Jenilyn D.
Miranda Report
Title: MEMORANDUM
First slide
MEMO short for MEMORANDUM, latin origin which means "something to remembered"
- a usually brief written message or report
- A memo is usually written for internal or in house communication. It is usually short, direct to the
point, clearly what must be done or not done. They provide data for various functions.
Second slide
1. Making announcements
2. Giving instructions
3. Clarifying a policy, procedure or issue
4. Changing policy or procedure
5. Alerting staff to a problem
Third slide
6. Sending recommendations
7. Providing legal records
8. Calling a meeting
9. Reminding employees of corporate history, policy and procedure
Fourth slide
Memo protocol
1. Be timely
2. Be professional
3. Be tactful
4. Send memo to the right person
Fifth slide
Memo format and parts
1. Hender
* TO: Reader’s names and job titles
* FROM: sender’s name and job title
* DATE: Complete date
* Subject: Reason for writing a memo
2. Messages
* Orientation (opening program)
* Information
* Action
3. Opening Segment
In this segment, one can find the purpose of the memo. The opening paragraph includes the reason or
the motive of writing a memo. It gives a brief overview of the memo.
Sixth slide
4. Context
It is the event or circumstance of the problem the writer is solving. One should clearly mention the
context.
5. Task Segment
It is the segment one must include to mention the steps for solving the problem. One must only include
the needed information. Do proper planning before writing a memo.
Seventh slide
6. Summary Segment
If a memo is more than a page, one must include a separate summary segment. It is not necessary for a
short memo. It helps the reader to understand the main idea of the memo. Also, it helps to take the
required steps.
Seventh
7. Discussion Segment
It is the longest part of a memo. It includes all the details supporting the ideas. Remember to start with
general information and then go for more specific one. It includes supporting ideas, facts, and research.
8. Closing Segment
Always end your memo with courteous words. Make sure you make the completion of the task in an
efficient and easy way. Try to lure the reader to make the positive action.
9. Necessary Attachments
One can also attach lists, graphs, tables etc. at the end of a memo. Make a reference for your
attachments and add a notation for them.
