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Noting: Process of Noting Noting

The document outlines the process of noting, which includes summarizing previous documents, stating the questions or issues requiring a decision, and indicating rules, precedents, and suggested courses of action. The noting process has three parts: 1) Docketing, which involves recording identifying information, 2) The text of the noting, which summarizes previous remarks, examines the issues, references applicable rules and regulations, and requests a decision, and 3) Referencing, which involves indicating related files and page numbers in the margins for easy reference. Specific steps are provided for drafting each section to ensure a thorough and organized analysis.

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Vamshi Krishna Acharya
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© © All Rights Reserved
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Download as DOC, PDF, TXT or read online on Scribd

Topics covered

  • Competent Authority,
  • Content Examination,
  • Record Keeping,
  • File References,
  • DFA Approval,
  • Approval Workflow,
  • Reference Identification,
  • Administrative Efficiency,
  • Data for Decision,
  • Approval Process
547 views3 pages

Noting: Process of Noting Noting

The document outlines the process of noting, which includes summarizing previous documents, stating the questions or issues requiring a decision, and indicating rules, precedents, and suggested courses of action. The noting process has three parts: 1) Docketing, which involves recording identifying information, 2) The text of the noting, which summarizes previous remarks, examines the issues, references applicable rules and regulations, and requests a decision, and 3) Referencing, which involves indicating related files and page numbers in the margins for easy reference. Specific steps are provided for drafting each section to ensure a thorough and organized analysis.

Uploaded by

Vamshi Krishna Acharya
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as DOC, PDF, TXT or read online on Scribd

Topics covered

  • Competent Authority,
  • Content Examination,
  • Record Keeping,
  • File References,
  • DFA Approval,
  • Approval Workflow,
  • Reference Identification,
  • Administrative Efficiency,
  • Data for Decision,
  • Approval Process

1

NOTING
PROCESS of NOTING

Noting : includes
(a) a summary of previous papers,
(b)a statement or an analysis of the questions ( contained in the PUC or received
note) requiring decision,
(c)indication of the rules/precedent/resource position,
(d) suggestions regarding the course of action and(e) final orders passed thereon.

Noting is of 3 parts :
Part I: Docketing;
Part II: Text of the Noting:
Part III: Referencing

Part I DOCKETTING): Steps


 see from the Correspondence File ,the S.No.of the PUC/FR;
 put that S.No. in the middle of the page at beginning of the Note to be
started.
PART II (Text of Noting): 2 sub parts:
(i) Reproduce the dak stage remarks of the officer, if any.

(ii) your Noting Remarks steps:


 Open your noting with 1 to 3 sentences, what and from whom the PUC/FR
noting is, and core of what has been {given there /asked there}
 Carefully read the content of the PUC/FR and make sentence like “The
matter contained in the PUC/FR/ (Note dated .. of ...section) has been
examined .
 {if you find any erroneous content in the PUC/FR/Note, make a sentence like
“it is observed that the figures/facts given therein are not correct as per our
record/ rules. The correct position is s folloews: “ ”
 Carefully read the content of the PUC/FR ( so that you do not miss any
point)and write : “Action(s) involved in the matter is/are.....”
 Carefully think what rule/order of Ministry/ NIPER-H, if any, governs the
matter;
 look at that book/order and write summarising the relevant provisions for
the matter in the case
 carefully analyze whether the conditions are fulfilled (partly/wholly) and write
“The requirements are fulfilled /except...(if any).”
 Where you think (after carefully reading) that the rule/order of Ministry is either
silent or not clear on the matter, write “The part.. of content ..... in the
Rule/order is not clear for which it is necessary to get clarification, before
further action is taken up.”
2

 Carefully write points of information if any necessary to be given from your


file/registers as data for the officer to base his decision on the action involved
in the matter/ or as matter for reply .
 Make paragraphs of a convenient size and number them.
 Write in the concluding para: “The competent authority is requested to kindly
accord approval for the following:..
 If a Draft for Approval is made, write “DFA may kindly be approved”
 The dealing hand will append his full signature with date on the left below his
note.
 An officer will append his full signature on the right hand side of the note with
his name, designation and the date.

Part III: (i)Docketing ( in the left side margin of the noting sheet)
 See the paper in the attached ( some other relevant) file if any,/Rules
Book/Orders Folder, if any for which a slip flag has been given ( like)F/A, F/B)
for convenience of officer to look at that paper
 Write in pencil, in the margin ,that identification (F/A. Etc) parallel to the
concerned line in the text
 See the text of the noting where a reference has been made for a paper in the
same file
 Write in pencil, in the margin, that paper’s page number ,parallel to the
concerned line in the text
3

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