SAFETY AUDIT GUIDE

(FO-HSE-SAG-SS-01)
CONTROL NO: 0001 PROJECT NO: 3001 DATE: March 9-11, 2021 REV NO: 00

PROJECT TITLE: SMFI Pagbilao Poultry Processing Plant PROJECT LOCATION: Pagbilao, AUDIT CRITERIA: DO-198 Series of 2018 Implementing Rules and Regulations of OSH Law
Quezon Province
AUDITOR: AUDITEE: AUDIT OBJECTIVES:
FL David, JS Villarin, MV Del Mundo Evaluation of Compliance on OSH Legal Requirements

Audit Method Gap

Reference DR - Doc review Justifications
Questions Answers/Remarks PI - Physical Insp Recommendation
framework IP - Interview of (evidence, documents checked) Y N
Personnel

Section 3. Definition of Terms

1 Is the establishment’s operation defined
according to its risk?

Section 4(a). Duties of Employers, Contractor or Subcontractor, Supervisors

1 Are the employer’s responsibilities, including

those who manage and supervise operations
and work activities defined in the OSH
Program?

Section 4(b). Duties of Workers

1 Are the workers’ responsibilities defined in the

OSH Program?

Section 4(c). Duties of Other Persons

1 Are the contractors’ responsibilities (including
the builder or contactor who visits, builds,
renovates, or installs devices or conducts
business)defined in the OSH Program?

Section 5. Workers' Right to Know

1 Are the workers’ right to safety and health

guaranteed in the OSH Program?

2 Are all workers appropriately informed by the

employer about all types of hazards in the
workplace?

3 Are all workers provided access to training,

education, and orientation on chemical safety,
electrical safety, mechanical safety,
ergonomics, and other hazards and risks?

4 Are all workers, including new hires, provided

training and information on all types of hazards
in the workplace?

5 Are training and information materials made

readily available and accessible to workers?
 6 Is re-orientation on safety and health for
workers in high risk processes and operations
conducted regularly, not less than once a
quarter, and conducted immediately following
any changes in the operations and production
process?

Section 6. Workers' Right to Refuse Unsafe Work

1 Is the worker’s right of refusal (to work without
threat or reprisal from the employer if, as
determined by DOLEthat an imminent danger
situation exists) mentioned in the OSH
Program?

2 Is the “refusal to return to work” by the workers

where there is a continuing imminent danger
mentioned in the OSH Program?

3 Are workers affected by the existence of an

imminent danger situation temporarily assigned
to other areas within the workplace, provided
there are no impending issues with safety and
health?

Section 7. Workers' Right to Report Accidents

1 Is the right of workers and their representatives
to report accidents, dangerous occurrences,
and hazards to the employer, to DOLE and to
other concerned competent government
agencies mentioned in the OSH Program?

Section 8. Workers' Right to Personal Protective Equipment (PPE)

1 Does the provision of PPE to all workers (by

reason of the hazardous work process or
environment, chemical, radiological,
mechanical, and other irritants or hazards
capable of causing injury or impairment in the
function of any part of the body through
absorption, inhalation or physical contact)
mentioned in the OSH Program?

2 Is it free of charge?

3 Is it designed and appropriate for any part of

the body that may be exposed to hazards?

4 Are lifelines needed and supplied?

5 Are full body harnesses required and supplied?

6 Are protective shields required and supplied?

7 Are all PPE of the appropriate type as tested

and approved by the DOLE, based on its
standards and/or other means of verification?
 8 Are all PPE of appropriate size, weight, and
type to specific workers exposed to hazards
from which PPE are meant to ensure serve as
effective protection?

9 Are all PPE issuance supplemented by training

on the application, use, handling, cleaning, and
maintenance of said PPE in accordance with
the manufacturer's recommendations?

Section 9. Safety Signage and Devices

1 Does the company provide safety signage and

devices to warn the workers and the public of
all hazards in the workplace?

2 Are they also supplied and installed in all

project sites and all other places where work is
being undertaken?

3 Are they posted in prominent positions at

strategic locations?

4 Are they made of appropriate quality to ensure

their legibility?

Section 10. Safety in the Use of Equipment

1 Does the Company comply with the OSH
standards set by DOLE on the safety and use
of the following equipment in the different
phases of the company or project operation
including the transport to and from the
establishment, project, site or place where
work is being undertaken?

 Earth moving and other

construction equipment

 Heavy duty equipment

 Mat’ls handling eqpt.

2 Are workers appropriately trained and certified

(with documented certification) by the
Technical Education and Skills Development
Authority (TESDA), Professional Regulation
Commission(PRC) or other concerned
government agency?

3 Are equipment operators required to show

proof of training and competency before
allowed to use equipment, if applicable?

4 Are required competency trainings provided by

international organizations or suppliers and
availed by employer (if not locally available), as
recognized by the DOLE?

Section 11. Occupational Safety and Health Information

 1 Does the Company provide the workers
adequate and suitable information on the
following?

Workplace hazards and the

risks posed on the safety and health of workers
such as chemical safety data sheets

2 Control mechanisms in place that reduces or

minimizes the risk of exposure to hazards and
other preventive strategies

Example:
 Training on specific hazards
 Medical monitoring tests
 Immunization
 Control of lifestyle-related diseases)

3 Appropriate measures, including the probable

location of workers, for the prevention, control,
and protection against those hazards

4 Emergency and disaster management

protocols including proper evacuation and shut-
down procedures

Section 12. Occupational Safety and Health (OSH) Program - Covered workplaces shall develop and implement a suitable OSH program in a format prescribed by DOLE which shall be posted in prominent places.

(A) For establishments-with less than ten (10)

workers and low risk establishments with ten
(10) to fifty (50) workers: The OSH program,
which shall be duly signed by the employer,
must include at least the following:

1 1. Company commitment to complywith OSH

requirements
2 2. General safety and health programs,
including:

 Safety and health hazard identification, risk

assessment and control (HIRAC),

 Medical surveillance for early

detection and management of occupational
and work-related diseases, and

 First aid and emergency

medical services.

3 3. Promotion of the following healthdomains:

 Drug-free workplace (RA 9165)

 Mental health services in the workplace (RA

1 1036)

 Healthy lifestyle
4 4. Prevention and control of the following
health domains:

 Human Immunodeficiency Virus and

Acquired Immune Deficiency Syndrome (RA
8504)

 Tuberculosis (EO 187-03)

 Hepatitis B (DOLE DA 05-2010)

5 5. Complete company or project details

6 6. Composition and duties of the OSH

committee

7 7. OSH personnel and facilities

8 8. Safety and health promotion, training, and

education, including:

 Orientation of all workers on OSH

 Conduct of risk assessment, evaluation, and

control

9 9. Conduct of toolbox or safety meetings and

job safety analysis, if applicable

10 10. Accident/incident/illness investigation,

recording and reporting

11 11. Provision and use of PPE

12 12. Provision of safety signage

13 13. Provision of workers' welfare facilitiesother

preventive strategies

14 14. Emergency and disaster preparedness and

Example:
mandated
 Training drills
on specific hazards
 Medical monitoring tests
15 15. Solid waste management system
 Immunization
 Control of lifestyle-related diseases)
16 16. Control and management of hazards

(b) For medium to high risk establishments

with ten (10) to fifty (50) workers and low to
high risk establishments with fifty-one (51)
workers and above. The OSH program, which
shall be duly signed by the employer, must
include at least the following:
 Immunization
 Control of lifestyle-related diseases)

1 1. Company commitment to comply with OSH

requirements
2 2. General safety and health programs
including:

 Safety and health hazard identification, risk

assessment and control (HIRAC)

 Medical surveillance for early detection and

management of occupational and work-related
diseases

 First aid and emergency medical services

3 3. Promotion of the following health domains:

 Drug-free workplace (RA 9165)

 Mental health services in the workplace (RA

11036)

4 4. Complete company or project details

5 5. Composition and duties of the OSH

committee

6 6. OSH personnel and facilities

7 7. Safety and health promotion, training, and

education, to include the following:

 Orientation of all workers on OSH

 Conduct of risk assessment, evaluation, and

control

 Continuous training on OSH of OSH

personnel

 Work Permit System such as working at

height, working at confined space, hot works,
and other related activities

8 8. Conduct of toolbox or safety meetings and

job safety analysis

9 9. Accident/incident/illness investigation,
recording and reporting

10 11. Provision and use of PPE

11 12. Provision of safety signage

12 13. Dust control and management, and

regulations on activities such as building of
temporary structures, and lifting and operation
of electrical, mechanical, communications
system, and other equipment
13 14. Provision of workers' welfare facilities other
preventive strategies

Example:
 Training on specific hazards
 Medical monitoring tests
 Immunization
 Control of lifestyle-related diseases)

14 15. Emergency and disaster preparedness and

response plan to include the organization and
creation of disaster control groups, business
continuity plan, and updating the hazard, risk
and vulnerability ,assessment, as required

15 16. Solid waste management system

16 17. Control and management of hazards

17 18. Prohibited acts and penalties for violations

18 19. Cost of implementing company OSH

program

19 Is the Company’s OSH Program formatted

according to DOLE standards?

20 Is the Company’s OSH Program

communicated and made readily available to
all persons in the workplace?

21 Is the Company’s OSH Program periodically

updated and whenever the DOLE, other
regulatory or government agencies and
institutions promulgate new rules, guidelines
and other issuances related to workers' safety
and health?

22 Does the Management ensure that the core

elements of the OSH program are integrated in
the Company OSH program such as
management commitment and employee
involvement, workplace risk assessment,
hazard prevention and control, safety and
health training and education, and OSH
program evaluation?

23 Does the Company submit a copy of the OSH

program to the DOLE Regional, Provincial,
Field or Satellite Office having jurisdiction over
the workplace?

24 Does Management review and evaluate the

OSH program at least once a year or as
necessary, to ensure that its objectives are met
towards an improved safety and health
performance?
 (c) Construction Safety and Health Program
(CSHP) - A duly signed company commitment
to comply OSH requirements together with the
company OSH program using the prescribed
template shall be considered approved upon
submission EXCEPT for Construction Safety
and Health Program (CSHP) which shall need
approval by DOLE prior to construction

1 Statement of Commitment to Comply with OSH

Requirements

2 Company Safety and Health Policy

3 Project Details

4 Construction Safety & Health Committee

 Composition of Construction Safety and

Health Committee (CSHC)

 Duties of the CSH Committee

 Duties of the Safety Man/Officer
 Dangerous Occurrence or Major Accident

5 Emergency Occupational Health Personnel

and Facilities

6 Safety & Health Promotion & Education

 Workers Safety and Health

Orientation/Trainings

 Specialized Instruction and

Trainings

7 Toolbox Meeting

 Responsible for the Toolbox Meeting

8 Accident/Incident/Illnesses Investigation &

Reporting

 Persons responsible for conducting

investigation

 Conducting and documenting the

accident/illnesses investigation

 Compliance with Government

Requirements

9 Personal Protective Equipment (PPE)

10 Protection of the General Public

11 Safety Signages

 Inspection and Maintenance of Safety

Signages
 12 Construction Workers Skills Certification

13 Testing & Inspection of Construction Heavy

Equipment

14 Control Measures on Construction Activities

 Major Activities

 Hazards Identified (e.g. physical,

chemical, biological, ergonomic)

 Safe Work Practices (e.g. HIRAC, Work

permit system)

15 First-Aid, Health Care Medicines and

Equipment Facilities

16 Workers Welfare Facilities

17 Medical Surveillance

 Complete medical and work history

 Physical examination (Pre-

employment, During employment and
Separation)

 Other special examination (Pulmonary

function test, blood panel, ECG >40 years of
age, audiogram);

18 Working Hour & Break Time

19 Construction Waste Disposal

20 Emergency Preparedness

21 Penalties/Sanctions

22 Other attachments

23 Does the Company submit a copy of the CSHP

to the DOLE Regional, Provincial, Field or
Satellite Office having jurisdiction over the
workplace prior to start of construction?

24 Is the CSHP formatted according to DOLE

template?

25 Other attachments

Section 13. Occupational Safety and Health Committee

1 Does the company have an existing OSH

committee in accordance with this section?

Section 14. Safety Officer

1 Does the company have an existing Safety
Officer/s in accordance with this section?

Section 15. Occupational Health Personnel and Facilities

 1 Does the company have an existing
occupational health personnel such as certified
first aiders, nurse, dentist and physician in
accordance with this section?

Section 16. Safety and Health Training

1 Do all safety and health personnel undergo the

mandatory orientation or training on OSH as
prescribed by DOLE?

2 Is said training evidenced by the issuance of a

certification by DOLE or a DOLE-Accredited
Training Organization?

3 Do all workers undergo the mandatory workers'

OSH seminar as prescribed by DOLE and
jointly participated by workers and employers?

4 Are standardized training modules for safety

and health personnel implemented and
updated regularly as necessary?

5 Do all personnel engaged in the operation,

erection, and dismantling of equipment and
scaffolds, structural erections, excavations,
blasting operations, demolition, confined
spaces, hazardous chemicals, welding, and
flame cutting, undergo specialized instruction
and training on said activities?

6 Do such trainings include, among others, topics

on safety and specialized PPE requirements
for said high-risk work activities, including the
use, application, and handling of the same?

Section 17. Occupational Safety and Health Reports

1 Does the Company submit to DOLE all safety
and health reports, and notifications such as,
but not limited to, annual medical report (AMR),
OSH
Section 18.committee
Workers' report, employer’s Certification
Competency work
accident/injury report (WAIR), and annual work
accident/injury
1 Are the minimum exposure data report
and necessary (AEDR)?
competency
requirements on safety and health for OSH
personnel complied with?

Section 19. Workers' Welfare Facilities

1 Does the company provide the welfare facilities

for free in order to ensure humane working
conditions?

a) Adequate supply of safe drinking

water

b) Adequate sanitary and

washing facilities

c) Suitable living accommodation

for workers (if necessary)
 2 d) Separate sanitary, washing and sleeping
facilities for all gender, as applicable

e) Lactation station except those

establishments as provided for under DOLE
(DO 143-15)

f) Ramps, railings, and the like;

and
Section 20. All Other Occupational Safety and Health Standards
g) Other workers' welfare
1 Does theas
facilities Company comply withbyother
may be prescribed the OSH
occupational
standards and otherand
safety health standards as
issuances
provided for in the 1989 DOLE Occupational
Safety and Health Standards, as amended?

Section 21. Cost of Safety and Health Program

1 Is the above cost a separate pay item in

construction and in all contracting or
subcontracting arrangements?

Section 24. Payment of Workers during Work Stoppage due to Imminent Danger

1 Does the company pay the affected worker/s

their corresponding wages during stoppage of
work due to occurance of imminent danger or
employers violation or fault?

Section 27. Employee's Compensation Claim

1 Does the company provide the necessary
assistance for the compensation of a worker
arising out of work-related disability or death?
Correction/Immediate action Responsible Person Root Cause
(To be agreed after the Audit)