F. No.

-B-12O1 1/O1/2O16-SDE (Part II)

Govetnment of Indla
Mtrtstry of SktU Development and Entreprereurchlp
lDivision II - Mng Ul
Shlvqtl Stadlum Anrexe,
New Delht - 11OOO1.
Dated: 06.O3.2O19

OFFICE MEMORANDUM

Sub: Guldellnes for validation of resldentlal facllitles on SMART - reg.

The undersigned is directed to enclose the copy of the guidelines for
validation of residential facilities on SMART which is approved by the competent
authority (MSDE). In this regard, NSDC is requested that dissemination of these
guidelines should be done at the earliest. It is also requested to upload these
guidelines on NSDC website at the earliest.

Encl: As above
\va,t-t
(R K Gupta)
Director, MSDE
Phr 011-23465857
Email: rk. guptaT4@gov.in

To,

CEO & MD, NSDC

(Shri Malish Kumar)
301-306, West wing. World Mark - 1. Aerocity
New Delhi - 110037

Copy to:

1. vs to HonlPle Mmls!e!, >rrt

2. PS to Hontle MoS, SDE
3. PS to Secretary, MSFDE
4. PS to Joint Secretary (Skill Development), MSDE
5. SMART ted.ixr, NSDC
 Guidelines for validation of
Residential Facilities on SMART

Date: 06th March, 2019

Disclaimer:

Kindly note that approval of Residential Facility through SMART does not directly
guarantee reimbursement for boarding and lodging of trainees under any scheme.
The below guidelines are drafted to assist Training Centres who have scheme
approved residential training target allocation and are seeking residential facility
approval in SMART. Kindly refer to the respective scheme guidelines to know more
about boarding and lodging payout policies.
Guidelines for validation of Residential Facilities on SMART

Contents
1. Background ...................................................................................................... 3
1.1 Services offered on SMART for Residential Facility validation ........................... 3
2. About Residential Facility Validation ................................................................ 4
2.1.1 Objectives .................................................................................................. 4
2.1.2 Residential Facility Standards .................................................................... 4
2.1.3 Residential Facility validation process on SMART ....................................... 4
2.1.4 Parameters to be checked during physical inspection ................................ 6
2.1.5 Compliance with Residential Facility requirements .................................. 17
3. Appeal to the Accreditation Committee ........................................................... 17
4. Continuous Monitoring................................................................................... 17
5. Amount to be paid for Desktop Assessment and Inspection of Residential
Facility.................................................................................................................. 17
6. Annexures ...................................................................................................... 19
Guidelines for validation of Residential Facilities on SMART

1. Background

Skill India is a Government of India initiative which has been launched to empower
the youth of the country with skillsets that make them employable and more
productive in their work environment. As India moves progressively towards
becoming a global knowledge economy, it must meet the aspirations of youth and
aim towards skilling them with the best possible standards. It is pertinent to create
synergies among the stakeholders of the skills ecosystem, to coordinate and
streamline multiple Skill Development initiatives undertaken by the Government of
India. It is of critical importance that the processes that impact the quality of
training at the Training Centres (TCs) are aligned across various schemes.

The Accreditation and Affiliation of Training Centres is a quality assurance process,

under which Training Centres (TCs) are evaluated against pre-determined
parameters to ensure standardization of training infrastructure. Proper training
infrastructure is a pre requisite to providing quality training for all trainees.
Considering that Training centre Accreditation and Affiliation through SMART is
adopted by multiple Skill Development schemes to ascertain quality and adherence
to standards and specification for running a Skills Training Centre, this guidelines
is intended to set the quality standards and specifications required for Residential
facilities attached to a Skills Training Centre..

This process will help in ensuring that the TC has met prescribed qualitative and
quantitative standards required for running a residential skills training centre
which are imperative from respective schemes’ perspective. It is to be noted that
these guidelines shall be reviewed periodically, depending upon the feedback from
stakeholders and learnings during implementation of various schemes. All updates
shall be published on NSDC and SMART website. The stakeholders are advised to
regularly check the websites for amendments/changes, if any.

1.1 Services offered on SMART for Residential Facility

validation
i. Web based application
ii. Mobile App based TC CAAF submission, Inspection & Continuous
Monitoring
iii. Online repository of details at Pan India level
iv. E-Payment of residential facility evaluation
v. Physical Inspection of each TC based on the information submitted related
to residential facility
vi. Standardization of infrastructure
Guidelines for validation of Residential Facilities on SMART

2. About Residential Facility Validation

Residential Facility Validation is a quality assurance process, under which

residential facility mentioned by TCs are evaluated against the required
parameters. The parameters are designed to ensure safety, security and a
comfortable stay for the trainees at the residential facility keeping in mind the
ultimate objective of making the trainees employable. The process involves a
combined mechanism of self-evaluation by the TCs and an external evaluation by a
Third Party Inspection Agency, hereafter referred to as “Inspection Agency”, to
determine if the prescribed standards are met by the residential facility offered by
the TC.

2.1.1 Objectives
Residential Facility validation shall help in meeting following objectives:
i. To evaluate the facilities available in an objective manner.
ii. To standardise the residential facilities offered across all the Centres.
iii. To provide a safe, secure and comfortable residential facility.

2.1.2 Residential Facility Standards

The Residential Facility Standards are related to a set of infrastructural norms,
practices and concepts, that will provide guidance to the TCs on the relevant
aspects. For the metrics, please refer section 2.1.4 (parameters to be checked
during physical inspection).

2.1.3 Residential Facility validation process on SMART

The process for Residential Facility validation is detailed below:
Step 1: Interested entities can register their residential facility details on SMART.
The application submitted by the TC is desk evaluated by a third party. Once a TC
is found compliant to the parameters of Residential Facility basis desk evaluation,
it is allowed ‘Deemed Ready’ status.
In this, the desk evaluation of the Training Centre Residential Facility is
undertaken by NSDC empanelled Inspection Agency.
Stage 2: Once a Training Centre attains “Deemed Ready” status, and gets
recommendation from respective scheme meaning there by that the said
scheme/SSDM would allocate the targets to that center subject to various
conditions, it would be physically inspected. The authorised Inspector to carry out
following tasks:

i. Visit the the residential facility as per the proposed visit date and conduct
the inspection.
Guidelines for validation of Residential Facilities on SMART

ii. Upload the Aadhaar Card details through Inspector’s mobile application
(approved/recommended by NSDC).
iii. Conduct the inspection as per the Residential Metrics.
iv. Cross check and match the information provided in CAAF by the TC.
v. Check the original documents/ photographs as mentioned in the section
2.1.4 (parameters to be checked during physical inspection). The inspector
will submit the findings of the Visit through the inspector’s app.
The empanelled Inspection Agency/ SSDMs will carry out following tasks to
complete the Quality Check process for final report marking:

i. Login on the website through their credentials and execute the QC

operations real time.
ii. Check the authenticity of the documents/ data during the processes carried
out.
iii. Review the data captured and remarks submitted by Inspector.
iv. Mark the facility as ‘Qualified’ or ’Not Qualified’.
2.1.4 Parameters to be checked during physical inspection
Indicative parameters along with the applicable proofs/ documents to be checked during Physical Inspection of Residential
facility are covered in the metrics below:
Mandatory Parameters- Draft
Centre's
compliance
Accreditation Standard Proofs/ Documents Required
for
Sl. No. Accreditation
1 Room area/ Capacity of Room (For each room):  Specify Area along with Floor plan
approved by Architect/ Government
Minimum space requirement per occupant in each room is Designated Authority
35 sq. ft. Minimum size of the room to be 70 sq. ft.  In small towns/rural areas [areas (Z
Minimum height of the ceiling to be 9 ft. category and any rural areas and any
area not notified as a municipal/
Yes town area) as defined under Common
Norms], a self certifying floor plan
could be accepted as a record.
 Pictorial evidence to be provided
 Original documents may be required
during physical inspection
If the room is not meeting the above criteria No
2 Door and Window in the Room  Door locks must be in working
Availability of Window for cross ventilation. The windows condition
must have doors with working lock. Minimum size of the  Pictures of all Doors and Windows
window to be 3ft. x 2 ft. (HxW). along with the locks
Availability of door at the entrance of the room, the lock  In case hostel is in basement, picture
must be working properly from inside and outside. Minimum of an Airconditioner will be required;
Yes Airconditioner must be in working
size of the door to be 6ft. 6in.x 2ft. 6in.
If the hostel is in basement, centralized airconditioning is condition
mandatory  Will be verified during Physical
A minimum of One (qty) - 1 Ton AC has to be available per Inspection
80-120 sq.ft..
Guidelines for validation of Residential Facilities on SMART

If the room is not meeting the above criteria No

3 Amenities in the Room
3a Minimum
Quantity Per
Amenity Trainee
Cot  Picture of Cot
Minimum size of the bed/cot to be 6ft  Will be verified during Physical
(length) x 3ft. (width). The bed/cot can be Inspection
with Wooden frame or Metal frame. In case
of Bunk Beds, the bed should not exceed 2
stories (1 bunk bed/ 70 sq. ft.). 1
Mattress  Picture of Mattress
Type of mattress - cotton/foam/fiber; Size-  Will be verified during Physical
minimum thickness 5 in. for foam/fiber; Inspection
minimum thickness 3 inches for cotton
mattress. 1
 Picture of Pillow
Yes  Will be verified during Physical
Pillow 1 Inspection
 Picture of Cupboard/ Trunk along
with the size
Trunk with lock, minimum size of the  The locks for Cupboard/ Trunk must
trunk to be 30x18x12 inches be in working codition
 Will be verified during Physical
Cupboard/Almirah with locking Inspection
arrangement
Minimum volume of the cupboard to be
6480 sq. in. (same as trunk). A deviation of
20% in the dimentions
(height/width/depth), than that of the
trunk, is permissible for the
cupboard/almirah.
1
Guidelines for validation of Residential Facilities on SMART

3b Minimum
Quantity Per
Amenity Room
 Picture of LED/ CFL Light Bulb
LED/CFL/Incandescent light bulb (1000  LED/ CFL Light Bulb must be in
-1400 lumens) working condition
Power: LED (min. 12W)/ CFL (min. 18W)/ 1 bulb per 70  Will be verified during Physical
Incandescent (min. 75W) sq. ft. Inspection
Ceiling Fan  Picture of Fans
2 Wall mounted Fan per 100 sq ft  Fans must be in working condition
1 Ceiling Fan per 100 sq ft  Will be verified during Physical
Inspection
A deviation of 30 percent may be allowed in
the floor area

Exempted for Hilly Regions

(One plug point with capacity 230V, 50 Hz
to be available per 70 sq.ft for room heater) 1 per room
 Picture of Plug Points
 Plug Points must be in working
condition and should be properly
covered and secured
Plug Point  Will be verified during Physical
Two regular plug points per 70 sq. ft. 2 per 70 sq. ft. Inspection
If the room is not meeting the above criteria No
4 Distance From Training Centre
 Google map Snapshot to be required
Within 7 KM from TC. If the distance is greater than 1.5  Will be verified during Physical
kms, to and fro transportation facility to be provided. Yes Inspection
If Not meeting the above criteria No
Type of Construction of the Building of the Residential
5 Facility
Guidelines for validation of Residential Facilities on SMART

All walls of the Residential Facility should be well plastered,  Hostel has pre Fabricated / Non Pre
colored / distempered/ whitewashed. The floor should be fabricated structure.
cemented/ tiled/ mosaic/ ceramic/ hardwood/ laminate/  All walls of the Hostel including
marble. Walls/partition between rooms must connect the Classrooms, Laboratories, Library,
floor to the roof. There should not be any gap between the Reception, etc. should be well
roof, the partition and the floor. The rooms must be 100% plastered, colored / distempered/
covered by the roof. whitewashed
(The partition can be brick wall/ wooden/gypsum board)  The floor of the Hostel including
Yes Classrooms, Laboratories, etc.
All the wires and switchboards in the residential facility should be cemented and preferably
should properly covered and secured. tiled
 Pictures of the above mentioned
Proper Segregation of hostels for male & female candidates. structures
Separate entrances for male and female facility if the hostel  Will be verified during Physical
is in the same building. (Male and female facilities can be on Inspection
different floors of the same building but with dedicated
entries)

Non-compliance to any of the above No

6 Availability of Toilet
 Toilets and Bathrooms should be
functional with availability of clean
water and soap
Availability of Male Toilet if a Male Residential Facility.  Dustbins must be available
Yes
Availability of Female Toilet if a Female Residential Facility.  Pictorial evidence of the above two
points
1: 10 toilet : inmate, for standalone toilet  Will be verified during Physical
1:7 toilet : inmate, in case of bathroom plus toilet Inspection
Non-compliance to any of the above No
7 Availability of Bathroom
Availability of 1 Bathroom per 10 trainee, in case of  Bathrooms should be functional with
Yes
standalone bathrooms availability of clean water and soap
Guidelines for validation of Residential Facilities on SMART

 Pictorial evidence of the above two

points
 Will be verified during Physical
Inspection
Non-compliance to any of the above No
8 Cleanliness and Hygiene
Availability of a dedicated housekeeping staff at the  Housekeeping staff's attendance
Residential Facility. record to be maintained; Pictorial
Availability of safe/clean drinking water facility in the form Evidence required
of Reverse Osmosis (RO) / Water purifier/ Packaged drinking  Drinking water facility must be in
water/ Packaged drinking water dispenser. working condition; Pictorial Evidence
Availability of dustbin in each room & floor of the residential Yes
required
facility  Dustbins pictorial evidence to be
Dustbin size: 5L-10L/ 70 sq. ft. for rooms. 10L in dining captured
area  Will be verified during Physical
Inspection
Non-compliance to any of the above No
9 Power Backup for the Residential Facility
 Power backup facility must be in
Availability of power backup covering basic facilities such as
working condition
lights and fans in the rooms.
Yes  Pictorial Evidence required
(Power backup should be able to power lights and fans in all
rooms and common areas.)  Will be verified during Physical
Inspection
Non-compliance to the above No
10 Health Facilities : First- Aid Kit
Availability of the First-Aid kit as per below mentioned  Doctor's number to be active and
norms must regularly be updated
 Pictorial evidence of First Aid Kit and
First-Aid kit should contain below mentioned items, and the Yes Doctors’ number display
First aid box should be wall mounted (accessible to all):  Will be verified during Physical
1. Emergency telephone numbers for emergency medical Inspection
services
Guidelines for validation of Residential Facilities on SMART

2. Sterile gauze pads (dressings) in small and large squares

to place over wounds
3. Disinfectants like Dettol or Savlon
4. Medicines like pain killers
5. Roller bandages to hold dressings in place
6. Adhesive tape / Adhesive bandages in assorted sizes
7. Scissors and Tweezers
8. Antiseptic wipes or soap
9. Thermometer
AND
Availability of women doctor on call (if female hostel)
Availability of men doctor on call (if male hostel)
Non-compliance to the above No
11 Safety Facilities : Fire Fighting Equipment
Availability of the Fire Fighting equipment as per below  Pictorial evidence of Fire Fighting
mentioned norms (2 fire extinguisher cylinders per floor) Equipment and emergency number
1. Fire-Fighting Equipment - At least one of the following display
equipment to be available with Fire safety instructions  Will be verified during Physical
should be well displayed at key areas of the residential Inspection
facility along with Fire extinguisher:
1. Water based Fire Extinguisher
2. Foam based Fire Extinguisher
3. Dry Powder based Fire Extinguisher Yes
4. Carbon dioxide based Fire extinguisher
5. Wet Chemical based Fire Extinguisher
AND
2. Contact number for fire brigade, hospital, ambulance and
other emergency numbers should be well displayed in hostel
common areas such as Reception area/mess etc.
AND
3. Emergency Exit directions
Non-compliance to the above No
12 Security and Safety
Guidelines for validation of Residential Facilities on SMART

Availability of Security Guards(Female Security Guard  Guard's attendance record to be

preferable for Female Hostel) maintained (Annexure 3)
Availability of Female warden (If female hostel)  Warden's attendance record to be
Availability of Male Warden (If Male hostel) maintained (Annexure 3)
Yes
 Pictorial evidence of the above
mentioned records
 Will be verified during Physical
Inspection
Non-compliance to the above No
13 CCTV Camera
Availability of separate CCTV with Recording Facility at the  CCTV cameras must be in working
entrances of both male and female facilities. condition with the recording
available for past 1 week (minimum)
Yes
 Pictorial evidence of CCTV camera
 Will be verified during Physical
Inspection
Non availability of CCTV with Recording Facility at entrance No
Aadhar Enabled Biometric Attendance System (AEBAS)
14 (1:200 machine: inmate)
Availability of AEBAS  UIDAI logo on the AEBAS device
OR
 Availability of BAS Android App on
the Wall Mounted Tablet Device
 OR
 Biometric Attendance System
Yes Application installed on Desktop
(along with availability of USB
Biometric device)
 OR
 Device is on boarded and activated
on the attendance portal through the
Nodal Officer Login (Screenshot to be
Guidelines for validation of Residential Facilities on SMART

taken)
 Pictorial evidence of above mentioned
applicable option to be provided
 Will be verified during Physical
Inspection

Exception: The Training Centre of North-

East (NE) and Jammu & Kashmir (J&K)
region are exempted as of now , however,
Centres should preferably have AEBAS.
In all the other States, AEBAS is
mandatory

Non Availability of AEBAS No

Dining Area

15 a (minimum area per inmate= 2.3 sq ft)

Minimum available area more than 100 sq. ft.  Specify Area along with Floor plan
approved by Architect/ Government
Designated Authority
 In small towns/rural areas [areas (Z
category and any rural areas and any
Yes area not notified as a municipal/
town area) as defined under Common
Norms], a self certifying floor plan
could be accepted as a record.
 Pictorial evidence to be provided
 Will be verified during Physical
Inspection
Minimum available area less than 100 sq ft No
Dining + Recreational Area

15 b (minimum area per inmate= 4 sq ft)

Guidelines for validation of Residential Facilities on SMART

Minimum available area more than 175 sq. ft.  Specify Area along with Floor plan
approved by Architect/ Government
Designated Authority
 In small towns/rural areas [areas (Z
category and any rural areas and any
Yes area not notified as a municipal/
town area) as defined under Common
Norms], a self certifying floor plan
could be accepted as a record.
 Pictorial evidence to be provided
 Will be verified during Physical
Inspection
Minimum available area less than 175 sq ft No
16 Grievance Register
Availability of Grievance register or a dedicated Email ID for  Grievance register to be maintained
raising grievances in t he format defined in Annexure 2
Yes  Pictorial evidence to be provided
 Will be verified during Physical
Inspection
Non available of Grievance register No
17 Code of Conduct
Code of Conduct displayed in centre common areas  Code of conduct display to be
available in the format defined in
Annexure 1
Yes
 Pictorial evidence to be provided
 Will be verified during Physical
Inspection
Code of Conduct not displayed in centre common areas No
18 Menu and Display of Meal Timing

 Pictorial evidence of the Breakfast,

Yes
Breakfast, lunch and dinner timing should be displayed in lunch and dinner timings to be
Guidelines for validation of Residential Facilities on SMART

the dining area provided

 Will be verified during Physical
Menu Specification Inspection

Lunch/Dinner
Dal/ Sambhar/ Rasam
Seasonal vegetable
Rice/ pulao
Chappatis/Parathas/Puris

Breakfast
Continental as well as Indian foods.
Tea/ Coffee/ Milk/ Curd or any other milk product

Note: If the local cuisine is different the same can be

provided in consultation with the students instead of what is
given above.

Evening Snacks/ Tea

To be served as appropriate

Note:
i. The meal will be provided “Full Diet/Stomach” basis for
Guidelines for validation of Residential Facilities on SMART

lunch and dinner with at least one cereal unlimited

ii. Egg should be served once a week.

iii. Once a week non-vegetarians should be served with

mutton/chicken/any other local non vegetarian item and
vegetarians should be served

Non availability of meal timing No

2.1.5 Compliance with Residential Facility requirements
The parameters listed in the aforementioned section are non-negotiable compliance
parameters i.e. any residential facility must qualify all these parameters for getting
the status as ‘Deemed Ready’ during desktop assessment stage and ‘Qualified’
during Physical Inspection stage.

The Residential Facility compliance will not have any impact on the Training Centre
Accreditation Status and Score as the facility assessment and inspection will be
independent of that of Centre. For example, in case a Taining Centre is marked as
Qualified whereas the Residential Facility is not complying with one or more
parameter then there will not be any impact on the Training Centre qualification
status.

3. Appeal to the Accreditation Committee

The appeal process to be followed as per the Centre Accreditation and Affiliation
Guidelines.

4. Continuous Monitoring

The Continuous Monitoring report with Self-Audit Report (SAR) will help in tracking
and monitoring the already Qualified Residential Facilities. The purpose of
continuous monitoring, is to get an accurate insight into the infrastructure, and
other details those were furnished at the time of inspection and basis which the
facility was accorded Qualified status.
The continuous monitoring of the training centres will be conducted with the help
of Mobile application and surprise visits may get conducted.

5. Amount to be paid for Desktop Assessment and Inspection

of Residential Facility
The fees to be paid for Desktop Assessment and Inspection of Residential Facility is
detailed in the table below:

S.No. Type of Applicable Condition Amount to be Paid

Fees
1 Desktop New CAAF is submitted with or INR 3,000
Assessment without residential facility
Fees
2 Desktop Changes are made to the entire INR 3,000
Assessment CAAF including residential
Fees facility
3 Desktop Changes are made only to the INR 3,000
Assessment residential facility parameters in
Fees the CAAF
4 Inspection The Recommended Centre along INR 10,000 + INR 1,000 per
Fees with Residential Facility to be Job Role + INR 2,500 per
Guidelines for validation of Residential Facilities on SMART

visited Residential Facility Type

(Male/Female/Transgender)
5 Inspection Only Residential Facility to be INR 10,000
Fees visited for a ‘Recommended
Centre’

(Please note that no inspection

will be conducted for the Non-
Recommended Centre)
Guidelines for validation of Residential Facilities on SMART

6. Annexures

Annexure 1: Code Of Conduct for Residents

Residential Facility Code of

Conduct
a. Hostel Inmates to maintain discipline and decorum everywhere in general
and around the hostel complex always.

b. Ragging in any form is strictly prohibited, if someone found guilty, severe

action will be taken.

c. Possession, distribution and/or consumption of alcoholic beverages,

prohibited drugs, any form of narcotics, chewable tobacco, gambling in
hostel is a serious offence and is strictly prohibited.

d. Trespassing from Boys hostel to Girls hostel and vice versa is strictly
prohibited.

e. Hostel Residents are responsible for keeping their rooms and the common
areas clean and tidy always. All fans, lights and electrical appliances must
be switched off when not in use.

f. Students of the allotted rooms shall be responsible for the maintenance and
upkeep of their respective rooms and the space/corridor outside including
furniture.

g. Every case of illness and accident must be reported immediately to the

hostel authorities.

h. All matters relating to differences among students and complaints against

theft shall be brought to the notice of the hostel management.

i. All visitors must first make an entry in the register at the Security cabin and
provide all details and documents as requested by the Security personnel
before entering the visitor’s area of the hostel complex (Visitor’s Record
Register is given at Annexure 4).

j. Any Inmate who find his/her room-mate missing for more than 24 hours,
must report to the warden/caretaker immediately. This is to enable the
hostel authorities to take necessary action.
Guidelines for validation of Residential Facilities on SMART

k. In case of any emergency, please contact the Care takers, Assistant wardens
staying in the hostel premises or call authorities. Important telephone
numbers are provided and displayed in hostel premises.

l. All the students should take prior approval from the Warden before
leaving for their homes or to any field visit/tour/meet etc. Violation of this
rule will lead to disciplinary action
m. Any other point other than the above mentioned points deemed
necessary/ fit by competent authority for the betterment of all residing in
the hostel will be intimated separately.

Issuing Authority
Name:
Designation:
 Guidelines for validation of Residential Facilities on SMART

Annexure 2: Grievance Register

Grievance Register

S. Date of Candidate Batch Phone Grievance Issue Details Grieving’s

No Grievance Name ID No. Against Signature
 Guidelines for validation of Residential Facilities on SMART

Annexure 3: Staff Attendance Register

Staff Attendance Register

S Date Name Type of Staff In Time Out Signature

No. Time
 Guidelines for validation of Residential Facilities on SMART

Annexure 4: Visitor’s Register

Visitors’ Record Register

S. Date Name Purpose of In Out Name of Mob No Signature

No. Visit Time Time concerned to
meet