Introduction

Each change manager recognises that organisational change occurs periodically. Change

management involves creation of a framework for the implementation of any form of

organisational change. A top management strategy for change also gives a systematic route

from identification of change to training of users on new procedures in all parts of a change

management results, including conducts impact assessments and activities. Some changes in

business are steady, planned and progressive, while others are sharper and more surprising. A

firm, project or programme may easily falter and fall behind competition even without

capacity to modify and adapt.

This report will be focused on change management plan of department asset management

system (DAMS) project. This organisation, with its assets and stakeholders across all of

the state of Victoria, is a significant State government institution. This project provides an

information system for asset management, which stores all prospective and updated assets,

covering property and buildings at different locations.

Identification and Purpose of change

Change in communication plan

Every aimed activity or event needs a strategy that is as detailed as possible. The planning

portion is most essential element of change management. Every change to be introduced

into organisation needs to be clearly prepared well in advance. This appropriate planning task

can save time, power and resources in subsequent phase of implementation. In order to

operate with a smart strategy, many parties engaged in procedure will also be clarified and

thus whole trip may be relieved.

transformation is kept aware and updated. The need to change, advantages it generates

and plan to achieve this is crucial for workers to convey. This ensures that workers in action

plan are fully complied with. Communication is a key to process of change management.

Open and accessible communication channels contribute finest ideas and diverse stakeholders

for better benefit of business from different points of view. Through a proper communication

all those employees should get equal opportunities according to their skills and experience.

In case of communication channels, workers that are to lead change may not feel audible and

significant. Takes proper communication technique and ensures that stakeholders remain

open so that their complaints are registered and suggestions are shared will

enhance integration and cooperation of this process. A proper study of past techniques

and relative efficacy and disadvantages of organisation in order to find out what succeeds and

that not may be improved in this process of determining correct way of communicating with

workers as well as other stakeholders.

Objective of process of change management is to keep track of life cycle of all changes and

to allow for useful modifications with little IT services distortion. The main purpose of

change management in this “Asset Management Information System Project” is:

 Adjust to evolving business requirements of client, thereby increasing value and

minimising issues, disrupting and reworking.

 Compliance with commercial and IT change proposals that match services with

corporate requirements

 Confirm changes are documented, assessed and priority-setting, planning, testing,

implementation, documentation and controlled review of permitted modifications.

 Ensure that Configuration Management System records changes to setup items.

accepted consciously, due to possible advantage.

Impact of Change Proposal

As observed in provided case study,  DAMS project contains various problems. First thing

that is necessary to approve strategies and processes is insufficient conduct and mentality of

members of this project team. Another difficulty is lack of documented communication

or need to modify application, which leads to miscommunication. Moreover, last problem is

strict standards and operational procedures that impede team as well as project success.

Certain adjustments in firm are necessary for this aim. Their effects on time, scope,

technology and quality are described below: -

Impact on Scope:

 Change of company attitude training: It would raise workload for some time,

however, it would assist in long process to help teams learn value of time and

contribute to handle conflicts. If management pressures teams to make changes,

adverse effect might also be noted.

 Create an e-mail or request letter method for textual communication: This would

expand this scope and timescale of processes, as it takes time to record every task.

 Implement policies of GIS and circumstances of working time: It would aid

this company in timely and political implementation of tasks and processes. Scope is

not extended, but procedures alone are enhanced.

 Processes outside established operating procedures are carried out: This would

enhance pace of accomplishment of tasks since it would provide team some freedom

to operate according to their ideas.

 Change of company attitude training: In first phase, individuals are reluctant and pace

of work and modification of their attitude may be reduced, but in latter stage,

clearance time may be reduced.

 Create an e-mail or request letter method for textual communication: This would

increase time processes take, since written communication takes time.

 Implement policies of GIS and circumstances of working time: Implementing new

regulations might increase time needed to complete work and hence prevent project

development.

 Processes outside established operating procedures are carried out: It would enhance

process time as standardised procedures eliminate quick cuts.  Typical process time

period would therefore rise.

Impact on Cost

 Change of company attitude training: New systems would have to be implemented for

training purposes and this project would have to increase cost. This would assist to

speed up process by offering immediate access to facts and taking decisions.

 Create an e-mail or request letter method for textual communication: This would

generate a requirement for new systems and procedures, leading to cost

determination.

 Implement policies of GIS and circumstances of working time: Processes will not

affect the cost management side of project.

 Processes outside established operating procedures are carried out: New systems

would have to be implemented for training purposes and this project would have to
 increase cost. This would assist to speed up process by offering immediate access to

facts and taking decisions.

 This would generate a requirement for new systems and procedures, leading to cost

determination.

 Processes will not affect the cost management side of project.

 The effect on cost might be moderate. This process standards might push

organisation, thereby increasing costs, to alter technology.

Impact on Quality

 Change of company attitude training: Work quality might at first interfere, as

individuals are focused on transformation and inculcation of new company principles.

This adjustment would, nevertheless, achieve greatest quality in group efficiency and

productivity.

 Create an e-mail or request letter method for textual communication: Everybody

knows that tasks to do and how to do, thus quality will be enhanced.

 Implement policies of GIS and circumstances of working time: Quality of procedures

would be increased.

 Processes outside established operating procedures are carried out: This may lead to

some dangers since standards are not being followed.

Purpose and justification of tools and technique

It is know to all that for organizations and their scope of operation changes are continual.

Changes have helped to make a project seamless. The organisation forces customers and

occasionally business stakeholders to alter their present surroundings and practises.

Nevertheless, the organisation must make requests for process modifications.

tools and techniques about these processes: -

 Change Log upgrade: This change log is a straightforward way to capture change.  

This includes proposed modification and then in whatever period of time it will be

carried out.

 Determining change priority: The priority of modifications must be defined by firm

and classified according to its weight and relevance. The management would assist to

discover most important component and design methods to address them as quickly as

possible.

 Creating Response Document: After preparing priority of management of change, a

responding document will be produced to identify best options and how

this organisations would profit from replies to proposed change.

 Creating Response Document: After preparing priority of management of change, a

responding document will be produced to identify best options and how

this organisations would profit from replies to proposed change.

 End decision or approval: Responses should be sent to relevant parties in due course.

This paper should be re-evaluated in event of unfavourable criticism.

Moreover, answers must be sent for final approval as soon as feasible.