CANAAN SITES LTD ROLE PROFILES
JOB TITLE: ACCOUNTS ASSISTANT DEPARTMENT: FINANCE AND ADMINISTRATION
PURPOSE KEY DUTIES/TASKS QUALIFICATIONS/COMPETENCIE ATTRIBUTES
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To assist in the preparation of Prepare monthly books of accounts and vouchers. QUALIFICATIONS: High integrity and
accounts and books of Prepare monthly bank reconciliations and present A Bachelor’s Degree in Business Honesty
accounts that enhances the weekly cash flow statements for verification by Administration, Accounting or Proactive
efficiency and effectiveness of FAM. Finance or the equivalent from a Highly motivated,
financial management of the Prepare monthly pay roll for presentation to the recognised institution. energetic and
company. Finance & Administration Manager for verification enthusiastic
respectively. OR Able to work
To maintain timely and Prepare quarterly financial reports in line with independently, establish
accurate stock levels while financial guidelines. Full professional Accountancy and maintain effective
eliminating unnecessary Classify and assign budget codes, calculate & Qualifications e.g. ACCA,CPA, etc. work relationships
inventory, strive to achieve compile cost estimates and projected budget High self-esteem
value and continuous requirements and assist in budget preparation & EXPERIENCE: Innovative
improvement. revision. 3years’ relevant experience in a Creative and self-driven
Assist to plan, prepare, co-ordinate and implement reputable organisation Dependable
CONTEXT: all external audit activities. Hard working
Canaan Sites Ltd is a private Assist in the preparation of the annual work plan KNOWLEDGE/SKILLS: Excellent interpersonal
Limited Company and budget. Good knowledge of principles and relationship
incorporated in 2008 to Carry out systematic filing of all relevant section practices of accounts and financial Team player
provide professionally well documents in the jobholder’s jurisdiction. management Able to plan and
planned and organised Real Process renewals and updates of all types of Proficiency in computer applications prioritise
Estates for quality livelihood insurance for all assets plus all the necessary Knowledge of computerised Able to work under
& Industrial land for licenses. Accounting systems pressure
development at affordable Make daily bank reconciliations. Numerical skills Willing to work long
rates in Uganda. Write cheques /EFT, instructions for payments and Analytical skills with an eye for hours
provide payment advice to EFT payees. details
One of the strategic Confirm creditors’ status & advise the Finance & Customer care skills
objectives of the company is Administration Manager before payments are made Interpersonal skills
to make profits and create a to the respective creditor. Communication skills
revolving fund to enable Prepare cash payment expense forms for specific
reinvestment and expansion suppliers of goods/services.
for continuous improvement Check all cashbooks for proper booking of
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of estates. transactions.
Post all transactions in the cashbooks.
The situation therefore calls Carry out monthly reconciliation of all cashbooks.
for accurate and timely Maintain an orderly filing system of all cashbook
financial reporting to inform records.
management on performance Prepare sales journals.
results of the business and Raise purchase requisitions.
show the financial position Monthly reconciliation of inventory control system.
and state of affairs of the Maintain the inventory control system.
company as required. Reconcile the suppliers’ invoices with the deliveries
and proforma invoices.
Perform any other duty as assigned by the
company.
DIMENSION: RELATIONSHIPS:
Carryout the day to day FAM: for direction and general supervision.
operations of the accounting Administrative Assistant: for preparation of pay roll,
function. The job does not staff benefits & welfare and general administrative
have a direct budget vote. issues.
Sales & Marketing Manager: for recording and
preparation of sales journals.
Cashier: for reconciliation of the cash book.
Operations Manager: for general information about
the status of the company operations.
DECISION MAKING AUTHORITY:
Under the supervision of the Finance &
administration Manager.
Under the guidance of the approved company
finance and administration policies/ regulations and
the International Financial Reporting Standards.
KEY PERFORMANCE INDICATORS:
Accuracy and timeliness of report of month end
schedules
Accuracy and timeliness of authorised payment
vouchers
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Accuracy and timeliness of record of payables
transactions at all times
Evidence of a user-friendly filing system for all the
relevant stakeholders
Availability of filed financial documents at all times
Accuracy and timeliness of cash book
Evidence of supporting documents on all payment
vouchers
Accuracy and timeliness of approved payments
Number of complaints registered from creditors
about delay of payments resulting from the
employee
Accuracy and timeliness of records of stock levels
Accuracy and timeliness of feedback on any
discrepancies arising on goods received
Accuracy and timeliness of records of fixed assets
register
The number of complaints raised by the supervisor
about the incumbent’s failure to complete
assignments
JOB HOLDER’S NAME: ………………………………………………………… SIGNATURE: …………………… DATE: ……………………
SUPERVISOR’S NAME: ………………………………………………………… SIGNATURE: …………………… DATE: ……………………
