Pay Codes and Their Definitions
Absence,
Attendance Time Pair
or Tracking Required? Pay Code Description Definition Displayed on pay check as:
Leave taken at full or partial salary which is not taken as sick, vacation or
Absence No ABS Paid Leave compensatory time off (i.e. jury duty, training, etc.). Paid Leave
Absence No ALC AWOL - Late Call Pay Codes for attendance and discipline evaluation. Unauth LeaveNoPy
Absence No ANC AWOL - No Call Pay Codes for attendance and discipline evaluation. Unauth LeaveNoPy
Absence No ASNP AWOL - Sick no Pay Pay Codes for attendance and discipline evaluation. Unauth LeaveNoPy
Absence No ATMJ AWOL - Tardy Major Pay Codes for attendance and discipline evaluation. Unauth LeaveNoPy
Absence No ATMN AWOL - Tardy Minor Pay Codes for attendance and discipline evaluation. Unauth LeaveNoPy
Absence No AWC AWOL - With Call Pay Codes for attendance and discipline evaluation. Unauth LeaveNoPy
AWOL - Unauthorized Leave
Absence No AWO No Pay Used for tracking unauthorized leave hours. Unauth LeaveNoPy
SEIU only - Pay supplement for classified employees required to use a second
language in their job. Paid based on a defined number of hours as reported by the
timekeeper. Number of hours are to be entered for each day employee is to receive Bilingual Pay or
Attendance No BIL Bilingual Pay "partial" Bilingual pay. Biling Pay-All hrs
Absence No BSCK Bereavement - Sick Employee on bereavement using their Sick quota. Sick
Bereavement - Short Term AFSCME & IUOE only - Employee on bereavement using their Short Term Sick
Absence No BSTS Sick quota. Short Term Sick
Payment to FOP union employees when called back to work status outside of normal
Attendance No CIT Call in Time work schedule. Paid at overtime rate. Call in Time
Compensatory time earned by FOP union employees when called back to work status
Attendance No CITC Call in Time Comp outside of normal work schedule. N/A, will not show on paycheck
To be used when employee is called back to work and desires pay. UC Flex will
Attendance Yes CLB Call Back Pay automatically pay at the appropriate rate of pay per union contracts or UC policy. Call Back Pay
To be used when employee is called back to work and desires compensatory time.
UC Flex will automatically create correct hours of comp time per union contract or UC
Attendance Yes CLBC Call Back Comp policy. N/A, will not show on paycheck
Attendance No CLL On Call Pay Number of hours are to be entered for each day employee is to receive On Call Pay. On Call Pay
Number of hours are to be entered for each week FOP union employee is to receive
Attendance No CLLC On Call Comp On Call Compensatory time. N/A, will not show on paycheck
To be used to report/track essential employees that work during UC closures. Will be
Attendance Yes CLOE UC Closed - Essential paid at the appropriate rate of pay (DBL or OTP) per union contracts or UC policy. Overtime or Double-time
Used to record/track when a non-essential employee is absent due to UC being
Absence No CLON UC Closed - Non-essential closed. Paid as ABS. Paid Leave
Absence No CNP CTT no balance - unpaid Comp Time Taken - no balance - unpaid. CTT-no balance
Compensatory quota paid after expiration of 180 days (360 days for FOP), a change
in status to exempt position, at separation or when employee wants to receive cash
payment before expiration date instead of taking compensatory time off. Hours
entered in a single cell cannot exceed scheduled hours, however multiple entries can
Absence No COM Compensatory Time Paid be made on a single day until desired hours have been entered. Comp Pay Out
Used to record/track when an employee is at a conference in paid capacity. Paid as
Absence No CONF Conference W/Pay ABS. Paid Leave
Hours worked in excess of 40 hours per week which an employee has chosen to
Attendance Yes CTE Compensatory Time Earned accrue as compensatory time instead of being paid overtime. N/A, will not show on paycheck
Attendance No CTO Comm Trng Off Overtime Overtime hours earned by FOP union employees training newly hired Dispatchers. Overtime
Compensatory time earned by FOP union employees training newly hired
Attendance No CTOC Comm Trng Off Comp Dispatchers. N/A, will not show on paycheck
Absence No CTT Compensatory Time Taken Compensatory time taken during normal working hours. Comp Time Taken
Overtime hours paid at two times hourly rate. UC Flex will automatically calculate
Attendance Yes DBL Double Overtime at 2.0 Double Overtime pay based on employee's union contract. Double OT Pay
Double Compensatory Time If employee is to earn DBL based on union contract and want Comp Time Earned
Attendance Yes DCE Earned instead. N/A, will not show on paycheck
Tracking No DIS1 Verbal counseling Pay Codes for attendance and discipline evaluation. N/A, will not show on paycheck
Tracking No DIS2 Conference reports Pay Codes for attendance and discipline evaluation. N/A, will not show on paycheck
Tracking No DIS3 Written reprimands Pay Codes for attendance and discipline evaluation. N/A, will not show on paycheck
Tracking No DIS4 Hearings Pay Codes for attendance and discipline evaluation. N/A, will not show on paycheck
Tracking No DISC Discipline has been issued Discipline has been issued. N/A, will not show on paycheck
Pay Codes and Their Definitions
Absence,
Attendance Time Pair
or Tracking Required? Pay Code Description Definition Displayed on pay check as:
FOP Holiday Compensatory (FOP ONLY) Employees can use this as paid time off from their FOP Holiday Comp
Absence No FHC Time Taken Quota Balance FOP HOL Comp
(FOP ONLY) Employees can request a portion of their FOP Holiday Comp Quota
Absence No FHCP FOP HOL COMP Pay Out Balance to be paid out in addition to hours worked. FOP HOL Payout
Employee to be placed on a temporary, non-duty, non-pay status for budget related
Absence No FRL Furlough reasons. Furlough
Attendance No FTO Field Trng Off Overtime Overtime hours earned by FOP union employees training newly hired Police Officers. Overtime
Compensatory time earned by FOP union employees training newly hired Police
Attendance No FTOC Field Trng Off Comp Officers. N/A, will not show on paycheck
Holiday Compensatory Time Hours worked on a holiday by an employee which may be accrued as compensatory
Attendance Yes HCE Earned time instead of being paid as overtime. N/A, will not show on paycheck
Will be automatically added to timesheet at least 2 weeks before the holiday based
Absence No HOL Holiday on employee's FTE. Holiday Pay
Pay earned for hours worked on a holiday by an employee which may be paid as
Attendance Yes HOT Holiday Overtime overtime instead of being accrued as compensatory time. Holiday OT Pay
Absence No JURY Jury Duty Used to record/track when an employee is out on jury duty. Paid as ABS. Paid Leave
Absence No LAD Labor Dispute No Pay Used for tracking hours an employee was away from the office while on strike. Labor Disp NoPy
Late Run Compensatory Compensatory time earned by FOP union employees when required to remain on a
Attendance Yes LRC Time Earned shift run during off duty time. N/A, will not show on paycheck
Overtime hours earned by FOP union employees when required to remain on a shift
Attendance Yes LRO Late Run Overtime run during off duty time. Overtime Pay
Attendance No MEAL Extend or add meal break Taking longer meal break or employee failed to clock out and in for meal. N/A, will not show on paycheck
Absence No MIL Military Leave Payment to employee while on military duty or summer military camp. Military Leave
Absence No MNP MIL no balance - unpaid Military no balance - unpaid. MIL NoPay NoBal
Used for tracking authorized leave hours without pay. Authorized personal time
Absence No NPP Authorized Leave No Pay without pay. ALV - Unpaid
Tracking No OGRC Occasion - Grace Period Pay Codes for attendance and discipline evaluation. N/A, will not show on paycheck
Absence No OIL Occupational Injury Leave Payment to FOP union employees only while on Occupational Injury Leave. Occup Injury Lv
Tracking No OLC Occasion - Late Call Pay Codes for attendance and discipline evaluation. N/A, will not show on paycheck
Tracking No ONC Occasion - No Call Pay Codes for attendance and discipline evaluation. N/A, will not show on paycheck
Tracking No ONOC Occasion - No Clock Pay Codes for attendance and discipline evaluation. N/A, will not show on paycheck
Tracking No OOMJ Occasion - OT Abuse Major Pay Codes for attendance and discipline evaluation. N/A, will not show on paycheck
Tracking No OOMN Occasion - OT Abuse Minor Pay Codes for attendance and discipline evaluation. N/A, will not show on paycheck
Tracking No OOTD Occasion - OT Abuse Disc Pay Codes for attendance and discipline evaluation. N/A, will not show on paycheck
Tracking No OSCK Occasion - Sick Pay Codes for attendance and discipline evaluation. N/A, will not show on paycheck
Tracking No OSIK Occasion - Sick (New) Pay Codes for attendance and discipline evaluation. N/A, will not show on paycheck
Tracking No OSNP Occasion - Sick No Pay Pay Codes for attendance and discipline evaluation. N/A, will not show on paycheck
Tracking No OSTS Occasion - Short Term Sick Pay Codes for attendance and discipline evaluation. N/A, will not show on paycheck
Tracking No OTMJ Occasion - Tardy Major Pay Codes for attendance and discipline evaluation. N/A, will not show on paycheck
Tracking No OTMN Occasion - Tardy Minor Pay Codes for attendance and discipline evaluation. N/A, will not show on paycheck
Attendance Yes OTP Overtime at 1.5 Overtime hours paid at time and one-half. Overtime Pay
Hours paid at straight time for those employees who work in excess of their standard
Attendance Yes OTS Overtime at Straight Pay schedule but less than 40 hours in one week. Straight OT Pay
Tracking No OWC Occasion - With Call Pay Codes for attendance and discipline evaluation. N/A, will not show on paycheck
Tracking No PGRC Points - Grace Period Pay Codes for attendance and discipline evaluation. N/A, will not show on paycheck
Tracking No PLC Points - Late Call Pay Codes for attendance and discipline evaluation. N/A, will not show on paycheck
Pay Codes and Their Definitions
Absence,
Attendance Time Pair
or Tracking Required? Pay Code Description Definition Displayed on pay check as:
Tracking No PNC Points - No Call Pay Codes for attendance and discipline evaluation. N/A, will not show on paycheck
Tracking No PNOC Points - No Clock Pay Codes for attendance and discipline evaluation. N/A, will not show on paycheck
Tracking No POMJ Points - OT Abuse Major Pay Codes for attendance and discipline evaluation. N/A, will not show on paycheck
Tracking No POMN Points - OT Abuse Minor Pay Codes for attendance and discipline evaluation. N/A, will not show on paycheck
Tracking No POTD Points - OT Abuse Disc Pay Codes for attendance and discipline evaluation. N/A, will not show on paycheck
Absence No PPL AAUP PPL Paid Parental Leave for AAUP ONLY Pd Prtl LOA AAUP
Tracking No PSNP Points - Sick No Pay Pay Codes for attendance and discipline evaluation. N/A, will not show on paycheck
Tracking No PTMJ Points - Tardy Major Pay Codes for attendance and discipline evaluation. N/A, will not show on paycheck
Tracking No PTMN Points - Tardy Minor Pay Codes for attendance and discipline evaluation. N/A, will not show on paycheck
Tracking No PWC Points - with call Pay Codes for attendance and discipline evaluation. N/A, will not show on paycheck
Attendance Yes REG Regular Regular or normal pay received by an employee on an hourly basis. Hourly Rate
Compensatory time earned by FOP union employees when required to provide shift
Attendance Yes SCC Shift Coverage Comp coverage during off duty time. N/A, will not show on paycheck
Absence No SCK Sick Sick hours taken with pay. Sick
Employee can elect to exchange unused sick time and convert to comp time at a 2 to
Absence No SCKE Sick Leave Exchange 1 payout ratio. N/A, will not show on paycheck
Absence No SCKP Sick Leave Sell Back Employee can elect to sell back unused sick time at a 2 to 1 payout ratio. FOP SCK Sell Back
Overtime hours earned by FOP union employees when required to provide shift
Attendance Yes SCO Shift Coverage Overtime coverage during off duty time. Overtime Pay
Will be automatically added to timesheet at least 2 weeks before the Winter Season
Absence No SEA Seasonal Day Day break based on employee's FTE. Seasonal Day Pay
Absence No SIK Sick (New) - AFSCME Sick (New) hours taken by AFSCME employees with pay. Sick (New)
Absence No SKBK Faculty Sick Bank Sick Pay for Faculty Sick Bank hours. Faculty Sick Bank
Absence No SNP SCK no balance - unpaid Sick no balance - unpaid. Sick-no balance
Absence No STNP STS no balance - unpaid Short Term Sick no balance - unpaid. STS No Balance
Absence No STS Short Term Sick AFSCME & IUOE only - Short Term Sick hours taken with pay. Short Term Sick
Absence No SUP Suspension No Pay Used for tracking hours when an employee is away from the job while on suspension. Suspension-Unpaid
Payment to FOP union employees when required to attend court or other related
Attendance No TIC Time in Court conferences during off duty time. Time in Court
Compensatory time earned by FOP union employees when required to attend court
Attendance No TICC Time in Court Comp or other related conferences during off duty time. N/A, will not show on paycheck
Used to record/track when an employee is at training during off duty time. Paid as
Absence No TRNC Training Off-Day Comp CTE. N/A, will not show on paycheck
Absence No TRNG Training W/Pay Used to record/track when an employee is at training in paid capacity. Paid as ABS. Paid Leave
Used to record/track when an employee is at training during off duty time. Paid as
Absence No TRNO Training Off-Day Overtime OTP. Overtime Pay
Differential payment made for work at a higher level for a pre-determined period.
Employee is to earn TWL pay for a defined number of hours. Number of hours are to
Temporary Wage Level be entered for each day employee is to receive "partial" Temporary Wage Level TWL-Partial Hours or
Attendance No TWL Adjustment adjustment pay. TWL-All Hrs
Absence No UPD Union Duty With Pay Hours union stewards spent away from their job while conducting union business. Union Duty Pay
Absence No VAC Vacation Vacation hours taken with pay. Vacation
Absence No VNP VAC no balance - unpaid Vacation no pay. VAC-no balance
Attendance No MEAL Extend or add meal break Taking longer meal break or employee failed to clock out and in for meal. N/A, will not show on paycheck
Minutes worked through scheduled meal. Max of the scheduled meal. To be input as
Attendance No WKML Work through meal .25 for 15 minuets. Work through meal
