STUDENT HANDBOOK

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Vice Chancellor’s Message

Dear Students,
With great pleasure, I welcome you all at University of Education.
University of Education is committed to delivering an outstanding
academic experience to students under the supervision of leading
academics. We aim at providing the best learning environment to our
students with both traditional and modern high-tech resources. Here
at University of Education, you will have incomparable access to
digital and non-digital resources and a unique experience of learning
from scholars with high achievements in their respective fields.
You have embarked on a higher education journey that is quite unlike any other, one that will
be challenging at times, but will lead you to your ultimate destination: your professional
career. This Handbook has been designed to facilitate you in the entire study period; it will
address your queries and guide you time and again for resolution of matters. The Handbook
serves the purpose of facilitating the students’ access to necessary information, bringing
clarity and ease of access to all the policies of University of Education. You represent a
distinguished group of students selected strictly on merit to be a part of University of
Education. Therefore, it is your responsibility to keenly observe and acquaint yourselves with
the policies, rules and regulations of the University of Education, a premier center for
education and teacher training that is recognized for its diverse programs and research
excellence at both national and international platforms. Please review the Student Handbook
which is designed to provide you with useful information pertaining to all your campus affairs
and activities. Study the policies and practices outlined in the Handbook to ensure that you
understand your responsibilities, privileges, and rights as a student of University of Education.
I encourage you to pursue academic excellence and polish your skills through participation in
the co-curricular and extra- curricular activities organized by the university. Your
participation is indispensable to maintaining and improving the quality of this institution, and
I hope you will join in that responsibility
As students of this university, you have this huge responsibility on you to ensure that the
journey of academic excellence reaches newer heights. I have absolute faith that you will be
exemplary students with keen interest and respect for your institute’s policies, rules and
regulations. The journey of knowledge is tough yet beautiful with each day triggering
mesmerizing memories and fascinating discoveries. The road ahead may seem long and taxing
to you right now but be assured that a magical destination awaits you at the end. I believe you
have what it takes to become successful graduates.
My Best Wishes are forever with you!

Prof. Dr. Talat Naseer Pasha (S.I.)

Vice Chancellor, UE
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ABOUT STUDENT HANDBOOK

The student Hand Book will serve as a catalogue for official statement of rules, regulations
and policies. The publication aims to provide all necessary information, may be required by
students, time to time during degree completion. All the items contained in the book are in
effect from the date of publication. All rules, regulations, and policies of University of
Education are subject to change through the appropriate departments, divisions, offices, and
legislative bodies empowered by the constituencies. This catalogue represents the most
accurate information available at the time of publication in November 2021. The University
reserves the right to correct or otherwise change any information without prior notice at its
sole discretion.

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INDEX PAGE NO

UE AT GLANCE 05
1. INTRODUCTION 06
2. DIVISION OF EDUCATION 07
3. DIVISION OF SCIENCE AND TECHNOLOGY 08
4. DIVISION OF ARTS AND SOCIAL SCIENCES 10
5. DIVISION OF MANAGEMENT AND ADMINISTRATIVE 11
SCIENCES

ACADEMIC CALENDAR 12

RULES & REGULATIONS 15

1. DEFINITIONS 16
2. GENERAL REGULATIONS 2021 REGARDING 20
UNDERGRADUATE, GRADUATE AND POSTGRADUATE
PROGRAMS
3. ADMISSION & EXAMINATION REGULATIONS 2021 FOR 35
CERTIFICATE/POST GRADUATE DIPLOMA/BACHELOR
DEGREE PROGRAMS
4. ADMISSION & EXAMINATION REGULATIONS 2021 FOR 46
MS/MPHIL/MBA PROGRAMS
5. ADMISSION & EXAMINATION REGULATIONS 2021 FOR 56
PhD PROGRAMS
6. FREEZING OF SEMESTER REGULATIONS 2021 68
7. UNFAIR MEANS REGULATION 2021 70
8. MIGRATION REGULATIONS 2021 74
9. PAYMENT AND REFUND OF FEE & FUNDS 75
REGULATIONS 2021
10. REGULATIONS RELATING TO DISCIPLINE AND 79
CONDUCT OF STUDENTS 2021
11. HOSTEL DISCIPLINE AND ADMISSION REGULATIONS 86
2021

FACILITATES AND SERVICES 94

1. CENTRAL LIBRARY INFORMATION SYSTEM (CLIS) 95
2. LEARNING MANAGEMENT SYSTEM (LMS) 96
3. SCHOLARSHIPS 97
4. STUDENT COUNSELLING CENTER 104
5. DIRECTORATE OF STUDENT AFFAIRS 105
6. DIRECTORATE OF SPORTS 108
7. HEALTH CARE CENTER 110
8. INNOVATION AND COMMERCIALIZATION 111

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POLICIES 112
1. POLICY ON PROTECTION AGAINST SEXUAL 113
HARASSMENT
2. POLICY FOR STUDENTS WITH DISABILITIES 126
3. DRUGS AND TOBACCO ABUSE POLICY 138
4. PLAGIARISM POLICY 150

THESIS MANUAL 158

1. THESIS FORMAT 159
2. APA PUBLICATION MANUAL 174

ANNEXES & FORMS 182

1. CONSENT OF PROPOSED SUPERVISOR 183
2. SIX MONTHLY PROGRESS REPORT 184
3. CONSENT OF PROPOSED SUPERVISOR 193
4. MS/MPHIL/MBA THESIS EVALUATION REPORT BY 194
EXTERNAL EXAMINER
5. CONSENT OF PROPOSED SUPERVISOR 195
6. BI-ANNUAL PROGRESS REPORT 196
7. PHD THESIS EXTERNAL EXAMINER REPORT FOR 198
PUBLIC DEFENSE
8. EXAMINER’S RECOMMENDATION FORM DEGREE OF 200
DOCTOR OF PHILOSOPHY
9. USEFUL LINKS 203

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UE AT A GLANCE

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Introduction

The University of Education was established in 2002 as the highest seat of learning in teacher
education with clear goals and objectives of producing quality teachers of international
standards. Among other related objectives set before the UE, some are to:
 Bring quality change in education focusing on teacher education.
 Promote governance, leadership and management skills among educational managers.
 Promote teaching and learning innovations.
 Develop human resource for educational institutions and other areas of high social and
economic need.
 Establish linkages with national and international educational institutions and the society.
The University of Education campuses, divisions and affiliated colleges are striving to achieve
high standards of success through innovation, creativity and forward-looking strategies.
UE designed curriculum and established instructional and media laboratories to provide
opportunity to its students and faculty of experimental and experiential learning. This
encouraged and enhanced conceptual learning and application. The media laboratories serve
as modern gadget to access the virtual material for learning and research by students and
faculty of the University.
In addition to offering degree programs, the UE adopts multi-pronged strategies like faculty
development through holding workshops, seminars, short and advanced courses. Postgraduate
Diploma and Teaching Certificate for faculty needs a special mention. This program focuses
on capacity development of the faculty in response to the emerging needs of the time. Foreign
scholarships are also awarded to attract the best available talent for faculty.
For harmonious and all-round growth and development of students’ personalities and
character building, sports and other co-curricular activities such as debates, speeches, dramas,
art exhibitions and other healthy activities are organized regularly. Students are motivated to
learn the art of peaceful co-existence and finding solutions to the problems through dialogues
and discussions. Due to such initiatives significant changes could be observed in the outlook
and behavior of the students. It is due to these earnest efforts, meticulous diligence and
untiring strife that UE graduates are fitting in well at home and abroad in the system as well
as in the employment market which indeed is a matter of pride for UE.

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Division of Education

The Division of Education holds a prominent place in the University. The Division is
responsible for the development of new academic programs in teacher education that are
subsequently offered at all the University Campuses and the affiliated colleges. The Division
has developed various programs including MEd, MA Education, MA Education Leadership
and Management, MPhil Education, MPhil Educational Leadership and Policy Studies and
PhD Education. Division has also developed a 4-year BEd (Hons) program that is expected
to attract better graduates as entrants into pre-service teacher education. It also hoped that this
longer and rigorous teacher education program will enhance the status of the teachers in the
society. Research on contemporary issues faced by the education sector in Pakistan has also
been a focus of the faculty at the Division of Education. The faculty has continuously been
adding to the existing knowledge by publishing both at the national and international levels.
The faculty also presents their research findings globally.

Offered Programs:

 [Link]. (Hons)  MPhil Education  PhD Education

 [Link]. (Hons) Special Education  MPhil Educational
 [Link]. Secondary (1.5 Years) Leadership and Policy
studies

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Division of Science and Technology

The Division of Science and Technology (DSnT) is offering 14 undergraduates and 11

graduate (MS/PhD) programs in morning and evening shifts in the fields of Physics,
Chemistry, Mathematics, Computer Science, Information Technology, Botany and Zoology.
The Division is currently functioning with eminent faculty having diverse expertise of
teaching and research. More than 90% of the faculty members are PhD from well-known
National and International Universities and Research Institutions. Diverse academic programs
are being offered at the division to cater the needs and demands of present age and to equip
the students with current scientific technologies. The curricula of all programs comprise of
courses that are capable to furnish the needs of present times. The moto of the division is
“trigger your curiosity” and the core objective is to produce professionally well-oriented and
trained scholars that can perform efficiently in the fields of teaching and research. The DSnT
emphasize to produce scientists that must be modest, honest, rejecting any dogmatism and
fraud and always be critical. The DSnT is also capable to train the students and faculty
members to be creative, imaginative and able to work collectively. The faculty/staff at DSnT
is truly professional and dedicated towards quality teaching, research in a comfortable
learning environment at the division. The DSnT has major contributions toward ranking of
the UE by publishing high quality research work in international peer reviewed journals, book
chapters in addition to win the national/international research projects. The active faculty of
DSnT successfully hosted International Research Conferences/Seminars both physically and
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virtually on the regular basis. Among 70 faculty members of DSnT, there are 3 Professors, 18
Associate Professors, 32 Assistant Professors and 17 Lecturers. The very 1st Pro-Vice
Chancellor (PVC) of the UE is a professor of Zoology affiliated with DSnT.

Offered Programs:

 BS Chemistry  MS Chemistry  PhD Botany

 BS Computer Science  MS Mathematics  PhD Chemistry
 BS Mathematics  MS Botany  PhD Physics
 BS Physics  MS Physics  PhD Zoology
 BS Zoology  MS Information  PhD Mathematics
 BS Botany Technology
 BS Information  MS Zoology
Technology  MS Computer Science

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Division of Arts and Social Sciences

The Division of Arts and Social Sciences is one of the largest, most diverse and dynamic
academic divisions of the University of Education Lahore which began offering a variety of
PhD and Master degrees shortly after the inception of University of Education Lahore in 2002.
It extends quality undergraduate and graduate education in arts, humanities, and social
sciences by promoting recognition of traditions in the respective fields in manifold settings
with substantive research profiles. That is why its graduates have critical thinking, effective
communication skills, and social responsiveness with ability to interact well in socially
diverse situations. The Division’s offerings include PhD English (Linguistics), MPhil English
(Linguistics), PhD Urdu, MPhil Urdu, MA English, BS English, MA Urdu, BS Urdu, BS
History, BS Fine Arts, and short-term Diplomas and Certificate Level Courses with the help
of 11 PhDs and 13 MPhil Faculty at Lower Mall Campus Lahore. The Division of Arts and
Social Sciences is proud of the research capabilities of its senior staff whereas its lecturers are
working at the cutting edge of scholarship in the relevant fields by bringing their expertise
and enthusiasm into teaching. The Division is a team in which each faculty member enriches
his/her department through personal contributions, strengths, and experiences. It is this sense
of teamwork and willingness that enables the faculty to face the anagogical challenges of
teaching with confidence. The Division firmly believes in the professional development of
students and various students’ societies help greatly in sharpening their creative skills.

Offered Programs:

 BS English  MPhil English  PhD English

 BS Urdu (Linguistics) (Linguistics)
 BS History  MPhil Urdu  PhD Urdu
 BFA
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Division of Management and Administrative Science

The Division of Management & Administrative Science (DM&AS) strives to achieve

academic excellence in the fields of Economics and Business Administration by imparting
state-of-the-art education envisaged by professional, competent and foreign qualified faculty
duly equipped with contemporary vital resources and infrastructure to produce skilled,
qualified and trained professionals to cater to the needs of the society and the country in
general.
DM&AS is currently offering both undergraduate, and graduate programs in the morning and
evening shifts to produce skilled, qualified and competent graduates in the fields of
Economics, Banking, Finance, Marketing, HRM, Educational Entrepreneurship, and Supply
Chain Management.

Offered Programs:

 BS Economics  MPhil Economics  PhD Economics

 BBA  MBA  PhD Management
Sciences

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Academic Calendar

Academic Calendar Fall 2021-Spring 2022

For UE Divisions/Campuses
November 08 Monday Commencement of Classes-Fall 2021
Enrollment of 2nd, 3rd, 5th and 7th semesters
November 08-12 Monday-Friday
without late fee charges
Revised Activities
December Thursday-
23-06 Winter Vacations
January Thursday
December 25 Saturday Quaid-e-Azam Day- Public Holiday

January 10-14 Monday-Friday Mid Semester Exam Fall 2021 (8th Week)
Showing of answer scripts (Mid Semester Exam)
January 24-25 Monday-Tuesday
to students*
Last date to upload results of Mid Semester Exam
January 28 Friday
on UMS
Last date to submit the award lists of the Mid
January 31 Monday Semester Exam to Controller of Examinations by
the Divisions/Campuses
February 05 Saturday Kashmir Day - Public Holiday

February 7-18 Monday- Friday Teacher evaluation by the students

March 04 Friday End of Classes Fall 2021

March 07-12 Monday-Saturday Summative Exam Fall 2021

Date for submission of thesis for candidates of
March 11 Friday
MS/MPhil/PhD Programs
March 12 Saturday End of Semester Fall 2021
March 14-18 Monday-Friday Semester Break

March 21 Monday Commencement of Classes-Spring 2022

Enrollment of 2nd, 3rd, 4th , 6th and 8th semesters
March 21-25 Monday- Friday
without late fee charges
March 21-25 Monday -Friday Sports Week
March 23 Wednesday Pakistan Day - Public Holiday
Showing of answer scripts (Summative Exam) to
March 24-25 Thursday-Friday
the students*
Last date to upload the results of Summative
April 01 Friday Exams of Fall 2021 on UMS

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Last date to submit Fall 2021 semester, UMS

generated award lists and marked answer scripts
April 04 Monday
of Summative Exam to the Controller of
Examinations by Divisions/Campuses**
Fall 2021 semester result notification by the
April 08 Friday
Controller of Examinations
April 25 Monday Comprehensive Exam (MS/MPhil/PhD)
May 1 Sunday Labor Day - Public Holiday
May 03-05 Tuesday-Thursday Eid ul-Fitr - Public Holidays***
Mid Semester Exams Spring 2022 (after 8th
May 23-28 Monday-Saturday
Week)
Showing of answer scripts (Mid Semester Exam)
June 06-07 Monday-Tuesday
to the students*
Last date to upload the results of Mid Semester
June 09 Thursday
Exam on UMS
Last date to submit the award lists of the Mid
June 14 Tuesday Semester Exam to Controller of Examinations by
the Divisions/Campuses
June-July 21-08 Tuesday-Friday Teacher evaluation by the students
July 10-12 Sunday-Tuesday Eid ul-Adha – Public Holidays***

July 22 Friday End of Classes Spring 2022

July 25-30 Monday-Saturday Summative Exam Spring 2022

Date for submission of thesis for candidates of
July 29 Friday
MS/MPhil/PhD Programs
July 30 Saturday End of Semester Spring 2022

August 07-08 Sunday-Monday Ashura Moharram - Public Holidays***

Wednesday - Showing of answer scripts (Summative Exam) to
August 10-11
Thursday the students*
Last date to upload results of Summative Exam
August 12 Friday
on UMS
August 14 Sunday Independence Day - Public Holiday
Start of Teaching practice of concerned
August 15 Monday
programs****
Last date to submit Spring 2022 semester, UMS
generated award lists and marked answer scripts
August 17 Wednesday
of Summative Exam to the Controller of
Examinations by Divisions/Campuses**
Spring 2022 semester result notification by the
August 29 Monday
Controller of Examinations
September 12 Monday Comprehensive Exam (MS/MPhil/PhD)

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* In accordance with clause No. 12.4 of UE General Regulations 2019 regarding

Undergraduate, Graduate and Post Graduate Programs
** In accordance with clause No. 12.7 of UE General Regulations 2019 regarding
Undergraduate, Graduate and Post Graduate Programs
*** Islamic holidays are subject to sighting of the moon
**** Subject to opening of schools

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RULES AND
REGULATIONS

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DEFINITIONS
The following expressions shall have the meanings hereby respectively assigned to them:
1.1. “Additional Director Academics” means Additional Director Academics of the
University.
1.2. “Affiliated College” means an educational institution affiliated to the University
but not maintained or administered by it.
1.3. "Authority" means any of the Authorities of the University specified in Section 18
of the University of Education, Lahore Ordinance 2002.
1.4. “Campus” means the concerned campus of the University.
1.5. "Campus/College Discipline Committee" means the Discipline Committee of a
campus/affiliated college constituted under the University of Education, Lahore Ordinance
2002.
1.6. “Campus Sports Committee” means the Sports Committee of a division/campus
college to be constituted by the Vice Chancellor.
1.7. “Ceased” means losing studentship temporarily from a program.
1.8. “Chairperson Library Committee” means the Chairperson of Library Committee
of the University.
1.9. "Chancellor" means the Chancellor of the University.
1.10. “Chief Hostel Warden” means Senior Most Hostel Warden of hostels appointed
by the Vice Chancellor.
1.11. "Competent Authority" means concerned Officer or authority of the University.
1.12. “Comprehensive Examination” means Examination given by the University for
PhD programs hereinafter abbreviated as Comp Exam.
1.13. “Controller of Examinations” means the Controller of Examinations of the
University.
1.14. “Coordinator Academics” means Coordinator Academics of the division/campus.
1.15. “Course” means a course of studies whose successful completion shall be the
requirement of any Undergraduate/Postgraduate program (Certificate / Diploma
/Degree) offered by the University.
1.16. “Course Enrollment” means the process of adding, dropping or withdrawing of
courses.
1.17. “Course Load” means the minimum or maximum permissible number of courses
or credit hours as fixed in applicable rules or relevant scheme of studies.

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1.18. “Credit Hour” means a unit of measuring educational CREDIT, usually based on
the number of teaching hours per week throughout the semester.
1.19. “Director” means the Director of a Division of the University.
1.20. "Director Student Affairs" means Director Student Affairs of the University.
1.21. “Division” means a division maintained and administered by university or
recognized by the University.
1.22. “Doctoral Advisory Committee” means Doctoral Advisory Committee constituted
by the Director/Principal of the concerned division/campus for each PhD student hereinafter
abbreviated as DAC.
1.23. “Dropped” means losing studentship permanently and cancellation of registration
from a program.
1.24. “Equivalence Committee” means the Equivalence Committee of the University
constituted by the Vice Chancellor.
1.25. “Equivalent Certificate/Diploma/Degree” means a certificate/diploma/degree
recognized as equivalent to the certificate/diploma/Degree required by the University of
Education, Lahore.
1.26. “Formative Examination” means the Examination given during the semester
including mid semester exam, assignments, presentations, quizzes etc.
1.27. “Freezing” means discontinuation of studies by a student for a particular duration
at his/her own request, not exceeding maximum degree duration.
1.28. “Fresh Graduate” means a person who has completed his/her requisite
qualification in last twelve months from the date of closing of admission.
1.29. “Incharge Admission Campus” means the Incharge Admission of the concerned
division/campus notified by the Director/Principal.
1.30. “Incharge Internal Examinations” means a person responsible for all activities
related to examinations within the concerned divisions/campus/affiliated college to be
appointed / notified by Director/Principal.
1.31. “In-charge Sports” means the In-charge Sports of the concerned
campus/affiliated college of the University.
1.32. "In-charge Student Affairs" means the In-charge Student Affairs of the
concerned campus/affiliated college of the University.
1.33. "Mess Committee" means the Mess Committee constituted by the
Warden/Superintendent.
1.34. “MS/MPhil/MBA/PhD Admission Committee” means the MS/MPhil/MBA/PhD
Admission Committee of a program of concerned division/campus to be notified by the
Director/Principal.

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1.35. "Penalty" means a penalty which may be imposed under the regulations.
1.36. “Principal” means the head of the concerned campus/affiliated college of the
University.
1.37. "Pro-Chancellor" means the Pro-Chancellor of the University.
1.38. “Pro-Vice Chancellor” means the Pro-Vice Chancellor of the University.
1.39. “Registrar” means the Registrar of the University.
1.40. “Semester” means semester spread over 16-18 weeks (inclusive of 1 – 2 weeks for
exams).
1.41. “Sessional” means the Examination given during the semester consisting of
assignments, presentations, quizzes etc.
1.42. "Statutes", "Regulations" and "Rules” made or deemed to have been made
under the University of Education, Lahore Ordinance 2002.
1.43. “Student” means a person duly registered in a Certificate/Diploma/Degree Program
offered by University of Education, Lahore and not otherwise barred for any reasons.
1.44. “Summative Examination” means an Examination held by UE divisions/campuses
at the end of a semester.
1.45. "Superintendent" means the superintendent of a hostel appointed by the Vice
Chancellor on the recommendation of the principal.
1.46. "Syndicate" means the Syndicate of the University.
1.47. "Teachers" mean Professors, Associate Professors, Assistant Professors, and
Lecturers engaged whole time by the University.
1.48. “Treasurer” means the Treasurer of the University.
1.49. “Unfair Means Cases Committee” means a committee that considers/decides the
cases of use of unfair means in examinations in the concerned division/campus/affiliated
college.
1.50. “University” means the University of Education, Lahore as constituted under
University of Education, Lahore Ordinance 2002 hereinafter abbreviated as UE.
1.51. “University Admission Committee” means the Admission Committee of the
University constituted by the Vice Chancellor.
1.52. “University Assessment Review Committee” means the committee to review the
assessment of students.
1.53. "University Discipline Committee" means the University Discipline Committee
of the University constituted under the University of Education, Lahore Ordinance 2002.

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1.54. “University Examination” means Summative Examination given by the University

for Certificate/Post Graduate Diploma/Bachelor/Master Degree programs of affiliated
colleges hereinafter abbreviated as UExam.
1.55. “University Unfair Means Cases Committee” means a university committee that
considers / decides the cases of use of unfair means in UExam/Comp Exam.
1.56. “Vice Chancellor” means the Vice Chancellor of the University.
1.57. "Warden" means the Warden of a hostel appointed by the Vice Chancellor for a
period of three years as recommended by the principal.
1.58. All other terms are taken as defined in the University of Education, Lahore
Ordinance, 2002.

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GENERAL REGULATIONS 2021

REGARDING UNDERGRADUATE, GRADUATE AND
POSTGRADUATE PROGRAMS

1. ADMISSION PROCEDURE/CRITERIA
Admission shall be made on the basis of open merit in accordance with following Admission
Regulations.
1.1 The University reserves the right to choose appropriate media for the advertisement
of admission and it is entirely the responsibility of the candidate to follow such
announcements.
1.2 Only those candidates shall be eligible for admission who have complete result
available on or before the closing date for admission application.
1.3 All candidates (including candidates applying on reserved seats) seeking admission
shall submit applications online in prescribed manner, complete in all respects, within due
date. Applications incomplete in any respect will be rejected without any prior notice.
1.4 The concerned Admission Committee will recommend admissions in accordance
with the merit list against the approved eligibility criteria of the programs/seats, sanctioned
by the Academic Council.
1.5 The candidates wanting to pursue more than one-degree program simultaneously,
will be dealt in accordance with HEC criteria; however, final decision lies with the Competent
Authority (i.e., Vice Chancellor).
1.6 The candidates, having unusual or non-standard qualifications, are required to
submit equivalence certificate issued by relevant authority/body (e.g., HEC, IBCC etc.) at the
time of submission of admission application.
1.7 Copies of all certificates/testimonials must be submitted by the candidates at the time
of admission and the original documents must be presented for verification as and when
required. The applicants, whose results are not available ONLINE, will be required to submit
truly verified copy of their degree/certificate from concerned authority (e.g., HEC, IBCC etc.).

1.8 A student who has been rusticated/expelled or whose entry in any other
university/UE division/UE campus/UE affiliated college was banned for any reason
whatsoever at any time during his/her academic career or has been involved in criminal case
of moral turpitude, shall not be admitted to any program unless the Syndicate allows
admission of such candidates on the recommendations of the University Admission
Committee.

2. MERIT LISTS
2.1 The admissions will be granted in accordance with the eligibility requirements and
the approved merit policy for each program.
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2.2 General merit and waiting lists of all the applicants in each program shall be
displayed separately as decided by the UE Management. No separate/individual intimation
will be sent and it will be the sole responsibility of the student to check merit list at the
University Website, Notice Board etc.
2.3 The candidates appearing in the merit lists, will be required to pay their dues within
due date as notified in admission calendar failing which the offer of admission may stand
cancelled and seat(s) will be offered to the next candidates on the waiting list.
2.3.1 The candidates whose names appeared in any of the first three merit lists but they
failed to deposit their dues, will be required to submit written request to the concerned
Director/Principal to reconsider them for next merit list.
2.3.2 If any candidate repeatedly fails to deposit the dues, the student may apply again to
the concerned Director/Principal to reconsider; however, his/her application will be
entertained subject to the availability of vacant seats.
2.3.3 In general, Registrar Office shall notify four merit lists (as per approved Admission
Calendar / number of seats); however, if seats remain vacant, further merit lists may be
notified after the approval of Vice Chancellor.

2.3.4 Where there is more than one applicant with equal score on the merit list, all such
applicants will be granted admission without any regards to the number of seats.

3. CANCELLATION OF ADMISSION
3.1 The University reserves the right to cancel the admission of a student at any time
who is found to have obtained his/her admission by making any false statement or concealing
a material fact, as well as, whose admission is found to be in violation of admission
regulations.
3.2 The University reserves the right to rectify any typographical or clerical mistake at
any time in the admission lists etc. without incurring any liability. The concerned
Director/Principal shall be authorized to take such action under intimation to the Registrar
Office.
3.3 The admission may be withdrawn/cancelled if:
3.3.1 The student is found indulged in politics.
3.3.2 The student brings or keeps any type of weapons within the University premises.
3.3.3 The student holds a gathering or meeting or take out procession in any part of the
University.
3.3.4 The student abets the entry to the premises of the University of Expelled Students,
anti-social elements or other persons whose presence on the campus could cause conflict
amongst the students.

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3.3.5 The student indulges in any kind of unfair means, malpractice in examination, and
coercion, anything which cause injury or insult to head of the institution, teachers, officers
and other staff of the institution, damaging any University property, including building,
equipment, vehicles etc., in any manner.
3.3.6 In addition to above mentioned reasons, the admission may be cancelled on any valid
reasons as determined by the Campus Discipline Committee.

3.4 The concerned Director/Principal shall approve and notify cancellation of

admission. The Registrar shall be intimated accordingly.

4. APPEAL REGARDING CANCELLATION OF ADMISSION

4.1 The student may, within seven days of the date of notification of the
cancellation/withdrawal of admission, submit appeal to the Vice Chancellor, which shall be
decided within due course of time.

5. CHANGE OF SHIFT
5.1 A student may submit an application to his/her Director/Principal for change of shift
(only from morning to evening) mentioning cogent reasons in the application.
5.2 The Director/Principal may allow change of shift (Morning to Evening) and intimate
Additional Director Academics, Controller and Treasurer Offices accordingly. Moreover, in
case of more than one change of shift applications are received, it will be entertained as per
merit score among them.
5.3 The students who are allowed the change of shift from morning to evening will be
required to:
a) Deposit difference of dues of the ongoing semester (i.e. Evening fee – Morning Fee).
b) Deposit the evening dues in all the subsequent semesters.
5.4 The student will have to submit the course-wise attendance certificate from the
concerned division/campus/affiliated college for the duration before the notification of
migration.

5.5 Change of shift from Evening to Morning shall not be allowed even-if the student
falls in the merit of morning shift.

6. MEDIUM OF INSTRUCTIONS
6.1 The medium of instruction and examination shall be ENGLISH except for the
courses in Islamic Studies and Urdu for which the medium shall be URDU. For languages
(e.g. Arabic etc.), the medium of instruction and examination shall be that language.

7. SCHEDULE OF SEMESTERS

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7.1 There will be two regular semesters (i.e., Fall, Spring) and one summer semester in
an academic year. The activities of semester will be regulated by the approved yearly
academic calendar.

8. CREDIT HOUR
8.1 A credit hour, for the theory part of a course means one hour of teaching per week
for a whole semester and for the practical part of a course it is 3 hours of lab per week for the
whole semester.
8.2 Each course in a scheme of study has a credit hour representation x (a + b) where a,
b denotes of the total number of credit hours of theory and practical part respectively while x
is the sum of a & b.

9. COURSE ENROLLMENT/REGISTRATION
9.1 The students are required to choose and enrol their courses (compulsory as well as
elective) in the University Management System (UMS) via the provided interface (LMS)
within the schedule announced for the purpose. In general, the students will enrol in their own
program; however, in exceptional circumstances the student of one program may enrol in the
other program with the prior approval of concerned Director/Principal through concerned
coordinators.
9.2 A student may make any change (add/drop) in the elective courses (within the
permissible limits) within two weeks of the commencement of classes and record the changes
in the UMS accordingly. Moreover, a student may apply to concerned
Chairperson/Coordinator for change of failed elective course(s) whenever offered. However,
the ‘F’ Grade obtained earlier will also be recorded on the Transcript. The concerned
Director/Principal may allow such change out of offered course(s).
9.3 It will be the sole responsibility of the student to complete the process of enrolment
of failed / fresh courses within allowed time (within permissible limits). In case of failure of
enrolment or non-completion of procedure of enrolment within due time; the student may be
considered ceased in that semester. In case, the student had ceased earlier, the student will be
considered dropped from the rolls of the University. Any consequences arising for failing to
do the enrolment, will be the sole responsibility of the student.

10. STUDENT ATTENDANCE

10.1 The minimum attendance requirement to appear in the Summative
Examination/University Examination (UExam) of a course will be 75% of the classes held in
that course.
10.2 Any kind of leave (Emergency/Medical/etc.) requested by the student, will be
considered as absence from class.

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10.3 A student having less than 75% attendance shall not be allowed to take the
Summative Examination/UExam; however, the Vice Chancellor on special grounds condone
up to 5% of the attendance.

11. MODES OF ASSESSMENT

11.1 In each semester, students may be required to appear in Quizzes, Tests, Mid
Semester Examinations, Summative Examinations/UExam, Presentations (Individual/
Group), Group Discussion, and submit Projects/Assignments/Lab Reports etc. The course
contents will not deem to be substituted by Presentation/Assignments.
11.2 The mode of Mid Semester Examination and Summative Examination/UExam shall
be essentially written except defined and approved otherwise by the concerned Board of
Studies.
11.3 Assessment and Evaluation of UE Divisions/Campuses’ students shall be as given
below:
11.3.1 Marks Distribution of Theory Courses
a) Formative Examination 40%
i) Sessional 20%
(i.e. Assignments/Presentations/Quizzes)
ii) Mid Semester Examination 20%
b) Summative Examination 60%
11.3.2 Marks Distribution of Courses involving Practical
a) Formative Examination 40%
i) Sessional 20%
(i.e. Assignments/Presentations/Quizzes)
ii) Mid Semester Examination 20%
b) Summative Examination 60%
Summative Examination (60%)
Credit Hours
Theory Practical
2(1+1) 30 30
3(2+1) 40 20
3(1+2) 20 40
4(3+1) 45 15
4(2+2) 30 30
4(1+3) 15 45

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11.4 Assessment and Evaluation of UE Affiliated Colleges’ students shall be as given

below:
11.4.1 Marks Distribution of Theory Courses

a) Formative Examination 20%

i) Sessional 10%
(i.e., Assignments/Presentations/Quizzes etc.)

ii) Mid Semester Examination 10%

b) University Examination (UExam) 80%

11.4.2 Marks Distribution of Courses involving Practical

a) Formative Examination 20%

i) Sessional 10%
(i.e., Assignments/Presentations/Quizzes)
ii) Mid Semester Examination 10%
b) University Examination (UExam) 80%

University Examination (80%)

Credit Hours
Theory Practical
2(1+1) 40 40
3(2+1) 53 27
3(1+2) 27 53
4(3+1) 60 20
4(2+2) 40 40
4(1+3) 20 60
11.5 The Summative Examination/UExam, for a course shall be based on the whole of
the prescribed course contents.

11.6 There will be no choice in questions in Mid Semester Examination and Summative
Examination/UExam.

12. CODE OF EXAMINATIONS FOR UE DIVISIONS/CAMPUSES

12.1 The schedule/date sheet of Mid Semester Examination and Summative Examination
shall be notified by the concerned Incharge Internal Examination after approval of

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Director/Principal, one week before the commencement of examination, in accordance with

the notified Academic Calendar.

12.2 The question paper shall be prepared by the relevant teacher.

12.3 All the assessment shall be conducted by the teacher teaching that course.

12.4 The marked/evaluated answer scripts of Mid Semester Examination and Summative
Examination shall be shown to the students by the concerned teacher and taken back
immediately. It shall be the responsibility of a student to be present on the date announced by
the teacher failing which the claim of the student may not be entertained.

12.5 The award lists of Mid Semester Examination shall be retained by the Examination
Office of the concerned division/campus.

12.6 The answer scripts of Mid and Summative Examination shall be retained by
concerned division/campus for a period of one year.

12.7 The UMS generated complete award list (i.e. Mid, Sessional, Summative &
Practical) of each course shall be submitted by the relevant teacher to Incharge Internal
Examination of concerned division/campus within prescribed time period mentioned in the
academic calendar. The department-wise/program-wise/semester-wise scanned copies of
complete award lists (in single PDF file) shall be forwarded by the Director/Principal of
concerned division/campus to the Controller of Examinations in accordance with the schedule
announced by the Controller of Examinations.
12.8 Minimum Passing Criteria
12.8.1 The minimum pass marks in each course of Diploma/[Link]./BS/MA/MSc program
shall be 50% of the overall marks; however, in all the courses, where practical is involved, a
student must pass the non-practical part (i.e., Mid Semester Examination + Sessional +
Summative Semester Examination) and practical part (i.e. secure 50% marks) of the course
separately.
12.8.2 The minimum pass marks in each course of MS/MPhil/MBA program shall be 50%
of the overall marks; however, in all the courses, the students will be required to achieve 50%
marks in Summative Examination and Practical Examination separately.
12.8.3 The minimum pass marks in each course of PhD program shall be 60% of the overall
marks; however, in all the courses, the students will be required to achieve 60% marks in
Summative Examination and Practical Examination separately.
12.9 The Controller of Examinations shall notify/publish the complete results of each
semester as per approved academic calendar.
12.10 The Controller of Examinations shall issue academic transcript on the completion of
all the program requirements to the concerned Division/Campus. The finalized result shall

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remain available to the student through LMS at all times for view and print; however, if a
student needs a signed copy of results, the student will be required to submit a formal
application and pay prescribed fee at the concerned Division/Campus.
12.11 The Director/Principal of the concerned division/campus may issue an incomplete
transcript at any time on the basis of results notified by the Controller of Examinations on
deposit of prescribed fee (i.e., per issuance/page).
13. CODE OF EXAMINATIONS FOR AFFILIATED COLLEGES
13.1 The schedule/date sheet of Mid Semester Examination shall be notified by the Head
of Institute of the concerned affiliated college (under intimation to the Controller of
Examinations, UE Lahore), two weeks before the commencement of examination, in
accordance with the notified Academic Calendar.
13.2 The schedule/date sheet of University Examination/Practical Examination shall be
notified by the Controller of Examinations, UE Lahore, two weeks before the commencement
of examination, in accordance with the notified Academic Calendar.
13.3 The question paper of Mid Semester Examination shall be prepared by the relevant
teacher; however, the question paper of University Examination shall be got prepared by the
Controller of Examinations, UE Lahore.
13.4 The Sessional Examination and Mid Semester Examination shall be conducted by
the teacher teaching that course.
13.5 The marked/evaluated answer scripts of Mid Semester Examination shall be shown
to the students by the concerned teacher and taken back immediately. It shall be the
responsibility of a student to be present on the date announced by the teacher failing which
the claim of the student may not be entertained.
13.6 The UMS generated award lists for the Mid Semester Examinations shall be
forwarded by the Head of Institute of the concerned affiliated college to the Controller of
Examinations within prescribed time period mentioned in the academic calendar.
13.7 The answer scripts of Mid Semester Examination shall be retained by concerned
affiliated college for a period of one year.
13.8 The UMS generated award lists for Formative Examination, complete in all respects,
shall be forwarded by the Head of Institute of the concerned affiliated college to the Controller
of Examinations before the commencement of University Examination (UExam).
13.9 The university reserves the right to review, at any time, the processes, mechanisms
etc. used for the Formative Examination.
13.10 Under normal circumstances, schedule of the UExam shall be adhered to strictly.
Under special circumstances, however, the Controller of Examinations with the approval of
the Vice Chancellor may change the schedule of UExam.

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13.11 The UExam and Practical Examination shall be conducted by the Controller of
Examinations at the end of each semester.
13.12 All the processes regarding UExam including paper setting, paper printing,
appointment of supervision staff, central marking of answer scripts, preparation and
declaration of results shall be done by the Controller of Examinations.
13.13 All UExam shall take place at the centres established by the UE.
13.14 A pool of paper setters/head examiners/sub-examiners from University of Education
faculty members, relevant to subject, shall be recommended by the concerned Board of
Studies for every UExam/Practical Examination. The lists of recommended paper setters/head
examiners shall be forwarded to the Controller of Examinations by the convener of the
concerned Board of Studies. The list recommended by the Board of Studies shall be valid for
2 years for up to 4 semester programs and for 4 years for more than 4 semester programs. If
required, the Controller of Examinations may seek revision in the lists of paper setters/head
examiners/sub-examiners.
13.14.1 In case, the UE faculty members are not available, the Controller of Examinations
may engage permanent faculty members of other universities/colleges subject to the condition
they possess MS/MPhil qualification in the relevant subject.
13.15 The list of paper setters/head examiners for each course in a semester and pool of
sub-examiners shall be approved by the convener of concerned Board of Faculty on the
recommendation of concerned Board of Studies.
13.16 For University Examination (UExam) of all levels (without practical), each paper
shall have the following weightage (i.e. marks):

Objective Type
Subjective Type Total
Short Questions MCQs
(40%) (30%) (30%)
32 24 24 80

13.17 For University Examination of all levels (with practical), each paper shall have the
following weightage (i.e. marks):

Objective Type
Total
Credit Hours Subjective Short Practical
MCQs Theory
Questions
2(1+1) 16 12 12 40 40
3(2+1) 23 15 15 53 27
3(1+2) 11 8 8 27 53
4(3+1) 24 18 18 60 20

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4(2+2) 16 12 12 40 40
4(1+3) 8 6 6 20 60

13.18 Paper setter will provide two sets of question papers and the key for the MCQs
section.
13.19 The Controller of Examinations will randomly select one of the papers, without
opening envelops, for examination.
13.20 The paper setter will act as head examiner. The Controller of Examinations will
appoint head examiner from the approved list of examiners as per his/her availability.
13.21 The minimum pass marks in each course of Diploma/[Link]./BS/MA/MSc program
shall be 50% of the overall marks; however, in all the courses, where practical is involved, a
student must pass the non-practical part (i.e. Mid Semester Examination + Sessional +
University Examination) and practical part (i.e. secure 50% marks) of the course separately.
13.22 The Controller of Examinations shall notify the complete results of each semester
within prescribed time as approved by the competent authority.
13.23 The Controller of Examinations shall issue academic transcript on the completion of
all the program requirements.
13.24 The students of Affiliated Colleges shall be issued incomplete academic transcript
with signature of concerned Principal on deposit of prescribed fee per issuance at any stage.
The incomplete academic transcript may be got verified from the Controller of Examinations
on deposit of prescribed fee per verification at any stage.
13.25 The record of marked answer scripts of University Examination and Practical
Examination shall be preserved by the Controller of Examinations for one year after the
notification of the results for that semester.
14. RE-ENROLLMENT

14.1 For re-enrolment of complete semester; the student will have to seek permission in
writing from the concerned Director/Principal and pay all the applicable fees and funds. It
will be the sole responsibility of student to get himself/herself re-enrolled. In such cases, no
individual intimation shall be sent by the University to the concerned student(s).

14.2 In case a ceased student fails to re-enrol within stipulated time period (i.e. immediate
following session), the student shall be dropped from University rolls.

14.3 A student who is ceased in any semester, will be allowed re-enrolment only once in
a degree program. For such student(s), all the applicable rules (e.g. scheme of studies, fee
schedule etc.) will be in accordance with the session where the student is re-enrolled.

14.4 The maximum duration of the degree will remain same and the elapsed period will
be counted towards the permissible maximum duration of the degree.
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15. DURATION OF DEGREE

Degree Minimum Duration Maximum Duration

PGD 2 Semesters 4 Semesters
[Link]. (1.5 Years) 3 Semesters 5 Semesters
Associate Degree (2 Years) 4 Semesters 6 Semesters
BS (4 Years) 8 Semesters 12 Semesters
Masters (2 Years) 4 Semesters 6 Semesters
MS/MPhil/MBA 4 Semesters 6 Semesters
PhD 6 Semesters 16 Semesters

15.1 The students who fail to complete their degree program within minimum duration
may enrol in the next semester (on deposit of applicable fee). Consequent upon enrolment in
next semester and deposit of the semester’s applicable fee; the degree duration of such
students will be considered as automatically extended without exceeding maximum degree
duration and no explicit extension will be required in this regard.

15.2 The students who fail to complete their research work/project/internship/ teaching
practice within minimum duration will also be required to enrol in the next semester on deposit
of applicable fee (e.g. thesis extension fee, per credit fee etc.) during the extension period.

15.3 The students repeating a complete semester (within the permissible maximum
duration) will be required to deposit the complete fee of that semester.

15.4 The students repeating any course(s) in the extended period will be required to
deposit the fee @per credit hour as notified from time to time. The same will be applicable to
those students who reenrol Teaching Practice / Internship / Project etc.

16. RECHECKING OF ANSWER SCRIPT

16.1 In case a student is not satisfied with his/her final award, the student may submit an
application, within 30 days of the notification of the result, for rechecking to the Incharge
Internal Examination of the concerned division/campus by depositing re-checking fee as
permissible. The Incharge Internal Examination will present all the rechecking applications
in the rechecking committee comprising the following members for further processing.

a) Director/Principal Convener
b) Concerned Teacher Member

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c) Incharge Internal Examination Secretary

16.2 The re-checking does not mean re-assessment/re-evaluation/re-marking of the
answer script. The rechecking committee will look into the following aspects:

a) There is no computational mistake in the grand total on the title page of the answer
script.
b) The total of various parts of a question has been correctly made at the end of each
question.
c) All totals have been correctly brought forward on the title page of the answer script.
d) No portion of any answer has been left un-marked.
e) Total marks in the answer script tally with the award list.
f) The hand-writing of the candidate tally in the questions/answer script.
16.3 The candidate may be allowed to identify his/her answer script.

16.4 The marks of a candidate could even decrease in light of 16.2 (a), 16.2 (b), 16.2 (c)
and 16.2 (e) above. In the event of reduction of marks, the record shall be corrected
accordingly.

16.5 The concerned Division/Campus Rechecking Committee will forward the minutes
of the committee (along-with the copy of rechecked answer-script) to the Controller of
Examinations. For rectifications in the result (if any), the Controller of Examinations will
grant access to the concerned division/campus. The revised transcript(s) will be issued
accordingly.

16.6 The students may file an appeal through concerned Director/Principal to the
Secretary University Assessment Review Committee within 7 days of the notification of
decision of the Rechecking Committee.

16.7 In case the appeal is not filed, the Controller of Examinations will incorporate the
changes in UMS, if required.

17. UNIVERSITY ASSESSMENT REVIEW COMMITTEE

17.1 A University Assessment Review Committee may be constituted by the Vice

Chancellor as deemed necessary.

17.2 The committee may review a sample of question papers and marked answer scripts
for quality assurance purposes.

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18. DAMAGED/LOST ANSWER SCRIPT

In an exceptional case, where an answer script is damaged, lost or destroyed due to

unavoidable circumstances, then the student(s) may be given the following options:

18.1 Average marks of rest of the courses of that student shall be awarded to him in that
subject/course.

18.2 In case of Mid Semester/Summative Examination/UExam/Practical/

Comprehensive Examination, if the candidate so desires, the student shall be given another
chance as a special case to take the Examination to the extent of lost/damaged answer script
and no examination fee will be charged from the student.

19. PERMISSION OF WRITER FOR SPECIAL STUDENTS

19.1 A visually impaired student may be allowed to attempt the Mid Semester
Examination/Summative Examination/UExam of the University on Braille/Computer/ any
other means of facilitation.

19.2 In case a UE division/campus student is unable to write due to physical disability /

visual impairment, the student may apply to the concerned Director/Principal (with medical
certificate issued by the Social Welfare Department as a proof of his/her disability) for
permission to engage a writer in Tests/Examinations of the University two weeks before the
start of Tests/Examinations.

19.3 In case a UE affiliated college student is unable to write due to physical disability /
visual impairment, the student may apply to the Controller of Examinations, UE Lahore (with
medical certificate issued by the Social Welfare Department as a proof of his/her disability)
for permission to engage a writer in Tests/Examinations of the University two weeks before
the start of Tests/Examinations.

19.4 The qualification of the person who acts as writer of a handicapped student, must be
at least one step lower than that of the student. The student as well as writer will be required
to submit an affidavit to this effect.

19.5 The Director/Principal (in case of division/campus student)/Controller of

Examinations (in case of Affiliated college student) will notify the writer and issue an admit
card to appear in the examinations as writer of the concerned student. The admit card will also
be forwarded to the concerned Invigilator Superintendent for recognition/identification of the
writer.

19.6 The student engaging writer, will be allowed 25% extra time to solve the question
paper.

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20. MATTERS RELATED TO DEGREES CONFERMENT

20.1 The degrees of successful candidates shall normally be ready for issuance after one
year of passing the examination.

20.2 The degrees will be issued by the University on the occasion of convocation held
annually. The candidate who cannot participate in the convocation will collect the degree at
any time thereafter on request and payment of prescribed fee, from the concerned
division/campus.

20.3 In general, the degree shall be issued only to the candidate concerned in person on
payment of prescribed fee and proof of the University clearance and his/her identity.

20.4 The degree may be issued to a nominee of the student subject to the provision of an
authority letter (on a valid stamp paper) along-with copies of CNICs (student & nominee) and
nominee’s original Computerized National Identity Card (CNIC). The authority letter must
bear the CNIC Number of the nominee who will receive the degree.

20.5 Urgent degree can be issued as per policy of University upon the request of a
graduate.

20.6 Duplicate degree may be issued (with completion of all requirements) to a candidate
in case the original degree is lost/damaged. The candidate has to apply to the Controller of
Examinations for the issuance of duplicate degree
on the prescribed form (available on UE Website) after fulfilling all the codal formalities.

20.7 In case of change/correction in credentials, the Revised Degree may be issued (with
completion of all requirements). The candidate has to apply to the Controller of Examinations
for the issuance of Revised degree on the prescribed form (Annexure ’B’) after fulfilling all
the codal formalities and deposit the prescribed fee; however, in case of change of religion,
the fee will not be applicable.

20.8 In case of change/correction due to typo-mistake, the already issued degree will be
cancelled/withdrawn and the corrected degree will be re-issued.

20.9 The Duplicate / Revised Degree shall be issued after the signatures of the
Chancellor; however, Controller of Examinations will fulfil all other codal formalities with
the approval of the Vice Chancellor.

21. COURSE FILE

Maintaining the Course File is compulsory for all faculty members. It should have complete
record of every activity that happens during the course. The course file should contain:

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21.1 Course Code, Title, Contents, Objective and Pre-requisite

21.2 Description of Course Learning Outcomes

21.3 Week-wise Teaching Plan

21.4 Date of Mid Semester / Summative / University Examinations

21.5 Grading Policy will identify each activity such as Homework, Quizzes,
Assignments, Mid-Semester Examination, Summative / University Examination and Term
Papers etc.

21.6 Copy of each Homework, Quizzes, Assignments, Mid-Semester Examination,

Summative / University Examination and Term Papers etc.

21.7 Copy of answer sheet of quiz, assignment, Mid Semester / Summative / University
Examinations of three students (i.e. highest, lowest and average).

21.8 Grading Sheets of the Course, Detailing Statistical Data on the Grades obtained by
Students.

21.9 Difficulties/Problems faced by the Teacher and Students during Classroom/ Course
Delivery.

22. SPECIAL CASES

22.1 Notwithstanding the above regulations, if an emergency so requires, the Vice

Chancellor shall have the power to issue orders, directives or instructions in connection with
the smooth working of the semester system.

22.2 Where the regulations are silent and in cases of ambiguity or discrepancy as regards
the interpretation of these regulations, the decision of the Syndicate shall be final.

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ADMISSION & EXAMINATION REGULATIONS 2021

FOR CERTIFICATE/POST GRADUATE DIPLOMA/BACHELOR DEGREE
PROGRAMS

1. SHORT TITLE AND COMMENCEMENT

1.1. These regulations shall be called the University of Education, Lahore Admission &
Examination Regulations 2021 for Certificate/Post Graduate Diploma/Bachelor Degree
Programs.
1.2. These regulations shall come into force from the implementation date as approved
by the Syndicate; however, the students admitted prior to that date will not be affected.
2. RESERVED SEATS FOR BACHELOR/MASTER PROGRAMS
There are some reserved seats (only in morning programs) in addition to merit seats in
Certificate/Post Graduate Diploma/Bachelor Degree programs as under; however, the
candidates applying on reserved seats should fulfil general conditions for admission in the
University and must satisfy minimum admission criteria, prescribed for each degree program.
2.1. Four percent seats in each degree program at each division/campus are reserved for
children/spouse/real brothers or sisters of the UE teachers in regular service or retired.
Preference will be assigned to the relation in the same order.
2.2. Four percent seats in each degree program at each division/campus are reserved for
children/spouse/real brothers or sisters of the UE non-teaching employees in regular service
or retired. Preference will be assigned to the relation in the same order.
2.3. Two percent seats are reserved in each degree program at each division/campus for
children of martyrs of the Defence Forces or in the absence of this category children of the
serving or retired personnel of the Defence Forces to be nominated by GHQ Adjutant General
Branch.
2.4. One seat is reserved in each degree program for applicants from AJK nominated by
the Secretariat of Higher Education/Nomination Board of AJK.
2.5. 35 seats (5 from each merged district) are reserved for students belonging to merged
districts of KPK (erstwhile FATA) with not more than four seats in each division/campus and
one seat for each program of that division/campus. The nominations shall be received through
concerned ministry.
2.6. Two percent seats are reserved in each degree program at each division/campus for
disabled persons certified as such by the Social Welfare Board.
2.7. Two percent seats in each Bachelor degree program at each division/campus are
reserved for sports for those who have excelled in particular sports. The merit will be decided
on the basis of the best sports persons determined on the basis of trials and provision of
National/Provincial/ Divisional/District/Board certificate by the Campus Sports Committee.

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In case a seat remains vacant in a degree program for the reason of unavailability of candidate,
the Vice Chancellor may allow to shift any candidate to that program to fill the vacant seat(s).
2.8. Two percent seats with a minimum of one seat are reserved for the Overseas
Pakistanis in each degree program at each division/campus to be nominated by authorized
office of the Overseas Pakistanis Foundation.
2.9. 14 seats (2 from each civil division), over and above merit seats are reserved for the
students from Baluchistan with not more than two seats for one division/campus. In case of
siblings, the number of seats can be increased to a maximum of three at one division/campus.
The nominations shall be received through the Higher Education Department of Government
of Baluchistan.
2.10. Two percent seats in each Bachelor degree program at each division/campus are
reserved for minorities. The applicant will be required to produce documentary evidence
regarding his/her religion at the time of admission.
2.11. One seat in each BS program at University of Education, DG Khan Campus is
reserved for students from tribal belt/tribal areas of Dera Ghazi Khan and Rajanpur. The
applicant will be required to produce evidence indicating that the student belongs to tribal
belt/tribal areas of Dera Ghazi Khan and Rajanpur at the time of admission.
2.12. The applicants against the reserved seats are required to follow the admission
schedule announced for the open merit candidates. The applicants are required to apply
ONLINE likewise the other applicants and their nominations must reach to the Registrar
Office before the advertised closing date.
2.13. In case any seats in the reserved quota remain vacant by the commencement of
classes, such reserved seats will be transferred to the open merit seats.
2.14. Notifications/Circular regarding introduction of any new quota or amendments in
existing ones may be adopted after the approval of Syndicate.
3. ADMISSION ELIGIBILITY
3.1. The candidates with 3rd division (i.e., less than 45% aggregate marks under annual
system or less than 2.00 CGPA (out of 4.00) under semester system or less than 60% marks
under semester system (where CGPA is not available/mentioned)) in the terminal degree
required for admission, will not be considered for admission.
3.2. The concerned Division/Campus Admission Committee will observe the minimum
admission requirements/basic eligibility criteria as mentioned in the relevant scheme of studies and UE
Rules & Regulations.

4. CALCULATION OF MERIT
4.1. The merit will be calculated on the basis of percentage (%age) of marks; however,
if the percentage is not available, then CGPA will be converted to percentage of marks as per
following formula.

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Obtained CGPA
%age = ( Maximum CGPA x 100)

4.2. Entry after 12 years of Education

Marks Obtained in SSC Marks Obtained in HSSC
=[( x 30) + ( x 70)]
Total Total

4.3. Entry after 14 years of Education

Marks Obtained in SSC Marks Obtained in HSSC
=[( x 20) + ( x 30) +
Total Total

Marks/CGPA Obtained in BA/BSc

( x 50)]
Total

4.4. Entry after 15 years of Education

Marks Obtained in SSC Marks Obtained in HSSC
=[( x 10) + ( x 15) +
Total Total

Marks/CGPA Obtained in BA/BSc Marks/CGPA Obtained in [Link]

( x 25) + ( x 50)]
Total Total

4.5. Entry after 16 years of Education

4.6. Candidates having two years Bachelor Degree with two years Master Degree
Marks Obtained in SSC Marks Obtained in HSSC
=[( x 10) + ( x 15) +
Total Total

Marks/CGPA Obtained in BA/BSc Marks/CGPA Obtained in MA/MSc

( x 25) + ( x 50)]
Total Total

4.7. Candidates having four years Bachelor Degree

Marks Obtained in SSC Marks Obtained in HSSC
=[( x 10) + ( x 15) +
Total Total

Marks/CGPA Obtained in BS
( x 75)
Total

4.8. Some programs may have additional admission criteria mentioned in the relevant
scheme of studies.
5. COURSE LOAD (FALL, SPRING & SUMMER SEMESTERS)
5.1. The Certificate/Post Graduate Diploma/Bachelor Degree programs of instruction
generally include 15-18 credit hours course load in a regular semester (Fall/Spring); however,
it may exceed according to the HEC policy/guidelines.
5.2. Summer semester will be offered consisting of 08-09 weeks duration (including one
week each for Mid Semester Examination and Summative Examination). Students will be
offered courses to remove deficiencies and can enrol in up to a maximum of two courses
during summer semester.
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5.3. A student who has either failed or has been stopped to take the examination due to
shortage of class attendance or wishes to improve his/her grade is allowed to register in
summer semester.
5.4. The contact hours per week during the Summer Semester will be doubled to ensure
that the course is completely taught in a summer session with half of the duration as compared
to a regular (Fall/Spring) semester.
5.5. The students will be required to deposit prescribed fee to enrol in the Summer
Semester.
5.6. The students will be required to deposit prescribed hostel dues to stay in the hostel
during the Summer Semester.
6. GRADING POLICY
6.1. The grade point will be 0.00 for less than 50% marks.
6.2. Final evaluation of each course shall be in a whole number; if not, the result will be
rounded off to the nearest whole number.
6.3. Letter grades and corresponding grade points will be as follows:

Percentage Marks in a Semester

Grade Grade Points
System
A 3.67 to 4.00 85 & above
A- 3.34 to 3.66 80 to 84
B+ 3.01 to 3.33 75 to 79
B 2.67 to 3.00 71 to 74
B- 2.34 to 2.66 68 to 70
C+ 2.01 to 2.33 64 to 67
C 1.67 to 2.00 61 to 63
C- 1.31 to 1.66 58 to 60
D+ 1.01 to 1.30 54 to 57
D 0.10 to 1.00 50 to 53
F 0.00 Below 50

Note: Point to point Percentage-wise Grade Points are given at Annexure – I

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6.4. Computation of Grade Point Average (GPA) and Cumulative Grade Point Average
(CGPA)
6.5. Grade Point Average (GPA)/Cumulative Grade Point Average (CGPA) is a number
ranging from 0.00 to 4.00 to be calculated as below:
∑ (Grade Point × Credit Hours) of all the courses offered during any single semester
GPA=
∑ (Credit Hours) of all the courses offered during any single semester

∑ (Grade Point × Credit Hours) of all the courses offered during all semesters
CGPA=
∑ (Credit Hours) of all the courses offered during all semesters

7. PROBATION
7.1. A student, who fails to secure GPA 0.80 in 1st semester, will be considered on
probation.
7.2. A student, who fails to secure CGPA 1.30 after 2nd and/or 3rd semester, will be
considered on probation.
7.3. A student, who fails to secure CGPA 1.60 in 4th semester, will be considered on
probation.
7.4. A student, who fails to secure CGPA 1.66 in any semester after 4th semester, will
be considered on probation.
7.5. The probation for Spring Semester will be considered after summer semester. The
student who fails to achieve minimum CGPA in Spring Semester will be considered
conditionally promoted to register for forthcoming summer semester.
7.6. A student can have a maximum of one probation in up to two years degree programs.
7.7. There will be maximum two academic probations in four-year Bachelor degree
program. Both the probations cannot be granted/availed in first four semesters. A student who
is on probation 2nd time in first four semesters, the student shall be ceased from rolls of
university. However, the student can take re-admission only once during 4 years BS degree
program.
7.8. A student exceeding maximum number of probations will be ceased from university
rolls.
7.9. The student, who is ceased from rolls of university, will have to reenrol the complete
semester from where the student has ceased regardless of whether some courses have passed
or not.
8. RE-ADMISSION
8.1. For Re-Admission, the student will have to seek permission in writing from the
concerned Director/Principal and pay all the applicable fees and funds. It will be the sole
responsibility of student to get himself/herself re-admitted. In such cases, no individual
intimation shall be sent by the University to the concerned student(s).
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8.2. A student who is ceased and reenrols but thereafter again fails to achieve requisite
CGPA, will be dropped from the rolls of the University. Such student will have to apply for
admission as fresh candidate and restart his/her studies from 1st semester (if admitted).
8.3. The maximum duration of the degree will remain same and the elapsed period will
be counted towards the permissible maximum duration of the degree.
9. DEGREE REQUIREMENTS
9.1. For the award of degree, a student is required to fulfil all the requirements set for the
degree in the approved scheme of studies. A minimum CGPA equal to 2.00 is required to
qualify for the award of a degree.
10. REPEATING COURSES / IMPROVEMENT OF CGPA
10.1. If a student gets 'F' grade, s/he will be required to repeat the course or its
recommended alternate (in case of elective/optional course(s) only), if any. However, “F”
grade obtained earlier will also be recorded on the transcript.
10.2. In case a student wants to improve CGPA, the student may be allowed to repeat a
maximum of five courses in case of more than two years degree programs and a maximum of
two courses in case of up to two years degree programs. The students may be allowed to repeat
any course(s) but once only in which the student has obtained grades below “C+” provided
there is no bar due to other regulations. In such a case, both the previous and new grades
obtained will be recorded on the transcript; however, only the better grades shall be used in
calculation of CGPA.
10.3. A student desiring to improve a grade will be required to seek permission from the
concerned Director/Principal through chairperson/coordinator in writing prior to the
enrolment.
10.4. In case of CGPA improvement, it would be recorded with (Imp) on the transcript.
10.5. To improve the courses, fee will be charged @ double the regular fee.
10.6. The course(s) may be improved within the permissible maximum duration of the
degree.
11. AWARD OF MEDALS/CERTIFICATES
11.1. There shall be one Gold, one Silver and one bronze medal for 1st, 2nd & 3rd position
holders for each Certificate/Post Graduate Diploma/Bachelor Degree Program offered by the
University.
11.2. For the purpose of determining the medal winner, all the students studying in that
degree program in a given session, regardless of division/campus/affiliated college & shift,
will be considered as one group.
11.3. Positions for the award of medals/certificates shall be decided on the basis of CGPA.
In case two or more students are acquiring same CGPA only then the Position would be
decided on the basis of percentage among those students.
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11.4. Only those students will be considered/eligible for award of medal/certificate who
have:
11.4.1 Completed all the degree requirements within minimum prescribed period of that
degree program (i.e. the students on extension will not be considered for medal/certificate).

11.4.2 Passed all the course(s) of that degree program in the 1st attempt.

11.4.3 Not secured any C grade or lower grade in any course in the entire degree program.

11.4.4 Not received any major penalty from Campus/University Discipline Committee
under UE Discipline Regulations during that degree program.

11.4.5 Not been penalized/imposed any penalty by Campus/University Unfair Means Cases
Committee under Unfair Means Cases Regulations during that degree program.

11.4.6 Not used the freezing of semester option during that degree program.

11.5. In case of tie between more than one student, all of them shall be awarded the
relevant medal/certificate.
11.6. The degree programs where number of students is less than 05, no medal/certificate
shall be awarded.
11.7. The result of the student is not declared within the prescribed time of the degree,
then no medal/certificate will be awarded in that program till the declaration of result of all
the students.
12. THESIS SUBMISSION / EVALUATION
12.1. The student will have to complete all the degree requirements including thesis within
the maximum allowable duration.
12.2. The topics of thesis and names of supervisors shall be approved in a formal meeting
of the faculty of respective each subject chaired by the Director/Principal of the concerned
division/campus/affiliated college.
12.3. A student shall submit three copies of the thesis/research project along with
plagiarism report to his/her Supervisor, who will forward it to the concerned
Director/Principal through concerned Head of Department/Coordinator for further processing.
12.4. The thesis of Bachelor programs will be submitted in hardbound in Black with
Silver script whereas the thesis of MA/MSc programs will be submitted in hardbound in Royal
Blue with Gold script.
12.5. After a thesis is submitted, the Supervisor will request the concerned Director/
Principal (through Chairperson/Coordinator) to fix date for viva voce.
12.6. Thesis Evaluation Committee will comprise of following:

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a) Chairperson/Coordinator of concerned Department Convener

b) One subject expert appointed by Director/Principal from some other
division/campus/affiliated college Member
c) Supervisor/co-supervisor concerned Member
12.7. In case the Chairperson/Coordinator is the supervisor of a student, the next senior
most teacher of the concerned department will convene the evaluation committee.
12.8. The result of viva voce of thesis shall be recorded and communicated to the
Controller of Examinations by the Director/Principal in the same manner as is done for other
enrolled courses.
12.9. After the examination, four copies submitted will be distributed as:
12.9.1 One copy in the office of Controller of Examinations
12.9.2 One copy in the concerned division/campus/affiliated college library
12.9.3 One copy in the UE Central Library
12.9.4 One copy to the Supervisor
13. RESEARCH PROJECT/INTERNSHIP/TEACHING PRACTICE
13.1. The students may opt project (Research Project / Capstone Project etc.) if allowed,
in the scheme of studies and they may work on project either on individual basis or on group
basis (i.e. group of maximum four students). The project title and name of supervisors shall
be approved in a formal meeting of the relevant department chaired by the Director/Principal
of the concerned division/campus/affiliated college.
13.2. In accordance with the scheme of studies, the students will be required to do
Research Project / Capstone Project.
13.3. In accordance with the scheme of studies, the students will be required to do
internship in a relevant academic research or business organization relating to the discipline
chosen for specialization.
13.4. In accordance with the scheme of studies, the students will be required to do teaching
practice at the school(s) to be approved/decided by the Director/ Principal of the concerned
division/campus/affiliated college.
13.5. The Research Project / Capstone Project will not be included in the workload;
however, the faculty members supervising the Research Project / Capstone Project will be
paid the prescribed remuneration. In this regard, maximum five Research Projects / Capstone
projects will be assigned to each faculty member.
13.6. A student shall submit Research Project/Capstone Project/internship/ Teaching
Practice report after due certificate of completion from his/her supervisor to the Chairperson/
Coordinator, who will forward it to the Incharge Internal Examination of concerned
division/campus/affiliated college for conducting the VIVA with the permission of concerned
Director/Principal.
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13.7. Research Project/Capstone Project/internship/Teaching Practice Evaluation

Committee will comprise of following:
a) Chairperson/Coordinator of concerned Department Convener
b) One external expert appointed by Director/Principal from some other
division/campus/affiliated college (for Research Project / Capstone Project /
Internship) Member
c) Head of School where the Teaching Practice is done (For Teaching Practice)
d) Supervisor concerned Member
13.8. In case the Chairperson/Coordinator is the supervisor of the student, the next senior
most faculty member of the concerned division/campus/affiliated college will convene the
evaluation committee.
13.9. The result of viva voce of Research Project/Capstone Project/internship/ Teaching
Practice shall be recorded and communicated to the Controller of Examinations by the
Incharge Internal Examinations with the approval of the concerned Director/Principal in the
same manner as is done for other enrolled courses.
Annexure – I

Point to point Percentage-wise Grade Points

Grade Grade Points Percentage Percentage Grade

Marks in a Points
Semester System 100 4.00
99 3.98
98 3.96
97 3.94
96 3.92
95 3.89
94 3.87
A 3.67 to 4.00 85 & above
93 3.85
92 3.83
91 3.80
90 3.78
89 3.76
88 3.74
87 3.71

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86 3.69
85 3.67
84 3.66
83 3.58
A- 3.34 to 3.66 80 to 84 82 3.50
81 3.42
80 3.34
79 3.33
78 3.25
B+ 3.01 to 3.33 75 to 79 77 3.17
76 3.09
75 3.01

Grade Grade Points Percentage Percentage Grade

Marks in a Points
Semester System 74 3.00
73 2.89
B 2.67 to 3.00 71 to 74
72 2.78
71 2.67
70 2.66
B- 2.34 to 2.66 68 to 70 69 2.50
68 2.34
67 2.33
66 2.22
C+ 2.01 to 2.33 64 to 67
65 2.12
64 2.01
63 2.00
C 1.67 to 2.00 61 to 63 62 1.84
61 1.67
60 1.66

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59 1.49
C- 1.31 to 1.66 58 to 60
58 1.31
57 1.30
56 1.20
D+ 1.01 to 1.30 54 to 57
55 1.11
54 1.01
53 1.00
52 0.70
D 0.10 to 1.00 50 to 53
51 0.40
50 0.10
F 0.00 Below 50 0 0.00

Note: The decimal percentage will be rounded as whole number.

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ADMISSION & EXAMINATION REGULATIONS 2021

FOR MS/MPHIL/MBA PROGRAMS

14. SHORT TITLE AND COMMENCEMENT

14.1. These regulations shall be called the University of Education, Lahore Admission &
Examination Regulations 2021 for MS/MPhil/MBA Degree Programs.

14.2. These regulations shall come into force from the implementation date as approved
by the Syndicate; however, the students admitted prior to that date will not be affected.

15. RESERVED SEAT FOR MS/MPHIL/MBA PROGRAMS

15.1. There is one reserved seat (only in morning programs) in addition to merit seats in
MS/MPhil/MBA programs (i.e., only one seat at MS/MPhil level irrespective of number of
programs offered) for physically challenged/ special persons certified as such by the Social
Welfare Board. The candidates applying on reserved seats should fulfil general conditions for
admission in the University and must satisfy minimum admission criteria, prescribed for each
degree program.

15.2. The candidates applying on reserved seats for special persons (disabled) will be
considered subject to their suitability for that program. The suitability for admission will be
determined by the concerned Board of Studies keeping in view the disabilities of the
applicants and it will be the prerogative of the university to admit the applicant where suitable.

16. ADMISSION ELIGIBILITY / PROCESS

16.1. Before the advertisement, the Board of Studies shall ascertain the number of seats
and facilities available (in consultation with the Director/Principal of concerned
division/campus) and forward its recommendations to Additional Director Academics
through Board of Faculty who will notify after fulfilling all codal formalities.

16.2. Minimum CGPA 2.5 out of 4.0 in the semester system or 2nd division in the annual
system in MA/MSc/BS/Equivalent degree is required to be eligible for admission in
MS/MPhil/MBA program.

16.3. The in-service applicants must submit a copy of the NOC from their respective
department/institution along-with the admission form.

16.4. There shall be a MS/MPhil/MBA Admission Committee in the concerned

division/campus for each discipline in which MS/MPhil/MBA degree program is offered. The
committee will be headed by concerned Chairperson/Coordinator whereas two seniors most

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faculty members of concerned discipline having doctoral degrees will be the member of
committee.

16.5. The concerned MS/MPhil/MBA Admission Committee will observe the minimum
admission requirements/basic eligibility criteria as mentioned in the relevant scheme of
studies and UE Rules & Regulations.

16.6. The applicants of MS/MPhil/MBA programs are required to take UE Entry Test
administered by UE Entry Test Committee. The concerned MS/MPhil/MBA Admission
Committee will conduct the Interview of the applicants.

16.7. The merit shall be determined on the basis of the following criteria:

16.8. Academic Qualifications 40 marks

16.8.1 UE Entry Test 50 marks
(Obtained Marks/Total Marks * 50)

16.8.2 Interview 10 marks

16.9. To become eligible for admission in MS/MPhil programs, the applicants are required
to secure:
16.9.1 Minimum 50% marks in UE Entry Test.
17. COURSE LOAD (FALL, SPRING & SUMMER SEMESTERS)

17.1. The MS/MPhil/MBA Degree programs of instruction generally include 9-12 credit
hours course load in a regular semester (Fall/Spring); however, it may exceed according to
the HEC policy/guidelines.
17.2. The deficiency courses (as mentioned in the scheme of studies of the concerned
program) studied will not be credited towards the minimum credit hours requirements.
17.3. After completion of the required course work, the MS/MPhil student/candidate must
enrol in the ‘Research Thesis Course’ of 6 credit hours in each semester to maintain
studentship. The MS/MPhil candidate may not be required to register for the ‘Dissertation
Advisement Course’ after the semester in which the Dissertation is submitted. This course
will be credited once in the last registered semester as “Research Thesis” after the fulfilment
of codal formalities of the dissertation.
17.4. The MBA students will complete Business Research Project as defined in the
Scheme of Studies.
17.5. Summer semester will be offered consisting of 08-09 weeks duration (including one
week each for Mid Semester Examination and Summative Examination). Students will be

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offered courses to remove deficiencies and can enrol in up to a maximum of two courses
during summer semester.
17.6. A student who has either failed or has been stopped to take the examination due to
shortage of class attendance or wishes to improve his/her grade is allowed to register in
summer semester.
17.7. The contact hours per week during the Summer Semester will be doubled to ensure
that the course is completely taught in a summer session with half of the duration as compared
to a regular (Fall/Spring) semester.
17.8. The students will be required to deposit prescribed fee to enroll in the Summer
Semester.
17.9. The students will be required to deposit prescribed hostel dues to stay in the hostel
during the Summer Semester.
18. GRADING POLICY

18.1. The grade point will be 0.00 for less than 50% marks.
18.2. Final evaluation of each course shall be in a whole number; if not, the result will be
rounded off to the nearest whole number.
18.3. Letter grades and corresponding grade points will be as follows:
Percentage Marks in a
Grade Grade Points
Semester System
A 3.67 to 4.00 85 & above
A- 3.34 to 3.66 80 to 84
B+ 3.01 to 3.33 75 to 79
B 2.67 to 3.00 71 to 74
B- 2.34 to 2.66 68 to 70
C+ 2.01 to 2.33 64 to 67
C 1.67 to 2.00 61 to 63
C- 1.31 to 1.66 58 to 60
D+ 1.01 to 1.30 54 to 57
D 0.10 to 1.00 50 to 53
F 0.00 Below 50

Note: Point to point Percentage-wise Grade Points are given at Annexure – I

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18.4. Computation of Grade Point Average (GPA) and Cumulative Grade Point Average
(CGPA)
18.4.1 Grade Point Average (GPA)/Cumulative Grade Point Average (CGPA) is a number
ranging from 0.00 to 4.00 to be calculated as below:
∑ (Grade Point × Credit Hours) of all the courses offered during any single semester
GPA=
∑ (Credit Hours) of all the courses offered during any single semester

∑ (Grade Point × Credit Hours) of all the courses offered during all semesters
CGPA=
∑ (Credit Hours) of all the courses offered during all semesters

19. PROBATION

19.1. A student, who fails to secure GPA 2.00 in 1st semester, will be considered on
probation.
19.2. A student, who fails to secure CGPA 2.30 after 2nd semester, will be considered on
probation.
19.3. The probation for Spring Semester will be considered after summer semester. The
student who fails to achieve minimum CGPA (i.e. 2.30) in Spring Semester will be considered
conditionally promoted to register for forthcoming summer semester.
19.4. A student can have a maximum of one probation in the degree program.
19.5. A student exceeding maximum number of probations will be ceased from university
rolls.
19.6. The student, who is ceased from rolls of university, will have to reenroll the
complete semester from where the student has ceased regardless of whether some courses
have passed or not.
20. RE-ADMISSION

20.1. For Re-Admission, the student will have to seek permission in writing from the
concerned Director/Principal and pay all the applicable fees and funds. It will be the sole
responsibility of student to get himself/herself re-admitted. In such cases, no individual
intimation shall be sent by the University to the concerned student(s).
20.2. A student who is ceased and reenrolls but thereafter again fails to achieve requisite
CGPA, will be dropped from the rolls of the University. Such student will have to apply for
admission as fresh candidate and restart his/her studies from 1st semester (if admitted).
20.3. The maximum duration of the degree will remain same and the elapsed period will
be counted towards the permissible maximum duration of the degree.
21. DEGREE REQUIREMENTS

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21.1. A minimum 30 credit hours (24 credits of course work and 06 credit hours for thesis)
are required for the award of MS/MPhil degree.
21.2. For the award of degree, a student is required to fulfil all the requirements set for the
degree in the approved scheme of studies. A minimum CGPA equal to 2.50 is required to
qualify for the award of a degree.
21.3. A student failing to achieve CGPA of at least 2.50 in a degree program at the
completion of maximum allowable period shall stand dropped from the program and will not
be awarded the degree.
22. REPEATING COURSES / IMPROVEMENT OF CGPA

22.1. If a student gets 'F' grade, s/he will be required to repeat the course or its
recommended alternate (in case of elective/optional course(s) only), if any. However, “F”
grade obtained earlier will also be recorded on the transcript.
22.2. In case a student wants to improve CGPA, the student may be allowed to repeat a
maximum of two courses. The students may be allowed to repeat any course(s) but once only
in which the student has obtained grades below “B” provided there is no bar due to other
regulations. In such a case, both the previous and new grades obtained will be recorded on the
transcript; however, only the better grades shall be used in calculation of CGPA.
22.3. A student desiring to improve a grade will be required to seek permission from the
concerned Director/Principal through chairperson/coordinator in writing prior to the
enrolment.
22.4. In case of CGPA improvement, it would be recorded with (Imp) on the transcript.
22.5. To improve the courses, fee will be charged @ double the regular fee.
22.6. The course(s) may be improved within the permissible maximum duration of the
degree.
23. AWARD OF MEDALS/CERTIFICATES

23.1. There shall be one Gold, one Silver and one bronze medal for 1st, 2nd & 3rd position
holders for each MS/MPhil/MBA Degree Program offered by the University.
23.2. For the purpose of determining the medal winner, all the students studying in that
degree program in a given session, regardless of division/campus & shift, will be considered
as one group.
23.3. Positions for the award of medals/certificates shall be decided on the basis of CGPA.
In case two or more students are acquiring same CGPA only then the Position would be
decided on the basis of percentage among those students.
23.4. Only those students will be considered/eligible for award of medal/certificate who
have:

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23.4.1 Completed all the degree requirements within minimum prescribed period of that
degree program (i.e. the students on extension will not be considered for medal/certificate).
23.4.2 Passed all the course(s) of that degree program in the 1st attempt.
23.4.3 Not secured any C grade or lower grade in any course in the entire degree program.
23.4.4 Not received any major penalty from Campus/University Discipline Committee
under UE Discipline Regulations during that degree program.
23.4.5 Not been penalized/imposed any penalty by Campus/University Unfair Means Cases
Committee under Unfair Means Cases Regulations during that degree program.
23.4.6 Not used the freezing of semester option during that degree program.
23.5. In case of tie between more than one students, all of them shall be awarded the
relevant medal/certificate.
23.6. The degree programs where number of students is less than 05, no medal/certificate
shall be awarded.
23.7. The result of the student is not declared within the prescribed time of the degree,
then no medal/certificate will be awarded in that program till the declaration of result of all
the students.
24. THESIS

24.1. Supervision of Thesis

24.1.1 Every MS/MPhil candidate shall have a supervisor who shall be a full-time faculty
member of the UE and meets HEC guidelines/criteria for thesis supervision. However, the
Supervisor may opt a co-supervisor from either inside or outside the UE through
Chairperson/Coordinator to be notified by Additional Director Academics.
24.1.2 Before the start of the second semester every student shall submit an application on
a prescribed proforma (Annexure – II) including the names and consent of three proposed
supervisors. The departmental committee comprising of all PhD faculty members convened
by Chairperson/Coordinator will finalize the allocation of supervisor for each student of
concerned campus and will forward it to Additional Director Academics for notification
through the Director of concerned Division.
24.1.3 The departmental committee will finalize the titles of thesis in the within the 2nd
semester and forward it to the Chairperson BOS which will be notified by the Additional
Director Academics after the approval of BOS.
24.1.4 BOS of the relevant discipline will recommend the panel of three external examiners
(Only PhD of the relevant field) for each student by the Supervisor to get approval of external
examiner by the Dean through Additional Director Academics.
24.1.5 The maximum number of MS/MPhil students under the supervision of a full-time
faculty member shall be as per HEC guidelines.

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24.1.6 The Supervisor shall not be changed except in case of some real hardship. The
process of changing the Supervisor shall be same as that for appointment. However, in case
of any conflict, the matter will be referred to the Director.
24.2. Submission of Thesis
24.2.1 The supervisor will forward the soft copy of the thesis to Director QEC for obtaining
similarity index report. In this regard, the supervisors will ensure to send the thesis to Director
QEC al-least one week before the deadline of submission of thesis. After receipt of similarity
index report, one hard copy (as per approved thesis manual) of final thesis (tape-binding)
accompanied with the supervisor’s covering letter shall be sent to Additional Director
Academics through Director/Principal.
24.2.2 The Additional Director Academics, after verification of student’s particulars (in
accordance with the check list circulated after the approval of Vice Chancellor), will forward
the thesis to Controller of Examinations.
24.2.3 The MS/MPhil candidate shall be held responsible for any plagiarized work, if
revealed after the submission of thesis.
24.2.4 The thesis must not include research work for which a degree has already been
conferred to him or any other scholar by UE or any other institution.
24.2.5 The thesis format/referencing style shall be checked by the Supervisor as per UE
thesis manual and it will be verified by the Additional Director Academics.
24.2.6 The thesis found not to be conformed to the prescribed policies, will be returned to
the Supervisor by the Additional Director Academics.
24.3. Evaluation of Thesis
24.3.1 The Controller of Examinations shall get MS/MPhil/MBA thesis evaluated from the
approved external examiner within one month. Any delay beyond one month must be brought
immediately to the notice of the Director of concerned Division, who may allow extension in
the period or approve a new examiner.
24.3.2 The examiner shall submit evaluation report as well as his/her recommendations, on
the prescribed Proforma (Annexure – III), directly to the Controller of Examinations.
24.3.3 If the examiner approves the thesis and allows the viva voce examination to be
conducted, it shall be implemented.
24.3.4 If a thesis is rejected by the examiner, the case will be referred to the 2nd examiner
for evaluation. If the 2nd examiner also rejects the thesis the degree will not be awarded.
24.3.5 If the examiner suggests major changes, the candidate shall incorporate the
recommended changes and shall resubmit thesis within three months which shall be re-
evaluated by the same examiner.
24.3.6 If the examiner suggests minor changes, the candidate shall incorporate the
recommended changes, within one month, in accordance with examiner’s comments and to
the satisfaction of candidate’s supervisor(s). The Supervisor will submit the thesis to the
Controller of Examinations with a certificate of incorporation of changes.
24.4. Viva Voce Examination
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24.4.1 The Viva Voce Examination Committee for each candidate would comprise:
a) Chairperson/Coordinator of concerned Department Convener
b) Approved External Examiner Member
c) Supervisor concerned Member
d) Incharge Internal Examination Secretary
24.4.2 In case the Chairperson/Coordinator is the Supervisor of the student, the next senior
most teacher of the concerned division/campus having doctoral degree, would be the
convener.
24.4.3 The minimum score for passing viva voce examination shall be 60%.
24.4.4 The concerned Incharge Internal Examination through Director/Principal will
forward the detailed result (Assessment Sheet attached, Annexure – IV) of the candidates to
Controller of Examinations for notification and issuance of transcript.
24.4.5 The successful candidate shall submit four hard copies (as per approved thesis
manual) of final version of thesis to the Incharge Internal Examination who will forward the
approved copy to all concerned.
24.5. Extension in the submission of thesis
24.5.1 The students who fail to submit final thesis within minimum prescribed degree
duration, will have to enroll in the next semester on deposit of applicable dues.
Annexure – I

Point to point Percentage-wise Grade Points

Grade Grade Points Percentage Percentage Grade

Marks in a Points
Semester System 100 4.00
99 3.98
98 3.96
97 3.94
96 3.92
95 3.89
A 3.67 to 4.00 85 & above
94 3.87
93 3.85
92 3.83
91 3.80
90 3.78
89 3.76

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88 3.74
87 3.71
86 3.69
85 3.67
84 3.66
83 3.58
A- 3.34 to 3.66 80 to 84 82 3.50
81 3.42
80 3.34
79 3.33
78 3.25
B+ 3.01 to 3.33 75 to 79 77 3.17
76 3.09
75 3.01

Grade Grade Points Percentage Marks Percentage Grade

in a Semester Points
System 74 3.00
73 2.89
B 2.67 to 3.00 71 to 74
72 2.78
71 2.67
70 2.66
B- 2.34 to 2.66 68 to 70 69 2.50
68 2.34
67 2.33
66 2.22
C+ 2.01 to 2.33 64 to 67
65 2.12
64 2.01
63 2.00
C 1.67 to 2.00 61 to 63
62 1.84

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61 1.67
60 1.66
C- 1.31 to 1.66 58 to 60 59 1.49
58 1.31
57 1.30
56 1.20
D+ 1.01 to 1.30 54 to 57
55 1.11
54 1.01
53 1.00
52 0.70
D 0.10 to 1.00 50 to 53
51 0.40
50 0.10
F 0.00 Below 50 0 0.00

Note: The decimal percentage will be rounded as whole number.

 Consent of Proposed Supervisor Annex 1

 MS/MPhil/MBA Thesis Evaluation Report by External Examiner

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ADMISSION & EXAMINATION REGULATIONS 2021

FOR PhD PROGRAMS

24.6. SHORT TITLE AND COMMENCEMENT

24.7. These regulations shall be called the University of Education, Lahore Admission &
Examination Regulations 2021 for PhD Degree Programs.

24.8. These regulations shall come into force from the implementation date as approved
by the Syndicate; however, the students admitted prior to that date will not be affected.

25. RESERVED SEAT FOR PHD PROGRAMS

25.1. There is one reserved seat (only in morning programs) in addition to merit seats in
PhD programs (i.e. only one seat at PhD level irrespective of number of programs offered) for
physically challenged/ special persons certified as such by the Social Welfare Board. The
candidates applying on reserved seats should fulfil general conditions for admission in the
University and must satisfy minimum admission criteria, prescribed for each degree program.

25.2. The candidates applying on reserved seats for special persons (disabled) will be
considered subject to their suitability for that program. The suitability for admission will be
determined by the concerned Board of Studies keeping in view the disabilities of the
applicants and it will be the prerogative of the university to admit the applicant where suitable.

26. ADMISSION ELIGIBILITY / PROCESS

26.1. Before the advertisement, the Board of Studies shall ascertain the number of seats
and facilities available (in consultation with the Director/Principal of concerned
division/campus) and forward its recommendations to Additional Director Academics
through Board of Faculty who will notify after fulfilling all codal formalities.

26.2. Minimum CGPA 3.0 out of 4.0 (or equivalent) in the semester system or first
division in the annual system in MPhil/MS/Equivalent degree is required to be eligible for
admission in PhD program. In case of foreign degree grade equivalence certificate will be
required from UE Equivalence Committee.

26.3. The in-service applicants must submit a copy of the NOC from their respective
departments/institutions along with the admission form.

26.4. There shall be a PhD Admission Committee in the concerned division/campus for
each department in which PhD degree program is offered. The committee will be headed by
concerned Chairperson/Coordinator whereas two senior most faculty members of concerned
discipline having doctoral degrees will be the member of the committee.
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26.5. The concerned PhD Admission Committee will observe the minimum admission
requirements/ basic eligibility criteria as mentioned in the relevant scheme of studies and UE
Rules & Regulations.

26.6. The applicants of PhD programs are required to take UE Entry Test (Subject Based
Test) administered by UE Entry Test Committee. Nevertheless, the applicants holding
Graduate Record Examination (GRE) administered by Education Testing Service
(ETS)/Education Testing Council (ETC) will be exempted from the UE Entry Test.

26.7. The applicants shall be required to take Subject Based Entry Test and secure
minimum score as per HEC requirements to become eligible for admission in PhD program.

26.8. The PhD Admission Committee after duly assessing all the applicants on the basis
of following merit score/criteria shall submit its recommendations through concerned
Director/Principal of the provisionally admitted students to the Additional Director
Academics for the confirmation of provisional admission.

26.8.1 Academic Qualification 60marks1

1 Breakup of 60 marks for academic qualification

% age Marks = X
45%≤X≤55% 55%<X≤60% 60%<X≤65% 65%<X≤70% 70%<X≤80% X > 80%

Matric 4.5 6 7.5 9 10.5 12

FA/FSc 4.5 6 7.5 9 10.5 12
BA/BSc
4.5 6 7.5 9 10.5 12
(Annual System)
MA/MSc
4.5 6 7.5 9 10.5 12
(Annual System)
Bachelor (4years)
9 12 15 18 21 24
Annual System
MS/MPhil
0 0 7.5 9 10.5 12
(Annual System)
CGPA = Y

2.5≤Y≤ 2.75 2.75<Y≤ 3.0 3.0<Y≤ 3.25 3.25<Y≤ 3.5 3.5<Y≤ 3.75 Y > 3.75

BA/BSc
4.5 6 7.5 9 10.5 12
(Semester System)
MA/MSc 4.5 6 7.5 9 10.5 12
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26.8.2 Subject Based Test 20 marks

(Obtained marks/Total Marks * 20)

26.8.3 Publications in HEC approved journals 10 marks

(2 marks per publication)

26.8.4 Interview 10 marks

(To be conducted by Campus PhD Admission Committee)

26.9. The admission to the program shall be provisional until:

26.9.1 The Candidate has passed the Comprehensive examination.

26.9.2 The synopsis/research proposal is approved by the BASR and notified by the
Additional Director Academics within allowable maximum time.
27. COURSE LOAD (FALL, SPRING & SUMMER SEMESTERS)

27.1. The PhD degree programs of instruction generally include a 9-12 credit hours course
load in a regular semester (Fall/Spring); however, it may exceed according to the HEC
policy/guidelines.

27.2. Summer semester will be offered consisting of 08-09 weeks duration (including one
week each for Mid Semester Examination and Summative Examination). Students will be
offered courses to remove deficiencies and can enrol in up to a maximum of two courses
during summer semester.
27.3. The deficiency courses (as mentioned in the scheme of studies of the concerned
program) studied will not be credited towards the minimum credit hours requirements.
27.4. After completion of the required course work, the PhD student/candidate must enrol
in the ‘Dissertation Advisement Course’ of 6 credit hours in each semester to maintain
studentship. The PhD candidate may not be required to register for the ‘Dissertation
Advisement Course’ after the semester in which the Dissertation is submitted. This course

(Semester System)
Bachelor (4years)
9 12 15 18 21 24
(Semester System)
MS/MPhil
0 0 7.5 9 10.5 12
(Semester System)

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will be credited once in the last registered semester as “Dissertation” after the fulfilment of
codal formalities of the dissertation.
27.5. A student who has either failed or has been stopped to take the examination due to
shortage of class attendance or wishes to improve his/her grade is allowed to register in
summer semester.
27.6. The contact hours per week during the Summer Semester will be doubled to ensure
that the course is completely taught in a summer session with half of the duration as compared
to a regular (Fall/Spring) semester.
27.7. The students will be required to deposit prescribed fee to enrol in the Summer
Semester.
27.8. The students will be required to deposit prescribed hostel dues to stay in the hostel
during the Summer Semester.
28. GRADING POLICY

28.1. The grade point will be 0.00 for less than 60% marks.
28.2. Final evaluation of each course shall be in a whole number; if not, the result will be
rounded off to the nearest whole number.
28.3. Letter grades and corresponding grade points will be as follows:

Percentage Marks in a
Grade Grade Points
Semester System

A 3.67 to 4.00 85 & above

A- 3.34 to 3.66 80 to 84

B+ 3.01 to 3.33 75 to 79

B 2.67 to 3.00 71 to 74
B- 2.34 to 2.66 68 to 70

C+ 2.01 to 2.33 64 to 67

C 1.67 to 2.00 61 to 63

C- 1.66 60

F 0.00 Below 60

Note: Point to point Percentage-wise Grade Points are given at Annexure – I

28.4. Computation of Grade Point Average (GPA) and Cumulative Grade Point Average (CGPA)
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28.4.1 Grade Point Average (GPA)/Cumulative Grade Point Average (CGPA) is a number
ranging from 0.00 to 4.00 to be calculated as below:
∑ (Grade Point × Credit Hours) of all the courses offered during any single semester
GPA=
∑ (Credit Hours) of all the courses offered during any single semester

∑ (Grade Point × Credit Hours) of all the courses offered during all semesters
CGPA=
∑ (Credit Hours) of all the courses offered during all semesters

29. PROBATION
29.1. A student who fails to secure GPA 2.50 in 1st semester, the student will be
considered on probation.
29.2. A student who fails to secure CGPA 2.80 after 2nd semester, the student will be
considered on probation.
29.3. The probation for Spring Semester will be considered after summer semester. The
student who fails to achieve minimum CGPA in Spring Semester will be considered
conditionally promoted to register for forthcoming summer semester.
29.4. A student can have a maximum of one probation in the degree program.
29.5. A student exceeding maximum number of probations will be ceased from University
rolls.
29.6. The student, who is ceased from rolls of University, will have to reenroll the
complete semester from where the student has ceased regardless of whether some courses
have passed or not.
30. RE-ADMISSION
30.1. For Re-Admission, the student will have to seek permission in writing from the
concerned Director/Principal and pay all the applicable fees and funds. It will be the sole
responsibility of student to get himself/herself re-admitted. In such cases, no individual
intimation shall be sent by the University to the concerned student(s).
30.2. A student who is ceased and reenrolls but thereafter again fails to achieve requisite
CGPA, will be dropped from the rolls of the University. Such student will have to apply for
admission as fresh candidate and restart his/her studies from 1st semester (if admitted).
30.3. The maximum duration of the degree will remain same and the elapsed period will
be counted towards the permissible maximum duration of the degree.
31. COMPREHENSIVE EXAMINATION
31.1. After the successful completion of course work, the comprehensive examination
comprising of two compulsory / core courses (To be decided by the concerned BoS) will be
held.

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31.2. The schedule/date sheet of Comprehensive Examination (twice a year) shall be

notified by the Controller of Examinations, UE Lahore, two weeks before the commencement
of examination, in accordance with the notified Academic Calendar.
31.3. The examiner(s) of comprehensive examination shall be appointed by the Pro-Vice
Chancellor/Vice Chancellor through Controller of Examinations Office from the panel of
three examiners (UE faculty members of concerned department) proposed by the respective
Board of Studies.
31.4. The conduct of the examination and declaration of the results (in accordance with
the approved academic calendar) will be the responsibility of the Controller of Examinations.
31.5. In the Comprehensive Examination, a student must obtain a minimum of 70% marks
to pass the examination.
31.6. If a student fails to qualify Comprehensive examination, the student can avail one
more chance to qualify the exam within one academic year.
32. DEGREE REQUIREMENTS
32.1. For the award of degree, a student is required to fulfil all the requirements set for the
degree in the approved scheme of studies. A minimum CGPA equal to 3.00 is required to
qualify for the award of a degree.
32.2. A student failing to achieve CGPA of at least 3.00 in a degree program at the
completion of maximum allowable period shall stand dropped from the program and will not
be awarded the degree.
33. REPEATING COURSES / IMPROVEMENT OF CGPA
33.1. If a student gets 'F' grade, s/he will be required to repeat the course or its
recommended alternate (in case of elective/optional course(s) only), if any. However, “F”
grade obtained earlier will also be recorded on the transcript.
33.2. In case a student wants to improve CGPA, the student may be allowed to repeat a
maximum of two courses. The students may be allowed to repeat any course(s) but once only
in which the student has obtained grades below “B” provided there is no bar due to other
regulations. In such a case, both the previous and new grades obtained will be recorded on the
transcript; however, only the better grades shall be used in calculation of CGPA.
33.3. A student desiring to improve a grade will be required to seek permission from the
concerned Director/Principal through chairperson/coordinator in writing prior to the
enrolment.
33.4. In case of CGPA improvement, it would be recorded with (Imp) on the transcript.
33.5. To improve the courses, fee will be charged @ double the regular fee.
33.6. The course(s) may be improved within the permissible maximum duration of the
degree.
34. THESIS
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34.1. Supervision
34.1.1 Before the beginning of the last semester of course work, every student shall submit
an application on a prescribed proforma (Annexure – II) indicating the area of research along
with the name(s) and consent of proposed Supervisor(s) to the Chairperson/Coordinator who
shall finalize the name(s) of the Supervisor(s) and forward them to the BOS.
34.1.2 Every PhD student shall have a Supervisor to be approved by the BOS who shall be
a regular faculty member of the University of Education, Lahore.
34.1.3 The concerned Supervisor will propose Doctoral Advisory Committee (DAC) for
each student before mid-semester examination of the last semester of course work through
Chairperson/Coordinator forwarded by Director/Principal to BOS. The DAC will consist of
minimum of 3 members, Supervisor, Co-Supervisor(s) (if opted) and two other members
holding PhD degree (one from major and other from minor area of study). The concerned
Supervisor will be the convener of the Doctoral Advisory Committee
34.1.4 The Supervisor may opt co-supervisor(s) from either inside or outside the UE Lahore
through Chairperson/Coordinator forwarded by Director/Principal to BOS.
34.1.5 The Additional Director Academics shall notify the names of Supervisor, Co-
Supervisor and DAC as per the recommendations of BOS.
34.1.6 The PhD student shall submit research title and proposal/synopsis through his/her
Supervisor to the BOS after passing the comprehensive examination. The student shall have
to defend his/her proposal/synopsis before the BOS.
34.1.7 The BOS will either send the proposal to secretary BASR through Additional
Director Academics for further processing or return to the Supervisor for revision, if needed.
34.1.8 The PhD student shall be required to obtain approval of his/her research
proposal/synopsis within one year after passing the comprehensive examination.
a) In special cases, an extension of six months may be granted by the Pro-Vice
Chancellor / Vice Chancellor on the recommendation of the supervisor and Doctoral
Advisory Committee through Additional Director Academics. The same shall be
notified by the Additional Director Academics.
34.1.9 The Secretary BASR will present the proposal in upcoming meeting of the BASR
for approval. The successful proposal will be notified by the Additional Director Academics
accordingly after approval of the minutes of the meeting of BASR.
34.1.10 In general, the change of supervisor will not be allowed after approval of Research
Proposal/Synopsis; however, in case of real hardship as determined by the BOS, the
supervisor may be changed. The process of changing the Supervisor shall be the same as that
for appointment. If the supervisor leaves the university, he/she will supervise the allotted
students till the completion of the research. However, the supervisor may withdraw from
supervision.

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34.1.11 The student will submit his bi-annual progress report on prescribed format to his/her
Supervisor who will forward it after his remarks to the Additional Director Academics through
Chairperson/Coordinator. In case of adverse remarks, Additional Director Academics will
intimate the students and will forward the same to BASR for appropriate action.
34.1.12 The student may appeal against adverse remarks to Chairman BASR through
Additional Director Academics within 30 days of the intimation.
34.1.13 PhD student and Examiners cannot be close relative of each other. In this regard, a
declaration shall be furnished by the Examiners at the time of their consent. In case of any
violation to this effect, the examiner(s) will be banned for evaluation of any thesis of UE, in
future.
34.2. Cancellation of PhD Registration
PhD registration shall be cancelled by the BASR and the cancellation will be notified by
Additional Director Academics (after approval of the minutes of the meeting of BASR), if the
student/candidate:

34.2.1 Does not qualify the Comprehensive examination within the available chances.
34.2.2 Fails to defend his/her synopsis/Research proposal within the allowed time.
34.2.3 Fails to submit two consecutive bi-annual progress reports.
34.2.4 Earns adverse remarks from the Supervisor on three consecutive bi-annual progress
reports.
34.2.5 Has availed the maximum permissible time for completing the PhD thesis.
34.3. Submission of Thesis
34.3.1 The supervisor will forward the soft copy of the thesis to Director QEC for obtaining
similarity index report. In this regard, the supervisors will ensure to send the thesis to Director
QEC al-least one week before the deadline of submission of thesis. After receipt of similarity
index report, one hard copy (as per approved thesis manual) of final thesis (tape-binding)
accompanied with the supervisor’s covering letter shall be sent to Additional Director
Academics through Director/Principal.
34.3.2 The Additional Director Academics, after verification of student’s particulars (in
accordance with the check list circulated after the approval of Vice Chancellor), will forward
the thesis to Controller of Examinations.
34.3.3 The PhD candidate and Supervisor shall be held responsible for any plagiarized
work, if revealed after the submission of the thesis.
34.3.4 The thesis must not include research work for which a degree has already been
conferred to him or any other scholar by UE or any other institution.
34.3.5 The thesis format/referencing style shall be checked by the Supervisor as per UE
thesis manual and it will be verified by the Additional Director Academics.
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34.3.6 The Additional Director Academics will return the thesis to the Supervisor, if not
conformed to the prescribed policies.
34.4. Evaluation of Thesis
34.4.1 In addition to the members of DAC, the PhD thesis must be evaluated by at least
two foreign examiners from technologically/academically advanced countries as notified by
HEC and one local examiner.
34.4.2 The Supervisor shall provide a list of six foreign and four local examiners in the
relevant field including their CVs, official emails, postal addresses along with their consent
to the Controller of Examinations through proper channel (i.e. Supervisor through
Chairperson/Coordinator, BOS).
34.4.3 The Vice Chancellor will appoint examiner(s) from the list submitted by Controller
of Examinations.
34.4.4 The Controller of Examinations shall forward the soft-copy (i.e. in PDF format) of
the thesis to the examiner(s) for evaluation; however, the hard-copy of the thesis may be sent
on the demand of the examiner.
34.4.5 The Controller of Examinations shall get thesis evaluated within three months after
the submission of thesis. In this regard, follow-up emails will be sent by the Controller of
Examinations after each month. In case, the examiner does not reply of the 1st follow-up
email, the Controller of Examinations shall send the thesis to alternate examiner after fulfilling
codal formalities and intimating the non-responding examiner. Any delay beyond three
months must be brought immediately to the notice of the Vice Chancellor who may allow
extension in the period or approve a new examiner.
34.4.6 The examiners shall submit evaluation reports as well as their recommendations on
the prescribed Proforma (Annexure-IV), in hard or signed scanned copy through their official
e-mail or postal addresses directly to the Controller of Examinations.
34.4.7 If the examiners approve the thesis and allow the public defence to be conducted, it
shall be implemented.
34.4.8 If a thesis is rejected by both the foreign examiners, the thesis shall stand rejected
and the registration of the candidate will be cancelled.
34.4.9 If one of the examiner(s) rejects the thesis, the thesis shall be forwarded to the
alternate foreign examiner. However, if the alternate examiner also rejects the thesis, the
registration of the candidate will be cancelled. The student shall stand “FAIL for doctoral
degree”.
34.4.10 If any of the examiners suggests correction(s) without requiring a re-evaluation, the
candidate shall incorporate the recommended changes, within six months, in accordance with
examiners’ comments and to the satisfaction of his/her Supervisor. The Supervisor shall
certify the incorporation of changes and shall resubmit the thesis.

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34.4.11 If any of the examiners suggests corrections and requires a re-examination the
candidate shall incorporate the recommended changes and shall resubmit thesis within one
year for re-evaluation by the same examiner.
34.4.12 In the case of 11.4.10 or 11.4.11 stated above, if a thesis is resubmitted within the
allowed time, it will be processed for defence else the registration of the candidate shall stand
cancelled.
34.5. Thesis Defence
34.5.1 The Pro-Vice Chancellor/Vice Chancellor shall allow the thesis defence which shall
be conducted by the thesis Defence Committee.
34.5.2 The Controller of Examinations, in consultation with the concerned
Chairperson/Coordinator through Director/Principal, shall schedule the thesis defence and
notify the time, date and venue at least one week before the thesis defence. The above event
will be publicized through web and other sources.
34.5.3 The Thesis Defence Committee will consist of the following:

Supervisor Convener
Chairperson/Coordinator (concerned Department) Member
Two Members of DAC Member
External Examiner*
Member
(to be appointed by the Vice Chancellor)
Controller of Examinations or his nominee Secretary
* In case of non-availability of External Examiner due to unforeseen reasons, alternate
external examiner may be engaged different from the examiners who evaluated the thesis.

34.5.4 In case the Chairperson/Coordinator is the supervisor of the student, the next senior
most teacher of the concerned department of that division/campus will become member of the
Thesis Defence Committee.
34.5.5 In case the supervisor is not available to conduct the defence, the concerned
Chairperson/Coordinator will convene the meeting.
34.5.6 The Thesis Defence Committee shall conduct the defence and declare the scholar as
either pass or fail. The Secretary Thesis Defence Committee will complete the process for
notification of the result in accordance with the report of the Thesis Defence Committee.
34.5.7 In case the candidate has failed to defend the thesis, the defence committee may ask,
in consultation with the Supervisor, to the Controller of Examinations for re-scheduling the
defence only for one more time within 6 months from the date of 1st defence.
34.5.8 The maximum time for completion of all requirements for PhD thesis including a
successful defence shall not exceed 8 years from the date of registration of the student.
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34.5.9 In case of difference of opinion among the committee members, the final decision
will be made on the basis of majority vote. Secretary of the committee will be a non-voting
member.
34.5.10 The date of notification of the award of the PhD degree subsequent to the PhD
defence shall be considered to be the date of the completion of PhD studies.
34.5.11 The successful candidate shall submit soft (two DVDs/CDs containing single PDF
file of the thesis) and four hard copies of final version of thesis to the Controller of
Examinations who will forward the approved copy to all concerned (i.e. One copy shall be
retained in the Examination Department whereas one copy each will be forwarded to
Supervisor, Library and Student).
34.5.12 The hard bound thesis will be submitted as per thesis manual.
34.5.13 A notification for the successful completion of the PhD and permission to award
degree shall be issued by the Controller of Examinations.
34.6. Extension in the submission of thesis
[Link].1 The students who fail to submit final thesis within minimum prescribed degree
duration, will have to enrol in the next semester on deposit of applicable dues.

34.6.2 Annexure – I

Point to point Percentage-wise Grade Points

Grade Grade Points Percentage Percentage Grade

Marks in a 100 Points
4.00
Semester System 99 3.98
98 3.96
97 3.94
96 3.92
95 3.89
94 3.87
A 3.67 to 4.00 85 & above 93 3.85
92 3.83
91 3.80
90 3.78
89 3.76
88 3.74
87 3.71
86 3.69
85 3.67
84 3.66
83 3.58
A- 3.34 to 3.66 80 to 84 82 3.50
81 3.42
80 3.34
B+ 3.01 to 3.33 75 to 79 79 3.33
78 3.25
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77 3.17
76 3.09
75 3.01
74 3.00
B 2.67 to 3.00 71 to 74 73 2.89
72 2.78
71 2.67
70 2.66
B- 2.34 to 2.66 68 to 70 69 2.50
68 2.34
67 2.33
C+ 2.01 to 2.33 64 to 67 66 2.22
65 2.12
64 2.01
63 2.00
C 1.67 to 2.00 61 to 63 62 1.84
61 1.67
C- 1.66 60 60 1.66
F 0.00 Below 60 0 0.00

Note: The decimal percentage will be rounded as whole number.

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FREEZING OF SEMESTER REGULATIONS 2021

35. SHORT TITLE AND COMMENCEMENT

35.1. These regulations shall be called the University of Education, Lahore Freezing of
Semester Regulations 2021 for all degree programs.
36. FREEZING OF SEMESTER REGULATIONS
36.1. A student may use the freezing of semester option once in a degree program of
duration upto two years and twice in a degree program with duration longer than two years.
The maximum duration of the degree program shall remain the same
36.2. Freezing will not be allowed in first and last semesters of the degree program.
36.3. A student will be allowed to freeze his/her semester before the beginning of the
semester without mentioning any reason and without depositing any fee.
36.4. A student will be allowed to freeze his/her semester within 7 weeks of
commencement of semester based on a valid reason as determined by the Director/ Principal;
however, under any of the following hardship/special circumstances freezing after 7 weeks of
the commencement of classes, may be allowed by the Director/Principal. The deposited fee
will be considered consumed.
a) Iddat
b) Maternity
c) Death in the immediate Family
d) Accidental case where student is unable to attend the University
36.5. The Director/Principal will approve the freezing of semester with the date of
restoration of studentship in the next same semester of the following session and shall notify
to the Controller of Examinations, Treasurer and Additional Director Academics accordingly
and mark the same in UMS.
36.6. Freezing Limits
36.6.1 Minimum duration of freezing shall be one semester; however, in case of
undergraduate students; the students will have to enroll in the same frozen semester (i.e. the
semester from where they had frozen their studies) whenever offered for the first time by the
university.
36.6.2 In case of freezing during the research work/thesis; the students can unfreeze after
one semester (i.e. re-join in the very next semester). The student may be allowed freezing of
very next semester (only for more than two years’ degree program); however, all maximum
freezing options shall be considered consumed.
36.6.3 Freezing shall not exceed than one year in one stretch.
36.7. During the “frozen period” the student will lose his/her studentship status and shall
not be entitled to avail any facility which the University extends to its regular students.

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36.8. Once the freezing of semester is notified, a student may apply for unfreezing the
same ongoing semester before the deadline of enrollment as notified by the University.
36.9. The student will re-join, after depositing the semester fee, the same frozen semester
in his/her own division/campus/affiliated college with the approval of the concerned
Director/Principal, in case of discontinuation of the program in that division/campus/affiliated
college, the student will rejoin in any other division/campus/affiliated college where the
program is available. The University will not be bound to accommodate the student in case of
total discontinuation of program in all divisions/campuses/ affiliated colleges.
36.10. If a student fails to re-join University at the end of the frozen period, he/she will lose
studentship and considered dropped from university.

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UNFAIR MEANS CASES REGULATIONS 2021

1. SHORT TITLE AND COMMENCEMENT

1.1. These regulations shall be called the University of Education, Lahore Unfair Means
Cases Regulations 2021 for all degree programs.
2. UNFAIR MEANS CASES COMMITTEE
2.1. The University Unfair Means Cases Committee will be constituted by the Vice
Chancellor for UExams and Comprehensive Examinations. The committee shall comprise of
the following:
a) Two senior faculty members Convener

b) (One will be the convener and the other will be member) Member
c) Director Student Affairs Member
d) Concerned Centre Invigilator Coopted Member
e) Controller of Examinations Secretary

2.2. The division/campus/college level Unfair Means Cases Committee will be

constituted by the Director/Principal concerned. The committee shall comprise of the
following:
a) One faculty member not below the rank of Associate Professor Convener
b) One faculty member Member
c) Coordinator Student Affairs Member
d) Concerned Teacher/Invigilator Coopted Member
e) Incharge Internal Examinations Secretary

2.3. The quorum for a meeting of Unfair Means Cases Committee shall be three.
2.4. The cases of any candidates found guilty of following matters in any Examination,
will be submitted to relevant Unfair Means Cases Committee:
a) Removes a leaf from his/her answer script.
b) Submits forged or fake documents in connection with the examination.
c) Commits impersonation in the examination.
d) Copies from any paper, book or notes.
e) Mutilates/destroys/steals/refuses to submit the answer script.
f) Possesses any kind of material, which may be helpful in the examination.
g) Does anything that is immoral or illegal in connection with the examination and which
may be helpful in the examination.

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h) Refuses to obey the invigilation staff or refuses to follow the instructions issued by the
University in connection with the examination.
i) Misbehaves or creates any kind of disturbance in or around the examination centre.
j) Uses abusive or obscene language on the answer script.
k) Possesses any kind of weapon in or around examination centre.
l) Possesses any kind of electronic devices which may be helpful in the examination.
m) Submits a fake/copied assignment/internship report/teaching practice
n) Guilty of replacing answer sheet / manipulating his/her marks during paper review
process/unauthorized access to the examination record.

2.5. Any candidate who, after start of examination, fails to part with or is found to have
in his possession or accessible to him, papers, books or notes, relating to the subject of
examination of that paper or detected in giving or receiving assistance, or using or attempting
to use any other unfair means in connection with the examination, shall be expelled by the
Superintendent/Invigilator of the Centre from the examination room.
2.6. If it is found that a candidate has access to, or is in possession of papers, books, notes
or electronic device which might possibly be of assistance to him:
a) But that his/her access to, or possession of such papers, books, notes or electronic
device was inadvertent, and was not malafide, his/her answer script shall be cancelled,
as a disciplinary measure without any implication of moral turpitude.
b) In other cases of possession be disqualified from passing any examination that year.

2.7. Any candidate who refuses to obey the Superintendent/Invigilator of an Examination

in the Examination Hall, or changes his seat with another candidate, or changes his roll
number card, creates disturbance of any kind during the examination, stages a walk-out,
resorts to a pen-down strike, or instigates others to do so, or otherwise misbehaves in or around
any examination hall, shall be liable to expulsion by the Superintendent/Invigilator or the
Controller of Examinations or Inspector of a Centre or any officer duly authorized by the
Controller of Examinations, as well as to any of the following punishments according to the
seriousness of the offence:-
a) Cancellation of the answer script concerned.
b) Disqualification for one year only.
c) Disqualification up to two years.

2.8. Any candidate obtaining admission to the Examination on false representation made
on his application form or using abusive or obscene language in the answer script, shall be
disqualified from passing any examination for a period not exceeding two years.
2.9. Any candidate detected in giving or receiving assistance, or found guilty of copying
from any paper, book or note, or allowing any other candidate to copy his answer script, or
using or attempting to use these or any other unfair means, shall be disqualified from passing
any examination for a period not exceeding two years.

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2.10. Notwithstanding any other law for the time being in force and without prejudice to
any remedy open to the University under such Law:
a) Any candidate found guilty of deliberate previous arrangement to cheat in the
examination such as smuggling in another answer script, impersonation or misconduct
of a serious nature and the person who impersonates such candidate, if he is on the
rolls of a UE division/campus/affiliated college, shall be disqualified for a period of
not less than one and not more than five years or declared as not a fit and proper person
to be admitted to any future examination of the University, according to the
seriousness of the offence and the other circumstances of the case.
b) If the impersonator is not on the rolls of a UE division/campus/affiliated college, the
Controller of Examinations shall report the matter to the police and shall send
intimation of the same to the Vice-Chancellor. Provided that in a case covered by
clause (a) above, a candidate or the impersonator, on the expiry of five years including
the examination in connection with which he was declared to be not a fit and proper
person to be admitted to any future examination may, as a special case, be exempted
by the Syndicate from further operation of this Regulation with the sanction of the
Vice-Chancellor.

2.11. Any candidate found guilty of disclosing his identity or making peculiar marks in
his answer script for that purpose shall be disqualified from passing the examination that year.
2.12. An approach made by a relative, guardian or a friend of a candidate, will, as a rule,
be considered to be on behalf of the candidate who shall be punished as laid down in this
Regulation. The making of an appeal to the examiner through an answer script by a candidate
is prohibited. The answer script in which such an appeal is made shall be liable to be cancelled.
2.13. Candidates guilty of communicating, or attempting to communicate, with Examiners
with the objections of influencing them in the award of their marks, shall be deemed to have
used, or attempted to use, unfair means within the meaning of clause # 2.4 (c) and shall be
punished accordingly. Communications of the nature addressed to the Controller of
Examinations or other officers of the University shall be treated as falling in the same category
and the candidate concerned shall be punished accordingly.
2.14. Any candidate found guilty of cheating in the examination by way of depositing less
fee and enhancing it through forgery on the challan form may be:
a) Imposed fine upto Rs. 5,000/-.
b) Disqualified for a period of one semester.
c) Both a & b

2.15. In case of an emergency, the Vice Chancellor is authorized to award suitable

punishment, without reference to the UMC Committee, to any candidate or to any student on
the rolls of the UE Divisions/Campuses/Affiliated College, who creates disturbance of any
kind during an examination or otherwise misbehaves in or around any examination hall.

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2.16. Any candidate found in possession of fire-arms or anything capable of being used
as a weapon of offence in or around any examination hall, shall be liable to expulsion by the
Officers as mentioned in 2.7 above, and to disqualification upto three years.
2.17. Notwithstanding anything hereinbefore contained, no punishment shall be imposed
unless a student accused of using unfair means in an examination has been given a reasonable
opportunity of showing cause against the action proposed to be taken with respect to him.
2.18. In all the above cases, the duration of the punishment shall be included in the
maximum degree duration.
3. APPEAL
3.1. If a student is not satisfied by the decision of the division/campus/college level
Unfair Means Cases Committee, he/she can submit his/her appeal, within a week after the
decision of the Committee, to the University Unfair Means Cases Committee.
3.2. If a student is not satisfied by the decision of the University Unfair Means Cases
Committee, he/she can submit his/her appeal, within a week after the decision of the
Committee, to the Vice Chancellor.
3.3. The Vice Chancellor may reduce the punishment of the student subject to his
satisfaction, after appeal.

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MIGRATION REGULATIONS 2021

37. SHORT TITLE AND COMMENCEMENT

37.1. These regulations shall be called the University of Education, Lahore Migration
Regulations 2021 for degree programs.
38. MIGRATION REGULATIONS
38.1. Migration will be allowed by the Registrar on the recommendations of the
Directors/Principals of both the concerned divisions/campuses/affiliated colleges after
receiving the duly filled migration form along with the requisite fee (Non-refundable).
38.2. Migration will not be allowed during first and last semesters.
38.3. Migration will not be allowed in the same district.
38.4. Migration will be allowed from one UE division/campus to other UE
division/campus or one UE affiliated college to other UE affiliated college. No migration shall
be allowed from UE affiliated college to UE division/campus and vice versa.
38.5. No student will be allowed migration to the other division/campus/affiliated college
if his/her admission merit falls below the admission merit of the division/campus/affiliated
college where migration is sought.
38.6. Migration will not be allowed from evening to morning shift even-if the student falls
in the merit of morning shift; however, migration shall be allowed from morning to evening
shift subject to following conditions:
38.6.1 The student falls in the merit of evening shift.
38.6.2 The student will have to deposit difference of dues of the ongoing semester (i.e.
Evening fee – Morning Fee).
38.6.3 The student will have to deposit the evening dues in the subsequent semesters.
38.7. Migration will be allowed, if applied within the deadline of the enrollment;
therefore, migration request should be submitted to Registrar Office well in advance.
38.8. If the migration is allowed, the student will be required to deposit all the applicable
dues and submit the course-wise attendance certificate from the concerned
division/campus/affiliated college for the duration before the notification of migration.
38.9. A detailed statement, listing the courses accepted as transferred and those to be
studied in order to complete the degree, will be prepared by the concerned Director/Principal
where the migration is sought and shall be accepted by the student.
38.10. Under special circumstances to be proven with evidence, the Vice Chancellor may
reduce/waive-off the Migration Fee.

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PAYMENT AND REFUND OF FEE & FUNDS REGULATIONS 2021

39. SHORT TITLE AND COMMENCEMENT

39.1. These regulations shall be called the University of Education, Lahore Payment and
Refund of Fee & Fund Regulations 2021 for degree programs.
40. PAYMENT OF FEE
40.1. The fee will be charged in accordance with approved fee structure for a
certificate/degree/training program.
40.2. The student of any semester of a program should deposit applicable dues as notified
by the University as per prescribed dates. The students who fail to deposit fee within the
maximum allowed time period notified by the University shall be considered as ceased from
the rolls of the University.
40.3. The student will have to deposit prescribed readmission fee (in addition to semester
fee) to get his/her studentship reinstated as per following mechanism:
Late Fee Charges/ Authority Status of student
Timeline Readmission Fee (in to prior to deposit
addition to semester Fee) Approve of fee
Within due date (as
mentioned in the - - Active
Academic Calendar)
Concerned
Within 5 days of due
Rs.500/- Director / Active
date of fee submission
Principal
From 6th to 15th day of Concerned
due date of fee Rs.1500/- Director / Warned
submission Principal

From 16th to 26th day Concerned

of due date of fee Rs.3000/- Director / Warned
submission Principal

From 27th day of due

date to till one week
Concerned
before commencement Rs.5000/- Ceased
Director /
of mid semester
Principal
examinations of
particular semester

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40.4. In case student fails to deposit dues till one week before commencement of mid
semester examinations of particular semester, he/she shall be ceased and will have to re-enroll
along-with the forthcoming session failing which he/she shall be considered as dropped from
the rolls.
40.5. The student will have to deposit prescribed course repetition fee in accordance with
the following timelines:

Late Fee Charges (in

Timeline to enroll Repeat Course(s) addition to repeat
course(s) fee)

Within due date (as mentioned in the Academic Calendar) -

Within 5 days of due date of fee submission Rs.500/-

From 6th to 15th day of due date of fee submission Rs.1500/-

From 16th of due date to till one week before

commencement of mid semester examinations of particular Rs.3000/-
semester

40.6. The Vice Chancellor may allow a student to deposit semester fee one week before
the Final Semester Examination subject to the condition that the student’s class attendance
must meet the given requirement.
40.7. The University may revise fees from time to time without any prior notice to the
students which may be applicable to the existent students.
41. REFUND OF FEE AND FUNDS
41.1. All dues paid by a student will be refunded in case of cancellation of admission
granted due to mistake, negligence or omission by the University.
41.2. Any extra payment will be refundable through application.
41.3. The amount of security will be refundable on request of the student accompanied
by the requisite clearance within one year of the date of completion of the related degree or
leaving the University otherwise the amount will be transferred to the endowment fund.
41.4. In case of the death of a student or his/her physical or mental incapacity, full tuition
fee of an unfinished semester will be refunded on a formal request by the parent/guardian
within one year after discontinuation of studies.

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41.5. Where a candidate gets admission in multiple programs/shifts against merit/reserved

seat in the University, he/she will be required to deposit fee for each program/shift; however,
the fee for the program from which student withdraws his/her admission may be refunded on
the written request of student submitted to Treasurer through concerned Principal/Director
within one month from closing date of admissions.
41.6. For all the other cases where newly admitted student wants to quit his/her studies,
fee will be refunded as per HEC guidelines.
41.7. The students desiring to enroll in Summer Semester will be required to deposit the
admissible fee in accordance with due date mentioned in Academic Calendar.
42. FEE INSTALLMENT
42.1. In hardship cases, the student(s) may be allowed to deposit the semester fee of any
semester (except 1st semester) in maximum two installments as per following mechanism for
reasons to be recorded in writing.
42.1.1 A student will apply for installments to concerned Director/Principal with the
complete description of hardship before the start of enrollment process of that semester.
42.1.2 The concerned Director/Principal will determine the hardship. If satisfied, he/she
will forward the summary of all such requests to Treasurer for approval of Vice Chancellor.
42.1.3 If allowed, the concerned student(s) will deposit the amount of 1st installment during
the dates of semester enrollment (as approved in the Academic Calendar) whereas they will
deposit the amount of 2nd installment before the start of Mid Semester Examination.
42.1.4 The concerned division/campus will mark the installments in the University
Management System (UMS) and issue the UMS generated fee vouchers accordingly.
42.1.5 The concerned division/campus will ensure that such students have deposited the
amount of 2nd installment. In this regard, the Treasurer Office will follow-up/coordinate with
the divisions/ campuses.
43. FEE EXEMPTIONS/WAIVER
43.1. Fee concession/waiver will be given to the students as per the notifications issued
by the government time to time.
43.2. Fee concession/waiver will be given to the UE Employees and their dependents (i.e.
spouse, sons/daughters, step children, and parents residing with and wholly dependent upon
University Employee) as notified by the University time to time.
43.3. A student is eligible to avail the kinship concession only if both the siblings are
admitted to a regular program (i.e. Morning shift only). 50% fee concession will be given to
any one sibling of applicant’s own choice. The student will be required to submit application
to concerned Director/Principal and fulfill all the codal formalities.

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43.4. The above-mentioned fee exemptions/waiver will be applicable only in case a

student has applied for such concession along-with all necessary documents/evidence, either
student has applied on the concerned quota or any other quota/open merit.

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REGULATIONS RELATING TO DISCIPLINE AND CONDUCT OF STUDENTS

2021

44. SHORT TITLE AND COMMENCEMENT

44.1. These regulations shall be called the University of Education, Lahore Regulations
relating to discipline and conduct of students 2021.
44.2. The basic purpose of these regulations is to infuse discipline in normal life of the
students, to keep orderly and smooth conduct of the teaching at the university and to allow
peace and tranquility at the university. The purpose of all its penalties is to tell the students
concerned the gravity of their misdeed and to convey a message among the fellow students to
refrain from such activities. These regulations shall apply to the enrolled students of
University divisions/campuses/affiliated colleges. A student who violates these regulations
shall be guilty of indiscipline / misconduct and liable to disciplinary action being taken against
him/her.
45. CODE OF HONOR
Every student must observe the following code of honor:

45.1. The student must be faithful in his/her religious duties and respect the conviction of
others in matters of religion and custom.
45.2. The student must be loyal to his/her country and refrain from doing anything which
must lower its honor and prestige.
45.3. The student must be truthful and honest in his/her dealings with all people.
45.4. The student must respect the elders and be polite to all especially women, children,
old people, special persons etc.
45.5. The student must respect his/her teachers and other authorities of the University.
45.6. The student must keep clean in body and mind, decent, humble and soft-spoken.
45.7. The student must help his/her fellow-beings especially those in distress.
45.8. The student must devote himself/herself faithfully to his/her studies.
45.9. The student must observe thrift and protect University property.
46. CODE OF CONDUCT
46.1. No student shall:
46.1.1 Disobey the lawful order of a teacher or other person in authority of the University.
46.1.2 Habitually neglect his/her work or habitually remain absent from his/her classes
without reasonable cause.
46.1.3 Smoke in the University premises.

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46.1.4 Consume / possess alcohol / liquor or other intoxicating drugs within the
University premises or a hall of residence or during the instructional, sports or cultural tours,
or survey camps.
46.1.5 Enter in the University premises or a hall of residence or attend any instructional,
sports or cultural tours, or survey camps while under the influence of such intoxications
mentioned in clause 3.1.4.
46.1.6 Keep licensed or unlicensed arms (i.e. life threatening tools & materials) in the
University premises.
46.1.7 Use indecent or filthy language (in any form) in the University.
46.1.8 Wear immodest, improper and provocative dress.
46.1.9 Use undesirable remarks or gestures.
46.1.10 Disorderly behave, such as, shouting, abusing, quarrelling, fighting and insolence.
46.1.11 Attempt/threat/use of force.
46.1.12 Defiance of authority.
46.1.13 Impersonate perjury, giving false information, willful suppression of information,
cheating, deceiving and stealing.
46.1.14 Abuse mobile phones, laptops, camera and other electronic gadgets that include but
not limited to using them in examinations, taking pictures of the fellow students without their
consent, etc.
46.1.15 Create mess inside or in vicinity of play grounds, class rooms, seminar halls or other
university functions/activities.
46.1.16 Commit any criminal, immoral or dishonorable act whether within the University
division/campus/affiliated college or otherwise which is prejudicial to the interest of the
University.
46.1.17 Visit places out of bound, without proper permission.
46.1.18 Organize or take part in any function/activity within the University premises or a
hall of residence or organize any club or society of students except in accordance with
the prescribed rules and regulations.
46.1.19 Collect/demand money, donations, /financial assistance on behalf of the University
or any other organization (within or outside the University) except with the written permission
of the authority.
46.1.20 Stage, incite or participate in or indulge in any walkout, strike or other form of
agitation against the University or its teachers or officers.
46.1.21 Damage University property movable or immovable.
46.1.22 Involve him/her in obstructing teaching or any other activity of the University.

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46.1.23 Act defamatory of and derogatory to Islam and Pakistan.

46.2. A student who does not pay the fees, fines or other dues liable under the University
of Education, Lahore Ordinance 2002, rules and regulations, etc. or does not comply with the
rules of the University shall be considered act of indiscipline.
46.3. Any act, conduct, disorder or neglect which is considered prejudicial to good order,
discipline or improper action of a student towards the competent authority and including any
act on the part of a University student to bring, attempt to bring, political or other influence
directly or indirectly on the Chancellor, Vice Chancellor, any officer, or faculty member of
the University shall be considered act of indiscipline.
47. DISCIPLINE COMMITTEE
47.1. University Discipline Committee
47.1.1 There shall be a University Discipline Committee as prescribed under section 10 (1)
of the First Statues of University of Education, Lahore Ordinance 2002.
47.1.2 University Discipline Committee shall propose regulations to the Academic
Council relating to the conduct of university student’s maintenance of discipline and breach
of discipline and other functions as prescribed.
47.2. Campus/College Discipline Committee
47.2.1 There shall be a Campus/College Discipline Committee at each campus/affiliated
college as prescribed under section 10 (2) of the First Statues of University of Education,
Lahore Ordinance 2002.
47.2.2 The authority of the College Discipline Committee shall extend to the respective
campus/affiliated college.
48. DUTIES OF THE TEACHERS AND OFFICERS OF THE UNIVERSITY
48.1. Every member of the teaching staff shall have the powers and it shall be his/her duty
to check disorder, improper conduct or any breach of the rules by students within the premises
of the University/Campus/Affiliated College.
48.2. The Chief Librarian/Librarian shall be responsible for maintenance of order in the
concerned Library. In case of disorderly conduct or any breach of rules, he/she may expel the
student from the library and shall immediately report the offence to the concerned Campus
Discipline Committee. He/she may avail the library facilities if the decision of the Campus
Discipline Committee goes in his/her favour.
48.3. The Superintendent shall be responsible for maintenance of order among the
students in hostels.
48.4. The Director Student Affairs through In-charge Student Affairs shall be
responsible for the maintenance of order among the students of all campuses.

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48.5. The In-charge Student Affairs of the respective campus/division/affiliated college

shall be responsible for the maintenance of order among the students on or near the play
grounds or while otherwise under his/her charge.
48.6. The In-charge Student Affairs of the respective campus/division/affiliated college
shall report to Director Student Affairs as well as concerned Director/Principal.
49. AUTHORITIES COMPETENT TO IMPOSE PENALTIES
49.1. If a student commits a breach of any of the codes of conduct as prescribed above in
section 4 shall be guilty of an act of indiscipline and shall be liable for each such act to one or
more of the penalties prescribed in this section.
49.2. The penalty or penalties imposed shall be appropriate and proportioned to the nature
and gravity of the act.
49.3. The penalties which may be imposed and the authority or authorities competent to
impose each kind of penalty are specified below:
AUTHORITY
SN COMPETENT TO APPEALING
PENALTY IMPOSE THE AUTHORITY
PENALTY
Exclusion from class room,
Laboratory, Workshop or field work
6.3.1 Teacher
for the periods concerned, for not
more than two consecutive lectures.

Exclusion from the game or the

6.3.2 In-charge Sports
Field for not more than one week.
Exclusion from Instructional or Sports Director/Principal
6.3.3 Teacher
Tour or Survey Camp
Exclusion from the division/campus/ The
affiliated college or from all classes / Chairperson/Coordinator
6.3.4 of the concerned
any class for a period not exceeding
two weeks department

Exclusion from the Library for not Chief

6.3.5
more than two weeks Librarian/Librarian
Exclusion from the hostel for a period
6.3.6 Superintendent
not exceeding six months
Director/Principal
Exclusion from the hostel for a period
6.3.7 Warden
not exceeding one year

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Suspension or removal from a

6.3.8 position of authority in a Hall of Warden
Residence
Exclusion from Sports and Director Sports / In-
6.3.9
Playground Charge sports
Campus Discipline
Suspension or removal from a
position of authority in the University Director Sports Committee
6.3.10
Sports
Lecturer/Incharge
6.3.11 Fine upto Rs. 1000/- Student
Affairs/Superintendent/
Librarian
Assistant Professor/ Director/Principal
6.3.12 Fine upto Rs. 2000/-
/Chief Librarian
Professor/ Associate
6.3.13 Fine upto Rs. 3000/-
Professor/ Warden
Director of a division/
University Discipline
6.3.14 Fine upto Rs. 3000/- or more Principal of a campus/
Committee
Director Students Affairs

AUTHORITY APPEALING
SN PENALTY COMPETENT TO
IMPOSE THE PENALTY AUTHORITY
Rustication/Expulsion from the Campus/College/Hostel
6.3.15
University for any period Discipline Committee University
Cancellation or Remission of fee Director of the division/ Discipline
6.3.16 or Committee
Principal of a campus/
University Scholarship affiliated college

Committee
University Discipline consisting of the
Rustication/Expulsion from the
6.3.17 Vice Chancellor
University for any period Committee and the Directors
of divisions

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49.4. When a case against a student is referred to the Discipline Committee, the
Committee may, if it deem fit, suspend the student from University Rolls and/ or direct him
to vacate the hostel till it has taken a decision in the case.
49.5. Notwithstanding anything contained in clause 6.3 above, the Vice Chancellor shall
have the power to impose any of the penalties mentioned in the clause 6.3, or to refer any case
to the University Discipline committee.
49.6. A teacher or officer, in whose presence or in relation to whom an act of indiscipline
is committed or who obtains knowledge of such act on a report or otherwise,
49.6.1 may deal with the case himself/herself or
49.6.2 if in his/her view, the case can be more appropriately dealt with by another authority;
or a penalty or penalties severe than those which he/she is competent to impose are called for
in the case, he/she shall follow the procedure specified below:
a) If he/she is not the Director/Principal of the Division/ Campus/Affiliated College,
he/she shall refer the case to the Director/Principal who may deal with it
himself/herself or refer it to the appropriate authority.
b) If he/she is the Director/Principal of the Division/ Campus/Affiliated College, he/she
shall refer it to the University Discipline Committee.
49.7. No student shall be rusticated or expelled from the University, unless he/she has
been given reasonable chance of replying to the accusation against him/her.
49.8. When in the opinion of the University Discipline Committee, the penalty of
rustication or expulsion is not called for in a case referred to it under clause 6.5 or 6.6; it may
impose any other penalties mentioned in clause 6.3 above.
49.9. When a Teacher or an Officer has imposed penalty/penalties on a student under
clause 7.3, the later shall not be liable to a higher or an additional penalty unless the offending
student has been given a reasonable opportunity of showing cause against the proposed action.
49.10. No appeal shall lie against the decision of Committee consisting of the Vice
Chancellor and the Directors of Divisions.
49.11. The penalties mentioned under clause # 6.3.14, 6.3.15, 6.3.16 and 6.3.17 will be
considered as major penalties whereas the rest of penalties will be considered as minor
penalties.
49.12. An appeal on the ground that an authority has imposed a penalty which it was not
competent to impose shall lie to the Vice Chancellor.
49.13. No appeal shall be entertained, unless it is presented within fifteen days from the
date on which the decision was communicated to him/her provided that the Vice Chancellor
may for valid reason extend this period.
49.14. The penalty imposing authority will intimate the students in the notification
regarding submission of appeal within prescribed period to the concerned authority.

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49.15. All the fines mentioned at section 6 shall be deposited in the University Endowment
Fund Account.
49.16. The Vice Chancellor or any teacher or officer to whom the Vice Chancellor may
delegate his/her powers may direct a student to pay compensation for any loss of or damage
to property belonging to the University or fellow student or to an employee of the University,
caused by a willful act or gross negligence of the student and if the student does not pay such
compensation within a reasonable time, the Vice Chancellor may expel him/her from the
University.

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HOSTEL DISCIPLINE AND ADMISSION REGULATIONS 2021

50. SHORT TITLE AND COMMENCEMENT

50.1. These regulations shall be called the University of Education, Hostel Discipline and
Admission Regulations 2021.
50.2. These regulations shall take effect from the year 2021.
51. CHIEF HOSTEL WARDEN / WARDEN / SUPERINTENDENT OF UE
HOSTELS
51.1. Chief Hostel Warden
51.1.1 There will be a Chief Hostel Warden appointed by the Vice Chancellor for a period
of three years whose duties shall be:
a) To adopt appropriate measures to improve the administrations of all UE Hostels, if
and when necessary.
b) To take appropriate measures for maintenance of good order and discipline in all UE
Hostels.
51.2. Warden of UE Hostels
51.2.1 The duties of the warden shall be:
a) To exercise overall supervision, direction and control of hostels of concerned campus.
b) To exercise financial powers as notified by university from time to time and to operate
accounts of Boys/Girls Hostels.
c) To sanction leave beyond one week to resident students.
d) To permit out station leave to superintendents of hostels of concerned campus and to
approve the consequential arrangements to manage the affairs during their absence.
51.3. Superintendent of UE Hostels
51.3.1 The duties of the superintendent shall be:
a) To act as Incharge of the hostel and to exercise direct control over the resident
students.
b) To be responsible for realization of hostel and Mess Dues.
c) To scrutinize and to initiate the bills and the cheques to be submitted to the Warden.
d) To act as custodian of Hostel property.
e) To supervise maintenance of and to check hostel books, newspapers, registers ledgers
and records.
f) To make arrangements for purchase and supply of mess provisions.
g) To supervise management of the Common Room and the Reading Room.
h) To check the attendance, register each morning and to take appropriate action against
the late comers and the absentees.

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i) To take appropriate steps in cases of illness of residents and to bring serious cases to
the notice of the Warden.
j) To carry out frequent inspection of the kitchen, the dining hall and the hostel to see
that proper cleanliness is maintained.
k) To inspect the rooms once a week to see that they are maintained properly.
l) To inspect the food quality at any time.
m) To supervise all the extra-curricular/ co-curricular activities/functions in the hostel.
n) To sanction leave up to one week to resident students.
o) To take disciplinary action against resident students in cases of infringement of hostel
regulations.
p) To report to the Hostel Discipline Committee cases of serious indiscipline and
offences involving moral turpitude.
q) To sanction casual leave to the hostel employees and to make alternative
arrangements.
r) To take disciplinary action against the hostel employees.
52. HOSTEL COMMITTEES
52.1. Hostel Allotment Committee
52.1.1 There shall be a hostel allotment committee consisting of the following:
 Warden Convener
 Hostel Superintendent Secretary
52.2. Hostel Discipline Committee
52.2.1 There shall be a hostel discipline committee consisting of the following:
 Warden Convener
 Director/Incharge Student Affairs Member
 Hostel Superintendent Secretary
Note: In case of Township Campus, Director Student Affairs shall be the member Hostel
Discipline Committee.

52.3. Hostel Mess Committee

52.3.1 There shall be a hostel mess committee consisting of five hostel resident students
which will be elected by the resident students under supervision of Superintendent. One of
the seniors most of these five hostel resident students will be the convener of the committee
whereas one of them will act as Secretary. The committee shall be notified by the Warden.
52.3.2 The mess committee shall be functional for one academic year.
53. ALLOTMENT
53.1. All whole-time outstation students admitted directly to Division/Campuses of
university for a regular degree program will be eligible to apply for accommodation in the
respective University Hostels, provided that the Vice Chancellor may, in special cases, permit
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a student of diploma/certificate programs, to reside in a University Hostel. Preference will be

given to only students of Morning shift, however, if some vacancies are available students of
Evening Shift may also be accommodated.
53.2. Applications for allotment of seats in the hostels shall be submitted to the
Superintendent, in the prescribed manner and within the prescribed time period. The
superintendent, being secretary hostel allotment committee shall present a list of all applicants
to hostel allotment committee which will allot seats on the basis of merit. The hostel warden
of respective campus will notify the list of students who have been recommended by Hostel
Allotment Committee.
53.3. Allotment of dropped out, freeze and ceased students shall stand cancelled from the
date of notification and such students will not be allowed to reside in a University hostel.
53.4. A resident intending to withdraw his/her name from the hostel shall make an
application in writing to the superintendent who may permit him/her to leave after payment
of the dues, if any, and will report it to the warden.
53.5. If any local student (living in respective city) applies for hostel accommodation,
he/she may be considered after accommodating all the outstation applicants.
54. FEE & DUES
54.1. At the beginning of each semester, hostel residents are required to pay the hostel
dues and mess security (refundable) as notified by the university from time to time.
54.2. All hostel dues shall be deposited in the designated bank branch. The bank challan
showing the amount to be paid under various heads will be issued by the hostel superintendent.
54.3. Hostel dues, at the time of admission shall be deposited in the bank within one week
of the allotment of a seat in the hostel, failing which the allotment shall be cancelled.
54.4. Hostel dues, in case of already enrolled students, shall be deposited in the banks
within one week of the commencement of classes.
54.5. Name of the residents (in case of clause 5.4) who have not paid their dues shall be
reported to warden by the Superintendent after deadline of payment of dues. The warden may,
however, grant extension in exceptional circumstances.
54.6. In case of non-payment of dues within deadline, allotment shall be automatically
cancelled and such students will not be allowed to reside in the hostel.
54.7. If any student resident in hostel wants to stay in the summer vacation, he/she can
submit an application recommended by the concerned Director/Principal to the hostel
Superintendent who will forward it to concerned warden for approval. If approved by the
Warden such students are required to pay Summer Vacation dues for hostel, as notified by the
university from time to time.
55. DISCIPLINE

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55.1. Residents are expected to develop the habit of self-discipline. They shall not conduct
themselves in a manner, which may interfere with the study and convenience of fellow
residents or hurt their feelings.
55.2. If a resident is found guilty of violating the hostel discipline, the superintendent may
impose any fine (as per clause # 6.3.11 of Regulations relating to Discipline and Conduct of
Students 2021), as he or she may deem appropriate.
55.3. Cases of serious indiscipline in the hostel will be reported by the superintendent to
the warden who in consultation with the Hostel Disciplinary Committee may expel a resident
from the hostel or take any other appropriate action.
55.4. All residents of boys’ hostel shall be in the hostel before 10:30 p.m. All residents of
girls’ hostel shall be in the hostel before sunset, . in case of evening shift students after 30
minutes of the end of classes as per time table. The rooms shall be kept open for one hour just
after the closing hours to enable the prefects to mark attendance. A resident may be permitted
to come late at night by the superintendent who will be issued a late entry pass under special
circumstances as determined by the Superintendent. A resident returning to the hostel shall
sign his/her name in the register kept at the gate mentioning the number of his room and the
date and time of arrival. Entry of non-residents is strictly prohibited. Returning to hostel late
at night without prior permission from the superintendent shall be considered a serious breach
of hostel discipline. A resident persistently violating the regulations shall be expelled from
the hostel.
55.5. There shall be no activity in the rooms or outside the rooms within the hostel
premises between 10:30 p.m. and 5:30 a.m.
55.6. The residents must get permission from superintendent in writing, in case they are
not residing in the hostel during the night. A fine of Rs. 500/- per night shall be imposed for
absence without permission. A resident absenting himself/herself from the hostel without
written permission of superintendent continuously for 7 days, shall forfeit his/her hostel
allotment. The room allotted to him/her will be opened by the superintendent in the presence
of the warden and prefect. All articles found in the room shall be taken in personal custody
by the superintendent.
55.7. Rooms must be kept clean and tidy. No resident is allowed to drive nails in the walls
or to disfigure them in any manner.
55.8. Pets are not allowed inside the premises of a hostel.
55.9. Loud noise is not allowed in the rooms.
55.10. Playing of indoor games in any place other than the common room or the game room
is prohibited.
55.11. The residents are advised not to keep extra ordinary cash /valuable ornaments with
them. The hostel authorities will not be responsible for any theft or loss of valuables.

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55.12. A resident indulging in the use of liquor or in gambling practices or found in

possession of fire arms or explosives shall be expelled from the hostel immediately without
any notice.
55.13. UE Discipline Regulations will be applicable in Hostels as well.
55.14. The students who are not enrolled in any course/thesis/dissertation of the semester
are not allowed to stay in hostel.
55.15. The rooms must be vacated and the keys handed-over to the superintendent before
leaving for the summer vacations or on completion of semester or University examinations.
Students who fail to comply with this regulation may not be offered hostel accommodation in
the next academic year/semester.
55.16. The students whose status is pass out/freeze/dropped/ceased/expelled/ rusticated
must vacate the hostel room within one week.
55.17. All notices about the hostel shall be displayed on the hostel notice board. Failure to
read a notice shall not be accepted as an excuse for non-compliance with such notices.
55.18. Any notice or poster etc., shall be countersigned by the hostel superintendent/warden
before it is displayed on the hostel notice board.
55.19. No meetings other than those permitted by the Superintendent shall be held in the
hostel and no outsiders shall be invited to the meetings without prior permission of the
superintendent.
55.20. All applications for remission of hostel fines shall be submitted to the Pro-Vice
Chancellor/ Vice Chancellor through the Warden who may withdraw such orders, as deems
appropriate.
55.21. Fines shall be deposited in the University Endowment Fund account.
55.22. Relevant authorities may inspect any part of the hostel at any time.
55.23. Residents are not allowed to hold political or religious meetings, which are likely to
injure the feelings of any resident.
55.24. Every resident is expected to maintain peaceful atmosphere in the hostel and respect
the rights of others.
55.25. Residents are not allowed to damage any hostel property.
55.26. Any resident found violating the hostel regulations will be expelled at any time.
55.27. Students are required to be properly dressed up in the hostel premises.
55.28. Neat, clean and good living habits in the hostel, may be ensured by:
a) Frequent talks/lectures
b) Written instructions/guidelines
c) Inspections/visits
d) Senior students are made to set an example
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e) Practical demonstration of making the rooms, common places and surroundings neat
and clean
55.29. Ragging in any form which causes physical or psychological harm, including
teasing, abusing, and shouting, is strictly forbidden. It is expected that senior students will
help the juniors in settling in the hostel / university. Anybody found involved in ragging will
be dealt sternly.
55.30. University is declared as a smoking free zone. Smoking is prohibited in the rooms
as well as in the hostel premises.
55.31. Anybody found involved in any criminal activity e.g. theft, physical handling, using
abusive language, involvement in use of narcotics/supplying/helping as well as will be
expelled from hostel immediately and the case may be reported to discipline committee.
55.32. Borrowing/lending money is the sole responsibility of the students involved. Hostel
Administration will not take responsibility of any such dispute / activity.
55.33. Involvement in Unlawful Activity
55.33.1 Participation in following activities is banned in the hostel:
a) Banned organizations and anti-state activities
b) Membership of any student union, anti-state organizations
c) Creating law and order situation in the hostel premises
d) Abusing students or staff members
e) Overstaying in hostel after completion of On Campus Duration / Specified Period
/Completion of Degree
f) Damaging to hostel / university property
g) Misuse of hostel facilities
h) Inviting outsiders in the hostel
i) Gambling in any shape
j) Smoking, etc.
56. FURNITURE
56.1. Residents are responsible for the safe custody of the furniture allotted to them. They
are not permitted to shift the furniture from one room to another or interchange the furniture.
56.2. Resident shall pay for any damage to the furniture allotted to them.
56.3. Any damage to the furniture or any other property will lead to disciplinary action
including expulsion from the hostel and/or from the University.
57. ELECTRICITY
57.1. Electrical equipment’s should be off while leaving the room.
57.2. Residents are not allowed to keep electric appliances e.g. heaters, electric stoves,
sound system, fridge, TV, hair straightener etc. with them. Any such appliance if found in
the possession of a resident, shall be confiscated.
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58. MESS
58.1. Mess Security Fees as notified by the Chief Hostel warden will be charged at time
of enrolment which is refundable at the time of relinquishment of hostel facilities.
58.2. All residents must join the hostel mess during timings as notified by the mess
committee.
58.3. Dining Halls will remain open during the time fixed for each meal. Food will not be
served other than the prescribed mess timings.
58.4. Residents are not allowed to take crockery, chairs and cutlery to their rooms. In case
of non-compliance, students shall be administered under discipline regulations.
58.5. A monthly statement showing the amount due from every resident will be submitted
by the Mess Committee to the warden by the 5th of every month and displayed on the notice
board.
58.6. No resident is permitted to have private cooking arrangement in the hostel.
58.7. Servants belonging to the mess will be under the direct control of the mess
committee.
58.8. The hostel warden/superintendent (if using mess facility) will pay actual mess
charges.
59. COMMON ROOM
59.1. For the recreation of the residents there may be a common room in each hostel where
arrangements would be made for indoor games.
59.2. The management of the common room shall vest in the mess committee and the
superintendent. This committee will frame rules of business for the use of the common room,
which will be subject to the approval of warden.
60. VISITORS/GUESTS
60.1. The visitors/guests shall not be allowed after the closing hours as notified by the
University. Under very special circumstances, the male hostel superintendent may permit a
resident to keep a guest (parents, brother) on payment of Rs. 200/- per night per person for no
more than three nights. Unauthorized visitor/guest shall be expelled from the hostel and
appropriate disciplinary action will be initiated against the student.
60.2. No lady including mother and real sisters shall be allowed to enter the boys’ hostel.
61. INSPECTIONS
61.1. Hostel Superintendent, Hostel Warden and Chief Hostel Warden of the University
can inspect hostel (student’s rooms and belongings) without any prior information or notice;
however, weekly, monthly and quarterly inspection will be carried out as mentioned below.
a) Weekly inspection will be carried out by the Hostel superintendent.
b) Monthly inspection will be carried out by the Hostels Warden.
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62. SPECIAL REGULATIONS FOR GIRLS HOSTELS

In addition to above said regulations following special regulations shall be applicable to all
UE Girls Hostels.

62.1. Parents should submit a list of close relatives (father, brother, and paternal &
maternal uncle) along-with photocopies of their CNICs who can visit the resident student.
Visiting time shall be notified by the superintendent with the permission of warden and no
visit shall be allowed beyond these timelines.
62.2. Male visitors/guests (father/brother/uncle) must seek prior permission of
superintendent during visiting hours to visit girl’s hostel. No visit is allowed after closing
hours except under exceptional circumstances and that too with the permission of the hostel
superintendent.
62.3. Female visitors/guests (only mother and real sister) may be received in the lounge
and not in any other part of the hostel. Female visitors/guests are neither allowed to visit the
students room and nor they can stay in the room.
62.4. Students should enter their names, room number, outgoing time, in coming time and
place of visit in the gate register. In case of entry after prescribed time, the students shall be
fined. While leaving for home, students should properly mention in the gate register.
62.5. Resident students are expected to return to their Hall soon after they finish their work
in the Departments.
62.6. The university administration will not be responsible for safety and wellbeing of the
students residing in the university hostel when they leave official premises of the hostel.

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FACILITIES &
SERVICES

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Central Library Information System (CLIS)

University of Education has Central Library Information System (CLIS). This is comprised
of 8 campuses libraries and one Central Library at main campus. This is automated system
along with HEC digital library sources providing premium and basic databases via online.
The library services are automated with the objective to meet the information needs of its
users and in-line with the mission statement of university.
The objective of CLIS are following:
 To promote the reading, research and publications culture
 To cater the information and research needs UE of student, faculty and staff in print
and electronic format
 Collection building and preservation of information sources based on library users’
information needs
 To digital literate the library users through on-going orientation and Information
Literacy Program (ILP)
 To provide well equipped and pleasant environment and spaces for study and research
purpose
 To regular update the system and train the UE library professionals
The new Central Library of UE Township campus has purpose-built building which is catering
the information needs of thousands of library users in print and e-format. The Central Library
is consisted of two levels with three reading halls, digital library, discussion room,
researcher’s lounge, faculty & student common, serial section, thesis and reference section.
All levels are fully equipped with proper furniture, electricity& Wi-Fi connections and help
desk to guide the users.
The library is providing services in both print and e-format along with many formal and
informal trainings sessions and workshops. Throughout the year, a well-designed online ILP
and ongoing formal sessions are conducting to keep them update and aware. Online library
portal can be accessed via [Link]

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Learning Management System (LMS)

Learning Management System is a comprehensive software platform that allows students to
manage their educational experience while studying at the University. The UE-LMS allows
you to:
 Maintain and update your personal information
 View your results and monitor your academic progress through your grade book
 View your fee status and download your fee vouchers for payment at the bank
 Maintain your personal diary and notes
 View your lecture schedule
 Receive important announcements from the University
 Read lecture notes
 Download assignments and submit your solutions for grading
 Ask questions from your tutors and receive replies to the same
 Participate in quizzes and class discussions
URL: [Link]
Username and password can be obtained from the UMS coordinator of your
Campus/Division.

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Scholarships
Students at UE are proudly empowered by numerous public and private financial support for
the successful completion of their BS and masters level degree programs. These funding
are transparently provided to deserving students, under various respective eligibility criteria.
Some of pertinent funding opportunities can be seen underneath.
Public sector scholarship opportunities:
1-PEEF Master Level Scholarship:
The Punjab Educational Endowment Fund (PEEF) is an initiative of the Government of
Punjab. This program is providing opportunities to the talented but deserving students to fulfill
their educational dreams and aspirations to become active partner in the development and
welfare of Pakistan.
Eligibility criteria:
 Regular student of Participating public sector university who is enrolled in Master
level (Morning/Evening) program of any discipline.
 Punjab domicile
 Secured at least 60% marks or a minimum CGPA 2.5 in BA/ BSc/ BCOM/ BS/ BBA
etc. in annual examination held in last three years in Punjab.
 Declared monthly income of parents (from all sources) is equal to or less than PKR.
37,000/-
 Children of Government employees in BPS 1-4 are exempted from the condition of
income, if salary is only source of income.
 Children of civilians martyred in terrorist attacks are also exempted from the condition
of income limit.
Eligibility criteria for PEEF Minority scholarship is same as mentioned above.
Funding Amount: PEEF scholarships are awarded till the completion of the degree course
the student is enrolled in. However, if the student fails to maintain the required / satisfactory
academic performance level, or is involved in any disciplinary act; the University/ or the
PEEF, reserve the right to cancel the scholarship.
How to apply:
 Download the scholarship application form from PEEF website and submit the duly
filled scholarship application form to respective university,
 Scholarship application forms submitted directly to PEEF shall not be entertained
For more details please visit: [Link]

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Note: Students enrolled in BS (Morning /Evening) programs can also avail PEEF
scholarships, but they are supposed to apply at their own directly to donor organization, not
through the university they are studying in.
2-HEC Need Based Scholarship:
Although Pakistan has no shortage of talented youth. Unfortunately lack of resources in
several instances prevents them from realizing their potentials. The Government of Pakistan
acknowledges these constraints and has tasked Higher Education Commission to facilitate
financially deprived and talented students who are perusing their Undergraduate degree in
public sector universities across the Pakistan.
Funding Amount: In addition to the tuition fee, every grantee will be paid Rs.6000/- stipend
per month till regular completion of their degree program.

Eligibility criteria:
Regular students of any public sector university/institute, who are desperately deserving and
enrolled in BS(Morning) program of any discipline.

Funding resource: HEC/Government of Pakistan.

How to apply: The prescribed scholarship forms can be downloaded from HEC official
website and will be submitted along with supporting documents to the Financial Aid
office (at university only) after completion. (HEC will not accept any application form
directly)
For further details, please
visit:[Link]/98nglish/scholarshipsgrants/NBS/Pages/[Link]
3-EHSAAS Scholarship:
It is a paradigm shift in a policy of the Government of Pakistan to provide financial support
at undergraduate level students who are unable to pursue affordable, namely the 4-5year
undergraduate degree. This initiative will enable poorer households to eradicate poverty and
expected to have positive impact on individuals and communities.
Funding resource: HEC/Government of Pakistan.
Funding Amount: EHSAAS Scholarships will cover 100% of the university tuition fee and
a living stipend of 4,000 per month, throughout four years of degree.
Eligibility Criteria: Regular students of any public sector university/institute, who are
desperately deserving and enrolled in BS(Morning) program of any discipline.
How to apply: Students apply on HEC EHSAAS online portal

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For further details please visit: [Link]

4-UE Merit based Scholarship:
University of Education, Lahore, Merit Based Scholarship (UEMBS) to encourage healthy
academic competition amongst the BS and master level talented students of UE, enrolled in
both Morning/Evening programs of any discipline.
Eligibility Criteria to apply:
 UE students registered in the BS/Masters (morning & evening) programs offered at
any Division/Campus of University.
 Top Three (3) students in the merit list of newly admitted students in all degree
programs offered in morning at each Division/Campus of the University.
 Note: The students newly admitted in evening programs will not be considered for
UEMBS in first semester only.
 Top Three (3) students enrolled in subsequent semesters in each degree program
offered in morning & evening shift 1 at any Division/Campus of the University. CGPA
of previous semester will be considered for the award/continuation of UEMBS.
 UEMBS shall be awarded in each 1 semester in an academic year to students on the
basis of highest GPA in 2nd semester and highest CGPA in subsequent semesters.
Ineligibility:
 A student will become ineligible for the award of UEMBS if he/she fails or repeats a
course.
 [Link]/MS/Ph.D students are not eligible for award of UEMBS.
Funding resource: University of Education
Funding Amount: Covers university tuition fee, depending upon holding first 3 positions as
100%,75% and 50% respectively.
How to apply: Students are encouraged to apply in their respective university departmental
admin office.
For further details, please visit: [Link]
5-Bait-ul-maal Scholarship:
Bait-ul-maal Scholarship stipend is meant to provide financial assistance to the deserving
students in order to help them in continuation of their higher studies. Stipends are provided to
the deserving students studying in those colleges, universities, polytechnic and other
educational and professional institutions in Punjab that are established or recognized by the
government.
Eligibility Criteria to apply:

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 Regular student enrolled in any university BS/[Link]/MS degree program of any

discipline.
 Students who get at least 50% marks in final examination are eligible.
Funding resource: Punjab Bait-Ul-Maal/Government of the Punjab.
How to apply: A deserving student can apply for education stipend on prescribed form to the
Chairman, District Bait-ul-Maal Committee of the area of his/her residence.
Funding Amount: Determined by District Bait-ul-Maal Committee, after a comprehensive
evaluation, depending upon degree program total expenses.
For further details, please visit: [Link]
6-Rehmat–Lil-Aalameen Scholarship
Due to COVID-19, many students are unable to pay their educational expenditures.
Eventually they stop their education because of their limited financial resources. The
Government of Punjab introduced a special scholarship “Rehmat-Lil-Alameen” to assist the
bright and underprivileged students from all the public sector colleges and universities in
Punjab.
Eligibility Criteria to apply
 Regular student enrolled in undergraduate program of any discipline in public sector
educational institute.
 Only those candidates are eligible for this scholarship whose family income is less
than or equal to Rs. 25,000 per month.
 Parents must not own more than 5 acres of agricultural land or 5 marlas urban property.
 In this merit & need-based scholarship, approximately 10 percent quota will be
reserved for children of government employees.
Funding resource: Rehmat-Lil-Alameen/Government of Punjab
Funding Amount: Furnished by District Bait-ul-Maal Committee, after a comprehensive
evaluation, depending upon degree program expenses.
How to apply: The interested candidates can apply online by visiting HED
Scholarship portal.
For further details, please visit: [Link]
7- Prime minister electric wheelchair scheme (Mobility with a disability)
Supporting youth and promoting higher education is one of the top priorities of the present
democratic government of Pakistan. In this connection, one of the great initiatives taken by
HEC, is the scheme for distributing Motorized/Electric Wheelchairs to disabled students
studying in Public Sector Universities of Pakistan to facilitate them in their movements in

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order to complete their higher education, hence enabling them to contribute effectively
towards the progress of the country.
Eligibility Criteria:
Electric Wheelchairs will be distributed among students who:
 Have physical and permanent ambulatory disability to such a degree that they are
unable to move from place to place without the aid of a wheelchair.
 Are registered/being registered in any HEC recognized public sector universities and
affiliated colleges of all Provinces and AJ&K in Undergraduate, Postgraduate,
MS/[Link] and Ph.D Programs.
 Have valid certificate of special person/ambulatory disability from the relevant
Competent Authority/Government Institutions.
 Have not received Electric Wheelchairs in earlier phase.
How to Apply:
Submit the online application form on: [Link]
For further details, please visit:
[Link]
Private Scholarship opportunities:
1-FFC Scholarship Scheme:
Sona welfare foundation announced scholarship scheme for the ward of farmers’ session
2021. Scholarship Scheme for the Ward of Farmers 2021, SWF the official NPO of FFC, is
pleased to announce Merit Based Scholarship Scheme for talented and deserving students
pursuing their education at graduate level.
Eligibility Criteria:
 Students from all over the country can apply for FFC Sona Welfare Scholarship 2021.
 Students who are currently enrolled in 1st year of inter-
program and first and second semesters of Bachelor’s program are eligible to apply
for FFC Scholarship Scheme 2021.
 All male and female scoring 85% and above for Punjab and 75% for FATA
 Landholding less than 50 acres & affidavit of farming as primary means of income.
 Applicants must be enrolled in Government based Colleges or Universities.
Funding Amount: For higher education / bachelor program stipend will be per month Rs.
3000/- and for post Matric Stipend will be Rs. 2000/- Per Month approximately.
Funding resource: Fauji Fertilizer Company Limited

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How to Apply: Application forms are available from FFC district sales offices throughout
Pakistan and you can also download the form [Link] and [Link].
complete scholarship application form with required documents to be sent via post c/o SWF
scholarship desk, sona towers, 156- The Mall Rawalpindi.
For further details, please visit: [Link] and [Link].
2-Karwan-e-illm Foundation:
The basic objective of this financial aid is to provide financial assistance to shining and
deserving male/female students, who are facing unfavorable fiscal circumstances and eager
to achieve their educational aspirations and professional goals. Moreover, physically
handicapped/challenged and Orphans with Special emphasis to the children of Shaheeds
students are also included in this scholarship.
Eligibility Criteria:
 Secured at least 75% marks in Matriculation/ Intermediate.
 Pursuing education on open merit in any Government Institutions at Inter / Graduation
/ Masters Level. Deserving & talented students including orphan & disable.
Funding Amount: Determined by KIF Committee, after a comprehensive evaluation,
depending upon degree program expenses.
 Funding resource: Karwan-e-ilm Foundation of Pakistan
 How to Apply: Post all required documents to Karwan e Ilm Foundation 604 Block
C Faisal Town, Lahore
 For further details, please visit: [Link]
3-Diya Scholarship:
In Pakistan, a large portion of the population does not have access to the quality education.
Diya Pakistan is a professionally managed charitable organization which is committed to
eradicate poverty by promoting literacy. Since 1988, Diya has proudly reached out to talented,
financially distressed students with more than 420,000 merit scholarships value in excess of
Rs 895 million (US$ 9 million), enabling them to continue their education and to reach their
ultimate professional goals.
Eligibility Criteria:
 Students who are enrolled in Graduation Level OR Master Level Programs.
 Students must have secured at least 60% marks at all levels.
 Students are also not eligible for Diya Scholarship Diya Pakistan is currently giving
scholarships in Govt. institutes only.
Ineligibility:
 Ph.D /[Link] /MS students, however direct [Link]. after Graduation are eligible.
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 If his/her case was “Not Accepted” previously or who provided fake/modified/cut

paste documents / information.
 Students getting scholarship more than Rs. 25000 per anum from any other
organization.
Funding resource: Diya Education Foundation
Funding Amount: Determined by DIYA Scholarship Committee, after having a
comprehensive evaluation, depending upon degree program expenses.
How to apply: Use Online Web Application System [Link]
For further details, please visit: [Link]
4-Schottish scholarship
The Pakistan Scottish Scholarship Scheme is for young energetic women of Pakistan and
aims to empower women who are talented but lacking in funds to access their higher education
and to achieve their potential and ambitions.
Eligibility Criteria:
 Pakistani national woman, currently residing in Pakistan.
 The master’s/MPhil degree you want to pursue should not be longer than 2 years and
you have a confirmed offer from/enrolled in an HEC recognized public or private
university.
 Young women with disabilities, from rural areas and/or minority groups are also
encouraged to apply.
Funding Amount: In addition to full tuition fee, this grant encompasses University hostel
costs and travel to and from home to university two times a year for day scholars.
Funding Resource: The Scottish Government
How to apply: Online application System
For further details, please visit:
[Link] or write to ps3@[Link]
Note:
 The availability and eligibility of all above mentioned scholarships might subject to
vary, in accordance with the recent updates in policies, set by donor organization.
 The scholarship shall be terminated if the student i. Freezes / withdraws / discontinues
studies or convicted in any unfair means / disciplinary cases.
 Students who will be selected in more than one scholarship program will be permitted
to receive funds from only one kind of funding resource, either from the parent
university or any other institution.

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Student Counselling Centre

The Student Counselling Centre was established to provide guidance and counselling services
to the students, employees and teachers regarding their personal, professional and career
development. The Centre also strives to bridge the gap between job market and various
academic departments and institution through joint sessions and collaborative networking.
The objectives of the center in the above-mentioned aspects are listed below:
 Help students to understand and overcome social or behavioral problems through
counselling
 Arrange different workshops, seminars, social events and conferences for students
 Promote the personal, emotional, and academic well-being of students and help them
reach their full potential by providing comprehensive developmental counselling and
training
 Guide students regarding academic issues and academic achievements
 Provide necessary and useful training and skills for student’s professional life
 Develop a Career Path based on skills and interests of students
 Gather and share all the available educational as well as occupational information to
aid in developing this path
 Help students select appropriate academic programs and other opportunities that
maximize future educational and career options
 Prepare students to find internship or occupation after graduation by developing job
hunting skills
 Help students find employment or a graduate opportunity that fits their goals
 Prepare students to manage their careers after the completion of university education
 Arrange Education as well as Job Fairs to create industry academia linkages
 Enhance Professional Communications skills for young faculty
 Creating awareness of online job portals
 Enhance Professional Skills

Student Counselling Centre Operates through designated Coordinators in all 9 campuses and
divisions of the University. The Coordinators arrange periodic workshops and seminars on
topics relevant to the objectives of the Centre and need of the students. The coordinators also
arrange one to one general counselling sessions with students to explore their issues and find
amicable solutions. For one-to-one sessions students need to book prior appointment with the
concerned Student Counselling Coordinator. List of Student Counselling Coordinators is
given below for reference:

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Directorate of Student Affairs

1. Introduction
Directorate of Students Affairs set up a contact between students, faculty and University
administration. It is a significant segment of university, offers a stage for curricular and co-
curricular exercises to investigate, edify and clean the concealed abilities of the students with
the goal that they can appreciate lovely condition and convey a progression of activities to
improve campus life. It works under standards of a feeling of assistance, graciousness,
reasonableness, uprightness, sympathy, proficiency, collaboration and learning. The DSA
office establish and promote variety of students’ societies and clubs through which students
can sharpen their hidden potentials. The entire team of Directorate of Student Affairs assists
students with exploring and ponder difficulties and advances, and engage them to become
draftsmen of their own learning and improvement. It likewise addresses the issues faced by
the students and take appropriate measures for their resolution. The Directorate manage the
discipline and the co-curricular activities on and outside the campus. Directorate arrange
competitions at university level and intra-campus too. Whereas at campus level these activities
are arranged by the Incharge/Coordinator Student Affairs of the Division/Campus.
2. Mission
The mission of the Directorate of Students Affairs is:
 To keep up discipline on the campus; and
 To improve the personal satisfaction of students both in and outside the teaching
rooms.
3. Role and Responsibilities:
The Director Student Affairs is an officer of the University of Education, Lahore and work
under the administrative control of the Vice Chancellor and responsible to (through
Incharge/Coordinator Student Affairs of the Division/Campus):

1) Create a constructive learning environment that encourages fruitful learning and self-
awareness, both in and outside the campus.

2) Encourage students to start constructive and useful activities that help to accomplish
and improve the goal of building a decent character.

3) Maintain control in the campuses and to give helpful condition to the students by
advising them to maintain a strategic distance from the infringement the University
rules and guidelines and fabricate their character.

4) Promote co-curricular activities among students.

5) Cultivate literary and artistic potential in students.

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6) Ensure proper discipline of students.

7) Look after the welfare of students.

8) Devise arrangement for instructional activities at all Divisions/Campuses of the

University.

9) Devise plan for tutorials/sessions/workshop/seminars.

10) Supervision of Community Service, Social and Entrepreneurial Activities of the

University.

11) Arrange collaboration of the University with different

organizations/agencies/associations, etc.

12) Plan and arrange social, cultural and recreational activities (that include but not limited
to
a. Seminars, Workshops, Students Parties, Competitions, Trips etc.), at the Head
office with the help and assistance of Incharge/Coordinator Student Affairs.
However, all University Divisions/ Campuses arranges above-mentioned
activities as per their academic convenience.

13) Conduct orientation program for new students with other coordinator / faculty in the
respective Division / Campus.

14) Prepare consolidated report of all events (including all Divisions/Campuses) in the
calendar.

15) Realize any other assignment given by the competent authority.

4. Students Societies and Clubs
Each Division/Campus have an active and responsible Incharge/Coordinator Student Affairs
which mange the following societies/clubs along with other faculty members as advisors
1) Qira’at &amp; Naat Society
2) Character Building Society
3) Debating Society
4) Media Society
5) Music Society
6) Dramatic Society
7) Anti-Narcotics/Drugs Society
8) Blood Donation Society
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9) Youth Welfare Society

10) Writers’ Club
11) Edhi Nation
12) Environment Protection Society
13) Event Management Society
14) Inclusive Education Society
15) Quiz Society
16) Photography Club
17) Ideas Hub
18) Inter Faith Harmony Society
19) IT Society
20) Alumni Society
Composition of Society/Club
1) Advisor (Faculty Member).
2) President (Student Sr. Class/Semester: Should be sober having good interpersonal
skills).
3) Vice President (Sr. Class/Semester)
4) General Secretary (Should be vocal with good communication skills).
5) Joint/Finance/Media Secretary.
6) Members (Maximum 10 students).
5. Events and Competitions
Different events and competitions are arranged at intra-campuses and inter-campuses levels
for the students. All national and international days are celebrated in their true letter and spirit
and various competitions in connection to these days are organized. A few of these includes
Naat, Qirat, Essay Writing, Poetry, Bait Bazi, Quiz, Video Gaming, Declamations, Poster,
Short Video etc.

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Directorate of Sports
1. Introduction
Sports is defined as all types of formal or informal physical activities carried out with an aim
to improve physical and mental fitness, build social bonds or achieve results in different
national/international competitions. The Directorate of Sports arranges well organized sports
and recreation programs/activities for the students and faculty/staff members on regular basis.
Our sports activities are meant to provide quality fitness and conclusive environment that
inspires participants to engage in competitive events on various levels, institutional, national
and international. The main goal of sports activities is to provide plenty of opportunities to
students to keep them healthy with desirable character and remarkable personality traits. The
Directorate manage the competitions and other sports activities on and outside the campus.
Directorate arrange competitions at University level and intra-campus too. Whereas at campus
level these activities are arranged by the Incharge/Coordinator Sports of the Division/Campus.
University has inducted Sports professionals as Assistant Director Sports at different
campuses and divisions and they will act as coordinator Sports at campus/division to facilitate
the students. The goal of the Directorate of Sports is to improve the personal growth of the
student body, by promoting good health practices. This is accomplished via the development
and administration of sports programmes that focus on encouraging and maintaining a
physically active lifestyle, through both individual and group activities. Teams are prepared
and they participate at different level competitions specially Pakistan Universities Sports
Board of HEC Competitions. University has various sports facilities at campuses/divisions
however some new facilities are on the way and will be added to the system shortly. We aim
to use physical education and sports to make a constructive contribution to the development
of those who participate, and to complement students’ academic training. Physical education
and sports have a positive effect on study results and help in building a socially-oriented study
environment. Ultimately, our goal is to ensure the good health of our students.
2. Mission
The mission of the Directorate of Sports is to promote:
1) Mental Health
2) Physical health
via quality facilities, equipment, and programs that offer a broad range of coordinated
activities which complement the academic environment and accomplish basic human needs
such as relaxation, socialization, and having fun. The Director Sports is an officer of the
University of Education, Lahore and work under the administrative control of the Vice
Chancellor and responsible to (through Incharge/Coordinator Sports of the Division/Campus):
 Create a constructive learning environment through physical activities that encourages
fruitful learning and self-awareness, both in and outside the campus.
 Encourage students to start constructive and useful activities that help to accomplish
and improve the health
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 Promote co-curricular activities among students.

 Devise arrangement for physical activities at all Divisions/Campuses of the
University.
 Devise plan for Competitions
 Conduct orientation program for new students with other coordinator / faculty in the
respective Division / Campus.
 Organizing Annual Intra-Campus Sports Competitions through Coordinator Sports of
Campus/Division in consultation with the concerned Principal/Director.
 Organizing Inter Campuses Annual Sports Gala
 Prepare consolidated report of all events (including all Divisions/Campuses) in the
calendar.
 Realize any other assignment given by the competent authority.
3. Sports Club

1) Each Division/Campus have an active and responsible Incharge/Coordinator Sports

which mange the club along with other faculty members as advisors Composition of
Club Advisor (Faculty Member).
2) President (Student Sr. Class/Semester: Should be sober having good interpersonal
skills along with strong sports background).
3) Vice President ([Link]/Semester)
4) General Secretary (Should be vocal with good communication skills).
5) Joint/Finance/Media Secretary. 6. Members (Maximum 10 students).
4. Events and Competitions
Different events and competitions are arranged at intra-campuses and inter-campuses levels
for the students. Participation is made to all domestic/divisional/district/national competitions.

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Health care Centre

The Health Centre was established to provide Medical & Health services to the students,
employees and teachers to make insure their health & fitness. It is because, only a healthy
person can give his 100% in the given assigned work. The objectives of the Health Centre in
the above-mentioned aspects are listed below:
 Provide First aid services to the students, if any injury happens during the University
hours.
 Provide Primary Care services to the students like tetanus prevention vaccination,
dressing of wounds, measuring blood pressure & temperature, checkup blood sugar
etc.
 If any student needs medical advice, professional Senior Medical Officer guide them
regarding their medical problem.
 Verification of Medical Certificate of students for approval of medical leaves.
Health Centre Operates through designated Senior Medical Officer in Main Campus of the
University. Our aim to provide best health care services in the limited resources.

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Office of Innovation and commercialization

ORIC/Directorate of Research provides strategic and operational support for research
activities in the University. It also serves as a technology transfer office that works for the
commercialization of technologies by protecting Intellectual Property (created at the
University), marketing and licensing it for utilization of such property for public benefit.
ORIC has initiated the Intellectual Property Policy for facilitating commercialization of
research outputs. Additionally, it engages academic experts in public policy formulation.
Business Incubation Centre (BIC)
At main campus is another outreach institution for the promotion of entrepreneurial activities.
It provides services to start-up companies and spin-offs, enabling them to mature in a period
of 18 months, for a successful graduation to the commercial market.
ORIC and BIC’s support is available to students and researchers in the following areas:
 Develop and maintain strong links with industry, public, private, non-profit
organizations and donor agencies through networking activities
 Showcase research outcomes, inventions and innovations at exhibitions and business
forums to attract investors.
 Support in coordinating research proposals
 Support in protecting Intellectual Property (patents, copyrights etc.), locally and
internationally
 Commercialization activities of relevant IP
 Housing spin-offs at BIC
 Arrange trainings/workshops/seminars for encouraging researchers to contribute in the
knowledge economy through entrepreneurial activities.

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POLICIES

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POLICY ON PROTECTION AGAINST SEXUAL

HARASSMENT
1. PRINCIPLES AND PURPOSES OF THE POLICY
1.1. Higher Education Institutions (“HEIs”) are highly consequential institutions in
society that are dedicated to the pursuit and dissemination of knowledge. Members of the HEI
community have several important rights and privileges, central among which is the right to
pursue inquiry and search for knowledge without hindrance from unlawful or otherwise
unacceptable constraints. The Higher Education Commission (the “HEC”), which has been
mandated by law to prescribe conditions under which HEIs in the country may be opened and
operated, takes very seriously the freedom of teachers, researchers, scholars, students and
other members of the HEI community to live and work in a safe environment in which their
dignity is protected.
1.2. Protection against sexual harassment is important not only because it threatens the
freedom and conduciveness of the environment at institutions of higher learning. At a more
fundamental level, such conduct is unacceptable because it violates personal dignity and shall
not be tolerated at HEIs in Pakistan under any circumstance.
1.3. In accordance with the terms of this policy, sexual harassment shall be prohibited at
HEIs in Pakistan, and shall constitute a punishable offence under the policy. The HEC affirms
the right of every member of the HEI community live, study and work in an environment that
is free from sexual harassment. The goal of this policy is to prevent sexual harassment from
taking place, and where necessary to act upon complaints of sexual harassment promptly,
fairly, judiciously and with due regard to confidentiality for all parties concerned.
1.4. All administrators, deans, managers, faculty, department chairs, directors of schools
or programs and others in supervisory or leadership positions have an obligation to be familiar
with and to uphold this policy and its procedures along with informing members of their staff
about its existence. HEIs are encouraged to formulate internal policies that further strengthen
or expand the protections available under the HEC’s policy on sexual harassment.
1.5. This policy has been made pursuant to the powers granted to the HEC under the
Higher Education Commission Ordinance, 2002, and is binding on all higher education
institutions in the country, whether operating in the public or private sectors. Violations or
failure to comply with the HEC’s policies may lead to regulatory action being taken against
non-compliant HEIs.
1.6. This policy is consistent with and has been made in light of the provisions of the
Protection Against Harassment of Women at the Workplace Act 2010 (as amended) (the
“2010 Harassment Act”). It extends the protection against sexual harassment to all members
of the HEI community, and provides the option to aggrieved persons to seek recourse to
resources within the HEI or to seek redressal through the provisions of the 2010 Act.
2. PROHIBITED CONDUCT
2.1. “Sexual harassment” means any unwelcome sexual advance, request for sexual
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favors or other verbal or written communication or physical conduct of a sexual nature, or

sexually demeaning attitudes, where:
a) Submission to such conduct is made either explicitly or implicitly a term or condition
of an individual participation in any activity at the HEI;
b) Submission to or rejection of such conduct by an individual is used as a basis for
academic or employment decision affecting that individual; or
c) Such conduct has the purpose or effect of unreasonably interfering with an individual’s
academic or work performance, or of creating an intimidating, hostile, or offensive
educational or working environment.
2.2. Sexual harassment may be overt or subtle, and can range from visual signals or
gestures to verbal abuse to physical contact along with hand or sign language to denote sexual
activity, persistent and unwelcome flirting (see Annex 1 for examples of various
manifestations).
2.3. The following behaviors are specifically prohibited under this policy. This following
are meant to provide specificity to the definition provided in clauses 2.1. However, it is not
an exhaustive list, and other behaviors that fall within the scope of the definition above shall
also be prohibited.
a) Especially Egregious Non-Consensual Acts: Acts that would be included in the
category of rape. While such situations will be covered under the laws of the country,
and law enforcement institutions and the courts will investigate and adjudicate
accordingly, the HEI administration has a special obligation to take preventative
measures, offer immediate assistance and take interim measures when required.
b) Non-Consensual Sexual Contact: Includes sexual contact with another person
without consent.
c) Sexual Exploitation: Taking of actions that violate the sexual privacy of others or
taking sexual advantage of another without their consent. For example, taking pictures,
videotaping, viewing or distributing explicit images or sexual information of another
person without their consent.
d) Other Pervasive or Severe Behaviors: It is not necessary that there be actual sexual
contact for a behavior to be categorized as sexual harassment. Other unwelcome
behaviors are also prohibited if (i) they are based on an individual’s sex or gender (ii)
are persistent or highly serious and (iii) create an atmosphere which is intimidating or
hostile. These include but are not limited to lewd remarks or gestures, highly offensive
jokes of a sexual nature, commenting inappropriately about another’s body, and
stalking.
e) Sex Discrimination: Adverse treatment of individuals based on their sex or gender
rather than on merit. This would include instances such as the singling out (for such
adverse treatment as lower salary or grades, or more severe punishment) of person(s)
on the basis of sex or gender.
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2.4. All the actions categorized as sexual harassment when done physically or verbally
would also be considered as sexual harassment when done electronically such as through the
internet, e- mails, social media, texting, telephone, voicemail etc.
2.5. All actions of harassment or discrimination may be taken by a person of any gender
against a person of the same or another gender, and would need to be considered by the HEI
if the act qualifies as a prohibited act under the policy.
2.6. Sexual harassment is especially offensive when perpetrated by persons in authority,
and when submission is made a condition toward any HEI activity or benefit (for example,
when submission is made the basis of the evaluation of an individual).
2.7. Sexual harassment will be considered especially egregious when the accused knew
or reasonably should have known that the victim was in an impaired or incapacitated state.
However, impairment of the accused, such as a result of the use of any illegal substances,
shall not diminish their responsibility for harassment under this policy.
3. JURISDICTION
3.1. This policy applies to actions by students, faculty, staff, other members of the HEI
community (such as interns, residents etc.), or third parties (such as service providers, visitors
etc.), when the misconduct occurs:
a) on the HEI property (i.e. on campus) or in its immediate vicinity;
b) off the HEI property, if (i) the conduct occurs in connection with an HEI recognized
program or activity or (ii) the conduct may create a hostile environment or pose a
safety risk on campus; and
c) using the university’s computing or network resources accessed from an off-campus
location, which shall be deemed to have occurred on campus.

4. DESIGNATED RESOURCES
4.1. The HEI shall designate at least two members of the HEI administration (the “Focal
Persons”), at least one of whom shall be a woman, to offer support and immediate assistance
to those who have experienced sexual harassment. Contact information of such individuals
shall be easily available, including on the HEIs website.
4.2. The HEI shall also constitute an Inquiry Committee to investigate and adjudicate any
allegations of prohibited conduct (the “Inquiry Committee”) in accordance with the
provisions of Section 7 below. Those who have experienced sexual harassment may also
contact members of the Inquiry Committee for support and advice.

5. COMPLAINTS AND REPORTING

5.1. A complaint may be lodged by any person who has experienced sexual harassment
as defined in Section 2 (Prohibited Conduct) read with Section 3 (Jurisdiction) of this policy,
with either the Focal Person or with any member of the Sexual Harassment Inquiry Committee.

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5.2. In cases in which the conduct in question falls within the scope of the 2010
Harassment Act, the affected person shall also have an option to submit a complaint to the
Ombudsperson in accordance with the provisions of the 2010 Harassment Act.
5.3. In the event that a complainant is reluctant to contact the Focal Persons or any
members of the Inquiry Committee, the complainant may contact a colleague, instructor, the
employment supervisor, manager, department chair, dean or VC. It will be the responsibility
of the individual contacted to report the case to the Inquiry Committee without identifying
either the complainant or the alleged offender and to ask for advice on procedure and policy
from them to effect solution, if a solution is necessary.
5.4. Complainants shall be encouraged to submit complaints promptly, preferably within
3 months but no later than 12 months from the last date of the alleged harassment. An
extension of up to 1 year may be granted by the Focal Persons or the Inquiry Committee upon
written request stating the reasons for the delay in submitting the complaint.
5.5. All members of the HEI community are encouraged to report any instances of sexual
harassment that they may have observed to the Focal Persons or the Inquiry Committee. For
the purposes of safeguarding the campus community, HEIs have an obligation to investigate
material violations of this policy even in the event that a formal complaint has not been filed.
5.6. As soon as a complaint or report is received by one of the designated resources, it
shall be shared by him or her (within a period of 24 hours) with all Focal Persons and members
of the Inquiry Committee for further action.
5.7. For minor violations, complainants may opt to make an informal complaint to either
the Focal Person or the Inquiry Committee. The primary objective of informal resolution
mechanism is to take preventative action, so that minor violations are detected early and
appropriate warning is given to the accused to stop the offending behavior before it reaches a
higher degree of seriousness. If the incident reported through this mechanism constitutes
prohibited conduct under Section 2 of this policy, the Inquiry Committee shall deal with the
complaint accordingly.

6. INTERIM MEASURES AND SPECIAL ARRANGEMENTS

6.1. As soon as a complaint or report is received by designated resources or any member
of the HEI administration, depending on the nature and seriousness of the offence, the Focal
Persons shall take appropriate steps to provide interim measures that may be requested by the
affected persons or as otherwise may be deemed appropriate. If the affected person is not
satisfied with the measures taken, he or she may contact any member of the Inquiry
Committee for necessary action. Interim measures include but are not limited to:
a) adjustment in class or examination schedules, including for the purposes of attending
hearings;
b) access to counselling services or other appropriate medical assistance;
c) change in the work assignments;

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d) arrangement for any assessments or evaluations to be made by a neutral person;

e) adjustment to class schedule, including withdrawal from course or changing the
section;
f) notifying the campus security officials (or law enforcement in case of serious
violations) regarding the violation;
g) impositions of a HEI wide order designed to prohibit contact or communication
between certain persons;
h) change of the housing arrangement of certain persons; or
i) any other measures that may be deemed appropriate.

7. INQUIRY COMMITTEE
7.1. The Inquiry Committee shall be responsible for the investigation and adjudication
of any complaint received in connection with the violation of this policy.
7.2. The Inquiry Committee shall be constituted in the following manner:
a) The committee shall consist of three members, at least one of whom shall be a woman
and one of the members shall be a member of the senior management of the HEI.
b) All members of the committee shall be employees of HEI and will be appointed by
the Vice Chancellor (the “VC”) after the VC has taken nominations from senior
members of the HEI administration. The VC may co-opt one or more members from
outside the HEI if it is otherwise not possible to designate three members as described
above.
c) Members of the Committee shall be individuals who are known for being principled,
credible, fair, gender-sensitive and have a strong character (someone who will not
change their decision due to pressure from friends, colleagues or seniors). They shall
have not conflict of interest in particular cases, and shall be impartial and unbiased.
d) Members of the Committee shall be appointed for a term of two year (shorter terms
may be required occasionally to fill vacancies). No member shall serve for more than
two consecutive terms. Former members will be eligible for reappointment after a
lapse of two years.
e) One of the members of the committee shall be appointed as the Chair by the VC, whose
duties shall include, but are not limited to: maintaining order during hearings,
answering procedural questions, granting or denying adjournments, maintaining
proper documentation of the proceedings, which shall constitute the official record
and reporting recommendations of the Committee to the VC. All these duties shall be
undertaken in consultation with the Committee members.
f) In case a complaint is made against one of the members of the committee, that member
shall be replaced by another (impartial member) for that particular case.

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7.3. The HEI shall endeavor to provide training to members of the Inquiry Committee in
investigation and adjudication of conduct prohibited under this policy.
7.4. An HEI staff member shall be appointed to assist the Inquiry Committee. This work
shall include responsibilities such as organizing meetings, acting as a liaison between the
committee and the other parties involved, record keeping, making and updating a database to
track the processing of complaints, and ensuring appropriate awareness raising about the issue
of sexual harassment at HEI.

8. INVESTIGATION AND ADJUDICATION

8.1. All complaints alleging Sexual Harassment shall be forwarded to the Inquiry
Committee within 24 hours of being received by the Focal Persons or any other office of the
HEI.
8.2. As soon as is reasonably practicable after receiving a complaint, the Inquiry
Committee shall determine whether the alleged conduct in the complaint meets the criteria set
forth in Sections 2 (Prohibited Conduct) and Section 3 (Jurisdiction) of this policy. If it is
determined by a majority of the members of the Inquiry Committee that the alleged conduct
meets the aforementioned criteria, a formal investigation shall be initiated.
8.3. In the absence of a formal complaint, if a serious violation of this policy is reported
to the Inquiry Committee, or a series of allegations against the same person are received, the
Inquiry Committee may determine by majority vote to initiate proceedings after notifying the
VC.
8.4. After initiating the investigation, and not later than three days of the receipt of a
written complaint, the Inquiry Committee shall:
a) communicate to the accused the charges and statement of allegations leveled against
him/her, the formal written receipt of which will be given;
b) require the accused within seven days from the day the charge is communicated to
him/her to submit a written defense and on his/her failure to do so without reasonable
cause, the Committee shall proceed ex- parte; and
c) enquire into the charge and may acquire and examine such oral or documentary
evidence in support of the charge or in defense of the accused as the Committee may
consider necessary (including by summoning potential witnesses) and each party shall
be entitled to cross- examine the witnesses against him/her.
8.5. The following rules shall be applicable to the hearings conducted by the Inquiry
Committee:
a) All hearings shall be closed hearings;
b) The Inquiry Committee will hear statements from the complainant(s) and
respondent(s), the witnesses if any (as required) and study any other documents and/or

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evidence as presented by the relevant parties or collected in the process of conducting

inquiry;
c) The Inquiry Committee shall have discretion to limit testimony and questioning of
witnesses to those matters it considers relevant to the disposition of the case;
d) The Chair of the Inquiry Committee shall have the power to compel a witness to
attend, and the complainant(s) and/or respondent(s) may request the Chair's aid in this
regard;
e) The complainant and the respondent may at any stage of any of the procedures outlined
in this policy be represented and/or accompanied by another person of her/his choice.
f) The Committee shall have the right to acquire any relevant piece of evidence to further
their understanding of the case and the relevant parties, witnesses and administration
are required to provide them with this documentation and/or evidence to facilitate the
investigation;
g) Objective documentation of the proceedings of the Inquiry Committee shall be
maintained where high confidentiality of the records and other such material shall be
upheld at all times;
h) The respondent shall be allowed to cross question the complainant and witnesses
unless the committee decides otherwise;
i) Where any procedural matter is not dealt with in this policy, the Inquiry Committee
may, guided by the principles of fairness, establish any appropriate procedure.
8.6. Members of the HEI community have an obligation to cooperate in an investigation,
and refusal to cooperate may result in disciplinary action. There may be circumstances in
which the complainant may wish to limit their participation in the proceedings. The
complainant shall not be subject to discipline, but the HEI may be obligated to proceed with
the investigation.
8.7. Following the formal hearing, the members of the Inquiry Committee shall
deliberate and determine the validity of the complaint based on the totality of the
circumstances. The presence or absence of evidence cannot always be the sole criteria on
which a judgment can be made. The credibility of statements and context must be kept in mind
during the deliberations. The committee members will reach a decision unanimously or by a
majority after the deliberations. Where the complaint is found to be valid, the Committee will
recommend an appropriate penalty.
8.8. The Inquiry Committee shall complete the inquiry and recommend its final decision
within a period of 30 days. It shall then send its decision to the VC giving its findings in
writing by recording reasons thereof (which shall include any note of dissent) for endorsement
and action. Recommendation of the Inquiry Committee shall be implemented within seven
days.

9. CONFIDENTIALITY
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9.1. Confidentiality shall be enjoined on the Focal Persons, the Inquiry Committee and
all others involved in the process. This does not preclude the reasonable and discreet disclosure
of information in order to elicit the facts of the case, or to implement and monitor properly
the terms of any decision.
9.2. The Focal Persons, members of the Inquiry Committee and their support staff shall
be subject to administrative disciplinary action for inappropriate breaches of confidentiality
on their part.
9.3. All notes and records arising in connection with an investigation shall be maintained
in a confidential file at HEI.

10. PENALTIES
10.1. In cases in which the respondent is a student, the following sanctions may be
imposed:
a) In case of minor violations, the student may be issued a warning or reprimand. These
shall be considered when adjudicating future violations.
b) In case of more serious violations, the following formal sanctions may be imposed:
disciplinary probation, withholding of degree for a period of time, suspension or
expulsion.
c) The following may be added to any of the penalties listed above: campus service;
relocation from campus housing; exclusion of the respondent from a designated
portion(s) of HEI buildings or grounds, or from one or more HEI designated activities,
(provided such penalty is appropriate to the offence and where the penalty does not
prevent the respondent from pursuing her/his studies); attending educational program;
inclusion of decision in the student’s record, except in the case of the first instance of
a minor violation (for up to seven years).
10.2. In cases in which the respondent is a member of the faculty, researcher or
employee/staff of the HEI, the following sanctions may be imposed (individually or in
combination), keeping in view the terms of the applicable employment policies:
a) oral or written reprimand;
b) counselling or training;
c) inclusion of the decision in a specified personnel file(s) of the respondent;
d) exclusion of the respondent from a designated portion(s) of HEI buildings or grounds,
or from one or more designated HEI activities, where such penalty is appropriate to
the offence and where the penalty does not prevent the respondent from carrying out
her/his professional duties;
e) the imposition of a fine;
f) recommendation for suspension of the respondent without pay;

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g) recommendation that dismissal proceedings be commenced; or

h) other sanctions, as deemed appropriate, in accordance with the terms of the
employment policies.

11. RIGHT OF APPEAL

11.1. Both the complainant and the respondent shall have a right to appeal the decision of
the Inquiry Committee within a period of 30 days from the date of notification of the decision.
11.2. In cases in which the conduct falls within the scope of the 2010 Act, the aggrieved
party shall have an option to file an appeal to the Ombudsman in accordance with the
provisions of the 2010 Act.
11.3. There shall be a three-member appellate body (the “Appellate Body”) appointed by
the VC that shall include at least one senior member of the HEI administration (at the level of
dean or equivalent) and at least one of the members of which shall be a woman. No member
of the Inquiry Committee shall concurrently be a member of the Appellate Body. In case the
complaint had been made against one of the members of the committee, that member shall be
replaced by another (impartial member) for that particular case.
11.4. Appeal to the Appellate Body against the decision of the Inquiry Committee can be
filed on the following grounds:
a) the alleged conduct does or does not fall within the scope of this policy;
b) the Inquiry Committee reached a decision without consideration of material
information;
c) the imposed penalty is unfair because it is disproportionate or materially different from
that imposed for similar misconduct; or
d) the adjudication process followed by the Inquiry Committee was procedurally unfair.
11.5. In order to reach its decision, the Appellate Body may communicate with the parties,
the members of the Inquiry Committee or other members of the HEI community as it deems
fit.
11.6. The Appellate Body may, on consideration of the appeal and any other relevant
material, confirm, set aside, vary or modify the decision within 30 days in respect of which
such appeal is made, and shall communicate the decision to both the parties, the VC and the
Inquiry Committee.

12. MALA FIDE ALLEGATION

12.1. False allegations of sexual harassment made out of malice or intent to hurt the
reputation of the persons against whom the complaint is filed are to be dealt with as serious
offences. Making mala fide allegation of sexual harassment knowing it to be false, whether in
a formal or informal context, is a serious offense under this policy.
12.2. In the event that the Inquiry Committee determines that a false allegation made in the
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complaint with mala fide intent, it may recommend appropriate action against the complainant
by sending its findings to the VC (by recording reasons thereof and including any note of
dissent) for endorsement and action. In cases in which the conduct falls within the scope of
the 2010 Act, the Inquiry Committee may recommend the handing over of such cases to
the Ombudsperson for taking further action against the complainant who made thefalse allegation with mala fide
intent.

13. PROTECTION AGAINST REPRISAL

13.1. HEIs shall not allow reprisal or threats of reprisal against any member of the HEI
community who makes use of this policy (formally or informally). HEIs shall also prohibits
such threats or actions against anyone who participates (e.g. testifies, assists, etc.) in
proceedings held under its jurisdiction.
13.2. Retaliation or any other action against complainant of sexual harassment is to be
taken seriously under the provisions of this policy. All allegations of retaliation would be
investigated formally under the purview of this policy, and if substantiated, would result in
appropriate disciplinary action.

14. SPECIAL CONSIDERATIONS REGARDING RELATIONSHIPS

BETWEEN INDIVIDUALS
14.1. In contrast with sexual harassment, personal relationships among consenting adults
of the HEI community that do not breach the social and cultural norms of the society are, in
general, a private matter.
14.2. Under the policy it is highly inappropriate for any member of the community to
establish an intimate relationship with a student, subordinate or colleague on whose academic
or work performance he or she will be required to make professional judgments. The policy
requires that the individual may not involve themselves in such conduct as the professional
responsibility for supervision or oversight would be affected in such cases. Relationships with
a difference in power and authority can seriously affect the institutional working as well as the
credibility of all involved. In particular, intimate or romantic relationships between faculty
members and students (whether at the undergraduate or the graduate level) shall be prohibited.

15. EDUCATION FOR PREVENTION

15.1. To ensure prevention of sexual harassment on campus, HEIs should develop
programs to educate its staff, faculty and students as well as provide written material for
reference. Education is essential to sensitizing the university faculty, staff and students in
order to eliminate sexual harassment on campus. This shall be done in multiple ways,
including those listed below.
15.2. The HEC’s Sexual Harassment Policy, any of the university’s internal policies as
well information regarding the 2010 Act shall be:
a) available on the HEI website;

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b) be a part of the package that all new hires receive;

c) be a part of orientation of new students and included in any written material given to
them;
d) be included in the HEI’s Prospectus (a summarized version); and
e) displayed in prominent locations on campus
15.3. The names of the Focal Persons and the members of the Inquiry Committee shall be
made visible/accessible to the HEI community through its website, posted on notice boards,
etc.
15.4. The HEI shall ensure that its relevant members (e.g., Focal Persons, members of the
Inquiry Committee, HR personnel, etc.) attend a training to educate themselves on sexual
harassment and relevant the laws and policies. Once trained, designated HR personnel shall
be made responsible for educating all personnel, staff, faculty, students that join the HEI. This
will be an ongoing activity.
15.5. All departments at HEI must disseminate and display information about these
programs, what constitutes sexual harassment, how to respond to it and what to do when
someone asks for advice about sexual harassment.

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ANNEX 1
EXAMPLES OF SEXUAL HARASSMENT CASES AT HEIS
A. Actual Reported Cases
The following is a list of actual reported cases that are provided as examples of what
constitutes sexual harassment.
a) Asking female students to visit personal offices of their supervisors/authorities in-
charge after office hours to discuss their grades and assignments.
b) Asking female students to meet supervisor/authorities in-charge out of the HEI
premises with the promise of improvement in grades.
c) Financial and sexual gratification from graduate students (PhD, M-Phil, Masters) by
their supervisor.
d) Unwelcome sexual advances, whether or not they involve physical touching.
e) Sexual epithets, jokes, written or oral references to sexual conduct, gossip
f) regarding one’s sex life.
g) Comments on an individual’s body, comments about an individual’s sexual activity,
deficiencies, or prowess; displaying sexually suggestive objects, pictures, or cartoons.
h) Unwelcome staring, whistling, brushing against the body, sexual gestures, or
suggestive or insulting comments.
i) Inquiries into one’s sexual experiences.
j) Discussion of one’s sexual activities (even if males are discussing this it is
k) done deliberately in front of female students or colleagues).
l) Using derogatory and abusive language that refers to others mother’s or sister’s bodies.
m) Acts of sexual connotation relating to the same as a common usage in conversation.
B. Types and Examples
The following list provides further examples of actual reported or common cases by category:
1. Misconduct by Teachers
a) Male Teacher asked the Female student, if you want “A” grade, you need to take your
final exam at my home.
b) Male head of the department forced the female subordinate employee by telling her
that if she wants her contract extended she needs to spend time with him after office
hours.

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c) Male HOD deliberately touching or hitting the body of female employee by file or
pen/pencil.
d) Male Teacher referring to female bodies and reproductive cycles to embarrass female
students during class lectures.
e) Needy female students were given financial support by Faculty member in exchange for
sexual favors
f) Students complaints of a teacher telling vulgar jokes during classes which had sexual
innuendos
g) Complaints against male supervisor/teacher spending long hours locked away in office
with a young female colleague or student.
2. Misconduct by Students
a) A male student making vulgar jokes about a female student on the social media or
verbally telling vulgar jokes about her to his fellow students.
b) Students sending in written notes letters, emails with requests for intimacy
c) Female student asked the teacher to provide the final grade list of all students. When
the teacher refused to do that, the student registered a complaint against the teacher
that he tried to hold her hand in parking lot while asking her to meet in private for
grade list.
d) Female student visiting male teacher in his office unnecessarily and spending long
hours and initiating intimacy for benefits (of grades, employment or even monetary).
e) Repeatedly following particular female students around the campus
3. Misconduct by Employees
a) Using vulgar language to address females (student, faculty and other employees)
b) To touch their intimate parts in the presence of women
c) Younger faculty member was blocked by Dean of the relevant faculty to get higher
education (PhD/Phil) [upon her refusal to comply with his undue demands].
d) Junior faculty was transferred to another department against her will by the authorities
as a punitive measure for not complying with undue requests for (sexual) favors.
e) Giving extra favors to young female faculty/staff in nominating their names for
international/domestic trips for their attention.
f) Threatening female students by using forged/fake documents and pictures to blackmail
them into compliance.
g) Anonymous letters/pamphlets/e-mails defaming or character assassination of
employees/teachers/students.
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POLICY FOR STUDENTS WITH DISABILITIES AT HIGHER EDUCATION

INSTITUTIONS IN PAKISTAN
1. PURPOSES AND PRINCIPLES OF THE POLICY
1.1. The Higher Education Commission (“HEC”) is committed to the objective that no
one should be denied access to higher education in Pakistan, which includes ensuring that
people with disabilities have equal opportunities to access and attain higher education.
1.2. This policy for students with disabilities at Higher Education Institutions (“HEIs”)
aims to create an enabling environment for inclusive education in colleges and universities
and facilitate the participation of students with disabilities in all academic and extra-curricular
aspects of college and university education.
1.3. The policy recognizes that disability covers a wide range of impairments and
different disabilities can have varying impacts on study, work, and other aspects of life,
warranting special considerations by HEIs.
1.4. This policy affirms that persons with disabilities are valuable members of society
and the HEC and all HEIs have an obligation to undertake all reasonable actions to enable
persons with disabilities to avail the opportunities for higher education available to other
students. Through this policy, the HEC endeavors to eliminate regulatory, physical,
organizational, academic and social obstacles at HEIs that might hamper the academic and
career pursuits of persons with disabilities and provide people with disabilities with equal
educational opportunities, recognition of their inherent dignity, and protection of their rights.
1.5. This policy has been made pursuant to the powers granted to the HEC under the
Higher Education Commission Ordinance, 2002, and is binding on all HEIs in the country,
whether operating in the public or private sectors, in accordance with the prescribed phased
execution plan.
1.6. This policy complements relevant national and provincial legislation for persons
with disabilities. HEIs are advised to strictly follow the provisions of applicable law and the
comply with the regulatory framework prescribed under the legislation and through this
policy.
1.7. Pakistan is a partner in the global movement for the socio-economic well-being of
persons with disabilities having signed and ratified the UN Convention on the Rights of
Persons with Disabilities and adopted the Sustainable Development Goals 2030 agenda. This
policy is also intended to further advance the objectives of these international commitments.
Sustainable Development Goal 10, Reduce inequality within and among countries, includes
empowerment and promotion of social, economic and political inclusion of all irrespective of
age, sex, disability, race, ethnicity, origin, religion or economic or other status.
1.8. This policy sets forth the HEC’s minimum standards with respect to students with
disabilities at HEIs. It is mandated that no student shall be subjected to discrimination at any
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stage during their academic or professional pursuits on the basis of any disability.
1.9. This policy supersedes all previous HEC policies on matters covered under this
policy, which shall stand repealed from the date of notification of this policy.
2. SCOPE OF THE POLICY
2.1. This policy is applicable to all students with disabilities at HEIs, including enrolled
students, prospective students and students that acquire disabilities during their studies.
2.2. For the purposes of this policy, the term “disability” shall mean any long-term
physical, mental, intellectual, or sensory impairments which may hinder a student’s ability to
effectively participate in normal day-to-day activities on an equal basis with others; provided,
that the definition will also include any additional conditions covered under the applicable
disability-focused laws of the jurisdiction in which the HEI is located.
2.3. The term “Disability Certificate” as used in this policy shall mean the disability
certificate issued for persons with disabilities from the National/Provincial Council for the
Rehabilitation of Disabled Persons or a CNIC with a disability logo or proof of registration in
NADRA’s database as a ‘special person’.
3. THE ACCESSIBILITY COMMITTEE AND DISABILITY
COORDINATORS
3.1. The Accessibility Committee: HEIs shall establish a standing Accessibility
Committee comprising of five (05) members to be appointed by the Vice Chancellor/Rector
of the HEI, which shall include:
a) Director Student Affairs or senior university officer / faculty designated as Chair of
the accessibility committee.
b) two members from the faculty (one male and one female, both female in case of all
women university)
c) at least one member from the student body as detailed subsection 3.2 (e)
d) one representative of psychological wellbeing committee / university’s medical center
/ planning & development department
e) one staff member deputed as secretary to the accessibility committee. 3.1(a)
General Provisions for work of the Accessibility Committee:
f) in absence of the Chair, the senior most member shall act as Chair of the meeting.
g) the Chair and the members shall hold office for the period of three years and shall in
no case be eligible for re-appointment for more than one similar term.
h) the Vice Chancellor shall appoint all members of the accessibility committee except
the ex-officio members and the representative of the student body

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i) the disabled students shall nominate their representative on the accessibility committee
3.2. Roles and Responsibilities of the Accessibility Committee: The Accessibility
Committee shall be responsible for the following:
a) determining what accommodations are needed for students with disabilities at the HEI
including, where necessary, arranging for disability assessment by a professional;
b) arranging and overseeing the provision of reasonable accommodations in accordance
with this policy;
c) arranging for counseling by a psychiatrist for students with disabilities if a student
requests or whenever substantial need is established;
d) providing information and advice to students and parents on the facilities and support
available at the HEI for persons with disabilities;
e) advising the faculty on the policies and procedures relevant to students with disabilities
and how best to include and accommodate these students;
f) advising the HEI on ways to improve access for students with disabilities vis-à-vis
admissions, examinations, dissertations and other affairs of the institution and on the
implementation of all relevant disability-related legislation;
g) raising funds for the provision or development of facilities for students with disabilities
at the HEI whenever needed;
h) promoting awareness on different disabilities and disability related issues and the need
to protect and promote the rights of persons with disabilities at the HEI through
dedicated seminars, fundraising events, discussions, workshops and community
engagement activities and communicating the role of the Disability Coordinators to
students, staff and faculty; and
i) liaising with philanthropic organizations working for persons with disabilities to
enhance the capacities of their institutions to engage with persons with disabilities and
to improve the facilities available for them at the HEI.
3.3. Decisions of the Accessibility Committee: The quorum requirement for meetings of
the Accessibility Committee shall be at least three members of the committee. Decisions shall
be made by a majority of the members present.
3.4. The Disability Coordinators: The Vice Chancellor/Rector of the HEI shall designate
two (02) non-student members of the Accessibility Committee to be the Disability
Coordinators for students with disabilities at the HEI, provided that in the case of
coeducational or all-women HEIs, at least one of the Disability Coordinators shall be a
woman. The name and contact details of the Disability Coordinators will be displayed on the
website, prospectus, brochures, and student handbooks of the HEI and outside the Offices of
Vice Chancellor/Rector and Registrar.
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3.5. Roles and Responsibilities of the Disability Coordinators: The Disability

Coordinators shall be responsible for the following:
a) to be a point of liaison between the Accessibility Committee and students with
disabilities including connecting students with disabilities to the Accessibility
Committee for determination of their accommodation requirements;
b) guide and advise students with disabilities interested in seeking admission and
enrollment at the HEI on the facilities and accommodations available and arrangeable
at the HEI for persons with disabilities;
c) have regular, periodic meetings with enrolled students with disabilities and maintain
records of these interactions. This practice should be used to assess any emerging
needs the students may have and to decide the appropriate course of action to facilitate
the student;
d) advise and facilitate enrolled students with disabilities during their studies on how to
fulfill the administrative requirements of the institution and benefit from other services
provided at the HEI such as accommodations, library, career counselling, extra-
curricular opportunities etc.
e) refer students with disabilities to the Accessibility Committee for arrangement of
psychiatric counseling if a student requests or academic coaching whenever needed;
f) ensure that the students’ access requirements are identified and made known to
relevant faculty well ahead of commencement of classes;
g) advise students with disabilities before the commencement of each semester or
academic year on their course selection and learning activities entailed; and
h) seek and record information on access requirements of individual student with
disability enrolled at the HEI.
4. ADMISSIONS-RELATED MATTERS
4.1. Application Process: Before applying for admission, students with disabilities
should be encouraged to visit the HEI and the HEI’s website to assess the suitability of the
premises and its surroundings. The HEI shall ensure that applicants have full information
about the support available and can request additional accommodations as needed. The
following are the details of the process that must be followed with respect to HEI admissions:
a) Admission application forms will include a section where students can convey
information on their disability. In certain circumstances, such as to avail the
accommodations under Section 4.2 of this policy, applicants shall be required to
provide attested copies of a Disability Certificate (as defined in Section 2.3 of this
policy). The admission application form shall also include a questionnaire for students

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with disabilities to explain their need for accommodations related to any entrance
exams. Moreover, the universities shall take steps to improve accessibility of the
admission forms / prospectus and all other additional details that might be required or
useful for students with disabilities in the manner that accommodate the needs of the
different disabilities.
b) It is important to note that there shall not be any adverse impact on the application of
a prospective student based on his or her disclosure of a disability. The application
will be processed in the same manner as other applications, without any discrimination
on the basis of the disclosed disability.
c) Applicants will be made aware that if they disclose their disability, the information
provided on their application will, subject to applicable legislation, be retained on the
HEI’s confidential records and made available to relevant individuals involved in the
admissions process and the members of the Accessibility Committee, which will
provide necessary support during the application, interview, and entrance test process
for students with disabilities.
d) Applicants who have declared a disability on their application form will be consulted
about their needs and given advice on how the HEI will accommodate their needs.
e) The HEI shall provide contact details for the Disability Coordinators and information
on facilities available for students with disabilities on their prospectus, website, and
advertisement for admission.
f) In case, the HEI does not have appropriate facilities to provide reasonable
accommodations for students with disabilities to study at their institution on legitimate
grounds, and the student has otherwise been deemed eligible to be admitted to the
university in terms of the admission criteria, the Accessibility Committee shall report
the matter to the Vice Chancellor/Rector of the institution and the HEI shall make
necessary arrangements to provide the opportunity for the student to undertake the
program of study at the HEI.
g) Upon admission, students with disabilities will be offered an opportunity to provide
additional information and documentation about their accessibility needs.

4.2. Entrance exam: Several HEIs require applicants to take an entrance exam. Any such
exam must conform to the following requirements:

a) Students with disabilities must be able to request special arrangements for entrance
tests or interviews as per their needs, subject to the requirements of Section 4.1(a).
b) The HEI will ensure the provision of reasonable accommodations for students with
disabilities depending on the type of their disability and need during their entrance

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exam. For example, students with visual impairment may be provided modified exam
materials such as Braille papers (Grade 1/un-contracted or Grade 2/contracted), large
print exams: either A4 size (18pt bold font) or A3 size (15.5pt font). Students with
hearing impairments may be provided special materials or lip-reading test. Depending
on the type of disability, including learning disabilities, arrangements such as the
following may be made: extra time (25-100 per cent extra time depending on the
student’s need), supervised breaks during the examination, use of a computer, use of
an amanuensis, use of a reader or a scribe, option for an oral exam, separate
invigilation, or a private area to take tests. For physical disabilities, appropriate
accommodations shall be provided depending on the individual case, including
providing wheelchair access etc. However, the Accessibility Committee shall ensure
that the accommodation provided is reasonably related to the type of disability, so that
while providing the accommodation, no one is given an unfair advantage.
c) In some cases, students with disabilities may be exempted from a part of an
examination because of a disability. The HEI may decide to use an alternate
assessment tool to ascertain suitability of the student for the degree program. This will
be decided by the Academic Council of the HEI.
d) Students with disabilities must be informed well in advance about the arrangements
being provided for them to undertake the entrance exam.
e) In case the entrance exam is administered by a third party, if the designated test
administrator does not provide appropriate facilities for students with disabilities to
suitably take the test, the HEI will arrange for an alternate entrance exam for students
with disabilities.
4.3. Financial aid, quotas, and age relaxation requirements:
People with disabilities may qualify for several benefits including those presented below:
a) Students with disabilities may qualify for certain benefits under the provisions of the
applicable disability laws of the jurisdiction in which they are located. The HEI shall
ensure the provision of such benefits in accordance with relevant legislation. In the
absence of, or in addition to, any such benefits, the HEI shall adopt a needs-based
system to facilitate students with disabilities whose financial situation may not
otherwise permit them to afford their educational and any additional expenses related
to their needs. The need basis of students with disabilities shall be determined in
accordance with the criteria applicable in any government program prescribed for
needy students. Presently, the benchmark laid down in Ehsaas Undergraduate
Scholarship Program may be used as standard. For all needy students, all institutional
charges including tuition fee, hostel fee and utility charges shall be waived, to the
extent not covered from any other scholarship / support program. The website and
prospectus for the HEI will clearly mention any available fee waivers and concessions.

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b) Students with disabilities may qualify for age relaxation in admission requirements
and disability quotas under applicable legislation, and the HEI shall ensure compliance
in accordance with relevant legislation. The HEI’s website and prospectus will clearly
mention any designated quota for persons with disabilities and any age relaxation
options.
c) Reservation of at least one seat for higher qualification i.e., MS/MPhil and PhD for
students with disabilities in all public sector universities / institutions
d) Age relaxation up to ten years for admission to all educational programs.
e) Process for requesting reasonable accommodations
4.4. The HEIs shall provide reasonable accommodations to students with disabilities
whenever necessary to encourage their participation in higher education including in
classrooms, libraries, laboratories, cafeterias and sports centers. The website of the HEI and
other web- based services such as student portals, LMS etc. shall accordingly conform to level
AA of the Web Content Accessibility Guidelines (WCAG).
4.5. It is important to note that the duty of HEIs to provide support and necessary
accommodations to students with disabilities is an anticipatory duty. In other words, the HEIs
should have preparedness to offer reasonable accommodations to students and should not wait
to initiate action until requested.
4.6. All students will be informed about options to request reasonable accommodations
commensurate with their need during the orientation session. Students with disabilities will
be offered an assessment of their study and support needs at the earliest opportunity,
preferably before they enroll, or shortly after the commencement of their program. As
evidence of their disability for the purposes of this assessment, the Accessibility Committee
may rely on a medical certificate from a registered medical practitioner, documenting the
disability and the need for any accommodations.
4.7. At the commencement of each course, staff and faculty shall also clearly inform the
students that any student who, because of a disability, may require special accommodations
in order to meet the course requirements should contact the instructor or the Disability
Coordinators as soon as possible so that requisite arrangements can be made. Faculty are
encouraged to use textbooks that are available in alternate format. It may not be necessary to
rewrite a course to accommodate students with disabilities; simply modifying the presentation
of materials may make it fully accessible.
4.8. It is important to note that in making its assessment, the Accessibility Committee
will strive to understand and recommend reasonable accommodations specifically focusing
on the needs of the individual student rather than recommending generic accommodations that
may apply to a certain category a disability. Once an assessment has been conducted, the
Accessibility Committee shall forward its directions to the relevant implementing authority,

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provided that in case of any accommodations that are directly related to examinations and
assessments (i.e. listed under Section 6.2), approval of the competent authority designated by
the HEI shall be required before implementation.
4.9. The views of the student with disabilities will be taken into consideration at all times
during the assessment of their needs. The assessment report, containing detailed
recommendations, will be shared with the student prior to its implementation.
4.10. Alternatively, the class instructor, the Disability Coordinators and the student may
mutually discuss and decide on any special requirements needed (including those needed for
mid- term or final examinations) and accommodations at the start of the course and share them
with the Accessibility Committee if its support is needed.
4.11. These accommodations may take considerable time, and students should be
informed of their course requirements, course components and reading materials well before
the commencement of a course and on their accessibility requirements at the start of the
course.
4.12. The Accessibility Committee will monitor the implementation of any
accommodations deemed necessary and reasonable.
4.13. The University will ensure the provision of the same level of services and support to
students who acquire any disability (or become aware of their disability) during the course of
their study. Every reasonable opportunity will be provided to them to complete their studies
successfully.
4.14. A student with a temporary disability may receive accommodations as needed on a
case-by-case basis upon submission of a medical certificate by a registered medical
practitioner and upon recommendation by the Accessibility Committee for reasons to be
recorded in writing.
4.15. Faculty and staff should be aware of the use of accommodations and learning aides
for students with disabilities.
4.16. HEIs shall have training programs to train faculty, staff, and members of the
accessibility committee on best practices for accommodating students with disabilities and
especially encourage its staff, faculty, and students to participate in development opportunities
related to the provision of education to persons with disabilities.
4.17. Students with disabilities shall be encouraged to suggest improvements in
accessibility and accommodation services available at the HEI. If one student with a particular
type of disability had difficulty with a specific task, the faculty, the Accessibility Committee,
and the Disability Coordinators may not assume that the next student with the same type of
disability will experience similar problems. Students with disabilities are frequently sensitive
about their disabilities, so faculty, the Disability Coordinators and staff should make every
effort to treat these issues sensitively and confidentially.
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5. TYPES OF ACCOMODATIONS
5.1. Reasonable accommodations. In determining the accommodations to be provided,
the Accessibility Committee shall make sure that these are reasonably tied to the nature and
extent of the disability suffered. It is important to remember that accommodations are not
advantages, but are a means of providing each student with full access to study programs.
Depending on the case, accommodations may include:
a) medical and mental health assistance such as access to counselling;
b) changes to physical infrastructure of HEIs including addition of footpaths, road
crossings, signage etc., provision of ramps or special pathways, wheel chairs,
furniture, boards, dedicated washrooms and other basic facilities retrofitting in the
existing buildings and to ensure the same in future construction;
c) Provision of free transport service within the campus for students with disabilities in
particular;
d) human, digital and assistive technology support including (but not limited to) readings,
lecture tape recordings, audiotaped or Brailled handouts, laptops or high-tech
computers capable of running heavy screen reading, optical character readers, Braille
displays, and other special software, Braille embossers, books, and magazines, Braille
lab signs and equipment for students with visual impairments, lecture notes,
headphones and induction, assistive hearing devices, video cameras, recordings and
video conferencing, for students with auditory impairments, wheelchair assistance,
lecture notes, scribes for students with ambulatory difficulties, scanners and printers,
special books/tutorials including large print versions, e-books or audio books, media
with closed captioning, and wheelchair assistance;
e) additional time, explanation and quiet areas; and
f) any other accommodation as may be necessary as determined by the Accessibility
Committee from time to time, provided that any such accommodations that are directly
related to examinations and assessments, such as those under Section 6.2, shall require
the student to provide a Disability Certificate (as defined in Section 2.3 of this policy).
5.2. Examinations and assessments: At the commencement of each course appropriate
arrangements for examination and assessment will be determined through mutual consultation
between the faculty, the Disability Coordinators and the student. To qualify for an
accommodation, the student must provide a Disability Certificate (as defined in Section 2.3
of this policy). Alternate arrangements will be made with the view that students are able to
demonstrate their learning appropriately and suitably meet the criteria for progression or the
conferment of an award. In general, standards for academic credit should not be modified.
They may need accommodations in testing, but the content should not be changed unless
necessary. Alternate arrangements for examination (for example, extra time, reduced

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distractions, use of assistive technology such as laptops, scribes etc.) must be approved in
accordance with the provisions of Section 5.5 in advance. Where needed, students with
disabilities can choose whether or not to have their disability declared on their exam booklet
so an external examiner is alerted to their disability.
5.3. Residential/on-campus housing related accommodations: The HEI will ensure the
provision of on-campus residential facilities/hostel to students with disabilities if they require
it. In case of large universities with numerous hostel facilities, it is advised that special rooms
be allocated to people with disabilities with washrooms, privacy and other necessary
arrangements.
5.4. Participation in sports, cultural, and recreational facilities: Students should be able
to participate equally in all aspects of student life. HEIs must provide reasonable
accommodations to allow students with disabilities to take part in student activities and
athletics if they wish to.
5.5. Continuing education, vocational training, online education, skill development,
distance learning, adult education, and training: Students with disabilities should have access
to all necessary accommodations that would allow them to pursue all educational and skill
related activities offered to their peers at HEIs.
5.6. Accommodations during convocation: The HEI shall make every effort to ensure
that students with disabilities are able to participate fully in their convocations and enjoy this
day along with all their fellow graduates.
6. GRIEVANCES
6.1. Any grievances pertaining to disability services available at the HEI or any
complaint by a student with disability concerning discrimination, abuse or mistreatment by
another student, staff or faculty will be submitted to the Disability Coordinators. HEIs will
ensure that students are aware of the process for filing a grievance. If they are unable to resolve
the concern, the Accessibility Committee may be approached. The matter may be referred to
the Vice Chancellor if the issue is not appropriately resolved by the Accessibility Committee.
6.2. If the grievance concerns a Disability Coordinator or a member of the Accessibility
Committee, the complaint shall be received directly by the office of the Vice
Chancellor/Rector, who shall replace the person against whom the complaint has been made
if substantial grounds for removal are established on grounds such as harassment,
discrimination, indolence etc.
6.3. If any complaint made in accordance with Sections 7.1 and 7.2 has not adequately
been addressed by the office of the Vice Chancellor, the student may contact the HEC
Disability Officer regarding the lack of compliance of the HEI with the provisions of this
policy.
7. FUNDS TO SUPPORT REASONABLE ACCOMODATIONS
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7.1. The HEIs shall establish a special fund to support students with disabilities and
annually contribute sufficient funds therein through exclusive budgetary provision.
Additionally, all funds and contributions raised through philanthropy shall accrue in this fund.
Whenever the HEI or a student with disabilities own financial resources are deficient in
meeting an accessibility requirement pertaining to his or her studies, the HEI will use this fund
to provide the necessary accommodations after a thorough evaluation of each case.
8. RESPONSIBILITIES OF THE HIGHER EDUCATION COMMISSION
8.1. The HEC will designate a Disability Officer who will provide guidance on the
matters pertaining to this policy and facilitate vis-à-vis disability-related interactions with the
HEC.
8.2. The HEC may require the Disability Officer to assign weightage to the HEI’s
compliance with this policy in the recurring grant formula, the ranking criteria and the
Institutional Performance Evaluation (IPE).
8.3. Proposals for infrastructure development at HEIs may be submitted to the HEC’s
Disability Officer and will be reviewed to ensure that any new building infrastructure comply
with international accessibility codes for persons with disabilities.
8.4. The HEC will collaborate with international and national organizations for the
advancement of persons with disabilities.
9. REPORTING REQUIREMENT, FURTHER ADVICE AND GUIDANCE
9.1. Each HEI shall establish the standing Accessibility Committee and designate
Disability Coordinators in accordance with the provisions of the policy no later than
September 30, 2021 and submit a statement of compliance with this provision (as well as with
other applicable provisions, including Section 3.1 & 3.4) to the HEC by the aforementioned
date (including the names and designations of the appointed members).
9.2. Each HEI shall be required to submit to the HEC an annual report demonstrating
compliance with the provisions of the policy by December 31st of each year. The HEC
Disability Officer shall notify the form on which the HEIs shall report compliance.
9.3. The HEC’s Disability Officer may be consulted for clarification and advice in regard
to the implementation of this policy.
9.4. In case of any difference of opinion regarding the interpretation of this policy, the
HEC’s judgment shall be considered final.
9.5. The Disability Officer at the HEC will assist students with disabilities during the
degree attestation/equivalence process. No attestation / equivalence fee will be charged from
students with disabilities as per criteria mentioned at clause 2.3. However, this waiver shall
not cover fee for urgent cases.

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UE Accessibility Committee, Disability Coordinators:

1. Ms. Asma Kanwal,

Disability Coordinator /
Lecturer in Special Education
Division of Education

2. Mr. Gulfam Nawaz,

Disability Coordinator /
Lecturer in Special Education
Division of Education

Contact:
[Link]@[Link]
Phone No.: 092-42-99262234

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Policy on Drug and Tobacco Abuse in Higher Education Institutions 2021

Glossary of Terms and Abbreviations
ADTC Anti-Drug And Tobacco Committee constituted under Section 3 of
this policy
ANF Anti-Narcotics Force

Drug(s) This includes “narcotic drugs” as defined in the Control of

Narcotics Substances Act, 1997 as well as “psychotropic
substance” listed in the Schedule to the Act, pharmaceutical drugs,
sedatives and tranquilizers described in The Drugs Act, 1976 if
used without a prescription or authorization, and alcohol prohibited
by The Prohibition (Enforcement of Hadd) Order (4 of 1979)

Drug Abuse Possession, use or the sale or distribution of such drugs

Focal Person The Focal Person appointed under Section 3 of this Policy

HEC Higher Education Commission

HEI Higher Education Institute

NGO Non-governmental organization

Smoking Smoking shall have the same meaning as it does under the
Prohibition of Smoking and Protection of Non-Smokers Health
Ordinance, 2002
Smoke free Smoke free shall mean the prohibition of smoking and other use of
tobacco in accordance with the provisions of the Prohibition of
Smoking and Protection of Non-Smokers Health Ordinance, 2002

Anti-Tobacco The ‘Prohibition of Smoking and Protection of Non-Smokers

Legislation Health Ordinance, 2002,’ or any other anti-tobacco legislation in
the HEI’s jurisdiction, as applicable

Illicit Smoking Smoking in any form for the consumption of drug and is
considered as drug abuse.

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1. AIMS AND OBJECTIVES

1.1. Drug abuse and smoking pose serious risks to human health and the social life of the
community and have significant economic and environmental costs.
1.2. According to the United Nations Office of Drugs and Crime (UNODC)’s 2020
World Drug Report, in 2018, more than 35 million people suffered from the consequences of
drug abuse. In fact, the number of drug users worldwide is on the rise with cannabis being the
most commonly used drug.1 Other commonly used drugs include alcohol, methamphetamine,
heroin, amphetamine-type stimulus (ATS), cocaine, ecstasy, opium, poly drug (a combination
of several drugs), pharmaceutical cocktails, tranquilizers and sedatives. Factors contributing
towards drug abuse include easy access to drugs at low prices, rapidly changing social norms,
existence and presence of drug dens and cartels, unemployment and economic distress, lack
of awareness on drug abuse within the family and in educational institutions, mental health
problems (such as anxiety, depression, anger, guilt, grief, low self-esteem, frustration,
rejection etc.), curiosity/urge to experiment, influence of media portrayals, peer pressure, lack
of support by parents, the family and the community. To address the problem, the Federal
Government has passed various laws including the Control of Narcotics Substance Act, 1997
and the Drugs Act, 1976, which proscribes the possession and distribution of illicit drugs and
alcohol with penalties for violations provided in the Code of Criminal Procedure up to and
including capital punishment.
1.3. With respect to smoking, the World Health Organization documents that more than
8 million people die each year from tobacco use with 1.2 million of these deaths from passive
smoking alone and many others facing tobacco-related health complications.2 Accordingly,
the Federal Government enacted the Prohibition of Smoking and Protection of Non-smokers
Health Ordinance, 2002 (Ordinance No. LXXIV of 2002) to limit smoking at public places of
work or use and in public service vehicles (except in designated areas) and to outlaw tobacco
storage, sale, or distribution in the vicinity of educational institutions. Individuals and
institutions who violate the law may face the penalty set out in sections 11 (a) and (b) of the
Ordinance.
1.4. Like all other institutions, universities have a legal responsibility to implement all
relevant national laws and policies and should join hands with all stakeholders including
psychologists and psychiatrists, social workers, NGOs, and others to address the problem of
unlawful drug and tobacco abuse.
1.5. To ensure that HEIs contribute to the reduction of drug abuse and smoking, this
policy has been made pursuant to the powers granted to the HEC under the Higher Education
Commission Ordinance, 2002. It is binding on all HEIs in the country, whether operating in
the public or private sectors. Violations or failures to comply with the HEC’s policies may
lead to regulatory action being taken against non- compliant HEIs. The policy supplements
national and provincial legislation on drug and tobacco use including the Drugs Act, 1976,
the Control of Narcotics Substances Act XXV, 1997, the Drug Regulatory Act, 2012, and the
Prohibition of Smoking in Enclosed Places and Protection of Non-smokers Health Ordinance,
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2002 (Ordinance No. LXXIV of 2002).

1
UNODC World Drug Report 2020,
[Link] launch-of-
[Link].
2
Tobacco, Key facts, World Health Organization, [Link]
sheets/detail/tobacco#:~:text=Tobacco%20kills%20more%20than%208,%2D%20and%20middle%2Di
ncome%20countries.

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2. SCOPE
2.1. This policy covers all public and private sector HEIs and is applicable to students,
faculty, staff and visitors (including individuals associated with outsourced services) in the
premises of HEIs (campus, class rooms, hostels, play grounds, libraries, laboratories, cafeterias
& transport etc.)3
3. ANTI-DRUG & TOBACCO COMMITTEE AND FOCAL PERSONS FOR
DRUG AND TOBACCO ABUSE
3.1. Anti-Drug & Tobacco Committee (ADTC): Each HEIs shall constitute an “Anti-Drug
& Tobacco Committee” comprising of five members duly notified by the Vice
Chancellor/Rector of the HEI. Any sub-campus of the HEI shall also establish its own sub-
committee constituted on a similar pattern to perform similar duties.
3.2. Composition of the ADTC: The committee shall be headed by the senior most
committee member and include:
a) Director Student Affairs or senior university officer/faculty designated as Chair of
the accessibility committee.
b) 2 members from faculty (one male & one female, both female in case of all women
university)
at least one member from the student body as may be prescribed by the university
c) one representative of psychological wellbeing committee / university’s medical center
/ planning & development department
d) one staff member deputed as secretary to the ADTC.
General Provisions for work of the ADTC:
a) For purpose of a meeting of accessibility committee, 3 members shall constitute a
quorum.
b) in absence of the Chair, the senior most member shall act as Chair of the meeting.
c) the Chair and the members shall hold office for the period of three years and shall in
no case be eligible for re-appointment for more than one similar term.
d) the Vice Chancellor shall appoint all members of the ADTC except theex-officio
members and the representative of the student body.
3.3. Roles and Responsibilities of the ADTC: The committee will be responsible for
ensuring a drug free and smoke free environment in the HEI and to take measures to safeguard
the interests of the students in the following ways:
i. by inquiring into, investigating and resolving any matter regarding the
usage/consumption, sale and distribution illegal drugs in the HEI;

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ii. by inquiring into, investigating and resolving any matter regarding the violation of
Anti- Tobacco Legislation at the HEI;
iii. by coordinating with and connecting students to rehabilitative services including
counselling, medical care and helplines when needed;
iv. By raising awareness on the prevalence, problems and persistence of drug abuse and
tobacco consumption;
v. by providing advice to HEIs regarding the implementation of this policy and relevant
legislation; and
vi. by ensuring effective coordination with all relevant stakeholders inside and outside
the HEI.
vii. maintain close liaison with hostel wardens for implementation of this policy and may
relocate the reasonably suspected student for drug abuse or found addicted student.
viii. By taking any other appropriate measures including but not limited to testing of an
accused from any authorized laboratory
__________________________________________________________________________________________________________________________
3
Each university may develop its own regulations for application of the policy on campus residential areas.

3.4. Focal Person for Drug and Tobacco Abuse: The member of the ADTC who is from
the HEI’s administration shall be appointed a Focal Person for matters related to Drug Abuse
and unlawful tobacco consumption. The Focal Person will act as a liaison for the members of
the HEI to the ADTC. If a student, staff, or faculty member feels that he or she needs medical
and/or mental health assistance and counselling or would like to report Drug Abuse or
smoking, the student, faculty or staff member may reach out to the Focal Person who will
connect the individual to the services requested or refer the matter to the ADTC to begin an
inquiry as the case may be.
4. EFFORTS TO PREVENT DRUG AND TOBACCO ABUSE
4.1. HEIs must undertake efforts to prevent drug abuse, smoking and illicit smoking. This
section lists actions that HEIs must take as facilitated by the ADTC and the Focal Person.
4.2. Awareness raising against drug abuse and tobacco consumption:
i. Drug abuse: Possession, use, distribution and sale of drugs is prohibited in Pakistan.
Each HEI must ensure that students, staff and faculty are aware of the legal and
disciplinary penalties for drug possession, distribution and sale.
ii. Smoking: HEIs must display labels in accordance with the prohibition of smoking
under Anti- Tobacco Legislation. Additionally, all students should be made aware of
the adverse effects of smoking on health.
4.3. Awareness raising strategies:
In order to create and promote awareness and to educate people about the negative effects of
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drug and tobacco use and its prohibition, HEIs, through the ADTC, shall take the following
measures: -
i. All newly admitted students and newly appointed faculty/staff members shall attend a
mandatory hour-long orientation session, arranged by the HEI. The session shall make
them aware of this policy and the hazards of drug abuse and smoking.
ii. An undertaking in the form set forth in Annex-A&B shall be signed by all existing and
newly recruited/admitted faculty, staff members, and students, and shall be submitted
to the relevant office of the university.
iii. The HEI shall distribute drug and tobacco awareness material through student
handbooks and pamphlets, including in the admissions materials (for awareness of
both parents and students), incorporating details about the HEC policy (as well as
its web link). This may include graphical images/pictorial illustrations of the adverse
health effects of drug and tobacco consumption.
iv. The relevant warnings under this policy as well provisions related to punishments for
violations shall be displayed on the notice board of each department in the HEIs.
v. Awareness raising campaigns throughout the academic year including seminars,
walks, workshops, and lectures shall be arranged in collaboration with ANF, NGOs,
and professionals from reputable rehabilitation centers. Events may be organized if the
HEI is in session in connection with the ‘International Drug Abuse Day’ (June 26th)
and ‘World No Tobacco Day’ (May 31st).
vi. To create awareness against drugs abuse and smoking and strengthen prevention
interventions, HEC in collaboration with national and international entities will
develop and offer self-paced E-Course through National Academy of Higher
Education that will be mandatory for all students (before completion of the degree),
faculty and administrative staff during one year of launch of this policy.
vii. Any other programs the ADTC may determine appropriate from time to time.
4.4. Activities and programs:
Students must be encouraged to participate in a diverse array of programs as healthy
engagements that may prevent any inclination toward smoking or Drug Abuse. These include
(but are not limited to):
i. extra and co-curricular activities on campus such as theater, dramatics etc.
ii. community service including plantation, distribution of food amongst the
disadvantaged, volunteer work at old/shelter homes (the HEI may require community
engagement & service hours at the undergraduate level);
iii. fitness, exercise, sports and athletic activities;

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iv. Students, faculty and administrative staff of the university who have volunteered and
worked extraordinarily for implementation of this policy shall be publicly
acknowledged and conferred upon the certificate of appreciation on ‘International
Drug Abuse Day’ (June 26th) and/or ‘World No Tobacco Day’ (May 31st) annually;
v. hosting and monitoring of recreational events by HEIs to provide an avenue to bring
together students without drug and tobacco use; and
vi. any other program the ADTC may determine from time to time.
4.5. Engaging student clubs, organizations and societies and collaboration with
other organizations:
Student societies can additionally be engaged by the HEI in awareness raising activities. HEIs
can collaborate with various governmental/non-governmental organizations, effectively
working for the cause to eradicate drug abuse and discourage tobacco consumption. Through
these liaisons, the students can also be provided with an opportunity to volunteer and facilitate
ADTC’s workings.
5. SUPPORT FOR MEMBERS OF HEIs DEALING WITH DRUG AND/OR
TOBACCO ADDICTION/DEPENDENCE
5.1. HEIs should ensure that students, faculty, and staff facing drug and/or tobacco
addiction/dependence are provided with adequate support. This section lists some of the
support HEIs must provide. HEIs are encouraged to provide additional support as they choose.
5.2. On campus counsellor/psychologist/psychiatrist: A counsellor, psychologist, or
psychiatrist available at the HEI shall help students, staff and faculty members by guiding
them through any problems or issues such as peer pressure and demotivation which often lead
to drug and tobacco consumption. Any student suffering from any mental health issues, such
as anxiety, depression, or post-traumatic stress disorder may also seek assistance of the trained
professional. If the student requires further assistance, the
counsellor/psychologist/psychiatrist may refer the student to rehabilitative services. For this
purpose, the HEI shall maintain a list of such services.
5.3. Coordination with Parents: In case a student’s parents have been notified pursuant
to the provisions of Section 7.2 or Section 7.3 of this policy, the HEI shall endeavor to
coordinate with the parents of such students for purposes of helping the students with
rehabilitation and facilitating their return to their studies in case of any gap.
5.4. Helpline: All HEIs shall establish a helpline that students, faculty and staff can call
whenever they face a mental health issue or a situation in which they may have been tempted
to use drugs or tobacco. This helpline will be staffed by a trained counsellor and a team of
trained volunteers. Volunteers may include student, faculty, or staff. The helpline may refer
students to the on-campus counsellor/psychologist/psychiatrist, rehabilitative services, the
ADTC or the relevant Focal Person.
5.5. De-stigmatization of the affected students and university members: Because
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students, faculty and staff using drugs may need significant medical and psychological
assistance, all those who seek support for drug or tobacco dependence and addiction from the
Focal Persons, counsellors/psychologists/psychiatrists and the helpline will receive
counselling on a confidential basis. Provided that, in the event that a student requires medical
attention for drug use the HEI shall promptly inform the student’s parents of the matter and
coordinate with them to assure the best care for the student.
6. COMPLAINT PROCEDURE
6.1. Regular inspection/monitoring: Campus security shall undertake frequent and
random visits to the cafeterias, canteens, tuck shops, and other such places susceptible to the
sale, usage and distribution of drugs/tobacco and stop any suspicious and illicit activity
occurring in contravention of this policy and relevant legislation.
6.2. Training programs: Staff and faculty may receive training aimed at understanding
behavior indicative of drug abuse so that they may refer such matters to the Focal Person in
order to protect the health of the students.
6.3. Complaint: Any person associated with the HEI including (but not limited to) the
student, faculty member, non-teaching staff, administrative staff, or a visitor may submit a
complaint in writing to the Vice Chancellor, stating that any person has engaged in drug abuse,
illicit smoking, or the unlawful sale or distribution of drugs/tobacco at the HEI. The identity
of the whistle blower/complainant shall be kept confidential. The Vice Chancellor will
forward the complaint to the committee without revealing the identity of the whistle blower.
The Focal Person shall maintain a proper record of all complaints.
6.4. Initial Scrutiny: Each complaint shall be assessed based on shared information.
Complaints substantive in nature and associated with sufficient supporting
documents/evidence shall be considered for further investigation by the ADTC.
6.5. Investigation: The ADTC shall investigate all non-frivolous complaints before
making its decision through the following process:
i. Initiation of an inquiry.
ii. The body of facts or information (evidence) that the ADTC uses could be:
 Eye witness evidence
 Physical evidence – individual found in possession of any illegal substance, individual
found intoxicated (proven by a drug test) or individual caught distributing any illegal
drugs or tobacco on campus
 Video recording of the security cameras
iii. A personal hearing/s with the accused prior to any checking.
iv. Random testing/checking of possessions/individuals by campus security on the
recommendation of a committee member.

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6.6. Decision: All complaints shall be decided by the ADTC within one month of their receipt
and the ADTC’s recommendation shall be communicated to the concerned in writing. The HEI may
assign penalties as detailed in section 7 of this policy.
6.7. Appeal: An appeal to the decision may be made by the aggrieved within seven working days
of the receipt of the decision to the Vice Chancellor / Rector, who shall review the recommendations
of the ADTC anduphold, minimize, or revert the decision made by the committee within seven working
days. The decision taken by the Vice Chancellor / Rector shall be final.
6.8. False Complaint: In the event that the ADTC determines that a false allegation was
made in the complaint with mala fide intent, it may send its findings to the Vice Chancellor /
Rector and recommend the Vice Chancellor / Rector take disciplinary action against the
complainant.
7. PENALTIES
7.1. To discourage drug abuse and smoking, the HEI may impose the penalties detailed
below.
7.2. Drug Abuse: For drug-related violations, the HEI may, on recommendation by the ADTC,
take disciplinary action against students, staff, faculty, and visitors in the following way:
 For first time offenders in case of minor infractions, the ADTC may refer the offender
to the in-house counsellor/psychologist/psychiatrist to undergo medical and mental
health treatment. This referral must be in writing and require the completion of the
counselling or rehabilitative program within a set period.
 In the event of a significant violation and/or repeated violations of this policy, the
ADTC may recommend that the HEI issue a warning and ultimately suspend or expel
the offender (and in case of students, notify the student’s parents). Further, the HEI
would have to comply with any reporting requirements under any applicable law.
 If a student, faculty, or staff member is involved in the distribution or sale of illicit
drugs, the HEI shall report the violation to the appropriate authorities including law
enforcement agencies.
 In the event a visitor is found on the premises engaging in any drug-related offense,
campus security shall immediately report the violation to the appropriate authorities
including law enforcement agencies.
7.3. Smoking: For smoking-related violations, the HEI may, on recommendation by the
ADTC, impose the following penalties:
a) For a first violation, the ADTC may recommend the HEI issue a warning letter and a
notice of displeasure;
b) For a second violation, the ADTC may recommend suspension of the student for one
week or more from the premises of the HEI with parental notification for students and
disciplinary action for faculty and staff as per the HEI’s regulations;
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c) For a third violation or more, the ADTC may recommend a longer suspension
depending on the severity of the violation and further disciplinary action for faculty
and staff as per HEI’s regulations;
d) In case any visitor is found smoking in the HEI’s premises, the visitor shall be fined
Rs. 1,000 by the HEI, and any further necessary action shall be taken in accordance
with the Anti- Tobacco Legislation.
e) In case of any unlawful sale or distribution of tobacco on the premises of the HEI, the
violator shall be fined Rs. 5,000 by the HEI and shall be reported to the appropriate
authorities including law enforcement agencies.
8. ENFORCEMENT OF THIS POLICY
8.1. Survey/ Feedback mechanism: An annual survey shall be conducted, asking students
and staff members to respond to an anonymous close ended questionnaire related to matters
covered under this policy. In case the student body is large, survey shall be conducted through
random sampling. The office of the Focal Person shall analyze the findings and present them
to the ADTC for review and comment.
8.2. Compliance reports: HEIs must submit annual compliance reports along with survey
reports by December 31st of each year to the HEC in a format prescribed by the HEC from time
to time.
8.3. Implementation of this policy: Each HEI shall establish the standing ADTC and
designate the Focal Person in accordance with the provisions of the policy no later than
October 31, 2021 and submit a statement of compliance with this provision to the HEC by
the aforementioned date (including the names and designations of the appointed members).
Further, HEIs that do not currently have an on-campus counsellor/psychologist/psychiatrist,
or a helpline must make arrangements in this regard by December 01, 2021 (and submit a
statement of compliance to the HEC by the aforementioned timeline).
8.4. HEC may assign weightage to the HEIs compliance with this policy in the recurrent
grant formula, the ranking criteria and the Institutional Performance Evaluation (IPE)

Anti-Drug & Tobacco Committee (ADTC) in UE

Mr. Muhammad Sajjad
Deputy Director (Registration) /
Focal Person, Anti-Drug & Tobacco Committee (ADTC)
Contact:
[Link]@[Link]
Phone No. 042-99260027

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Annex- A
UNDERTAKING
Roll number/ Registration Number
Program Title
Name
CNIC/CRC Number
Contact Number
Father/ Guardian’s Name
Father/ Guardian’s Contact Number
Gender
Date of Birth
Mark of Identification
Blood Group
Any Disability
Any Existing Medical Problem or Mental-
Health Issues
Taking any Medicine on a Regular Basis (if yes,
please give details)
I
son/daughter of
certify that I am/shall not be involved in any
kind of drug abuse (bringing into the campus/consuming or encouraging consumption of drug
and narcotics substances) or the unlawful use of tobacco products at the HEI. The HEI is
authorized to examine me for drug abuse at any time and to take any measure to ensure the
implementation of its policies. Moreover, parents will be informed if I will be involved in any
drug / tobacco related unlawful activity. Further, I have read and am aware of the provisions
of the Higher Education Commission’s Policy on Drug and Tobacco Abuse in Higher
Education Institutions.

Signature Signature of Father/ Guardian (for students)

Dated: ……………………………………… Dated: ……………………………………………

Note: Please submit this undertaking form at the concerned office after joining the HEI.
For current members of the HEI, please submit in accordance with the timelines prescribed
by the HEI.
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ANNEX-B
UNDERTAKING FOR FACULTY AND STAFF

Name
Designation
Department
CNIC/CRC Number
Contact Number
Gender
Date of Birth
Mark of Identification
Blood Group
Any Disability
Any Medical Problem or Mental-Health Issues

Taking any Medicine on a Regular Basis (if

yes, please give details)

I __________________________ son/daughter of
certify that I am/shall not be involved in any kind of drug abuse (bringing into the
campus/consuming or encouraging consumption of drug and narcotics substances) or the
unlawful use of tobacco products at the HEI. The HEI is authorized to examine me for drug
abuse at any time and to take any measure to ensure the implementation of its policies. Further,
I have read and am aware of the provisions of the Higher Education Commission’s Policy on
Drug and Tobacco Abuse in Higher Education Institutions.

Signature

Dated: ………………………………………

Note: Please submit this undertaking form at the concerned office after joining the HEI.
For current members of the HEI, please submit in accordance with the timelines prescribed
by the HEI.

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Plagiarism Policy
1. Preamble
In the wake of fundamental improvements being introduced in the system of Higher Education
in Pakistan, the credit, respect, recognition of research and scholarly publications, career
development and financial gains are now linked with such original works accomplished
without replicating the efforts of other researchers. It hastherefore become necessary that the
menace of plagiarism is highlighted and curbed through exemplary punitive actions. On the
other hand, we must also guard against bogus or false complaints in order to prevent
victimization which may make researchers and scholars shy away from research simply
because of the fear of prosecution. A Plagiarism Policy has therefore become necessary to
create awareness, define various forms in which Plagiarism exhibits itself, present a
methodology of investigation, cater for punitive action proportional to the extent of theoffence
and even address the issue of false or spurious complaints.
2. Definition
According to the Concise Oxford Dictionary, Plagiarism is defined as "taking and using the
thoughts, writings, and inventions of another person as one's own". This, or various
similar definitions found in recognized publications / documents, are very broad and can be
used to create awareness about Plagiarism but are notpractical enough to apply in order to
ascertain guilt or innocence in specific cases. In order to establish the violation of ethical
norms, or academic or intellectual dishonestyresulting from Plagiarism and to take punitive
actions in this regard, it is necessarythat the variety of forms in which Plagiarism manifests
itself are known. These include but are not limited to the following:
 “Verbatim copying, near-verbatim copying, or purposely paraphrasing portions of
another author's paper or unpublished report without citingthe exact reference.
 Copying elements of another author's paper, such as equations or illustrations that are
not common knowledge, or copying or purposely paraphrasing sentences without
citing the source.
 Verbatim copying portions of another author's paper or from reports by citing but not
clearly differentiating what text has been copied (e.g. not applying quotation marks
correctly) and /or not citing the source correctly” [1].
 “The unacknowledged use of computer programs, mathematical / computer models /
algorithms, computer software in all forms, macros, spreadsheets, web pages,
databases, mathematical deviations and calculations, designs / models / displays of
any sort, diagrams, graphs, tables, drawings, works of art of any sort, fine art pieces
or artifacts, digital images, computer-aided design drawings, GIS files, photographs,
maps, music / composition of any sort, posters, presentations and tracing.” [2]

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 “Self-plagiarism, that is, the verbatim or near-verbatim re-use of significant portions

of one's own copyrighted work without citing theoriginal source.” [1]
3. Explanation from Wikipedia, the free encyclopedia
Wikipedia, the free encyclopedia on the web describes and explains Plagiarism as "the
unauthorized use or close imitation of the language and thoughts of another author and the
representation of them as one's own original work. Unlike cases of forgery, in which the
authenticity of the writing, document, or some other kind of object itself is in question,
plagiarism is concerned with the issue of false attribution. Within academia, plagiarism by
students, professors, or researchers is considered academic dishonesty or academic fraud
and offenders are subject to academic censure. In journalism, plagiarism is considered a
breach of journalistic ethics, and reporters caught plagiarizing typically face disciplinary
measures ranging from suspension to termination. While plagiarism in scholarship and
journalism has a centuries-old history, the development of the Internet, where articles appear
as electronic text, has made the physical act of copying the work of others much easier.
Plagiarism is different from copyright infringement. While both terms may apply to a
particular act, they emphasize different aspects of the transgression. Copyright infringement
is a violation of the rights of the copyright holder, which involves the loss of income and
artistic control of the material when it is used without the copyright holder's consent. On the
other hand, plagiarism is concerned with the unearnedincrement to the plagiarizing author's
reputation. In the academic world, plagiarism by students is a very serious academic offense
which can result in punishments suchas a failing grade on the particular assignment (typically
at the high school level), or a failing grade for the course (typically at the college or university
level). For cases of repeated plagiarism, or for cases where a student has committed a severe
type of plagiarism (e.g. copying an entire article and submitting it as his / her own work), a
student may be suspended or expelled, and any academic degrees or awards may be revoked.
For professors and researchers, who are required to act as role models fortheir students,
plagiarism is a very serious offence, and is punishable by sanctions ranging from suspension
to termination, along with the loss of credibility and integrity. Charges of plagiarism against
students, faculty members and staff are typically heard by internal disciplinary committees,
which students and faculty members have agreed to be bound by." [3]
Wikipedia also describes Self-plagiarism as "the re-use of significant, identical, or nearly
identical portions of one’s own work without acknowledging that one is doing soor without
citing the original work. Typically, high public-interest texts are not a subject of self-
plagiarism; however, the authors should not violate copyright where applicable. "Public-
interest texts" include such material as social, professional, and cultural opinions usually
published in newspapers and magazines." [3]
Pl bring the rest of the policy part on this page.

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4. Aim:
The aim of this policy is to apprise students, teachers, researchers and staff about Plagiarism
and how it can be avoided. It is also aimed at discouraging Plagiarism by regulating and
authorizing punitive actions against those found guilty of the act of Plagiarism.
5. Applicability:
The policy is applicable to students, teachers, researchers and staff of all institutions and
organizations in Pakistan who are involved in writing or publishing their work. In this context
a "Student" is a person who, on the date of submission of his / her paper / work is a registered
student of any University or DegreeAwarding Institution recognized by Higher Education
Commission (HEC). "Teachers and Researchers" include faculty members or equivalent
of the University / Organization or/of a constituent or affiliated college or researchers of an
organization and such other persons as may be declared to be so by regulations. “Staff” is
any employee of an organization involved in writing and publishing his / her work.
Any person listing his CV on the website or any current publication or applying for any
benefit on the basis of published or presented work that is plagiarized will be liable to
be punished as per prescribed rules.
6. Responsibility of the Institutions & Organizations:
All institutions and organizations are responsible to apprise their students, teachers,
researchers and staff of the definition, implications and resulting punishments in case, after
due investigation, they are found guilty of plagiarism. The institutions / organizations must
acquaint their students, teachers, researchers and staff with this policy and ensure that they
are fully aware that all authors are deemed to be individually and collectively responsible for
the contents of papers published by Journals / Publishers etc. Hence,it is the responsibility
of each author, including the coauthors, to ensure that papers submitted for publication should
attain the highest ethical standards with respect to plagiarism. To facilitate the institutions /
organizations in creating awareness about Plagiarism, a modified version of "Little Book of
Plagiarism", a publication of Leeds Metropolitan University is appended as "Annexure" to
this policy. Any University or Degree Awarding Institution which does not adopt and
implement this policy will have its degree derecognized by HEC.
7. Reporting:
To inform HEC or respective Universities / Organizations of allegedplagiarism, a complaint
is to be made by email, post, fax or other means to HEC Quality Assurance Division or
respective Universities / Organizations. In case oflodging a complaint in the form of a letter,
copy may be sent to HEC. The following information is to be provided:
a) “Citation of the original paper or document or idea which was plagiarized, (paper
title, author(s), publication title, month and year of publication if available and the
journal, in which published, with details).If the original paper is unpublished (e.g. an

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institutional technical report, an on-line paper), the complainant is to provide as much

information as possible to ensure authenticity of the claim.
b) The citation of the alleged plagiarizing paper (paper title, author(s), publication title,
month and year of publication if available and the journal with details in which
published). If the paper is unpublished (e.g. an institutional technical report, an on-
line paper), the complainant is to provide as much information as possible to ensure
proper investigation.
c) Copies of both papers if possible.
d) Any other information that would help HEC or respective Universities / Organizations
to efficiently resolve the claim.” [1]
e) Name, designation, organization, address, e-mail address and telephone number of the
complainant.
Investigation:
8. Upon receipt of an allegation of Plagiarism, the HEC Quality Assurance Division
will request the respective Vice Chancellor / Rector / Head of the Organization to carry out
investigation. The complaints received through HEC ordirectly by a University / Organization
will be dealt with by the Universities / Organizations according to the procedures given
below. The Vice Chancellor / Rector / Head of the Organization will have the discretion
of not taking any action on anonymous complaints. For investigation of Plagiarism cases,
the Vice Chancellor /Rector / Head of Organization will have an obligation to:
a) Constitute a “Plagiarism Standing Committee” consisting of 3 senior faculty
members, a subject specialist in that particular field is to be co- opted, a senior student
(only if a student is being investigated upon) and a nominee of the [Link] seniority
of the members of “PlagiarismStanding Committee” should be of a level keeping in
view the seniority of the individual being investigated upon and the nature and gravity
of the offence.
b) Provide a guideline, prepared by HEC for the functioning of the "Plagiarism Standing
Committee", to all members of the Committee.
c) Provide clear terms of reference to the “Plagiarism Standing Committee” for their
investigation.
d) The members of the “Plagiarism Standing Committee” are to sign a confidentiality
statement that during the investigation they will, under no circumstances, disclose
any individual author's name, paper titles, referees, or any other personal or specific
information concerning the plagiarism complaint under investigation, nor shall they
reveal the names of the committee members.
e) Provide opportunity to the author / authors under investigation to justifythe originality
of their concepts and research work. Similar opportunity will also be provided to the
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author whose paper is deemed to have been Plagiarized and / or the complainant, to
justify the complaint.
f) Provide every opportunity to the “Plagiarism Standing Committee” to use all
foreseeable means to investigate the plagiarism claim.
9. The Plagiarism Standing Committee shall then conduct the investigation.
Depending on the details of the claim, the investigation may include, but may not be limited
to, any or all of the following steps:

a) Manual and / or automated tests for content similarity [1].

b) Determination of the extent and quantum of significant material plagiarized.
c) Soliciting comments to the claim, from the Editor-in-Chief (of a journal) or Program
Chair (of conference proceedings) and referees of either or both papers.
d) Consultation with legal counsel. [1]
e) Consult / contact witnesses and record statements there-of if so required.
f) Consult / contact present and / or past employers of the authors.
10. The “Plagiarism Standing Committee” will submit its report with clear cut
findings and recommendations to the Vice Chancellor / Rector / Head of the Organization
within a specified period not exceeding sixty days. The Vice Chancellor / Rector / Head of
the Organization will have the discretion to implement the recommendations after approval
through the statutory process and take punitive action against the offender as per penalties
prescribed under this policy or to forward the report to HEC or his / her parent organization
for further action if outside their purview / jurisdiction.
Penalties for Plagiarism
11. Plagiarism is an intellectual crime. As such the penalties for plagiarism should not
only take into account the severity and recurrence of the offence, but also the intellectual
standing of the offender. This entails a gradual increase in punitive action with minimum
punishment for a first- t i m e offence by a student who copies a homework assignment to
a maximum punishment for a teacher/researcher/staff who attempts to present / publish, or
actually presents / publishes plagiarized material; as his own, in a conference / journal.
Therefore, the punishments for Plagiarism have been divided into two separate categories,
i.e those for "Teachers, Researchers and Staff" and those for the "Students". The groups have
already been defined in para 5 above.
a) Penalties for Teachers, Researchers and Staff:
When an act of plagiarism, as described earlier in paras 2 and 3, is found to have
occurred, the "Plagiarism Standing Committee" in its recommendations,
DEPENDING UPON THE SERIOUSNESS OF THE PROVEN OFFENCE, will
advise the Competent Authority of the Organization, to take any one or a combination
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of the following disciplinary action(s) against the teacher, researcher and / or staff
found guiltyof the offence:

i. Major Penalty:
In cases where most of the paper (or key results) have been exactly copied
from any published work of other people without giving the reference to the
original work, then (a) a major penalty of dismissal fromservice needs to be
prescribed, along with (b) the offender may be “Black Listed” and may NOT
be eligible for employment in any academic / Research organization, and (c)
the notification of “Black Listing” of the author(s) may be published in the
print media or may be publicized on different websites at the discretion of the
Vice-Chancellor / Rector / Headof the organization.
ii. Moderate Penalty:
In case where some paragraphs including some key results have been copied
without citation, then a moderate penalty involving any one or both of the
following needs to be imposed (a) demotion to the next lower grade, (b) the
notification of “Black Listing” of the author(s) which may bepublished in the
print media or may be publicized on different websites atthe discretion of the
Vice-Chancellor / Rector / Head of the organization.
iii. Minor Penalty:
In case a few paragraphs have been copied from an external source without
giving reference of that work, then minor penalties need to be prescribed for a
specified period involving any one or more of the following: (a) warning, (b)
freezing of all research grants, (c) the promotions/annual increments of the
offender may be stopped, for a specified period and (d) HEC or the University
/ Organization may debar the offender from sponsorship of research funding,
travel grant, supervision of Ph.D. students, scholarship, fellowship or any
other funded program for a period as deemed appropriate by the “Plagiarism
Standing Committee”.
b) Students:
When an act of plagiarism, as described earlier in paras 2 and 3, is found to have
occurred, the "Plagiarism Standing Committee" in its recommendations,
DEPENDING UPON THE SERIOUSNESS OF THE PROVEN OFFENCE, will
advise the Vice Chancellor / Head of the Organization, to take any one or a
combination of the following disciplinary action(s) against the student(s) found guilty
of the offence:

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i. In the case of thesis, the responsibility of plagiarism will be of the student and
not of the supervisor or members of the Supervisory Committee.
ii. The offender may be expelled/ rusticated from the University and from joining
any institution of Higher Education in Pakistan for a period as deemed
appropriate by the "Plagiarism Standing Committee”. A notice may be
circulated among all academic institutions and research organization to this
effect.
iii. The offender may be relegated to a lower class.
iv. The offender may be given a failure grade in the subject.
v. The offender may be fined an amount as deemed appropriate.
vi. The offender may be given a written warning if the offence is minor and is
committed for the first time.
vii. The degree of a student may be withdrawn if AT ANY TIME it is proven that
he or she has presented Plagiarized work in his / her MS, MPhil or PhD
dissertation if the extent of plagiarism comes under the category of major
penalty as conveyed in Para 11(a-1).
viii. The notification of the plagiarism by the author(s) may be published in the
print media or may be publicized on different websites at the discretion of the
Vice Chancellor / Rector / Head of the Organization.
ix. HEC or the University / Organization may debar the offender from sponsorship
of research funding, travel grant, scholarship, fellowship or any other funded
program for a period as deemed appropriate by the "Plagiarism Standing
Committee".
x. Any other penalty deemed fit by the “Plagiarism Standing Committee”.
c) Co-Authors/Declarations:
i. Provided that a co-author has listed a paper in his/her resume and applied for
a benefit forthwith, any co-author is deemed to be equally responsible for any
plagiarism committed in a published paper presented to or published in a
journal or presented at a conference.
ii. All Journals in Pakistan must require ALL authors to sign a declaration that
the material presented in the creative work is not plagiarized (Sample
Attached)
12. Additional Actions Required: In addition to the above punishments, the following
additional common actions must be taken if the offence of Plagiarism is established:
a) If the plagiarized paper is accessible on the web page its access will be removed. The
paper itself will be kept in the database for future researchor legal purposes.
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b) The author(s) will be asked to write a formal letter of apology to the authors of the
original paper that was plagiarized, including an admission of plagiarism. Should the
author(s) refuse to comply then additional punishments as deemed fit may be
recommended by the "Plagiarism Standing Committee.
c) If the paper is submitted but not published yet, the paper will be rejected by the Editor-
in-Chief or the Program Chair without further revisions and without any further
plagiarism investigation conducted.[1] However, Warning may be issued to the
author/ co-author.
13. Appeal:
As the penalties are severe, the affected person(s) will have the right to appeal to the Chairman
HEC / Vice Chancellor / Rector / Head of the Organization for a review of the findings or
may submit a mercy petition within 30 days from the date of notification. Such appeals /
petitions will be disposed of within 60 days of receipt, by following the laid down procedures
regarding such appeals.
14. Penalty for Wrong Reporting / False Allegation:
If the case of Plagiarism is not proved and it is confirmed that a false allegation was lodged,
the Vice Chancellor / Rector / Head of the Organization will inform the complainant’s
Organization and will recommend disciplinary action against the complainant, to be taken by
his / her parent organization.

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THESIS
MANUAL

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THESIS FORMAT
The content, format and style of all elements of your thesis must conform to the APA
(American Psychological Association) 6th edition. APA style should be followed as per
the following example.
Margins
 Left margin – 1.5 inches to allow for binding.
 Top margin – 1.0 inch above the first line of type.
 Right margin - should be at least 1.0 inch.
 Bottom margin- 1.0 inch below the last line of type.
 Page No. 0.5 inch at the right upper corner.
 NOTE:
 Font Style: Times New Roman/Arial
 Font Size: 12 (For all text other than headings)
 Line Spacing: 1.5
Page Limit for Ph.D. Thesis

For Arts & Social Sciences For Science & Technology

Minimum Limit 175 pages Minimum Limit 120 pages
Maximum Limit 300 pages Maximum Limit 300 pages

Page Limit for [Link]./MS Thesis

For Arts & Social Sciences For Science & Technology

Minimum Limit 125 pages Minimum Limit 75 pages
Maximum Limit ----- Maximum Limit -----

Page Limit for [Link]. (2-Years)/BS/[Link]. (Hons) Thesis

For Arts & Social Sciences For Science & Technology

Minimum Limit 75 pages Minimum Limit 50 pages
Maximum Limit ----- Maximum Limit -----

REFERENCES
The references should appear in APA (American Psychological Association) 6th edition
format.

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 For detailed guidance of APA formatting style please see the Appendix at the
end of the document. Table and Figure captions should be used accordingly.
Thesis Spine - (Times New Roman 14pt., Bold, Capital Letters)

YOUR NAME PROGRAM NAME SESSION

SUBMISSION OF THESIS
Final Submission of Bound Manuscripts
The submission of thesis shall include one soft and two hard copies of the thesis and one
copy of abstract, not exceeding 1000 words, to his/her supervisor who forward it to HOI
(Head of Institute i.e. concerned Director/Principal of the respective Campus/Division) for
further processing.
The formatting and the referencing style for the thesis should be according to the APA
(American Psychological Association) 6th edition.
Electronic Copy of Thesis
The electronic copy of PhD thesis should include the approval page and scanned copies of
the notification (from COE) and similarity report (from QEC). The electronic copy should
be saved on CD/DVD (W/R) in PDF format and should be saved with the full name of the
candidate, year, degree and the subject.
Example: Azhar Khan- 2016-Ph.D. Physics
Degree program Text Color Color of the Binding
[Link]. (Hons)/ BS (Hons) Black with silver script ABC

MA /[Link]. (2 Years Program) Navy Blue with gold script ABC

MS / MPhil. Dark Green with gold script ABC

Ph.D. Dark Maroon with gold script ABC

The thesis should include the following chapters:

CHAPTER 1 INTRODUCTION
Chapter 1 must be at least comprising of the following headings:
 Background of the Study
 Statement of the Problem
 Objectives of the Study
 Scope/Limitation of the Study
 Significance of the Study
 Outline of the Study

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CHAPTER 2 THE LITERATURE REVIEW

CHAPTER 3 RESEARCH METHODOLOGY
The next chapters (i.e. Chapter 4, 5, etc.…) comprise of:
 Results and Discussion/Analysis
CHAPTER 6 CONCLUSION
CHAPTER 7 RECOMMENDATIONS/IMPLICATIONS
REFERENCES
APPENDICES

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Title Cover Specimen (Hard Bound)

(After 3 Enter Spaces)

TYPE THESIS TITLE HERE

(16 pt. Bold, Capital Letters, Single Space, Align Centre)
(After 5 enter spaces)

(After 4 enter spaces)

TYPE YOUR NAME HERE

(16 pt. Bold, Capital Letters, Single Space, Align Centre)
(After 6 enter spaces)

(16pt., Bold, Capital Letters, Single Space, Align Centre)

NAME OF THE DEPARTMENT

NAME OF THE DIVISION CAMPUS
UNIVERISTY OF EDUCATION
LAHORE
(After 1 enter space)

TYPE YOUR SESSION

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(Inner title page Specimen)

(After 3 enter spaces)

Type thesis title here

(14pt. Bold, capitalized each word, Single Space., Align Centre)
(After 6 enter spaces)

TYPE YOUR NAME HERE

TYPE YOUR REGISTRATION NUMBER HERE
TYPE TOUR ROLL NUMBER HERE
TYPE YOUR SESSION HERE
(14pt., Bold, Capital Letters, Single Space, Align Centre)
(After 6 enter spaces)

A thesis submitted in partial fulfillment of the

requirements for the award of the degree of
Degree Name (Program)
(14pt., Normal, Sentence Case, Single Space, Align Centre)
(After 11 enter spaces)

(16pt., Bold, Capital Letters, Single Space, Align Centre)

NAME OF THE DEPARTMENT

NAME OF THE DIVISION CAMPUS
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UNIVERISTY OF EDUCATION
LAHORE
(After 1 enter space)

TYPE YOUR SESSION

@Copyright Type Your Name TYPE YEAR

(14pt., Bold, Capitalized Each Word, Align Centre)

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“I hereby declare that I have read this thesis and in my opinion this thesis is sufficient in
terms of scope and quality for the award of the degree of Type your Degree Abbreviation
with Program Name like BS (Physics)”

(12pt., Normal, Sentence Case, Line Spacing 1.5, Justified)

Name of Supervisor: ___________________________________________

Signature: ___________________________________________

Date: ________________________________________________

Name of Co-Supervisor: __________________________________________

Signature: __________________________________________

Date: _______________________________________________

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(Make a section of the document and start page number in Roman (I, II, III, IV……….)
from here at top right corner of the header)

DECLARATION
(14pt., Bold, Capital letters, Align Center, Justified, Heading 1)

I declare that this thesis entitled “Type your thesis title here” is the result of my own
research except as cited in the references. The thesis has not been accepted for any degree
and is not concurrently submitted in candidature for any other degree. At any time if my
statement is found to be incorrect even after award of <Type your degree abbreviation>
degree, the university has the right to withdraw my <Type your degree abbreviation>
degree.

(12pt., Normal, Sentence Case, Line Spacing 1.5, Justified)

Name: ___________________________________________

Signature: ___________________________________________

Date: _______________________________________

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PLAGIARISM UNDERTAKING
(14pt., Bold, Capital letters, Align Center, Justified, Heading 1)

I solemnly declare that research work presented in the thesis entitled “Type your thesis
Title” is solely my research work with no significant contribution from any other person.
Small contribution/help wherever taken has been duly acknowledged and that complete
thesis has been written by me.

I understand the zero-tolerance policy of the HEC and University of Education, Lahore
towards plagiarism. Therefore, I as an Author of the above titled thesis declare that no
portion of my thesis has been plagiarized and any material used as reference is properly
referred/cited.

I undertake that if I am found guilty of any formal plagiarism in the above titled thesis
even after award of <Type your degree abbreviation> degree, the University reserves the
rights to withdraw/revoke my <Type your degree abbreviation> degree and that HEC and
the University has the right to publish my name on the HEC/University Website on which
names of students are placed who submitted plagiarized thesis.

(12pt., Normal, Sentence Case, Line Spacing 1.5, Justified)

Name: ___________________________________________

Signature: ___________________________________________

Date: _______________________________________

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(Page III and IV are for PhD Thesis Only)

CERTIFICATE OF APPROVAL
This is to certify that the research work presented in this thesis, entitled “Type your thesis
title here” was conducted by <Type your Name here> under the supervision of <Type
Supervisor Name here>.
No part of this thesis has been submitted anywhere else for any other degree. This thesis
is submitted to the Division of Science and Technology, University of Education, Lahore
in partial fulfillment of the requirements for the degree of Doctor of Philosophy in Field
of <Program Name>.

Student Name: ___________________ Signature: ________________

Examination Committee:

1. External Examiner 1
Name: ____________________ Signature: _________________

(Designation & Office Address)

__________________________

__________________________

2. External Examiner 2
Name: ____________________ Signature: _________________

(Designation & Office Address)

__________________________

__________________________

3. Internal Examiner
Name: ____________________ Signature: _________________

(Designation & Office Address)

__________________________

__________________________

Supervisor Name: ____________________ Signature:__________________

Dean/HOD Name: ____________________ Signature:__________________

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OFFICE OF THE CONTROLLER OF EXAMINATIONS

NOTIFICATION
No. ____________ Date: ________

It is notified for the information of all concerned that Mr./Ms._(Name of Student)_ PhD
Scholar of __(Name of Department)__of (Name of University) has completed all the
requirements for the award of PhD degree in the discipline of (Name of the
Subject)/Program as per detail given hereunder:

PhD in (Subject name) Cumulative Result

Credit Hours Cumulative
Registration Scholar's Father's Grade
No. Name Name Course Research Point Average
Total
Work Work CGPA

Research Topic: _______________________________________________________________________

Local Supervisor-I Name: _____________________________________
Local Supervisor-II Name: _____________________________________
Foreign/External Examiners:
a) Name: __________________________________________________________
University: ______________________________________________________
Address: ________________________________________________________
b) Name: __________________________________________________________
University: ______________________________________________________
Address: ________________________________________________________

Detail of Research Articles Published on the basis of thesis research work:

_____________________________________________________________________________________
_________________________________________________________
Note: This result is declaration as notice only. Errors and omissions, if any, are subject to subsequent
rectification.
Signed by
Controller of Examinations
CC:
1. abcdefg

2. hijklmno

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ACKNOWLEDGEMENT
(14pt., Bold, Capital letters, Align Center, Justified, Heading 1)

It should not exceed one page.

(12pt., Normal, Sentence Case, Line Spacing 1.5, Justified)

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ABSTRACT
(14pt., Bold, Capital letters, Align Center, Justified, Heading 1)

A good abstract explains in a few lines what was actually done and why the work was
important. The maximum number of words should not be more than 1000 words. The
abstract page may include the following:

 Background

 Objectives/Aim of study

 Research Methodology

 Findings

 Conclusion

 Implications

 Limitations

(12pt., Normal, Sentence Case, Line Spacing 1.5, Justified)

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TABLE OF CONTENTS (Should be Auto generated)

LIST OF TABLES
(14pt., Bold, Capital letters, Align Center, Justified, Heading 1)

TABLE NO. TITLE PAGE NO.

LIST OF FIGURES
(14pt., Bold, Capital letters, Align Center, Justified, Heading 1)

FIGURE NO. CAPTION PAGE NO.

LIST OF ABBREVIATIONS
(14pt., Bold, Capital letters, Align Center, Justified, Heading 1)

LIST OF APPENDICES
(14pt., Bold, Capital letters, Align Center, Justified, Heading 1)

APPENDIX NO. TITLE PAGE NO.

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(Make another section of the document and start with page number 1 from here at top right corner of the
header)

CHPATER 1

INTRODUCTION
(14pt., Bold, Capital letters, Align Center, Justified, Heading 1)

1.1 Background

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APPENDIX
USING APA STYLE MANUAL

What is the APA Style?

 APA is a Publication Manual of the American Psychological Association

1) General Guidelines

One should type or print on one side only and the size of the paper should be 8½ X 11 inches. The pages
number should be consecutive and be at the top right corner. The page number should begin from the title page
but there shouldn’t be page number on title page.
The font size of the text should be 12-point and Times Roman or Courier typefaces. Use only black toner. There
should be indent paragraphs 5-7 spaces. The maximum number of line per page should not be more than 27.

2) Headings

There are five levels of heading as given below.

CENTERED UPPERCASE HEADING

Centered Uppercase and Lowercase Heading

Centered, Italicized, Uppercase and Lowercase Heading

Flush Left, Italicized, Uppercase and Lowercase Heading

Indented, italicized, lowercase paragraph heading, ending with a period, with the
following text starting on the same line.

3) Numbers

From one to nine, write all numbers in words e.g. one, two, three, ….nine. From 10 and over use
numerals for all numbers and never starts a sentence with a number.

4) Seriation

For Seriation, always use the lowercase letter in parentheses.

Seriation within paragraph or sentence: For instance, the response of participants was different (a)
passive response, (b) confused response, and (c) the active one.

Separate paragraphs: Each paragraph should be numbered with an Arabic numeral (1, 2, 3..), and add
a period. Example

1. Start with paragraph indent and type second and succeeding lines flush left.
2. The new item starts a new paragraph.

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5) Tables

Tables should be plotted as shown below;

Table 5.2: Percentage Contribution from RU and non RU universities

Authors Publication Citation

Research universities 80 1898(83.3%) 11519 (%81.4)

Non-research universities 20 381 (16.7%) 2628 (18.6%)

Total 100 2279 14147

A.
Significant at .05 level
b.
Based on 10000 sampled tables with starting seed 200000000
6) Figures

Draw figures as shown below;

Figure 5.1 Box plot illustration of AI and OII

7) Citations

The following information is required for citation

i) Author or Authoring Body

ii) Publication’s date

iii) Title of the research work

iv) Publisher of the work & place of publication

v) Ssource’s title (journal, book, talk, encyclopaedia, website etc.

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vi) Source’s volume number, issue number, page or paragraph numbers etc.

vii) In the case of electronic source (website, DOI,) date of retrieval date should be mentioned. For
examples, see the relevant part given below.

In-text citation: It is also known as parenthetical citation e.g. author-date reference. Details are given
below. The in-text citation should be listed in the Reference list
Author’s Name in Sentence
Bornmen et al. (2008) used greater than 0.6 cut-off threshold for the categorization of the indices
between the factors (p. 743).
Author’s Name in Parentheses
Scientometric data are usually not symmetrically distributed and skewed (Egghe, 2006a; Bornmann et
al, 2008; Moed, 2005). Therefore, we applied Egghe (2005a; 2005b) assumption that the relationship
between any two indices is nonlinear and can be described as a power function.
8) Verbatim copying/Short Quotations

Always put the double quotation in the running text for verbatim copying of text or short quotations of less than
40 words. Make sure to add the author’s last name, publication year, and page number(s) of quoted text e.g. h-
index is defined as “a scientist has index h if h of his /her Np papers has at least h citations each and the other
(Np − h) papers have no more than h citations each” (Hirsch, 2005a, p. 16569)
The traumatic response commonly involves “delayed, the uncontrolled repetitive appearance of
hallucinations and other intrusive phenomena” (Caruth, 1996, p. 11).
9) Long Quotations

For 40 or more than 40 words, write the text in a block form. Text should be indented 5-7 spaces and
no need to put the quotation marks. If the quotation has internal paragraphs, indent the internal
paragraphs further 5-7 spaces. Use single space to write the block quote and cite the source after the
end punctuation of the quoted text. Here is an example of Long Quotations
Haider (1969) stated that:

The report, submitted by Key in 1956, suggested the need for strengthening scientific libraries to the
chain of laboratories of Pakistan Council of Scientific and Industrial Research (PCSIR). The report
emphasized the need for maintenance of up to date libraries through a regular flow of scientific literature
in a country like Pakistan, where personal contacts with international scientists are rather limited.
Realizing the poor condition of science & technology libraries, PANSDOC sponsored a symposium on
the “Development of scientific and technical libraries” held from 14th to 16th March in 1963 at Karachi.
It provided a platform to the scientists, educationists, librarians & publishers for presenting their
problems, complaints and appreciations based on their experiences. The PCSIR was established in 1957
with the technical & financial assistance of UNESCO. Its purpose is to help Pakistani scientists keep
abreast of current scientific literature through its document procurement, translation, bibliography &
compilation services (pp.38-41).
How to cite Secondary Reference
World Health Organization proposed in 1947 the following definition of health. “Health is a state of
complete physical, mental, and social well-being and not merely the absence of disease and infirmity”

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(World Health Organization, as cited in Potter & Perry, 2001, p. 3).

10) Multiple Authors (Parenthetical Citations)
In case of two authors, cite both names and separated then by symbol & for instance: (Saeed & Maryam,
1969, p. 137)
In case of 3 to 5 authors, first time cite all the authors and then use et al. For example: (Willium et al.,
2003)
For six or more authors, one has to cite first author’s name and then et al. e.g: (Pervaiz et al., 1998)
11) Single author (Multiple Citations)
In case of multiple sources from a single author, citation should be put in chronological order, separated
by comma, for instance: (Burken, 1996, 1998, in press)
When all publication are in the same year the same year: (Ali, 1997a, 1997b, 1997c, in press)
12) Multiple authors (Parenthetical Citations –Multiple Citations)
For multiple sources, authors should be separated by a semicolon, and should be put in alphabetical
order. For example: (Buker, 1968; Pervaiz, 1995; White, 2011)
13) Personal communication (not included in references)
Personal communication should also cite in the text. Example: (T.K. Aamer, personal communication,
October 14, 2011)
14) Handling Parenthetical Citations

 Sometimes additional information is necessary . . . for instance;

When there is more than one author with the same last name

(H. James, 1878); (W. James, 1880)

 Two or more works in the same parentheses

(Caruth, 1996; Fussell, 1975; Showalter, 1997)

 Specific part of a source; (Jones, 1995, chap. 2)

 If the source has no known author, then use an abbreviated version of the title:

Full Title: “California Cigarette Tax Deters Smokers”

Citation: (“California,” 1999)
Example of parenthetical citations

Afza (1975) investigated the information needs of scientists working in the Oil, Fats and Waxes
Division of the PCSIR laborites at Lahore using interview method.
Recently, in a reviewing article, Anwar concluded that “land has barren since 1983” (2007, p. 28).
However, it is no more barren. Lately the research on information needs of various communities has
been explored by Muneera (2007) in her PHD study, Khurum (2007) and Nazli (2001) in their master
studies.
Another example when text is taken from the same source but not continue text (in parts). Add … for

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the missing text e.g. According to Evans (2000) “people seek information from formal and informal
system. Informal system provides the bulk of individual’s every day, or common, information”. He
pointed out that “two important factors ‘accessibility’ and ‘effort’ is governed by law of least effort”…It
means people required information which needed least effort both in terms of time and money (e.g.
material at hand; a person accessible; colleague etc.)”(p. 33).
15) Reference List

 The reference list of all cited sources should be placed at the end. References should start on a
new page and starts each entry flush with the left margin, indent subsequent lines five to seven
spaces (hanging indent).

 Use double space both within and between entries and Italicize the title of books, magazines,
etc.

 Capitalize only the first word of the title, the first word after a colon or dash, and proper nouns
in titles of books, articles, etc.
 Capitalize all major words and all words of four letters or more in periodical titles.
Order of the Reference List
 Sources should be arranged alphabetically starting with author’s last name
 If author has more than one source, arrange entries by year, earliest first
 When an author appears both as a sole author and, in another citation as the first author of a
group, list the one author entries first
 If no author is given, begin entry with the title and alphabetize without counting a, an, or the
 Do not underline, italicize or use quote marks for titles used instead of an author name

Examples – the Oder of the Reference List

 Babar, J. R. (2000a). Organize …
 Babar, J. R. (2000b). Classify the …
 Kamran, K. L. (1999). Issue …
 Kamran, K. L. (2003). Preservation of …
 Kamran, K. L., Ali, R., Smooth, P., …
 Yasir, H. (1994). Preclusion …

Group Author
American Psychological Association. (2001). Publication manual of the American Psychological
Association (5th ed.). Washington, DC: Author.
Book with one author
Abels, E. (2004). Information seekers’ perspectives of libraries and librarians In D.A. Nitecki (Ed.).
Advances in Librarianship, (pp.151-167).Amsterdam: Elsevier.
Book with two authors
Case, D. O. & White, E. B (2007). Looking for information: A survey of research on information seeking
needs and behaviour (2nd ed.). Amsterdam: Elsevier.
Book with six or more authors
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Wolchik, S. A., West, S. G., Sandler, I. N., Tein, J., Coatsworth, D., Lengua, L., et al. (2000). An
experimental evaluation of…
Book with no author
Merriam-Webster's collegiate dictionary (10th ed.). (1993). Springfield, MA: Merriam-Webster.
Book with editors
Allison, M. T., & Schneider, I. E. (Eds.). (2000). Diversity and the recreation profession:
Organizational perspectives. State College, PA: Venture.
Chapter in Book
Stern, J. A., & Dunham, D. N. (1990). The ocular system. In J. T. Cacioppo & L. G. Tassinary (Eds.),
Principles of psychophysiology: Physical, social, and inferential elements (pp. 513-553). Berkeley, CA:
University of California Press.
Multivolume book
Koch, S. (Ed.). (1959-1963). Psychology: A study of science (Vols. 1-6). New York: McGraw-Hill.
Journals with Continuous Pagination
Chan, L. (1999). Electronic journal and academic libraries. Library Hi Tec, 17(1), 10-16.
Journals with Pagination by Issue
Chatman, E. A. (1996). The impoverished life-world of outsiders. Journal of the American Society for
Information Science, 47 (3), 193-206.
Article in press
Adcs, R. (in press). The new trends in fashion. Journal of fashion.
Abstract
Misumi, J., & Fumita, M. (1982). Effects of PM organizational development in supermarket
organization. Japanese Journal of Experimental Social Psychology, 21, 93-111. [Abstract]
Psychological Abstracts, 1982, 68, Abstract No. 11474
Magazine
Posner, M. I. (1993, October 29). Seeing the mind. Science, 262, 673-674.
Newspaper
Schwartz, J. (1993, September 30). Obesity affects economic, social status. The Washington Post, pp.
A1, A4.
Encyclopedia
Blaser, L. (1996). Relativity. In Gale encyclopedia of science (Vol. 15, pp. 82-86). New York, Gale
Encyclopedia Co.
Videotape
National Institute on Mental Health. (1980). Drug abuse [videotape]. Bethesda: Author.
Thesis

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Bokhari, S. A. (1976). Information needs of the engineers of the Heavy Mechanical Complex, Texila.
Unpublished Master’s thesis, University of the Punjab, Lahore.
.Electronic sources
Fidel, R. & Petersen, A. M. (2004). From information behavior research to the design of information
systems: the cognitive work analysis framework. Information Research, 10(1). Retrieved April 3, 2008
from [Link]
Web page
Choo, C. W., Detlor, B., & Turnbull, D. (2000). Information seeking on the Web: An integrated model
of browsing and searching. Retrieved on April 3, 2008 from
[Link]
Professional paper from the Internet
Jacob, B. & Shoemaker, N. (n.d.). The Myers-Briggs Type Indicator: An interpersonal tool for system
administrators. Retrieved October 19, 2003 from
[Link]
Stand-Alone Web Document with no author or date
GVU’s 8th WWW user survey. (n.d.). Retrieved January 17, 2003, from [Link]

Sample Reference List

References
Abels, E. (2004). Information seekers’ perspectives of libraries and librarians in D.A. Nitecki (Ed.). Advances
in Librarianship, (pp.151-167). Amsterdam: Elsevier.
Afza, N. (1975). Information needs of scientists working in the Oils, Fats and Waxes Division of the PCSIR
Laboratories. Unpublished master’s thesis, University of Punjab, Lahore.
Allen, B. L. (1996). Information tasks: Towards a user-entered approach to information systems. USA:
Academic Press.
Belkin, N. J. (1980). “Autonomous states of Knowledge as a basis for information retrieval” The Canadian
Journal of Information Science.5, 133-143.
Blake, C. & Pratt, W. (2006).Collaborative information synthesis: A model of information behaviour of scientists
in medicine and public health. Journal of the American Society for Information Science and
Technology, 57(13), 740-1749.
Brown, C. M. (1999). Information seeking behaviour of scientists in the electronic information age:
Astronomers, chemists, mathematicians, and physicists. Journal of the American Society for
Information Science, 50(10), 929-943.
Case, D. O. (2007). Looking for information: A survey of research on information seeking needs and
behaviour (2nd ed.). Amsterdam: Elsevier.

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Chakrabarti, A. & Mark, R. (2003). Changing Roles of Universities in Developing Entrepreneurial Region: The
Case of Finland and the US. Retrieved March 4, 2008, from[Link]
[Link].
Dervin, B. (1983, May). An overview of Sense-Making research: Concepts, methods, and results to date. Paper
presented at the annual meeting of the International Communication Association, Dallas, TX. Retrieved
March 31, 2008 from
[Link]
Dervin, B. (1992). From the mind's eye of the user: the sense-making qualitative- quantitative
methodology. In J. D. Glazier & R. R. Powell (Eds.), Qualitative research in information management.
Englewood, CO: Libraries Unlimited.
Education & Research Network (n. d.). Retrieved May23, 2006, from [Link]

Subramanyam, K. (1981). Scientific and technical information resources. New York and Basel:
Marcel Dekker.
Talja, S., & Maula, H. (2003). Reasons for the use and non use of electronic journals and databases:
A domain analytical study in four scholarly disciplines. Journal of Documentation, 59(6), 673-691.
UNISIST (1971). United Nations Educational, Scientific and Cultural Organization UNESCO press.
University of the Punjab Lahore (n. d.). Retrieved on January 5, 2007 Retrieved from
[Link]
Vinckler, P. (2002).The institutionalization of scientific information: A scientometric model. Library trends,
50(3) 309-574.
Whitelegg, K. & Milne, J. (1996). Report on the survey on the use of computer based information sources
and access to journal papers in Engineering & Science. Retrieved October 8, 2007 from
[Link]
Wilson, T. D. (1981).On Users studies and information needs. Journal of Documentation, 37, (1), 3-15.
Wilson, T.D. (2004). Information seeking behaviour and the digital information world European Science
Editing, 30(3).
Wilson, T. D. (2005). Evolution in information behavior modeling. Wilson's model. In Fisher, K. E.,
Erdelez, S. & McKechnie, L. (Eds.). Theories of information behavior (pp. 31-36).Medford, NJ: Information
Today.
Wilson, T. & Walsh, C. (1996). Information behaviour. an interdisciplinary perspective. Retrieved
on April 3, 2008 from [Link]
Yang, H. W. (1998). Information seeking behavior of the scientists. Bulletin of Library and Information Science,
25, 24-43.

For More Information, APA Manual Website: [Link]

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ANNEXES & FORMS

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UNIVERSITY OF EDUCATION, LAHORE

Consent of Proposed Supervisor

It is certified that Mr/Miss/Ms. Reg. No.

has been enrolled
in program of University of Education.

I do hereby agree to supervise him/her during

the course of his/her research work. It is further informed that my name is included / in
the list of approved supervisors of HEC in the field of .

It is certified that I am presently supervising MS/MPhil students and

PhD students, out of
which are HEC awardees.

Signature: Signature:

Name of Student: Name of Supervisor:

Date: Date:

COUNTERSIGNED BY: (Director/Principal)

Signature:

Name:

Official Stamp:

The 8 heading does not belong to annexure.................................

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Annexure-II

SIX MONTHLY PROGRESS REPORT

To be filled by PhD students who are currently working on their theses to complete their PhD studies.

Part 1: PhD SCHOLAR CURRENT PROGRESS STATEMENT

Name
Reg. Number Campus/Division
Title of the thesis
Date of PhD Date of Comprehensive Exam Passed
Enrollment
Today’s Date Date of Research Proposal Accepted

by BASR

Supervisory Support

PhD Supervisor
Supervisor
Supervisor

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Outline below your progress and achievements towards completion of PhD

research work. Indicate the portion of the experimentation or other research
work completed/needs to be completed

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Summarize below your thesis completion status?

% Feedback by Date Feedback

Supervisor provided
Chapter Completion Date Completed
Status
Introduction

Literature Review

Methodology

Analysis

Findings

Questionnaire /
Survey (if any)
Any other chapter (please mention below)

When was the complete 1st draft of thesis submitted to the Supervisor.

1. Are there any intellectual property issues related to your research

which have not been resolved?
Yes □ No □

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If yes, please give details

Please provide the details of your meetings or discussions (date wise) with your supervisor. How the
supervisor(s) can still improve his (their) support towardscompleting your studies.

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PART 2: SUPERVISOR'S COMMENTS

Please forward the form to your PhD supervisor and obtain his report / recommendation and
then submit to office of Controller Examinations.

Please provide comments on the scholar’s progress towards completion of his

/ her work during the prescribed timeline:

1. Please provide comments on the progress of the student on thesis completion as stated

by student on page No.1 & 2:

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2. Do you have any concerns about the scholar’s English language skills
(e.g., reading writing, speaking, listening) in respect to his / her PhD
work?
Yes □ No □

If yes, please describe these concerns and indicate whether you have offered support or
advice to the scholar’s and / or directed them to support services.

RECOMMENDATIONS BY SUPERVISOR

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Signature Date

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COMMENTS BY THE HOD/Director/Principal:

Signature Date

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PART 3: RECOMMENDATIONS BY CONTROLLER

EXAMINATIONS

Signature Date

Form will be forwarded to BASR for approval. Decision of BASR will be notified to
PhDscholar, his/her supervisor and Principal/Director of the concerned division/campus.

Annexure-III

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Annexure-II
UNIVERSITY OF EDUCATION, LAHORE

Consent of Proposed Supervisor

It is certified that I Mr/Miss/Ms. __________________________ Reg. No. ________________ has been enrolled in
____________________ program of University of Education.

Signature: __________________________

Dated: ___________________________

I do hereby agree to supervise him/her during the course of his/her research work. It is certified that I am eligible to
supervise the MS/MPhil/MBA thesis as per HEC policy.

Signature of
Preference Name & Designation of Supervisor Designation Supervisor along-with
Date

1st

2nd

3rd

------------------------------------------------------------------------------------------------------------------------
(For Office Use Only)

Name of Supervisor allocated: _________________________________________________

It is certified that I am presently supervising _____ MS/MPhil/MBA students and _________ PhD students, out
of which _________ are HEC awardees.

COUNTERSIGNED BY

Supervisor Chairperson/Coordinator

Signature Signature

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Annexure-II
UNIVERSITY OF EDUCATION, LAHORE
MS/MPhil/MBA Thesis Evaluation Report by External Examiner

The Controller of Examinations,

University of Education, Lahore

Name of the Candidate:

University Registration Number:
Thesis Title:

Basis of Thesis Evaluation

The candidate has been evaluated with a view to ascertain that;
a) The thesis makes a distinct contribution to knowledge
b) It shows ability on the part of candidate to conduct original investigations and to test ideas whether his/her own
or others and to understand the relationship of his/her investigations with a wider field of knowledge
RECOMMENDATION (Please tick () as appropriate and add comments, if necessary)
Tick the
Sr. # Recommendations
relevant box
The viva voce examination may be held to enable the candidate to defend his/her
1.
thesis.
The viva voce examination may be held to enable the candidate to defend his/her thesis
2. after incorporating recommended changes suggested in the report, to the satisfaction
of candidate’s supervisors.
The thesis may be resubmitted for evaluation to me after incorporating recommended
3. changes suggested in the report.
The thesis may be rejected as not of sufficient merit for the holding of the viva-voce
4. examination and is not eligible for the award of MS/MPhil/MBA degree on this thesis.

Comments (if any, add additional pages if required)

Name of External Examiner Signature:

Dated:

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Annexure-III
UNIVERSITY OF EDUCATION, LAHORE
Consent of Proposed Supervisor

It is certified that I Mr/Miss/Ms. __________________________ Reg. No. ________________

has been enrolled in ____________________ program of University of Education.

Signature: __________________________

Dated: ___________________________

I do hereby agree to supervise him/her during the course of his/her research work. It is further
informed that my name is included in the list of approved supervisors of HEC.

Presently Supervising Signature of

Preference Name of Supervisor Supervisor along-
MS/MPhil PhD with Date

1st
2nd
3rd

(For Office Use Only)

Name of Supervisor allocated: _________________________________________________

It is certified that I am presently supervising _____ MS/MPhil/MBA students and _________

PhD students, out of which _________ are HEC awardees.

COUNTERSIGNED BY

Supervisor Chairperson/Coordinator

Signature Signature

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Annexure-IV
BI-ANNUAL PROGRESS REPORT

(To be filled by PhD students who are currently working on their theses to complete their PhD studies)
Part 1: PhD SCHOLAR CURRENT PROGRESS STATEMENT

Name Student ID

Department Campus/Division

Title of the Thesis

Report Duration (Semester)

PhD Supervisor

Co-Supervisor

Date of Submission

Outline below your progress and achievements towards completion of PhD research work.
Indicate the portion of the experimentation or other research work completed/needs to be
completed

________________________ _________________
Signature Date

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PART 2: SUPERVISOR'S COMMENTS

Please provide comments on the scholar’s progress towards completion of his / her work during
the prescribed timeline:

_______________________ __________________
Signature Date

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UNIVERSITY OF EDUCATION, LAHORE

PhD Thesis External Examiner Report for Public Defense

The Controller of Examinations,

University of Education, Lahore

Name of the Candidate:

University Registration Number:

Thesis Title:

Basis of Thesis Evaluation

The candidate has been evaluated with a view to ascertain that;

a) The thesis makes a distinct contribution to knowledge
b) It shows ability on the part of candidate to conduct original investigations and to test ideas
whether his/her own or others and to understand the relationship of his/her investigations
with a wider field of knowledge

RECOMMENDATION (Please tick ( ) as appropriate and add comments, if necessary)

Sr. # Recommendations Tick the

relevant box
1. The candidate has successfully defended his/her thesis and is
declared pass for the award of PhD degree.
The candidate has defended the thesis and is declared pass for the award
of PhD degree subject to the condition that the candidate re- submits the
2. thesis after incorporating the corrections suggested by the external
examiner.
The candidate has failed to defend the thesis and is recommended for
the grant of another chance to re-defend within 6 months from the date
3. of 1st defense.

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Comments (if any, add additional pages if required)

Name of External Examiner Signature:

Dated:

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Annexure – V

Examiner’s Recommendation Form

Degree of Doctor of Philosophy

General Information

Title of PhD Thesis

Name of the Scholar

Name, Designation and Institutional

affiliation of the Examiner

RECOMMENDATION FOR CLASSIFICATION

SECTION A
Please mark one box for the merit criteria scores

CONTENTS COMMENTS

Excellent Very Good Good Fair Needs

Improvement
Introduction

Review of Literature

Methodology

Results and Discussion

References

SECTION B

- Please mark one box only and refer to Page 2 for the required Merit Criteria Scores –

PASS

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 The candidate should be awarded the degree without requirement of revision, further
examination or modification (minor corrections and typographical errors only).

 The candidate should be awarded the degree subject to minor nominated revisions being
completed to the satisfaction of the Dean and the Principal Supervisor (see attached report).

 The candidate should be awarded the degree following completion of the major nominated
revisions to the satisfaction of the Dean and the Principal Supervisor (see attached report).

OR

RE-SUBMIT

 The thesis be RE-SUBMITTED within the stipulated time for examination after completing the
required extra work and revisions indicated in examiner’s report. (A thesis which must be re-
submitted requires alterations of such scale, complexity and/or conceptual significance that
their adequacy should be appraised again by an external expert/s).
- Please indicate if you would be prepared to re-examine this thesis -

 I am prepared to re-examine this thesis.  I am NOT prepared to re-examine this

thesis.

OR

FAIL

 The thesis be FAILED and the scholar NOT be awarded the degree of Doctor of Philosophy
and NOT be permitted to resubmit the thesis in a revised form.

RECOMMENDATION FOR PUBLICATION

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Is the thesis suitable for publication as a book or in a journal of good repute?

In the form submitted Yes  No 
With modifications Yes  No 
Comments (if any):

I confirm that I have no relation with PhD scholar or there is no actual or perceived conflict of interest arising
from my examination of this thesis.

______________________ ___________________
Name of External Examiner Signature:

Date: _______________

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Useful Links

[Link]
1 Girls hostel [Link]
admission form
2 Application Form [Link]
for Invigilating
Staff
3 Form for U-Exam [Link]
for Affiliated
Colleges
4 Form for U-Exam [Link]
for GCET'S
Colleges
5 Form for [Link]
Comprehensive
Examination
6 Equivalence Form [Link]
7 Registration [Link]
Correction Form
8 Degree Correction [Link]
Form
9 Migration Form [Link]
10 Rechecking Form [Link]
11 Change of Centre [Link]
Request Form
12 Duplicate Degree, [Link]
Result Card
13 NOC Form [Link]
14 Verification Form [Link]
15 Urgent Degree [Link]
Form
16 Duplicate [Link]
Registration Card
17 Duplicate Student [Link]
Card

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