Helpful Keyboard Shortcuts - Microsoft

NAVIGATING SHORTCUTS
Alt + Tab Toggle between programs
Ctrl + Esc Show the Windows Start menu
Ctrl + Tab Toggle between open Excel files
Ctrl + PageUp (PageDown) Move between worksheets within the active file
Shift + Ctrl + PageUp (PageDown) Select multiple worksheets within the active file
Home Move to the beginning of the line
Ctrl + Home Move to the beginning of the worksheet
Ctrl + End Move to the last cell on the worksheet
End (press and release) + Arrow Keys Move by one block of data within a row or column
Ctrl + Arrow Keys Move by one block of data within a row or column
Ctrl + [ / Ctrl + ] Jump to precedent cells / Jump to dependent cells
F5 (Go To) and then Enter Return to the last cell visited
In a selected row, select the cells that don't match
Ctrl + \
the formula in the active cell

FUNCTION KEYS FUNCTION SHORTCUTS

F1 Display Help Ctrl + N Create a new file
Alt + F4 Close Help (or any window) Ctrl + O Open an existing file
F2 Edit the active cell Ctrl + P Print
F4 or (Ctrl+Y) Repeat the last action Ctrl + S Save
F4 Absolute referencing Ctrl + W Close the existing file
F5 or (Ctrl+G) Go To Alt + = Sum a column
F7 Spell Check Shift + F2 Insert a comment
F9 Calculate (manual) Ctrl + Shift + A Prompts to edit a formula

FORMATTING SHORTCUTS EDITING SHORTCUTS

Ctrl + 1 Display the Cells command F2 Edit the active cell
Ctrl + B Apply bold formatting Ctrl + C Copy
Ctrl + I Apply italic formatting Ctrl + D Copy down
Ctrl + U Underline cells Ctrl + F Find
Ctrl + ; Enter the date Ctrl + G Go to
Ctrl + Shift + ; Enter the time Ctrl + H Replace
Ctrl + Shift + ! Apply the number format Ctrl + R Copy right
Ctrl + Shift + # Apply the date format Ctrl + V Paste
Ctrl + Shift + $ Apply the currency format Ctrl + Alt + V Paste special
Ctrl + Shift + % Apply the percent format Ctrl + X Cut
Ctrl + Shift + & Apply an outline border Ctrl + Y Repeat last action
Ctrl + Shift + _ Remove an outline border Ctrl + Z Undo last action
Ctrl + 0 Hide selected column(s) Alt + Enter Start new line in same cell
Ctrl + Shift + 0 Unhide selected column(s) Alt + ⬇ Open a filter drop down box
Ctrl + 9 Hide selected row(s) Ctrl + Delete Delete text to end of line
Ctrl + Shift + 9 Unhide selected row(s) Ctrl + ' Copy formula from cell above
Ctrl + ~ View cell formulas Ctrl + Shift + ' Copy value from cell above

SELECTING CELLS MENU TIP

Ctrl + A Select entire sheet
You can select any menu command by pressing Alt and then
Ctrl + Spacebar Select the column
the letter in the menu name.
Shift + Spacebar Select the row
Alt + Shift + Group (ungroup) selected
right (left) arrow rows or columns
Extend the selection to the
Shift + End +
last non-blank cell in the
arrow keys
same row or column
Helpful Keyboard Shortcuts - Mac
NAVIGATING SHORTCUTS
Alt + Tab Toggle between programs
Ctrl + Tab Toggle between open Excel files
Fn + Up Arrow (Down Arrow) Page Up / Page Down
Fn + Ctrl + Up Arrow (Down Arrow) Move between worksheets within the active file
Shift + Fn + Ctrl + Up Arrow (Down Arrow) Select multiple worksheets within the active file
Fn + Left Arrow Move to the beginning of the line
Fn + ⌘ + Left Arrow Move to the beginning of the worksheet
Fn + ⌘ + Right Arrow Move to the last cell on the worksheet
⌘+, Open Excel Options menu
⌘ + Arrow Keys Move by one block of data within a row or column
Ctrl + [ / Ctrl + ] Jump to precedent cells / Jump to dependent cells
F5 (or Ctrl + G) and then Enter Return to the last cell visited
In a selected row, select the cells that don't match
Ctrl + \
the formula in the active cell

FUNCTION KEY EQUIVALENTS FUNCTION SHORTCUTS

⌘+/ Display Help ⌘+N Create a new file
⌘+Q Close Help (or any window) ⌘+O Open an existing file
Ctrl + U Edit the active cell ⌘+P Print
⌘+Y Repeat the last action ⌘+S Save
⌘+T Absolute referencing ⌘+W Close the existing file
F5 or (Ctrl + G) Go To Shift + ⌘ + T Sum a column
F7 Spell Check Shift + F2 Insert a comment
Shift + F9 Calculate (manual) Ctrl + Shift + A Prompts to edit a formula

FORMATTING SHORTCUTS EDITING SHORTCUTS

⌘+1 Display the Cells command Ctrl + U Edit the active cell
⌘+B Apply bold formatting ⌘+C Copy
⌘+I Apply italic formatting Ctrl + D Copy down
⌘+U Underline cells ⌘+F Find
Ctrl + ; Enter the date Ctrl + G (or F5) Go to
Ctrl + Shift + ; Enter the time Ctrl + H Replace
Ctrl + Shift + ! Apply the number format Ctrl + R Copy right
Ctrl + Shift + # Apply the date format ⌘+V Paste
Ctrl + Shift + $ Apply the currency format ⌘+X Cut
Ctrl + Shift + % Apply the percent format Ctrl + ⌘ + V Paste special
Alt + ⌘ + 0 Apply an outline border ⌘+Z Undo last action
Alt + ⌘ + _ Remove an outline border Ctrl + Alt + Enter Start new line in same cell
Ctrl + 0 Hide selected column(s) Alt + Down arrow Open a filter drop down box
Ctrl + Shift + 0 Unhide selected column(s) Fn + Ctrl + Delete Delete text to end of line
Ctrl + 9 Hide selected row(s) Ctrl + ' Copy formula from cell above
Ctrl + Shift + 9 Unhide selected row(s) Ctrl + Shift + ' Copy value from cell above
Ctrl + ~ View cell formulas Fn + Delete Delete content from cell(s)

SELECTING CELLS SETTINGS TIP

⌘+A Select entire sheet Your Mac customizations may interfere w/ shortcuts
Ctrl + Spacebar Select the column For optimal Excel keyboard settings on a Mac go to:
Shift + Spacebar Select the row System preferences --> Keyboard
Shift + ⌘ + K Group (ungroup) selected
Keyboard tab: Enable "Use all F1, F2, etc. keys…"
(J to ungroup) rows or columns
Shortcuts tab: Enable "Move focus to menu bar"
Extend the selection to the
Shift + ⌘ + (use Ctrl + F2 to access Excel menus w/ keyboard
last non-blank cell in the
arrow keys At the bottom select "All controls" under
same row or column
"Full Keyboard Access" (for full use of Tab key)