THE PAPUA NEW GUINEA

UNIVERSITY OF TECHNOLOGY
CIVIL ENGINEERING DEPARTMENT
Introduction to
CE 202 – CIVIL spreadsheets
ENGINEERING SYSTEMS II

Prepared by:
Ms. Grace Wantepe
Lecturer

Week 2 L1, Sem 2, 2019

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Objectives
 The students should understand and have hands
on experience in
 Working with Excel worksheets
 Formatting Excel sheets

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Outline
 Introduction to spreadsheets
 Basics of MS Excel
 Starting a new workbook
 Working with Excel worksheets
 Entering text and numbers
 Editing a worksheet
 Formatting a worksheet

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Introduction to Spreadsheets
A spreadsheet uses rows and columns of
numbers to create a model or
representation of a real situation. For
example, students grades in a course: rows
represent students, columns represent
quizzes and exams, and each entry
represents the score of a students in a quiz or
exam
 Spreadsheet software, such as MS Excel,
provides tools to create electronic
spreadsheets called worksheets.
 Spreadsheet software is useful for what-if
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Basics of MS Excel

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Starting a New Workbook

 Start | Microsoft Excel or
Start |All Programs | Microsoft Excel
will open a new blank workbook
 In MS Excel, a workbook consists of three
worksheets by default
 The Excel workbook window offers a grid
and tools for storing and manipulating
numbers and text (next slide)

MS Excel
 Formula Number
bar Column formatting
Name letters
box Active
Cell (A1)
Task Pane

Worksheet Navigation Buttons

Sheet tabs

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Starting a New Workbook

 An Excel workbook can contain many worksheets.
 When you start a new workbook, three worksheets
namely Sheet1, Sheet2 and Sheet3 are already in
place for work.
 Each worksheet contains 256 columns and more that
65,000 rows.
 One worksheet is active at any time. A simple click
on another worksheet will make that sheet active.
You can switch from one sheet to another by just
clicking on the desired worksheet
 Each cell in a worksheet has an address. It is column
letter followed by row number like A1, D15, C10
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Starting a New Workbook

 Adding a worksheet to workbook
 In order to add a new worksheet to the current
workbook choose Insert | Worksheet
 deleting a worksheet to workbook
 In order to delete the current active worksheet
from the current workbook choose Edit |
Delete Sheet
 Naming a worksheet
 Double click the sheet tab, when the existing name
turns black, simply type the new name.
 Grouping and Ungrouping
 Pres CTRL and select the worksheet tabs you want
to group
 By clicking any single sheet tab the grouped sheets
can be ungrouped
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Navigating a Worksheet
 CTRL-HOME  CTRL-UP ARROW
 CTRL-END  CTRL-DOWN ARROW
 PAGE UP  CTRL-LEFT ARROW
 PAGE DOWN  CTRL-RIGHT ARROW
 ALT-PAGE UP  CTRL-G
 ALT-PAGE DOWN  Choose Edit  Go To
 CTRL-PAGE UP
 CTRL-PAGE DOWN

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Working With Excel Worksheets

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Entering labels into a

Worksheet

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Entering values into a

worksheet

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Editing a Worksheet
 Editing cell contents
 To replace the data in any cell, click the
cell and type new data
 To edit the contents of a cell, click the cell
and press F2 or double click to activate the
cursor in the cell.
 You can also edit the selected cell in the
formula bar.

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Editing a Worksheet
 Selecting a continuous block of cells
1. To select a block of cells click in the first
cell you want to select.
2. Press down the mouse button and drag
up or down and left or right until all the
required cells are selected.
3. Selected cells will be highlighted

MS Excel
Editing a Worksheet
 Selecting a block of
cells that are not
continuous
1. Select the first cell or
block of cells
2. Move the cursor to the
cell that you also want
to select.
3. Keep the CTRL key
pressed and select the
cell or cells
4. Selected cells will be
highlighted.
5. The process can be
repeated as needed

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Editing a Worksheet
 Selecting entire column or rows.
 To select the entire column, click the column
letter once
 To select the entire row Click the row number
once.

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Editing a Worksheet
 Inserting a column
 To insert a new column, select the column
and choose Insert  Columns
 The inserted column will be to the left of the
selected column.
 Inserting a row
 To insert a new row, select the row and
choose Insert  Rows
 The inserted row will be above the selected
row.
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Saving a Workbook
 To save a workbook
1. From the File menu, choose Save As
2. Save As window will appear. Choose an
appropriate folder and type the file
name
3. Click save
NOTE: Saving a workbook is same as saving
any other MS Office document
 You can also save a workbook as a
template. NOTE: The advantages of a
template were discussed in Microsoft Word
2003.
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Formatting Contents of a
Worksheet Currency
Comma

 Formatting toolbar

Percentage Increase and

Decrease decimals
Merge and
Center

 Toget information about an icon in the

formatting tool bar, position the cursor on
the icon and wait for few seconds. The
icon information will pop up
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Formatting Contents of a
Worksheet
 Formatting
1. Cells
2. Rows
3. Columns
4. Sheet

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Formatting Contents of a
Worksheet
 Formatting numbers in cells

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Formatting Contents of a
Worksheet
 Formatting alignment of cell contents

MS Excel
Formatting Contents of a Worksheet
 Changing the angle
of text
 Select the cell for
which you want to
change the
orientation.
 Choose
Format  Cells
and set the desired
orientation for the
text in degrees

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Formatting Contents of a
Worksheet
 Formatting font of cell contents

MS Excel
Formatting Contents of a Worksheet
 Formatting borders of
cells
 Two ways to format
cell borders are
1. From the Formatting
toolbar, use the Border
tool
2. Choose Format 
Cells
and choose the
Border tab.
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Formatting Contents of a
Worksheet
 Formatting cell patterns

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Formatting Contents of a
Worksheet
 Formatting cell Protection

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Formatting Contents of a
Worksheet
 Copying cell formats
 The cell formats can be copied to another
cell by using the format painter

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Formatting Contents of a
Worksheet
 Formatting rows  Formatting
1. Height… columns
2. AutoFit 1. Width..
3. Hide 2. AutoFit Selection
4. Unhide 3. Hide
4. Unhide
5. Standard Width…

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Formatting a Worksheet
 Formatting a worksheet

Format | Sheet

1. Rename
2. Hide
3. Unhide
4. Background…
5. Tab Color…

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