a…n) Location and Site Plan
Storm Water Drainage Layout (scale 1:100m minimum) including actual
P – 3 (a…n)
length of tapping line to Main Drainage Line
Water Line Layout (scale 1:100m minimum) including actual length of
P – 4 (a…n)
tapping line from main source when applicable
Sewer line and Vent line layout (scale 1:100m minimum) including actual
P – 5 (a…n)
length of tapping line to septic tank or existing sewer line

P – 6 (a…n) Isometric Layout, showing Waterline, sewer line and drainage line

P – 7 (a…n) Detail of connections, catch basins, downspouts, etc.

P – 8 (a…n) Detail of Cistern: Schedule of Pumps
P – 9 (a…n) Detail of Septic Tank/Sewer Treatment Plant
P – 10 (a…n) Details Water Tank (scale 1:50m)

Design Analysis

Sanitary Technical Specifications

Sanitary Scope of Works
Sanitary Bill of Quantities

* To be marked as either Complying or Non Complying/Complete or Incomplete by the evaluator or to be filled with
supporting comments (use additional sheets if necessary)

Evaluated by:
Sanitary Engineer
8.0 ANNEX 8: CHECKLIST OF REQUIREMENTS – ELECTRICAL DESIGN

Checklist of Drawing Requirements in the preparation/evaluation/approval of Detailed Architectural and

Engineering Plans and other Documents for New Construction Project Implementation
Reference: Revised Implementing Rules and Regulations of the National Building Code of the Philippines (PD 1096)

Project : DOLE-PALAWAN FIELD OFFICE

Location : PUERTO PRINCESA CITY, PALAWAN

SHEET
SHEET CONTENTS REMARKS*
NUMBER
ELECTRICAL DRAWINGS (as applicable)
General Notes and/or specifications
E – 1 (a…n)
Legends or Symbols
E – 2 (a…n) Location and Site Plan
Lighting and Receptacle Outlets Layout (scale 1:100m minimum) and
E – 3 (a…n)
details including Schedule of Lighting Fixtures and Control Devices
Power Layout (scale 1:100m minimum) and details including
E – 4 (a…n)
Schedule of Panels
Fire Detection and Alarm Circuits Layout (scale 1:100m minimum)
E – 5 (a…n)
and details including Schedule of Equipment
Emergency alarm, lighting Layout for Exits and Hallways (scale
E – 6 (a…n) 1:100m minimum) and details including Schedule of Emergency
Lighting Fixtures and Signages
E – 7 (a…n) Schedules, Detail breakdown of Loads
E – 8 (a…n) One Line Diagrams
Other Details including and not restricted to wiring penetrations
through fire-rated walls, section details of devices and wall plates
E – 9 (a…n) located in exterior areas, containment areas, animal care areas, and
office areas.

Electrical Computations/ calculations

Design Analysis
Electrical Scope of Works
Electrical Bill of Quantities

* To be marked as either Complying or Non Complying/Complete or Incomplete by the evaluator or to be filled with
supporting comments (use additional sheets if necessary)

Evaluated by:

Registered/Professional Electrical Engineer

9.0 ANNEX 9: CHECKLIST OF REQUIREMENTS – ELECTRICAL AUXILIARIES DESIGN

Checklist of Drawing Requirements in the preparation/evaluation/approval of Detailed Architectural and

Engineering Plans and other Documents for New Construction Project Implementation
Reference: Revised Implementing Rules and Regulations of the National Building Code of the Philippines (PD 1096)

Project : DOLE-PALAWAN FIELD OFFICE

Location : PUERTO PRINCESA CITY, PALAWAN

SHEET
SHEET CONTENTS REMARKS*
NUMBER
ELECTRICAL AUXILIARIES DRAWINGS (as applicable)
General Notes and/or specifications
EA – 1 (a…n)
Legends or Symbols
EA – 2 (a…n) Location and Site Plan
Telephone, Data and Wi-Fi Systems Layout, One Line Diagram (scale
EA – 3 (a…n) 1:100m minimum) and details including Schedule of Equipment
Mass Notification System Layout, One Line Diagram (scale 1:100m
EA – 5 (a…n) minimum) and details including Schedule of Equipment
Wi-Fi Layout, One Line Diagram (scale 1:100m minimum) and details
EA – 6 (a…n)
including Schedule of Equipment
Cable TV, Master Antenna TV and CCTV Layout, One Line Diagram
EA – 7 (a…n)
(scale 1:100m minimum) and details including Schedule of Equipment
Building section details showing cable tray and wiring pathways in
EA – 8 (a…n) relation to the work of other trades
Other Details including and not restricted to wiring penetrations
EA – 9 (a…n) through fire-rated walls, section details for devices located in exterior
areas, containment areas, animal care areas, and office areas.
Electrical Auxiliaries Scope of Works
Electrical Auxiliaries Bill of Quantities

* To be marked as either Complying or Non Complying/Complete or Incomplete by the evaluator or to be filled with
supporting comments (use additional sheets if necessary)

Evaluated by:

Registered/Professional Electrical Engineer

10.0 ANNEX 10: CHECKLIST OF REQUIREMENTS – MECHANICAL DESIGN

Checklist of Drawing Requirements in the preparation/evaluation/approval of Detailed Architectural

and Engineering Plans and other Documents for New Construction Project Implementation
Reference: Revised Implementing Rules and Regulations of the National Building Code of the Philippines (PD 1096)

Project : DOLE-PALAWAN FIELD OFFICE

Location : PUERTO PRINCESA CITY, PALAWAN

SHEET
SHEET CONTENTS REMARKS*
NUMBER
MECHANICAL DRAWINGS (as applicable)
M – 1 (a…n) General Notes and Legends
Floor Plans/Isometric Drawings (scale 1:100m minimum) showing Fire
M – 2 (a…n) Suppression Systems including sprinkler system, wet stand pipe, dry standpipe,
fire pumps, and other installations
M – 8 (a…n) Detail of Other Machinery/Equipment (scale 1:50)
Longitudinal and Transverse Section of Building (scale 1:100m) showing
M – 9 (a…n)
manner of support of machines/equipment
Other Details including and not restricted to wiring penetrations through fire-
M – 10 (a…n) rated walls, section details for devices located in exterior areas, containment
areas, animal care areas, and office areas.
Schedules including valves, air handling units, air-conditioning units
M - 11 (a..n)

Mechanical Technical Specifications

Mechanical Scope of Works
Mechanical Bill of Quantities

* To be marked as either Complying or Non Complying/Complete or Incomplete by the evaluator or to be filled with supporting
comments (use additional sheets if necessary)

Evaluated by:
Mechanical Engineer

END OF PART IX-A