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Sample Pre-Construction Meeting Agenda

The document is a sample agenda for a pre-construction meeting for Smith & James Construction Company. The agenda outlines the meeting details including date, time, location and dial-in. It then lists the items to be discussed which include: an opening; overview of the project contract and obligations; a review of the conceptual plan and timeline; quality control measures and responsibilities; the chain of command; and a Q&A session. The meeting will conclude with approval of meeting minutes.

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Seef Alden
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674 views2 pages

Sample Pre-Construction Meeting Agenda

The document is a sample agenda for a pre-construction meeting for Smith & James Construction Company. The agenda outlines the meeting details including date, time, location and dial-in. It then lists the items to be discussed which include: an opening; overview of the project contract and obligations; a review of the conceptual plan and timeline; quality control measures and responsibilities; the chain of command; and a Q&A session. The meeting will conclude with approval of meeting minutes.

Uploaded by

Seef Alden
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd

SAMPLE PRE-CONSTRUCTION MEETING AGENDA FOR

SMITH & JAMES CONSTRUCTION COMPANY


I. MEETING DETAILS

Meeting Leader/Organizer: Robert Smith

Date: January 6th, 2020


Time: 9:00 AM PST

Location: West Building, Conference Room B


Street Address: 9000 NE 10th ST.
City: Seattle
State: Washington Zip Code: 00001-1234

Dial-In Number: 1-888-544-3004 (only for out-of-state invitees)


____________________________________________________________________________

II. OPENING.

Five (5) minute grace period for late arrivals;


Call meeting into order at 9:05 AM;
Introduction to pre-construction meeting;
Overview of agenda items for discussion;
Approval of agenda and motion to add items.

III. UNDERSTANDING THE CONTRACT.

Overview of the project’s contract;


Individual contractual obligations;
Safety protocols in accordance with contract;
Payment structure per agreed upon contractual terms.

IV. REVIEW PLAN.

One final review of conceptual plan for project;


Laying out the ideal timeline;
Targeted goals (time-sensitive and otherwise).

V. QUALITY CONTROL & RESPONSIBILITIES.

Brief on quality control measures;


List of individualized responsibilities and titles (will be announced in alphabetical order);
Client’s primary quality standards requirements.

VI. CHAIN OF COMMAND.

The hierarchy will be structured for reference;


Distribution of document detailing positions and departments.

VII. Q&A ROUND.

Roundtable open forum for questions, concerns, and general input (NOTE, please ask
questions now to avoid confusion).

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VII. CONCLUSION.

Meeting minutes approval;


Meeting will adjourn.

Approved by: Print Name: Robert Smith

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