Quickbooks
(Desktop and online)
QUICKBOOKS as ACCOUNTING SYSTEM
GAC 753 – ACCOUNTING INFORMATION SYSYTEM
APRIL T. ESPIRITU
NOVEMBER 7, 2020
Table
Quickbooks - Defined
of contents
Purpose of the Software
Basic Functions
Going to the System
Desktop
Online
Generated Reports
Quickbooks - defined
is a set of accounting software
developed and designed by Intuit for
managing payroll, inventory, and other
needs of small and medium-sized
business.
This is usually updated
Desktop → on-premises accounting thru cloud.
application A monthly fee is charged
for maintenance.
QBO → cloud-based versions
Version
Intuit is laser focused on their
1. Desktop Pro
customers, who live and breathe 2. Premier
innovation, and becomes champion to 3. Enterprises
those who dare to dream.
Purpose of quickbooks
Quickbooks is designed to be flexible and adaptable to the
wide range of small business.
You can easily generate report with the information you
need.
You can reduce your year-end accounting fees with
affordable Quickbooks.
While sharing data between Quickbooks and over 100
business application you can save typing time and errors.
It has all the features of online payments.
Basic
functions of
quickbooks
5 Basic Functions of Quickbooks
(1) Vendors
Lots of features for managing the small (2) Customers
and medium businesses, Quickbooks has (3) Employees
some major functionality without having
any similarity to each other which will (4) Company
save your time and so the business.
(5) Banking
These basic functions can be seen in QB Desktop and Online.
Basic functions of quickbooks
Vendor Customer Employees Company Banking
Single Time Company Real time
Purchase order Invoice
Activity Details/Set Up transactions
Expense
Receive Weekly Account and Bank
Cheque
Payments Timesheet settings deposit/withdrawals
Bill
201 File (Employee Custom form
Pay Bills Sales Receipt Details) styles
Estimate/Credit Chart of
Supplier credit Payroll File
Note Accounts
Delayed Other reports Financial Statement
Inventory
credit/Charge related to payroll Reports
QUICKBOOKS ONLINE AND DESKTOP
Basic functions in quickbooks
desktop
HOME/NAVIGATOR
Open Window List
- Summary List of Recent Activities
If new to Quickbooks:
1. View Tutorial Videos
2. Run all Tutorials (45 mins.)
HOME/NAVIGATOR
Icon Bar General Journal
Company details
Vendor Details
Customer Details
Banking Details
chart of accounts customization
Icon Bar
List – Chart of Accounts
* Chart of Accounts Guide *
10000 Asset
Opening balances
20000 Liability
30000 Equity
40000 Sales
50000 Cost of Goods
60000 Operating Expense
70000 Other income
80000 Other expense
chart of accounts customization
Chart of Accounts
Classification Controls
1. Account Number
2. Account Name
3. Type
4. Details Type
5. Currency
6. Remarks
memorized transactions
Icon Bar
List – Memorized Transactions
Memorized
Transaction Window
General journal : payroll entries
1. Click Gen. Journal Button/Icon
2. Sample Payroll Entry
thru Gen Journal
4. Class (Branch) – Encode
every line
3. Export Journal Voucher
Customers: Charge invoice
1. Invoice Preparation
A. Charge
B. Cash
C. Delivery Receipt
2. Charge Invoice
3. Class – AR Branch
4. Transaction Details
A. Quantity
B. Item Code
C. Description
D. Unit of
Measurement
E. Unit Price
F. Total Amount
Customers: Cash
1. Invoice Preparation
A. Charge
B. Cash
C. Delivery Receipt
2. Cash
3. Class – AR Branch
4. Transaction Details
A. Quantity
B. Item Code
C. Description
D. Unit of
Measurement
E. Unit Price
F. Total Amount
Customers: Delivery receipt
1. Invoice Preparation
A. Charge
B. Cash
C. Delivery Receipt
2. Delivery Receipt
3. Class – AR Branch
4. Transaction Details
A. Quantity
B. Item Code
C. Description
D. Unit of
Measurement
E. Unit Price
F. Total Amount
Customers: Receive payment
4. Payment Method
1. Receive payment
A. Payment amount
B. Date
C. Check number/Ref
D. OR Number
E. Payment goes to
undeposited funds
2. Customer Name
Payment Method
3. Class – AR Branch
Customers: deposit
1. Customer - Deposit
4. Deposit Details
2. Bank Account – Currency/Date
A. Received from
B. Account to be charged
C. Check Details
3. Memo/Deposit D. Amount
5. Cash goes back to (used collection partly)
Customers: credit memo and rebates
Look for CM/Rebates
suppliers: purchase order
1. Look for PO
2. Incorporate all important data
A. Items
B. Description
C. Quantity
D. Unit Price
E. Customer
F. Amount
3. Notes for the production/delivery
Suppliers : bills
1. Look for Enter Bill
2. Incorporate all important data
A. Supplier Name
B. Date
C. Reference Number
3. Provide Designated Account Titles
A. Account Titles (For Journal Entry)
B. Amount
C. Class
Supplier : pay bills
1. Look for Pay Bill
2. Choose the transaction
that should be paid
supplier : bill credit/application of payment
There will be stamped the word
“paid” once the account is credited
for payment.
Reports : profit and loss (branch per month)
1. Reports
2. Look for Company Financials
4. Modify/Customize Report
3. Choose Profit/Loss - Standard
A. Customs
B. Period Covered
C. Columns of Classification
Reports : profit and loss (branch per class)
1. Reports
2. Look for Company Financials
4. Modify/Customize Report
3. Choose Profit/Loss - Standard
A. Customs
B. Period Covered
C. Columns of Classification
Reports : vendor details summary
1. Vendor
2. Look for Vendor Details
3. Modify/Customize Report
A. Supplier
B. Period Covered
C. Sort
Reports : customer details summary (open invoice)
1. Vendor
2. Look for Customer Details
3. Modify/Customize Report
A. Supplier
B. Period Covered
C. Sort
Reports : cash flow statement
1. Reports
2. Look for Company Financials
4. Modify/Customize Report
3. Choose Cash Flow - Standard
A. Customs
B. Period Covered
C. Columns of Classification
Reports : audit trail
1. Reports
4. Modify/Customize Report
2. Look for Company Financials
A. Customs
3. Choose Audit Trail B. Period Covered
C. Columns of Classification
Basic functions in quickbooks
online
Quickbooks online QUICKBOOKS ONLINE LOGIN
Login Link Details : https://c17.qbo.intuit.com/qbo17/login?&useNeo=true®ion-PH
Quickbooks online DASHBOARD OF QBO
Quickbooks online DASHBOARD OF QBO
Quickbooks online VENDOR/SUPPLIER
Quickbooks online CUSTOMER
Quickbooks online COMPANY PROFILE
Quickbooks online COMPANY PROFILE
Quickbooks online EMPLOYEE FILES
Quickbooks online EMPLOYEE FILES
Quickbooks online BANKING
Quickbooks online FINANCIAL REPORTS
Quickbooks online FINANCIAL REPORTS – BALANCE SHEET
Quickbooks online FINANCIAL REPORTS – PROFIT AND LOSS
Quickbooks online FINANCIAL REPORTS – CASH FLOW
THANK YOU!
QUICKBOOKS as ACCOUNTING SYSTEM
GAC 753 – ACCOUNTING INFORMATION SYSYTEM
APRIL T. ESPIRITU
OCTOBER 17, 2020
