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Computerized Enrollment System Design

This chapter discusses the system design and functionalities of the Computerized Enrollment System. It provides an overview of the system's purpose to develop a fast, accurate, reliable, and easy to use computer-based enrollment system. The system objectives are to minimize effort in updating student records, speed up the enrollment process, and provide an easily searchable student database. Key system functions include administrator login/logout, and the administrator is the only authorized user who can access all system features. The system scope is limited to the school's enrollment system and student record keeping. Required hardware and software resources are also outlined.

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128 views3 pages

Computerized Enrollment System Design

This chapter discusses the system design and functionalities of the Computerized Enrollment System. It provides an overview of the system's purpose to develop a fast, accurate, reliable, and easy to use computer-based enrollment system. The system objectives are to minimize effort in updating student records, speed up the enrollment process, and provide an easily searchable student database. Key system functions include administrator login/logout, and the administrator is the only authorized user who can access all system features. The system scope is limited to the school's enrollment system and student record keeping. Required hardware and software resources are also outlined.

Uploaded by

kenneth
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
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Chapter III

Computerize Enrollment System


This chapter presents and discusses the system design and the functionalities which are very
important for the construction of the Computerize Enrollment System.

System Overview
The main purpose of this capstone project is to develop a computer-based enrollment system that
is fast, accurate, reliable, and easy to use. The proposed capstone project entitled “Computerized
Enrollment System” will be designed and developed by the researchers for the administrators, faculty,
staff, and students of School.

Upon Opening the program, the home page is seen; the menu display. The user has to choose
from the following selection:

1. Login, require authorized users to enter their user ID and password to be able to access their
user account in the administrator’s module, registrar’s module, and enrolment/cashier
module.

System Objective

General Objective

The main objective is to develop a computerized enrollment system for School that would provide
fast, accurate, and easy to use enrollment and record keeping system.

Specific Objective

1. To minimize the effort of the teacher-in-charge or the enrolling officer in updating


student’s record.
2. To speed up the enrollment process in all year levels.
3. To provide a database for student’s files so that the enrolling officers would easily
search, locate, and update records.

System Functions

Administrator – The log-in and log-out services, one of the features of the system, will prompt authorized
users to enter user id and password. The administrator is the only authorized user of the system who can
access all the features of the proposed system software. It has a database that can be updated and
maintained by the administrator.

System Scopes and Limitations


This project will be limited only on the computerized enrollment system and record keeping of the
school. The researchers will focus in gathering relevant data such as data of students, handling of
student grades, preparing reports, and generate student’s credentials.

The database maintenance feature of the proposed system will focus on adding, and editing students’
records, students’ grades, maintaining and managing table entries of users and user’s log; and
monitoring of the changes done by authorized users in the system.

This system will be implemented using client-server architecture and will employ the Local Area
Network (LAN) connectivity. This is not accessible through the World Wide Web and only the
administrator who has access to the Administrator’s Module has the full access of the different
features of the system.

Physical Environment and Resources


The Physical Environment and Resources discusses the hardware and software resources
needed to implement and execute the system. It also includes the different hardware specifications
and software requirements need in the system.

Hardware Requirements

In order for the system to operate in full potential, it requires the following hardware
specification.

Client Server

Input Devices  Desktop Computer


- i3 processor
- 200 GB hard disk or
higher
- 2 GB RAM or higher

Display Devices  Monitor


- 256 video card

Key Devices  Local Connection  Local Connection


- LAN - LAN

Software Requirements
The Researchers use the following software in order to develop the design physically and
logically.

1. Visual Basic - The developers used this software in order to develop the design and screen
forms as well as to build the database and server for the Computerized Enrolment System.
2. XAMPP - For database Access manipulation, storage of records.

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