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Create A Quotation

This document describes how to create and maintain quotations in SAP in response to request for quotations (RFQs) sent to vendors. It provides steps to manually create a quotation, enter condition types to calculate pricing, and compare quotations received from vendors to identify the best price. Key details include manually maintaining quotations outside of SAP since they are created by vendors, capturing quotation details by referencing the RFQ, and comparing quotations to select the vendor with the lowest net price for placing a purchase order.

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74 views8 pages

Create A Quotation

This document describes how to create and maintain quotations in SAP in response to request for quotations (RFQs) sent to vendors. It provides steps to manually create a quotation, enter condition types to calculate pricing, and compare quotations received from vendors to identify the best price. Key details include manually maintaining quotations outside of SAP since they are created by vendors, capturing quotation details by referencing the RFQ, and comparing quotations to select the vendor with the lowest net price for placing a purchase order.

Uploaded by

sri ram
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as DOC, PDF, TXT or read online on Scribd

(III) QUOTATION (QT)

“QUOATION” is a response from the Vendor against a specific RFQ sent by our Purchase Dept.,

Since a Quotation is not created in our SAP System and it is created in the Vendor’s side in

his System, we will maintain the Quotation manually against a particular RFQ.

After sending “Request for Quotation” (RFQs) to all the Vendors, we invite Quotations

from them related to the same. In the “Quotation”, the Vendors will provide their Price

-Quotation along with Terms & Conditions relevant for the supply of Goods and Services

specified in this “Quotation”.

From “Maintain Quotation” option, we will capture the Vendor Quotation details. Here,

Reference Document is our “Request for Quotation” (RFQs) Document No.

Create a Quotation:

Path:
Easy Access  Logistics  Material Management  Purchasing  RFQ/Quotation 

Quotation  Maintain(T. Code: ME47)


 Specify your RFQ Doc. No: 500001

 Press on ENTER button

 Select Line Item

 Click on Item Conditions button

 Specify Condition Types, manually, as specified below:

CONDITION TYPE NAME AMUONT

PBXX Gross Price 10000

RA01 Discount % on Gross 1%

ZA01 Sur Charge % on Gross 5%

FRA1 Freight % 10%


The resultant Calculation, after inserting the above Condition Types, will be as
shown below:

 Click on Back button


 Again Select the Line Item

 Click on Item Text button


 Maintain Text for Material PO Text:

 Click on SAVE Button


 System will not give any Quotation No. it gives a message:

Price Comparison of Quotations:


Here, we will compare all Quotations (based on the Price) related to an RFQ and choose the best
Vendor who quotes a lesser Price, for placing the Purchase Order (P.O.).

Path:
Easy Access  Logistics  Material Management  Purchasing  RFQ/Quotation 

Quotation  Price Comparison(T. Code: ME49)

 Specify your Purchasing Organisation: MHRP ([Link]-MAHI)

 Specify your Collective RFQ No.: Engine 500 (Collective No. specified in Header
Data of RFQs)

(Or)

 Specify yourFrom Quotation No. and To Quotation No. Deadline: 25.01.2021


(Deadline date)
 Click on Execute button

System gives a Comparison List of Vendors with allocation of a Rank for each
Vendor:

In the above Comparison Table, System gave all Quotations along with Comparison of Values with

Ranking for each Vendor.

NOTE:
In this Comparison Statement, System will consider only Material Net Price. System will not take

Delivery Cost, Taxes etc., while comparing the Quotations.

In Real-Time, along with Prices, factors like:


Delivery Dates

Quality

Payment Credits

will also be taken into consideration. This kind of criteria must be Customized.

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