CHAPTER ONE

HOW TO OPEN OR CREATE COMPANY

There are two ways of open or create company

1. Start up menu
 Start-all program-Peachtree quantum 2010-peachtree quantum 2010-
create new company or open an existing company.
2. From Peachtree file menu
 From the opened Peachtree file menu-select new company or open
company

Step to Create a New Company

 Click on Create New Company

 Click on Next
 Choose a Peachtree product – Peachtree Quantum 2010-Next

Part I. Company Information

Enter the following information,

 Company name:Habesha general trading plc

 Add1: Arada k\k k-08
 Add2: p.o.box 7611
 City : Addis Ababa
 Country: Ethiopia
 Tel : 251-115-15-64-72
 Fax : 251-115-15-67-88
 Business Type: Limited Liability Company
 Website: habeshageneral .com
 Email : [email protected]
 Next

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Part II. Chart of Account
 Select Build your own chart of Account……..Click on Next
Part III. Account Segment
 If you use Account Segment select yes
 If you do not use Account Segment select No.......Click on Next

Part IV. Accounting Method

 Select Accrual………………………..Click on Next
Part V. Posting Method
 Select Real time……………………….Click on Next
PART VI: ACCOUNTING PERIOD
 If you use GC, select the following;
 12 month of accounting period
 Select Next
 From January 1\2019-december 31\2019
 Select Next
 Select Finish
 If you use EC, select the following;
 Select accounting period do not match the calendar month
 Select Next
 Select Accounting Period 12
 Enter Start Date July 8/2019
 Using Calendar Change EC into GC
 Select Next
 Select finish

STEP TO TAKE BACKUP( SAVE/SAVE AS)

 There are two data storage device;

1. External device:- flash, floppy, CD etc
2. Internal device:- internal hard disc, local disk C, local disc D, my
document, desktopetc
 The followings are the steps to take back up;
Step1.From the Peachtree file menu select back up
Step2.Select the box of remind me when I have not back up in 7 days
the box of include company name and click on back up
Step3. Click on the save in folder
Step 4. Select the device (external or internal)
Step 5. Save
Step 6. Ok

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STEP TO DELETE AN EXISTING COMPANY

 The followings are the steps to delete company

Step1. Open the company which you want to delete
Step2. Go to maintain menu select company information write your
company file directory/ C:/program files/sage
software/Peachtree/company/Habesha General Trading PLC
Step3. Ok
Step4. Close Peachtree accounting
Step5. Go to my computer
Step6. Double click each folder till you get your company folder name,
once you get it right click on it and delete or shift plus delete

STEP TO RESTORE BACK UP FILE

 Restore:- is opening back up files

The followings are the steps to restore company;
Step1. From the opened Peachtree file menu select restore
Step2.Click on browse
Step3. Click on look in
Step4. Select the device (external or internal)
Step5. Select back up files
Step6. Open
Step7. Next
Step8. Select new company
Step9. Next
Step10.Next
Step11.Finish

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 CHAPTER TWO
BASIC SET UP OF ACCOUNTS (MAINTAIN SET UP)
Chart of account:-is a list of account id, account description and account
type.

Before start recording any records, you should first set up general ledger
accounts.

Steps to maintain chart of account

1. Go to maintain menu
2. Select chart of account
3. Enter account ID
4. Enter Description
5. Select account type
6. Click on save & new
7. Repeat step 3 up to 6 to enter another account

Care should be exercised giving account types of each accounts. Those

account types are:-

 Account receivable (trade debtors)

 Account payable (trade creditor)
 Accumulated depreciation( fixed asset contra account)
 Cash(all types of cash)
 Cost of sales
 Equity get closed
 Equity does not closed
 Equity retained earning
 Expense
 Fixed Asset
 Income(Revenue)- any income
 Inventory( merchandise)
 Long term liability
 Other assets( intangible like patent, copy right etc)
 Other current asset
 Other current liability
 Retain age payable
 retain age receivable

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The above account types are where the accounts present in the financial
statement. At the end of fiscal period the balance of;

 Expense
 Income
 Cost of sales
 Equity get closed

They are get closed to retained earnings account.

Steps to enter the beginning balance

1. Go to maintain menu

2. Select chart of account

3. Click on account beginning balance

4. Select period E.g. From 12/01/19 to 12/31/19

5. Enter all Assets in Debit side, Liability and Capital in credit side

6. Once total Assets is equal to total Liability and Capital or A=L+C

7. Ok

CUSTOMER SET UP

Before start recording customer (A/R subsidiary ledger), you should fill the
necessary information on default information.

There are two types of customers

1. Cash customers:- they buy goods on cash.

When we sold on cash for them, we make the following entry
Cash………………. ××
Vat payable……………..××
Sales……………………..××

The followings are the steps to set up default information for cash customers;

Step1.On the opened Peachtree select maintain

Step2.Select default information

Step3.Select customer

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Step4. Under term credit tab

 Select C.O.D(Cash on delivery)

 G/L sales account-select sales account or income account type
from list boxes. E.g 4100-010 (Sales of computer)
 G/L discount account-select sales discount or contra sales
account from the list boxes E.g 43000 ( Sales discount)
 Ok

2. Credit customers: - they buy goods on account.

When we sold on account for them, we make the following entry

A/R………………. ××
Vat payable……………..××

Sales……………………..××

The followings are the steps to set up default information for credit customers;

Step1.On the opened Peachtree select maintain

Step2.Select default information

Step3.Select customer

Step4. Under term credit tab

 Select due in number of days

 Net due in 30 days
 Discount in 10 days
 Discount in 2%
 Credit limit E.g. 500,000
 Notify over limit
 G/L sales account-select sales account or income account type
from list boxes.E.g 4100-010 (Sales of computer)
 G/L discount account-select sales discount or contra sales
account from the list boxes.E.g 43000 ( Sales discount)
 Ok

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The followings are the steps to enter credit customer subsidiary ledger:-

1. From the maintain menu select customer/prospects.

2. under general tab:-

 Enter customer ID, customer name, customer type and

telephone.
3. Under Contact tab:-

 Enter contact name

4. Under Address tab

 Enter address

5. Under History tab

 Click on Beginning balance

 Select Yes
 Enter invoice number, invoice date, purchase order number,
amount and from the G/L account select Account Receivable
 Save and close
6. Click on New
7. Repeat step 2 up to 6 to enter the next

After finishing entering all customers, you can see or print the customer ledger

Steps to see or print the customer ledger

1. From Report & Forms

2. Click on Account Receivable
3. Double click on customer ledger
VENDOR SET UP

Before start recording vendor (A/p subsidiary ledger), you should fill the
necessary information on default information.

There are two types of supplier

1. Cash supplier: - they sell goods on cash.

When we buy on cash from them, we make the following entry

Inventory………………. ××
Vat receivable…………. ××
Cash……………………..××

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The followings are the steps to set up default information for cash supplier;

1. On the opened Peachtree select maintain

2. Select default information

3. Select vendor

4. under payment tab

 C.O.D(Cash on delivery)
 G/L expense account-select expense or Inventory account type
from list boxes. E.g.1200-010(Inventory of computer)
 G/L discount account-select purchase discount or contra
purchase account from the list boxes E.g. 52000(Cost of
computer).
 Ok

2. Credit supplier:- they sell goods on account

When we buy on account from them, we make the following entry

Inventory………………. ××
Vat receivable…………. ××
A/P……………………..××

The followings are the steps to set up default information for cash supplier;

1. On the opened Peachtree select maintain

2. Select default information

3. Select vendor

4. under payment tab

 Select due in number of days

 Net due in 30 days
 Discount in 10 days
 Discount in 2%
 Credit limit E.g. 500,000
 G/L expense account-select expense or Inventory account type
from list boxes. E.g.1200-010(Inventory of computer)

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  G/L discount account-select purchase discount or contra
purchase account from the list boxes E.g. 52000(Cost of
computer).
 Ok

The followings are the steps to enter vendor subsidiary ledger:-

1. From the maintain menu select vendors.

2. under general tab:-

 Enter vendor ID, vendor name, contact, vendor type and

telephone.

3. Under Address tab

 Enter address

4. Under History tab

 Click on Beginning balance

 Select Yes
 Enter invoice number, invoice date, purchase order number,
amount and from the G/L account select Account Payable
 Save and close
5. Click on New
6. Repeat step 2 up to 6 to enter the next

After finishing entering all vendors, you can see or print the vendor ledger

Steps to see or print the vendor ledger

1. Go to Report & Forms

2. Select Account Payable
3. Double click on vendor ledger

INVENTORY SET UP

There are two types of Inventory system

1. Perpetual Inventory System:- There is a continuous record for each

inventory . Physical count is optional not mandatory in this system.
Cash/Credit Sales Cash/Credit Purchase
Cash/A/R……………….×× Inventory………………. ××
Vat payable……………..×× Vat receivable…………..××
Sales……………………..×× Cash/A/P………………××
Cost of sales……………. ××

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 Inventory………………..××

2. Periodic Inventory System:- There is no continuous record for each

inventory. Physical count is mandatory in this system to know the ending
inventory and cost of goods sold.
Cash/Credit Sales Cash/Credit Purchase
Cash/A/R……………….×× Purchase………………. ××
Vat payable……………..×× Vat receivable…………..××
Sales……………………..×× Cash/A/P………………××

Before start recording inventory items, you should fill the necessary
information on default information

The followings are the steps to set up inventory;

1. On the opened Peachtree select maintain

2. Select default information

3. Select inventory items

4. Under G/L A/C costing tab

 G/L sales account-select sales account or income account type

from account list boxes. E.g. 4100-010(Sales of computer)
 G/L inventory account-select inventory account from the account
list boxes. E.g. 1200-010(Inventory of computer)
 G/L cost of sales account-select cost of sales account from the
account list boxes. E.g. 5100-010(Cost of computer)
 Costing method- FIFO,LIFO, AVERAGE E.g. Select Average
 G/L freight account-select freight charge or cost of sales account
from the account list boxes. E.g. 53000(Freight Account)
 Ok

The followings are the steps to enter inventory subsidiary ledger:-

1. From the maintain menu select inventory items.

2. under general tab:-

 Enter Item ID, description, under item class select stock item,
under price level enter selling price, part number, item type, unit
measurement, for each item type select G/L sales account, G/L
inventory account, G/L cost of sales, enter minimum stock,
reorder quantity
3. Click on beginning balance

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4. Select Yes

5. By selecting the item enter quantity, unit cost and total cost

6. Click on Ok

7. Click on New

8. Repeat step 2 up to 7 to enter the next

After finishing entering all inventory item, you can see or print the inventory
ledger

Steps to see or print the inventory ledger

1. Go to Report & Forms

2. Select Inventory
3. Double click on Inventory valuation report

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 Setting up of VAT
1. Maintain Sales Tax
2. Select Set up a new Sales tax Next
3. Enter the total rate that you will charge e.g. 15%
 Enter 1 to use individual rates Next
4. Enter Sales Tax Agency

Sales tax Agent I.D

e.g. ERCA A.A
 Sales tax Agent name
e.g. ERCA Eastern A.A Branch
 Vendor you send the taxes you have collected to click on
this field Select New
 Vendor I.D: ERCA Eastern A.A
 Vendor Name: ERCA Eastern A.A Branch
 Under expense Account select ; VAT Payable Acct
 Save , Close
 Select ERCA Eastern A.A
 Sales taxes calculation enter by Single rate
 Rate : e.g. 15%
 Select VAT Payable Account from the account to track sales taxes
field.
e.g. 2300 VAT Payable Next

5. Enter Sales tax I.D e.g. VAT

 Enter tax Name : value Added Tax

 Don’t use Sales tax on freight Select No Finish

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 CHAPTER THREE
TRANSACTION
PART I: Customer Transaction
In this part we will learn more about;
 Sales/invoice-credit sales transaction
 Receipt- cash collection from credit customer
- Direct cash sales transaction
 Sales order-receive sales order from credit customer
 Sales/invoice- shipping of sales order
 Credit memo-sales return transaction
 Review of A/R report
 Sales/invoice
Sales invoice-when you sold an item or service on account, you should follow the
following steps;
Step 1. From task menu select sales/invoice
Step 2. Select customer ID
Step 3. Enter invoice number and transaction date
Step 4.On the opened sales/invoice window, there are two tabs;
I. Apply to sales order
 When the selected customer has an opened sales order use this
tab by selecting sales order number from the list boxes.
II. Apply to sales
 When the selected customer has no opened sales order (direct
credit sales transaction) use this tab by entering quantity, item
type , unit price of the sold item and add vat or other tax if there
is.

Step 5. Save

 Receipt
 To record Cash collection from credit customers select << apply to
invoice>>
 Direct cash sales transaction select << apply to revenue>>

The following are the steps to record receipt;

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Step1. From the task menu select receipt.

Step2. Select customer ID or enter cash customer name in the name field.

Step3. Enter reference, receipt number, and transaction date.

Step4. On the opened receipt window, there are two tabs;

I. Apply to invoice
 When the selected customer has an opened invoice (cash
collection from credit customer) use this tab by selecting invoice
number from the invoice list boxes and click on pay box if the
collection is fully and enter the amount in the amount paid box if
the collection is partial. Under apply to revenue select the
appropriate GL account to record advance profit tax and select
exempt in the tax box , enter the amount using negative sign in
order to be recorded in debit side
II. Apply to revenue
 When the selected customer has no opened invoice (direct cash
sales transaction) use this tab by entering quantity, item type and
unit price of the sold item and add vat or other tax if there is or
select the appropriate GL account to record advance profit tax and
select exempt in the tax box ,enter the amount using negative sign
in order to be recorded in debit side. To record other collection of
cash other than sales of inventory use G/L account and enter the
amount in the amount box.

Step 5.Save

Deposit

Select for Deposit:-When you deposit cash at bank, you should follow the
following steps,

Steps

1. Go to task menu- select for deposit

2. Select bank account ID

3. Enter deposit ticket date

4. Enter deposit ticket ID

5. Tick on deposit box

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 6. Save

 Sales order
Sales order-when you received sales order from credit customer, you should
follow the following steps;
Step1.From task menu select Quotes/sales order/proposal-select again sales
order
Step2. Select customer ID
Step3. Enter sales order date, shipping date and sales order number(SO)
Step4.Enter quantity, select item, enter unit price, amount and add vat or other
tax if there is
Step5.Save.

 Shipping of Sales order

Sales invoice-when you shipped sales order to credit customer, you should follow
the following steps;
Step 1. From task menu select sales/invoice
Step 2. Select customer ID
Step 3. Enter invoice number and transaction date
Step 5.Select the sales order number under apply to sales order number
Step 6.Enterthe shipping quantity in the shipped box
Step 7.Save

 Sales return transaction

Credit Memo-when credit customer returns goods, you should follow the
following steps;
Step 1. From task menu select credit memo
Step 2. Select customer ID
Step 3. Enter transaction date and credit number
Step 5.Select the invoice number under apply to invoice number
Step 6.Enter the return quantity in the returned box
Step 7.Save

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PART II :Vendor Transaction

In this part we will learn more about;

 purchase/receive inventory-credit purchase transaction
 payment- settlement for credit purchase
- Direct cash purchase transaction
 Purchase order- send purchase order to credit vendor(supplier)
 Purchase/receive inventory-receive of purchase order by
vendors(supplier)
 Vendor Credit memo-purchase return transaction
 Review of A/P report

 purchase/receive inventory
purchase/receive inventory: when you purchase an item or service on account,
you should follow the following steps;

Step 1. From task menu select purchase/receive inventory

Step 2. Select vendor ID
Step 3. Enter invoice number and transaction date
Step 4.On the opened purchase/receive inventory window, there are two tabs;

I. Apply to purchase order

 When the selected vendor has an opened purchase order use this
tab by selecting purchase order number from the list boxes.

II. Apply to purchase

 When the selected vendor has no opened purchase order (direct
credit purchase transaction) use this tab by entering quantity,
item type and unit price of the purchased item and use G/L
account to record vat receivable.

Step 5. Save

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 Step to Record Payment

 To record settlement of credit purchase select << apply to invoice >>

 Direct cash purchase transaction select << apply to expense>>

The following are the steps to record payment;

Step 1.from the task menu select payment.

Step2. select vendor ID or enter cash supplier name in the name field.

Step 3. Enter check number and transaction date.

Step 4. On the opened payment window, there are two tabs;

I. Apply to invoice
 When the selected vendor has an opened invoice use this tab by
selecting the paid invoice from the list boxes and click on pay box
if the settlement is fully and enter the amount in the amount paid
box if the settlement is partial and use apply to expense to record
withholding tax payable in G/L account by entering negative
amount in the amount box.

II. Apply to expense

 When the selected vendor has no opened invoice (direct cash

purchase transaction) use this tab by entering quantity, item type
and unit price of the purchase item or select the appropriate GL
account to record other payment other than purchase of stock
item from general field account and then enter the amount.

Step 5.Save

Replenish of petty cash

Write check:-When you replenish petty cash, you should follow the
followingsteps,

Steps

1. Go to task menu- select write checks

2. Select acash account-click on ok
3. Enter name in the name field
4. Enter check no. & transaction date
5. Enter the replenished amount in the dollar box

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 6. Click on split
7. Select account no., write description and enter amount
8. Ok
9. Save

 Purchase order
Purchaseorder-when you send purchase order to credit vendor( supplier), you
should follow the following steps;
Step 1. From task menu select purchase order
Step 2. Select vendor ID
Step 3. Enter purchase order date, receiving date and purchase order number(PO)
Step 4.Enter quantity, select item, enter unit price, amount and using G/L
account record vat receivable or other tax if there is
Step 5.Save
 Receiving of purchase order by credit vendor
Purchase/Receive inventory-when credit vendor received your purchase order,
you should follow the following steps;
Step 1. From task menu select purchase/receive inventory
Step 2. Select vendor ID
Step 3. Enter invoice number and transaction date
Step 5.Select the purchase order number under apply to purchase order number
Step 6.Enter receiving quantity in the received box
Step 7.Save

 Purchase return transaction

Vendor Credit Memo-when you return goods to credit vendor, you should follow
the following steps;
Step 1. From task menu select vendor credit memo
Step 2. Select vendor ID
Step 3. Enter transaction date and credit number
Step 5.Select the invoice number under apply to invoice number
Step 6.Enter the return quantity in returned box
Step 7.Save

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PART III
Inventory Transaction
We will see that

Purchase of inventory items

In this part we will learn more about:-

1. Sales of inventory items

2. Purchase of inventory items

Purchase inventory items

 There are two ways of purchase inventory items

 On account usePurchase/receive inventory
 Cash purchase use Payment

N.B: The same step for purchase received inventory and payment as we did in
vendor transaction

Sales of inventory items

There are two ways of sales of inventory items

 On account use Sales/invoicing

 Cash sales use Receipt

N.B: the same step for sales/invoicing and receipt as we did in customer

Transaction

Adjustment of inventory item

Adjusting made for

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  Spoilage
 Failure to record
 Damage
 Missing etc

To enter an inventory adjustment use the following steps;

Steps
1. From the task menu, select inventory adjustment
2. Enter the reference which you observed and the date when the changing
inventory item occurred
3. Select the inventory item ID
4. Enter or select a G/L account
5. Enter adjusted quantity in positive value in order to increase or in negative
in order to decrease the inventory item
6. Fill the reason to adjust
7. Save

PART IV
General Journal Transaction
In this part we will learn more about

Recording a general journal entry

Enter a reversing general journal entry

1. Recording a general journal entry

Use the general journal entry other than
 Customer transaction
 Vendor transaction
 Inventory transaction

Steps

1. From the task menu select general journal entry

2. Enter or select the date of transaction
3. Select the reversing check box if it needs
4. Enter a reference for a transaction

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 5. Enter the account Id
6. Enter the description
7. Enter debit and credit amount
8. Once out of balance become zero select save

CHAPTER FOUR
Account Reconciliation
Step to reconcile G/L bank account;

1. From task menu select account reconciliation

2. Select the bank account from the account to reconcile field
3. Enter the ending/closing date with in the account period
4. Enter the statement ending balance
5. Select the clear check box next to each items that including on the
bank statement
6. Select the adjustment icon to enter adjustment journal entries
7. If you enter adjusting entries, select the clear box next to each on
these item
8. Ok

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 Payroll Set Up

Part I. Income Tax

 File  Payroll Formulas User Maintained

 Formula ID: ETHIO 19
 Name: ETHIO 19
 Effected on Gross Pay: Subtracts from Gross
 Filling Status : All
 Classification of formula :Tax
 Tax Agency : Federal
 Formula: ANSWER=-TABLE(ADJUSTED_GROSS)
 Click on Set up Tax Brackets
If taxable income is Withhold Plus
over
600 0 10  Ok
1,650 105.00 15
 Save , New
3,200 337.50 20
5,250 747.50 25 Part II. Pension Fund
7,800 1,385.00 30
10,900 2,315.00 35 7% (Employee)

 Formula ID; PANEE 19

 Name: PANEE 19
 Effect on Gross Pay: Subtract from Gross
 Filling Status: All
 Classification of formula : Tax
 Tax Agency : Federal
 Formula : ANSWER=-7%*(ADJUSTED_GROSS)
 Save, New

 11% (Employeer)

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  Formula ID: PANER 19
 NAME : PANER 19
 Effect on Gross Pay : Subtract from Gross
 Filling Status : All
 Classification of Formula : Tax
 Tax Agency : Federal
 Formula : ANSWER=-11%*(ADJUSTED_GROSS)
 Save , New

Part III. Entering Total Earning

 Formula ID: ADDIT 19

 Name : ADDIT 19
 Classification of Formula : Benefit
 Effect on Gross Pay : Add to Gross
 Filling Status: All
 Formula : ANSWER=(ADJUSTED_GROSS)
 Save, New

Part IV. Entering Total Deduction

 Formula ID: DEDUC 19

 Name : DEDUC 19
 Classification of Formula : Deduction
 Effect on Gross Pay : Subtract from Gross
 Filling Status : All
 Formula ; ANSWER=(ADJUSTED_GROSS)
 Save
 Click on Next step to add those formulas to Employee defaults.
 Select “Yes” if you like to open the payroll set up wizard now
 Click on Next
 Select Do it yourself in house option  Next
 Select Do it yourself optionNextNextSelect State A.A 
NextUnder pay type option Select Salary
 G/L Account No. Select Salary expenseNext
 Under Benefits your Company offers, Don’t check any benefit
options Next
 Under tax Liability Account no. Select Income Tax Payable
 Under Tax Expense Account no. Select Pension Fund Expense
 Next  Finish

Entering Employees Default information

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  Maintain Default Information Employees
 Under Employee Field
Raw 1.

 Field name : Enter Income_Tax

 G/L Account : Select Income Tax Payable
 Calculate :  Checked
 Formula : ETHIO
Raw 2.
 Field Name : Pension_EE
 G/L Account : Select Pension Fund Payable
 Calculate :  Checked
 Formula : PANEE

Raw 3.

 Field Name: Trans_NonTax

 G/L Account: Select Transport Allowance
 Calculate : Unchecked

Raw 4.

 Field Name: Advance_EE

 G/L Account : Select Employees Advance
 Calculate : Unchecked

Raw 5.

 Field Name: OT
 G/L Account : Select Over Time Expense Account
 Calculate : Unchecked
 Go to Income Tax field
 Click on Adjust continue Button
 Checked use option in the OT field 
 Ok.

Raw 6.

 Field Name: Other_Ded

 G/L Account : Select Suspense Account
 Calculate : Unchecked

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Raw 7.

 Field Name: Tran_Tax

 G/L Account : Select Transportation Allowance
 Calculate : Unchecked
 Go to Income Tax field
 Click on Adjust continue Button:
 Checked Tran_Tax Field

 Ok.

Raw 8.

 Field Name: TTL_Earning

 Calculate :  Checked
 Formula : ADDIT
 Memo:  Checked
 Click on AdjustContinue Button :
 Checked the “Use” option in order to get the subtotal .
E.g. Gross  , Trans_NonTax  , OT  , Trans_Tax 
and any other additional field.
 Ok.

Raw 9.

 Field Name : TTL_ Deduction

 Calculate :  Checked
 Formula : DEDUC
 Memo:  Checked
 Click on Adjust Continue Button:
 Checked the “Use” option in order to get the subtotal.
 E.g. Income_Tax, Pension_EE , Advance_EEand any other
deduction field.
 Ok.

Raw 10.

 Field Name: Signature

 Memo:  Checked

 Under Company Field tab

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 Raw 1
 Field name: Pension _ER
 Liability : Select Pension Fund Payable
 Expense: Select Pension Fund Expense
 Calculate :  Checked
 Formula : PANER
 Delete other Rows
 Ok

Maintain Employees

 Maintain Employees/Sales Rep.

 Employee ID:AK-01
 Name; Aster Kebede
 Go to pay info:
- Pay method: Salary
- Pay frequency; Monthly
- Salary Rate: Enter Gross Salary Br. 2,000.00
 Go to Employee Field
 Unchecked Trans_NonTaxand enter Br 500.00.
 Unchecked OT Br 400.00.
 UncheckedTrans_Tax Br 100.00
 UncheckedAdvance_EE Br -300.00
 Save & Close
Step to record payroll entry
 Task Payroll entry
 Select Employee ID E.g. Aster Kebde
 Enter check no. & CPV no.E.g. CK14616&CPV0013,Date
January31/2019
 Save & Close

Step to Design Net Pay Report

 Go to report menu.
 Select payroll.
 Double Click Payroll register.
 Select Column Icon in order to adjust column order.
 Show column select “None”.
 Select show check boxes the necessary column in order to
appear in the Net Pay report, adjust column position by selecting
move up or move down under columns order list.

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  E.g. Employee Name, Gross, OT, Trans_NonTax,
Trans_Tax ,TTL_Earning,Income_Tax,Pension_EE,Pension_ER,Adv
ance_EE,Other_Deduc,TTL_Dedu,Amount,Signature.
 Ok.
 Select Save.
 Report name : Net Pay
 Save.

Year-end closing procedure using Peachtree 2010

Steps

1.Go to task menu-select system-select year-end wizard

2.Select Yes

3. Click on next

4. Select fiscal and payroll tax years

5. Click on next

6. Select check all- to print the general ledger report or select check none-if you
donot print–Click on next

7. Select Internal Accounting Review-to search your company for common

transaction mistakes and transactions or conditions that do not adhere to
general accepted accounting principles-Click on next

8. Click on Back up-Click on next

9. Select Archive Company-it creates a separate copy of your company in aread

only state. You can view transactions and print reports while in an archived
company, but you cannot edit or delete existing transactions or add new
transactions. The archive will be a copy of your company data as it exists prior
to closing the year-click on next

10. Select next fiscal year-click on next

11. Confirm year-end close-click on next

12.Click on Begin close-Click on next 13. Click on finish

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