OPERATIONAL EXCELLENCE

PCGB MANAGEMENT SYSTEM

(OEMS)

PC Marketing Labuan Supply and Distribution

Administrative
02 Health, Safety, Security and Environment Management
Procedure
0208-L3 Module 03 - Driver Management

Procedure

02 Health, Safety, Security and Environment

Management
08 Transportation Safety Management
Module 03 - Driver Management

Document Ref. No.: [ReferenceNoLabel]

Revision: [RevisionNoLabel]

Published: [LastReviewDateLabel]

Next revision date: [NextReviewDateLabel]

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 OPERATIONAL EXCELLENCE
PCGB MANAGEMENT SYSTEM
(OEMS)

PC Marketing Labuan Supply and Distribution

Administrative
02 Health, Safety, Security and Environment Management
Procedure
0208-L3 Module 03 - Driver Management

TABLE OF CONTENTS

1. PURPOSE .................................................................................................. 3

2. SCOPE ...................................................................................................... 3

3. PERFORMANCE MEASUREMENTS .................................................................. 3

4. PROCEDURE .............................................................................................. 4

5. ROLES AND RESPONSIBILITIES ..................................................................28

6. DEFINITIONS............................................................................................29

7. LINK WITH OTHER DOCUMENTS .................................................................29

8. ATTACHMENTS..........................................................................................29

9. DOCUMENT HISTORY .................................................................................30

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 OPERATIONAL EXCELLENCE
PCGB MANAGEMENT SYSTEM
(OEMS)

PC Marketing Labuan Supply and Distribution

Administrative
02 Health, Safety, Security and Environment Management
Procedure
0208-L3 Module 03 - Driver Management

1. PURPOSE

Transporters should treat Pilot as an asset to the company. A first-class Pilot will result to a high
efficiency of delivery in a long run to the company. This includes lower maintenance and repair to
vehicle, not to mention lowered down losses due to zero accident cases, pilferage cases and Lost
Time Injuries (“LTI”). The Pilot is the heart of the fleet organization which may reflect to behavioral
change.

2. SCOPE

This Module provides the procedures and tools required to recruit a new Pilot into PETRONAS
Chemicals Marketing (Labuan) Ltd. (“PCML”) System. The Module includes:

1. Pilot Recruitment Process

2. Pilot Recruitment Application Form
3. Pilot Recruitment Criteria Checklist
4. Pilot Numeracy and Literacy Test Form
5. Pilot Practical Driving Test Form
6. Medical Checklist
7. Pilot Recruitment Training Forms
8. Defensive Driving Training Competency Test

The requirements stated in this module will take precedence if contradictory to PETRONAS Technical
Service (“PTS”).

3. PERFORMANCE MEASUREMENTS

Ensure that employees working in key positions meet minimum experience and training
qualifications and that personnel performance is regularly assessed for competency.

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 OPERATIONAL EXCELLENCE
PCGB MANAGEMENT SYSTEM
(OEMS)

PC Marketing Labuan Supply and Distribution

Administrative
02 Health, Safety, Security and Environment Management
Procedure
0208-L3 Module 03 - Driver Management

4. PROCEDURE

4.1 Process Flow

Below is the procedure and processes of new Pilot recruitment as a guideline for Contractor
(Transporter). Pilot need to undergo below step by step process to become a PETRONAS Chemicals
Group (“PCG”) approved Pilot.

Step Description/Narrative Role Tools/Software

1.1) HR Transporter to provide the Applicant to fill up the form. 1) HR Transporter 1) Pilot
1. Application 1.2) Applicant to fill up and submit to Transporter HR 2) Applicant Application
Form Refer to Section 4.2.1 for details. Form

2.1) HR Transporter to check the application against the recruitment criteria 1) HR Transporter 1) Recruitment Criteria
checklist; Refer to Section 4.2.2 2) Applicant Checklist
2.2) HSE Transporter to submit the applicant list to PCML HSE for validation purposes 3) HSE Transporter 2) e-vetting
2. Meet and e-Vetting. Refer to section 5.4 and 5.5 for further details by writing email to PCG 4) PCML HSE
END
Criteria? 2.3) HR Transporter to inform the successful applicant and call for face to face
No interview session. Interview to be conducted in the presence by HSE and / or Ops
Transporter
2.4) HR Transporter to inform unsuccessful applicant and update records.
Yes

3) To further assess successful applicant based on below:- 1) HSE Transporter 1) Numeracy and Literacy
i. Numeracy & Literacy Test 2) HR Transporter Test Form
3. Assess applicant
capability ii. Fundamental Parking and Driving Skill Assessment 2) Fundamental Parking
Refer to Section 4.2.2 for further details. and Driving Skill
Assessment Form

4.1) HR Transporter to notify successful applicant to undergo medical checkup. 1) HR Transporter

4. Pass? END 4.2) HR Transporter to notify unsuccessful applicant and update records. 2) Applicant
No
Yes
5.1) HSE Transporter to arrange successful applicant to undergo medical check-up 1) HSE Transporter 1) Email & Manual form
5. Undergo with appointed PETRONAS Approved Medical Examiner (AME) / DOSH- 2) Medical Examiner 2) MEDEX Forms
Medical Occupational Health Doctor (OHD).
Assessment 5.2) Panel of AME / OHD list & MEDEX form as per section 4.2.3.6 – Medical Report
Template. Refer to mykkp.dosh.gov.my/semakan.aspx
Yes 5.3) The appointed doctor to fill up MEDEX forms
No
6. Fit to
END
work?
6) HSE Transporter to refer to the medical report to determine either the applicant 1) HSE Transporter 1) Medical report
is fit to work or not.
Yes
If yes, proceed to step 7
If No, end of the process and update records.

7. Submit Application
Form &
Documentation 1) HR Transporter
7) HR Transporter to submit all relevant documentations to HSE Transporter. 1) Email & Manual form

No
8.1) HSE Transporter to verify the recruitment process had been met and 1) HSE Transporter 1) Email & Manual
8.
completeness of the documentation. 2) HR Transporter form
Complete?
8.2) If Yes, HSE Transporter to endorse and obtain approval for the Recruitment
Yes Criteria Checklist completion.
If No, HSE Transporter to inform HR Transporter to submit form / documentation
for completeness
9. Issue Letter of
Appointment
(LOA)
9.1) HR Transporter to process & issue Letter of Appointment to the applicant. 1) HR Transporter 1) Email & Manual &
9.2) HR Transporter to call applicant to collect appointment letter. Letter of
Appointment

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 OPERATIONAL EXCELLENCE
PCGB MANAGEMENT SYSTEM
(OEMS)

PC Marketing Labuan Supply and Distribution

Administrative
02 Health, Safety, Security and Environment Management
Procedure
0208-L3 Module 03 - Driver Management

Step Description/Narrative Role Tools/Software

10.1) Applicant to provide acceptance on the Letter of 1) Applicant 1) Pilot Recruitment

10. No Appointment 2) Form & Letter of
Accept END 10.2) If Yes, proceed to step 11
Offer? Appointment
10.3) If the applicant disagree with the T&C, reject the
offer and update records.
Yes
11) HSE Transporter to schedule training for the 1) HSE
successful applicant. 1) Training Status
11. Schedule Training Transporter
Mandatory training: Form
i. Safety & Technical Training 2) Training Form
ii. Defensive + Competency Pilot training
iii. Plant Safety Training (To be accompanied by
Driver Trainer)
Refer to Section 4.2.4
12. Complete No
Training &
Pass
Competency 1) HSE N/A
Test? 12.1) HSE Transport to consolidate and review the
Transporter
result.
12.2) If Yes, proceed to step 13
Yes
12.3) If No, reschedule training

13. Endorse & 13.1) HSE Transporter to endorse and obtain PCML 1) Training Status Form
Submit letter 1) HSE
approval for the completion in the training form. 2) Training Form
for PCML Transporter
13.2) HSE Transporter to prepare letter of 3) E-mail
Approval authorization and submit to PCML HSE for the RTP to
drive and carry PCG Product.

14.1) PCML HSE to review & obtain approval from Head 1) PCML E-mail
No S&D (Operations), HSE
14. END If YES : communicate back to HSE Transporter on the
APPROVE? approval & proceed with application for e-DSP.
If NO : inform the rejection to HSE Transporter with
Yes justification.

15) HSE Transporter to update database and ensure

15. Update New HSE Transporter Email & E-road
PCML's appointed Service Provider to process and issue
Pilot Database &
the e-DSP
Issue Pilot Safety
Note : New pilot shall be categorize as Probation Pilot.
Passport

16) HSE Transporter to register the Applicant for On-

HSE Transporter Transporter’s OJT form
Job Training. Method – pairing with senior pilot;
16.
Register minimum for 3 delivery; complete end to end delivery
On-Job process including loading & unloading process.
Training

17) Operation Transporter to monitor and evaluate Operation Email

performance within the effective 3 months period for Transporter
17. Monitor
corrective behavior which includes:
& Evaluate
o No Incidents
Performance
o No Traffic Summons
o Not suspended based on OTC/GPS
violation record
No o Not disciplined due to violation in
18. Terminal
SAFE
PILOT?
18) HSE Transporter to evaluate if the pilot fall under 1) HSE Email
category of safe pilot Transporter
If YES : proceed to Step 19 2) PCML HSE
If NO : Identify gap and send the pilot to training.
(Back to step 16)

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 OPERATIONAL EXCELLENCE
PCGB MANAGEMENT SYSTEM
(OEMS)

PC Marketing Labuan Supply and Distribution

Administrative
02 Health, Safety, Security and Environment Management
Procedure
0208-L3 Module 03 - Driver Management

Step Description/Narrative Role Tools/Software

19.1) HSE Transporter to verify the performance and re-evaluate pilot on the 1) HSE Transporter 1) Probations
defensive driving competency test to assure Pilot’s knowledge is retained as 2) Operation Transporter 2) Reclassification
Yes
endorsement. 3) Request Form
19.2) If satisfactory, HSE Transporter to request reclassification of pilot from PCML 4) Email
HSE and attach all the supporting document:-
19. Endorse & Note : If fail to demonstrate assessed competency above passing marks for in cab-
recommend for surveillance after another 3 months, remove from PCG list.
confirmation

No

20.
Approve?
20) PCML HSE to review and to get approval from Head S&D (Operations) PCML HSE Memorandum
If Yes : Proceed to step 21
Yes If No : Provide justification / highlight any incomplete documents / process.

21. Remove from

Probation Pilot
Database
1) HSE Transporter Email
21) PCML HSE to inform HSE Transporter on the acceptance for reclassification
2) PCML HSE
of the pilot from probation Pilot database.

22. Issue
Confirmation Email
22) HSE Transporter to notify HR Transporter to issue letter of confirmation to 1) HSE Transporter
Letter & update
the successful pilot and update pilot database. 2) PCML HSE Transporter Pilot Database
database
Note: Pilot database belongs to transporter
PCML HSE to check the details of the updated database

END

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 OPERATIONAL EXCELLENCE
PCGB MANAGEMENT SYSTEM
(OEMS)

PC Marketing Labuan Supply and Distribution

Administrative
02 Health, Safety, Security and Environment Management
Procedure
0208-L3 Module 03 - Driver Management

Measurement for
Process Validation KPI
Implementation & Assurance
To check the
application
against the To use the latest revision of
Application Form NIL
recruitment application form
requirement
checklist
Number of
Applicant will be assessed based applicants pass the
Transporter to
on: assessment
Assess applicant assess based on
i. Numeracy & Literacy Test against the total
capability the guideline
ii. Fundamental Parking and number of
given
Driving Skill Assessment applicants

Number of
applicants pass the
To assess the Appointed PETRONAS Approved medical
Undergo medical applicant Medical Examiner (“AME”) / assessment
assessment medically fit to DOSH-Occupational Health against the total
work Doctor (“OHD”). number of
applicants

Submit application To ensure all relevant forms & Number of

form & documents are submitted percentage of first
documentation accordingly acceptance
Issue Letter of Acceptance and
Appointment agreement by Record availability NIL
(“LOA”) both parties
Training
conducted by
Schedule training Record availability NIL
authorized
training provider
Endorse & Submit PCML Approval
To obtain PCML Approval by Head of S&D
letter for PCML endorsement:
approval Operations
approval 5 working days
- To monitor the Pilot's status
To update the based on below categories:
Update new pilot As per the training
database on the i. Probation Pilot
database & Issue matrix, % of
Pilot status ii. Safe Pilot
Pilot safety compliance
based on KPI iii. At Risk Pilot
passport training matrix
given - To monitor the validity of Pilot's
safety passport
Transporter to
Register on job First 3 trips of pairing driving and
provide the % of approval
training continue 3 months' probation
progress report

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 OPERATIONAL EXCELLENCE
PCGB MANAGEMENT SYSTEM
(OEMS)

PC Marketing Labuan Supply and Distribution

Administrative
02 Health, Safety, Security and Environment Management
Procedure
0208-L3 Module 03 - Driver Management

Performance report consists of:

i. No Incidents
Transporter to
ii. No Traffic Summons
Monitor & evaluate provide "Database update:
iii. Not suspended based on
performance performance 3 working day
OTC/GPS violation record
report
iv. Not disciplined due to
violation in Terminal
Endorse & Authorization
To obtain PCML Approval by Head of S&D
recommend for letter:
approval Operations
confirmation 5 working day
Reclassify the
Reclassify pilot pilot status to Database updated NIL
permanent
Issue confirmation Transporter to
letter & update issue letter of Letter of Confirmation NIL
database confirmation
Note:
1. Pilot from same transporter different region but under different contract must undergo the same
process.

4.2 Checklist and Forms

4.2.1 Pilot Application Form

Transporters need to fill this form on behalf of the applicant. All attachment copies must be clear
and in order. Transporters are requested to file a copy of this form for future reference. For actual
form application form, please refer to Appendix 3.1.

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 OPERATIONAL EXCELLENCE
PCGB MANAGEMENT SYSTEM
(OEMS)

PC Marketing Labuan Supply and Distribution

Administrative
02 Health, Safety, Security and Environment Management
Procedure
0208-L3 Module 03 - Driver Management

Internal

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Date & time printed 6 February 2020, 1:14 PM
Page 9 of 30
 OPERATIONAL EXCELLENCE
PCGB MANAGEMENT SYSTEM
(OEMS)

PC Marketing Labuan Supply and Distribution

Administrative
02 Health, Safety, Security and Environment Management
Procedure
0208-L3 Module 03 - Driver Management

Internal

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 OPERATIONAL EXCELLENCE
PCGB MANAGEMENT SYSTEM
(OEMS)

PC Marketing Labuan Supply and Distribution

Administrative
02 Health, Safety, Security and Environment Management
Procedure
0208-L3 Module 03 - Driver Management

4.2.1.1 Working Experience

Applicant need to provide all the information regarding his previous job before signing off.
Transporters are requested to contact the previous employer to verify the information given and to
obtain more information regarding the applicant. This information will be included together in the
Application Form in 3.1. Transporters are requested to file a copy of this form for future reference.

4.2.2 Recruitment Criteria Checklist

The selection is recommended to follow criteria below. The essential part is must have item whereas
the desirable is an advantage to have.

CRITERIA ESSENTIAL DESIRABLE

Qualifications  Finished primary school (UPSR)  Finished secondary school (SPM)
(license check)  Driving license for class of vehicle.  Qualification for transport of
dangerous substances.
Existing Skills  Rigid – at least 3 years’ experience  More than 3 years driving
and Experience driving Rigid vehicle equivalent class of vehicle.
(license check)  Articulated – at least 3 years’  Proven past safety record
experience driving Articulated equivalent class of vehicle.
vehicle
Note:
In the Recruitment Criteria Checklist
stated both categories of DG cargo
(Solid or Liquid) shall comply with
minimum 3 years’ experience
Record  No major accident in past record  Clean driving record.
 No traffic police record (with
warrant)
Personal  Polite/amiable.
Characteristics  Reliable & steady in character.
 Likes clearly defined roles/rules.
 Routine orientated.
 Likes to be part of a team.
Personal  Good personal presentation.
Image

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 OPERATIONAL EXCELLENCE
PCGB MANAGEMENT SYSTEM
(OEMS)

PC Marketing Labuan Supply and Distribution

Administrative
02 Health, Safety, Security and Environment Management
Procedure
0208-L3 Module 03 - Driver Management

CRITERIA ESSENTIAL DESIRABLE

 Pride in appearance and employer's
image.
Personal  Personal ties in local area e.g.
Circumstances family, property, etc.
Motivation  Wants stable long term
employment.
 Wants to be the best in task and be
incident free.
Health/Fitness  Good sickness record.
 No medical restrictions.
 Good hearing & speech.
 No serious illness
Level of  Literate with basic math skills.  Proven school grade level or
Education equivalent in mathematics and
local language.
Demonstrated  Able to express his views and
Intelligence responses clearly.
 Understanding of job requirements.
Retirement  Subject to local regulations on the
Age retirement age.
Police Record  No traffic warrant and No Heavy
Goods related violations

4.2.2.1 Recruitment Criteria Checklist Form

Below is step by step guide to fill the recruitment criteria checklist form. Transporters are required
to file a copy of this form for future reference. Only Pilots meeting the criteria is accepted. For
actual form, please refer to Appendix 3.2.

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 OPERATIONAL EXCELLENCE
PCGB MANAGEMENT SYSTEM
(OEMS)

PC Marketing Labuan Supply and Distribution

Administrative
02 Health, Safety, Security and Environment Management
Procedure
0208-L3 Module 03 - Driver Management

Tick (√) either Yes or

No, whichever
applicable

Age between 25-55

years old based on date
of birth during
recruitment

Knowledgeable about
safety

Able to speak, write &

read in Malay.
Minimum requirement
is completing Primary
No Serious Illness based
School
on last medical report

Valid Rigid and

Articulated Driving
License

No traffic police record

(with warrant)

Driving experience;
minimum 3 years
driving experience of
the same license and
experience carrying
chemicals (solid &
liquid)

Transporter HR to
verify and HSE
HR Transporter HSE Transporter Transporter to
approve applicant

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 OPERATIONAL EXCELLENCE
PCGB MANAGEMENT SYSTEM
(OEMS)

PC Marketing Labuan Supply and Distribution

Administrative
02 Health, Safety, Security and Environment Management
Procedure
0208-L3 Module 03 - Driver Management

4.2.2.2 PCG Pilot’s Unauthorized List

Pilots who have been unauthorized by PCG are not allowed to carry PCG cargo load. Transporters
shall write/e-mail to PCG to determine whether the Pilot is listed under PCG unauthorized list, either
permanently or temporarily.

4.2.2.3 E-Vetting Status

Pilots need to be vet for criminal records by PETRONAS Group Security Department (“CSD”) and
Kementerian Dalam Negeri (“KDN”) prior to entering any PETRONAS premises to conduct work
related activity. Transporter shall submit the application via e-Vetting Online System at
evetting.cgso.gov.my.

Pilots will be issued with ‘verification card’ if passed the screening and need to carry the card
whenever entering PETRONAS premises. Further details on the submission can be find from the
website. The typical process is as per Appendix 3.7.

4.2.2.4 Numeracy and Literacy Test

Transporters need to gauge level of numeracy and literacy competency of the applicant to avoid
any miscommunication when conducting their daily job. It is recommended, Transporters to use
the form to get the result. The applicant may repeat the test, depending on the Transporter. For
actual test questions, please refer to Appendix 3.4.

The test paper contains 20 questions.

• 17 objective questions – Based on Road Traffic Rules & Regulations
• 2 subjective questions – Calculation based
• 1 subjective questions – Opinion based

4.2.2.5 Parking Test

Transporters need to gauge the applicant can demonstrate basic vehicle control to ensure Pilot can
safely maneuver/park as part of their daily job. This test shall be conducted by Transporter’s Driver
Trainer. Transporter need to prepare the layout for the test accordingly. For actual form, please
refer to Appendix 3.5.

The basic vehicle control consists of the following tests:

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 OPERATIONAL EXCELLENCE
PCGB MANAGEMENT SYSTEM
(OEMS)

PC Marketing Labuan Supply and Distribution

Administrative
02 Health, Safety, Security and Environment Management
Procedure
0208-L3 Module 03 - Driver Management

• Reverse parking from right hand side.

• Reverse parking from left hand side.

4.2.2.6 Practical Driving Test

Transporters need to gauge applicant’s level of knowledge to drive by Transporter’s Driver trainer
before proceeding with the recruitment. This is to see the level of readiness to become a
professional Pilot. Applicant will fail the test if he gets overall score below 80%. The applicant may
repeat the test, depending on the Transporter.

For actual form, please refer to Appendix 3.3

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 OPERATIONAL EXCELLENCE
PCGB MANAGEMENT SYSTEM
(OEMS)

PC Marketing Labuan Supply and Distribution

Administrative
02 Health, Safety, Security and Environment Management
Procedure
0208-L3 Module 03 - Driver Management

This from the numerical

and literacy test. See
Section 5.6

This is from this is from

the parking test. See
Section 5.7

To be signed by Pilot To be signed by

Trainer Applicant

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 OPERATIONAL EXCELLENCE
PCGB MANAGEMENT SYSTEM
(OEMS)

PC Marketing Labuan Supply and Distribution

Administrative
02 Health, Safety, Security and Environment Management
Procedure
0208-L3 Module 03 - Driver Management

4.2.3 Medical Checklist

Transporters have to ensure that medical check-up are being conducted at PETRONAS Approved
Medical Examiners (AMEs) panel clinic, or OSH certified medical examiners. Transporters are
requested to file a copy of this form for future reference. However, this does not absolve
Transporter responsibilities to conduct medical check-up as per regulatory requirements

4.2.3.1 Frequency of Assessment

i. Pre- entry
ii. Every 2 years basis. The frequency may be increased if clinically indicated.
iii. After significant or devastating illness, or change in medical status, including, but not
limited to the following conditions:
a) Cardiovascular-coronary artery disease, angina, arrhythmias, congestive heart
failure, severe hypertension, stroke
b) Endocrinology- diabetes mellitus
c) Neurologic- epilepsy, narcolepsy, nervous system tumors, syncopy, vertigo
d) Visual Impairments
iv. Following a road transport accident where health related condition such as illnesses and
substance misuse are suspected to be a potential contributory factor to the accident, OR
returning from lost workday case accident of more than 4 days. Assessment should be
arranged as soon as possible to ensure accuracy of the potential findings.

4.2.3.2 Content of Assessment

i. Questionnaire and Declaration & Consent Statement

ii. Physical examination as appropriate, depending on medical history, but always including
the following:
a) vision-visual fields, acuity, color, adequacy of correction from corrective lenses (if
appropriate)
b) hearing-audiometric testing or equivalent
c) physical signs associated with sleep disorders
d) cardiovascular-stethoscopic examination
e) blood pressure
f) clinical neurological examination
g) muscular-skeletal system

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 OPERATIONAL EXCELLENCE
PCGB MANAGEMENT SYSTEM
(OEMS)

PC Marketing Labuan Supply and Distribution

Administrative
02 Health, Safety, Security and Environment Management
Procedure
0208-L3 Module 03 - Driver Management

h) electrocardiogram for all above 40 age group

i) cardiovascular risk assessment for all above 40 age group using Framingham Risk
Score. Individuals assessed to be at high risk score (10 year risk of cardiovascular
event of > 20%) are required to be further evaluated by a Cardiologist.
j) measurement of average sleep propensity or ‘daytime sleepiness’ using Epworth
Sleepiness Scale (ESS) questionnaire. Questionnaire and details of the usage is
available for clinical use at official website of EES
http://epworthsleepinessscale.com/about-the-ess/
iii. Laboratory evaluation as appropriate, depending on history or physical exam findings,
but at least including:
a) Fasting Blood Sugar
b) Full Blood Count
c) Serum Lipid Profile (include detail of cholesterol count)

Drug and Alcohol screening as required by Company Policy. The D&A screening
may be conducted as part of the medical exam or separately.

4.2.3.3 Interpretation of the result

i. Consider exclusion if there are significant clinical findings of:

a) Presence of medical conditions that may cause sudden incapacitation (coronary
heart disease, valvular heart disease, pneumothorax, uncontrolled hypertension,
uncontrolled diabetes, stroke).
b) Musculoskeletal and neurological problems that may affect physical movement
and coordination (Parkinsonism, severe migraine, muscular dystrophy, paralysis,
epilepsy etc.). Presence of physical handicaps that render a person unable to
safely operate the vehicle, e.g. amputated limbs and severe achondroplasia.
c) Visual acuity worse than 6/12 for both eyes despite using corrective lenses. Depth
perception and visual field shall be normal. Mono-ocular vision is acceptable if
depth perception is not affected. Individual who require lenses, should carry a
spare pair of glasses while at work.
d) Severe colour blindness. Those with mild colour perception deficiency, trade test
may be required.
e) Average hearing loss of more than 35dBA for hearing frequencies of 0.5 – 2 kHz
in the good ear.

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 OPERATIONAL EXCELLENCE
PCGB MANAGEMENT SYSTEM
(OEMS)

PC Marketing Labuan Supply and Distribution

Administrative
02 Health, Safety, Security and Environment Management
Procedure
0208-L3 Module 03 - Driver Management

f) BMI of more than 35. Lower BMI with associated complications such as
uncontrolled Hypertension, Diabetes, etc. may render the individual unfit.
g) Epworth Sleepiness Scale (“ESS”) total score of more than 15, indicate severe and
excessive daytime sleepiness thus require further evaluation of sleep disorder
including referral to specialist if necessary.

4.2.3.4 Follow up

i. Ensure that significant clinical findings are appropriately addressed.

ii. In case of uncertainty, consider additional specialist evaluation.
iii. In case of an acute problem causing temporary exclusion, consider periodic review.

4.2.3.5 Notification of Health Assessment Findings

i. Notify employee of results.

ii. Notify the Driver trainer of any impact of any clinical finding on work capability.

4.2.3.6 Medical Form

i. The medical forms below are used by PETRONAS Approved Medical Examiners (AMEs)
panel clinic. Please inform that the test shall be in accordance to PETRONASs’ Drivers
Fitness-to-Work Standard.
ii. For OSH certified medical examiners, the forms need to be brought along and advised
the OSH certified medical examiners to utilize the forms accordingly. The test shall be as
per 5.9.2.
iii. Form 1 and Form 2 shall be filled up by Pilot prior to the visit, or "it may be filled by
doctor or interviewing nurse assistance".

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 OPERATIONAL EXCELLENCE
PCGB MANAGEMENT SYSTEM
(OEMS)

PC Marketing Labuan Supply and Distribution

Administrative
02 Health, Safety, Security and Environment Management
Procedure
0208-L3 Module 03 - Driver Management

Internal

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 OPERATIONAL EXCELLENCE
PCGB MANAGEMENT SYSTEM
(OEMS)

PC Marketing Labuan Supply and Distribution

Administrative
02 Health, Safety, Security and Environment Management
Procedure
0208-L3 Module 03 - Driver Management

Internal

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Date & time printed 6 February 2020, 1:14 PM
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 OPERATIONAL EXCELLENCE
PCGB MANAGEMENT SYSTEM
(OEMS)

PC Marketing Labuan Supply and Distribution

Administrative
02 Health, Safety, Security and Environment Management
Procedure
0208-L3 Module 03 - Driver Management

Internal

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Date & time printed 6 February 2020, 1:14 PM
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 OPERATIONAL EXCELLENCE
PCGB MANAGEMENT SYSTEM
(OEMS)

PC Marketing Labuan Supply and Distribution

Administrative
02 Health, Safety, Security and Environment Management
Procedure
0208-L3 Module 03 - Driver Management

Internal

This hard copy document is valid for 48 hours only unless clearly identified as controlled copy.
Date & time printed 6 February 2020, 1:14 PM
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 OPERATIONAL EXCELLENCE
PCGB MANAGEMENT SYSTEM
(OEMS)

PC Marketing Labuan Supply and Distribution

Administrative
02 Health, Safety, Security and Environment Management
Procedure
0208-L3 Module 03 - Driver Management

Internal

This hard copy document is valid for 48 hours only unless clearly identified as controlled copy.
Date & time printed 6 February 2020, 1:14 PM
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 OPERATIONAL EXCELLENCE
PCGB MANAGEMENT SYSTEM
(OEMS)

PC Marketing Labuan Supply and Distribution

Administrative
02 Health, Safety, Security and Environment Management
Procedure
0208-L3 Module 03 - Driver Management

Internal

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Date & time printed 6 February 2020, 1:14 PM
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 OPERATIONAL EXCELLENCE
PCGB MANAGEMENT SYSTEM
(OEMS)

PC Marketing Labuan Supply and Distribution

Administrative
02 Health, Safety, Security and Environment Management
Procedure
0208-L3 Module 03 - Driver Management

4.2.4 Training Status Form

Transporters Health, Safety and Environment (“HSE”) shall verify that all the recruitment process
steps prior to training have been completed. This include any HR’s employment training. Only then,
Transporter HSE to organize all mandated trainings for Pilot for acceptance as approved Pilot to
carry PCG cargo. For actual form, please refer to Appendix 3.6 - Attachment 1 (Training Status
Form).

4.2.4.1 Training Form

Transporters need to use the forms in RTOG Module 2 (Training) under Appendix 3.6 – Attachment
2 (Pilot Training Minimum Skills/Knowledge Checklist).

4.2.4.2 Letter for Authorization to Drive

A letter of request for ‘authorization to drive’ need to be raised by HSE Transporter to PCG upon
the review that Pilot has completed all the mandated training. HSE transporter shall sign off the
Training Status Form upon his satisfaction. The request shall be made via official letter to S&D
Head of Operation.

Upon approval from PCG, transporters will be authorized to apply for Driver Safety Passport
(“DSP”). The application can be made through [email protected].

Upon all key documentations have been submitted and verified, Pilot will be issued with DSP and
shall carry them when entering designated loading areas. Refer to Appendix 3.8 for the detail
process.

As the issuance of DSP is contracted to a third party, PCG shall ensure the validation of the DSP
issuance to be conducted on periodic basis other than issuer.

4.2.4.3 Endorsement for On Job Training

Applicant will be place under On-Job training under Transporter’s Operation responsibilities after
receiving DSP. It is expected that Pilot will be attached to Pilot’s mentor to cover the following:

i. Loading & Unloading and documentation works at terminal and customer site.
ii. Familiarization and application of transportation operation and safety documentations at
various places.

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 OPERATIONAL EXCELLENCE
PCGB MANAGEMENT SYSTEM
(OEMS)

PC Marketing Labuan Supply and Distribution

Administrative
02 Health, Safety, Security and Environment Management
Procedure
0208-L3 Module 03 - Driver Management

4.2.4.4 Probationary Period

Pilot will be placed in ‘Probation Pilot database’ with probationary status for a period of not less
than 3 months unless otherwise determined by Law.

During this probationary period, the Pilot should demonstrate safe driving behavior under the
following term:

i. No Incidents (if so Pilot will be counseled and disciplinary matrix will be enforced)
ii. No Traffic Summons (if so Pilot will be counseled and disciplinary matrix will be enforced)
iii. Not suspended by PCG based on OTC/GPS violation record
iv. Not disciplined due to violation in Terminal

By the end of probationary period, Pilot shall be re-evaluated on the defensive driving competency
test to assure Pilot’s knowledge is retained (Appendix 3.9). Letter of confirmation should be issued
if Pilot pass the re-evaluation and notify PCG to remove from the Probation Pilot database’ list.

If not the, probationary period to be extended by another 3 months with second re-evaluation to
be conducted. Transporter is recommended not to confirm the Pilot if failed on second test.

Transporters need to use the forms from PCG Probation Pilot Procedure which can be request from
PCG HSE department.

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 OPERATIONAL EXCELLENCE
PCGB MANAGEMENT SYSTEM
(OEMS)

PC Marketing Labuan Supply and Distribution

Administrative
02 Health, Safety, Security and Environment Management
Procedure
0208-L3 Module 03 - Driver Management

5. ROLES AND RESPONSIBILITIES

Roles Responsibilities

Supply & Distribution – Land i. Owner of implementation of the Pilot Management

Transport Contract Owner procedures with Hauliers.
ii. Communicate the objectives and monitor the
implementation to all contractors.
iii. Identify the platform for status monitoring.
iv. Endorse the close-out recommendations.
v. Scrutinize quarterly action plans undertaken.

Contractors (3rd Party) – i. Implement requirements in Pilot Management

Hauliers module and communicate to all subcontractors and
Pilots.

PCML / PCG HSE i. Review work process effectiveness and propose for
improvement (if any).
ii. Provide advice or establishment of tools and
templates.

Senior pilot i. To conduct On-Job Training to the new pilot.

ii. Be a role model to the new pilot

Module owner i. To guide the stakeholders on the content of the

module
ii. Conduct periodical review as per OEMS requirement

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 OPERATIONAL EXCELLENCE
PCGB MANAGEMENT SYSTEM
(OEMS)

PC Marketing Labuan Supply and Distribution

Administrative
02 Health, Safety, Security and Environment Management
Procedure
0208-L3 Module 03 - Driver Management

6. DEFINITIONS

Terms Definitions

NIL

7. LINK WITH OTHER DOCUMENTS

Reference Document Name

NIL

8. ATTACHMENTS

NIL

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 OPERATIONAL EXCELLENCE
PCGB MANAGEMENT SYSTEM
(OEMS)

PC Marketing Labuan Supply and Distribution

Administrative
02 Health, Safety, Security and Environment Management
Procedure
0208-L3 Module 03 - Driver Management

9. DOCUMENT HISTORY

Revision History

Revision No. Description of Amendments/Changes

1.0 Development of Module 03 - Driver Management

Document Authorisation

Author: [Created Author] Date: [Created Date]

Reviewer: [ReviewerLabel] Date: [ReviewDateLabel]

Approver: [Approver] Date: [LastReviewDateLabel]

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