Republic of the Philippines

Department of Education
BUREAU OF EDUCATION ASSESSMENT
Pasig City, Philippines
2018

Basic Education
Exit
Assessment
for

Grade Twelve

EXAMINER’S HANDBOOK
2
 BASIC EDUCATION EXIT ASSESSMENT (BEEA) FOR GRADE 12

Contents

Introduction------------------------------------------------------------------------------------------ Page 5
 The Chief Examiner’s Workflow
 The Room Examiner’s Workflow
 Test Materials
 Board Work
 Seating Arrangement and Test Administration Scheme

Pre-Test----------------------------------------------------------------------------------------------- Page 7
 Entrance and Seating Arrangement
 Orientation of the Examinees
 Distributing the Test Materials
 Checking the Test Booklets and Answer Sheets
 Filling in of Information in the Answer Sheet

Test Proper------------------------------------------------------------------------------------------ Page 13

 Reading the Directions
 Administering the Examinee’s Descriptive Questionnaire
 Accomplishing the Seat Plan (Form 2)
 Administering the Test Proper
 Collecting the Test Materials and Dismissing the Examinees

Post Test--------------------------------------------------------------------------------------------- Page 15

 Room Examiner- ETRE
 Chief Examiner- CETRE

3
BEA Forms:

Form 1 - List of Actual Examinees

Form 2 - Seat Plan
Form 3 - Accounting Form
Form 4 - Chief Examiner’s Report Form
Form 5 - Test Booklet Quantity and Completeness Verification
Sheet Form 6- Answer Sheet Quantity and Completeness
Verification Sheet Form 7- Room Examiner’s Test Administration

ACRONYMS

SDS - Schools Division Superintendent

RTC - Regional Testing Coordinator

DTC - Division Testing Coordinator

PSS - Private School Supervisor

SH - School Head

STC - School Testing Coordinator

CE - Chief Examiner

RS - Room Supervisor

RE - Room Examiner

LRN - Learner Reference Number

TMs - Test Materials

TB - Test Booklet

AS - Answer Sheet

EH - Examiner’s Handbook

EDQ - Examinee’s Descriptive Questionnaire

ETRE - Examiner’s Transmittal Report Envelope

CETRE - Chief Examiner’s Transmittal Report Envelope

COR - Certificate of Rating

4
 EXAMINER’S HANDBOOK
BASIC EDUCATION EXIT ASSESSMENT (BEEA) FOR GRADE 12

I. INTRODUCTION

This Examiner’s Handbook is intended for those involved in the administration of

assessment for Grade Twelve students. It outlines the activities to be undertaken at various
stages of the test. To ensure a standardized test administration, this Handbook is necessary.

A. The Chief Examiner’s (CE) Workflow

Pre- Test Activities Test Proper Post- Test

 Keeps the  Accomplishes  Accounts test materials

confidentiality of Forms 4, 5 and 6 1. Collects and accounts all
the test materials ETREs with the
 Monitors the assistance of the School
Testing Coordinator/
 Requires every testing activities
Room Supervisor(s)
Room Examiner and confidentiality
2. Arranges and bundles
(RE) to count the of the test the ETREs accordingly
TBs while plastic materials making sure that the
bags are still sealed number of ETREs
tallies with the number
 Facilitates the of testing rooms. A
signing of Form 3 report on the number of
by each RE ETREs should
accompany the bundle.
3. Returns to the original
plastic bags all used
and unused TBs with
serial numbers
arranged consecutively.
The plastic bags must
be resealed.
4. Places inside the
CETRE the following
materials after the test:
Unused ASs, Forms 3
and 4, Scannable School
Header.
5. Accomplishes BEA
Forms 5 and 6 and
places them at the top
of the boxes of the TMs
before resealing them.

5
B. The Room Examiner’s (RE) Workflow

PRE-TEST TEST PROPER POST-TEST

(Distribution (Examination (Distribution

 Receives  Posts the replica of the Name  Submits the

the TBs Grid and the test coverage following to
and ASs the Chief
 Gives the General Directions Examiner:
 Counts the
TBs from the  Distributes the ASs then the TBs 1. Examiner
sealed plastic ’s
bags  Checks if Name Grid, LRN and Handboo
other information in the AS are
k
properly shaded
 Signs Form 3 2. Unused ASs
3. Sealed ETRE
 Facilitates the examinees
4. TBs
in accomplishing the
Form 2
 Signs Form 3
 Administers the test using
the Examiner’s Handbook

 Keeps custody of the excess TBs in

original plastic bags while the test is
in progress and does not read the
test items (with sanctions as per
DepED Order No. 55, s.2016)

 Accomplishes Forms 1 and 7

 Retrieves the TMs

 Arranges the used ASs

consecutively by Serial Number

 Arranges the used and unused

TBs consecutively by Examinee
Number

 Checks the contents of the ETRE

(Used ASs, Actual Time Record
and Forms 1, 2 and 7)

6
B. Test Materials

1. Test Booklets. There shall be two (2) booklets for BEEA: Test Booklets 1 and 2.

a. Test Booklet 1 contains the General Instructions, Examinee’s Descriptive

Questionnaire (EDQ), Science, Philosophy, Humanities and Media Information
Literacy subtests.

b. Test Booklet 2 contains the General Instructions, Mathematics, Language and

Communication (English and Filipino) and Social Science subtests.

2. Answer Sheets. The examinees shall use scannable Answer Sheets designed
specifically for BEEA.

IMPORTANT: Every examinee must receive two sheets of AS with the same
serial number- one for Day 1 and the other for Day 2. The RE must check that
the serial numbers of the two sheets are identical.

C. Board Work

There shall be two board works, one for Day 1 and the other for Day 2. Prepare
and post the board works. There is an allotted time for snacks and lunch breaks. Time
limit must be strictly followed.

BOARD WORK FOR DAY 1

Number Time Time Time Time to

Parts of the Test
of Items Limit Allocation Started End
Test Booklet 1
General Instructions 10 mins 7:30 – 7:40
EDQ 15 20 mins 7:40 – 8:00
Science 60 1 hr 8:00 – 9:00
Philosophy 48 50 mins. 9:00 – 9:50
BREAK 15 mins. 9:50 – 10:05
Humanities 48 50 mins. 10:05 – 10:55
Media Information Literacy 48 50mins. 10:55 – 12:05
4 hrs and
TOTAL 219
15 mins

7
 BOARD WORK FOR DAY 2

Number Time Time Time Time to

Parts of the Test
of Items Limit Allocation Started End
Test Booklet 2
General Instructions 10 mins 7:30 – 7:40
Mathematics
60 1 hr 7:40 – 8:40
Language and Communication
1 hr and
(English and Filipino) 108 8:40 – 10:10
50 mins
BREAK 15 mins. 10:10- 10:25
Social Science 48 50 mins 10:25 – 11:10
4 hrs and
TOTAL 216
5 mins

TOTAL NUMBER OF ITEMS

8 hrs and
AND DURATION OF THE 435
20 mins
ENTIRE TEST

D. Seating Arrangement and Test Administration Scheme

There shall be 30 examinees per testing room as depicted in the seat plan below:

------ CHALKBOARD -----

Row 1 Row 2 Row 3 Row 4 Row 5 Row 6

Line 1 1 2 3 4 5 6
Line 2 7 8 9 10 11 12
Line 3 13 14 15 16 17 18
Line 4 19 20 21 22 23 24
Line 5 25 26 27 28 29 30

There shall be two testing days. In Day 1, the examinees will answer the Test
Booklet 1 while in Day 2, they will answer the Test Booklet 2. The seat plan should be
strictly followed for both testing days.

II. PRE- TEST

A. Entrance and Seating Arrangement

1. Inspect the seating arrangement before instructing the examinees to enter the
testing room. There should be six rows by 5 lines of armchairs. The seats should
be spaced far enough from each other to discourage unnecessary talking among
examinees.
2. Instruct the examinees to line up outside the room in alphabetical order of their
surnames.
3. Call out the names of the examinees by alphabetical order of their surnames.
Examinee Number 1 must be seated in Seat Number 1 and so on.

8
 4. In no case shall there be more than 30 examinees in a room.
5. Check the identity of the examinees inside the examination room through the
school ID.
6. Instruct the examinees to place their belongings at the back or in front of the room
underneath the board.
7. Inspect the chairs of the examinees to ensure that only pencils and blank sheets of
paper for computation purposes are there.
8. To facilitate control of going in and out of the room, only one door should be kept
open.

B. Orientation of the Examinees

After the examinees are seated and all chairs are cleared, say:

Read
Goodthe following
morning slowly and
everybody. clearly:
I am (State your name). There are some points you should
remember to follow while taking the test. I shall read each one.
1. Today, you will take the Basic Education Exit Assessment (BEEA) for Grade 12.
The BEEA is one of our exit assessments that aims to determine if learners are
meeting the learning standards, help provide information to improve instructional
practices, assess/evaluate effectiveness and efficiency of education service delivery
using learning outcomes as indicators and provide empirical information as basis for
curriculum, learning delivery, assessment and policy reviews and policy formulation.
The examination will be administered for two days. Today you will answer TB1
which contains the following: Science, Philosophy, Humanities and Media
Information Literacy. TB2 which contains the Mathematics, Language and
Communication (English and Filipino), and Social Science will be answered
tomorrow.
2. Use lead pencil in answering the test.
3. You are not allowed to leave the room once the test has started.
4. Do not open your Test Booklets until you are told to do so.
5. If you have any problem such as missing pages or words that are not printed
clearly, raise your hand so I can help you.
6. Questions on the directions or on any test item will not be entertained after the test
has started.
7. Do not write anything on the Test Booklet. Each of you will be provided with two
double-sided (back-to-back) answer sheets having similar Examinee Number.
When answering Mathematics you may use a clean sheet of paper for your
computation but submit this to me after the test.
8. Select your answer from the given choices and blacken the circle that corresponds
to your Answer in the appropriate item number on your Answer Sheet.
9. Remember to keep your Answer Sheets clean and free from unnecessary marks.
DO NOT fold, crumple, or crease any portion of it, otherwise it may be rejected by
the scanning machine.
10. You may change your answer by erasing it neatly. Liquid and tape erasers are NOT
allowed.
11. Work quietly and mind only your own work. Do not use books, dictionaries, rulers,
calculators, cell phones, and other electronic devices inside the testing room.
12. Refrain from cheating. If you are caught cheating and have been warned twice, but
persist on cheating, you will not be allowed to take the test any further.

9
 13. You may choose any subtest that you prefer to answer first. You don’t necessarily
have to follow the sequence of subtest in the board work. However, you are
expected to answer all items and follow the time allocation per subtest.
14. The total time for the test will be 4 hours and 15 minutes for Day 1, and 4
hours and 5 minutes for Day 2. You will be given a 15-minute break in the
morning.
15. Work fast enough so you will finish the test within the given time. If you finish the
test ahead of time, review your answers.
16. I will announce when the given time to finish the test is done.
17. When I say STOP, put your pencils down.

After you have read the guidelines, allow examinees to go out to attend to their personal
needs (i.e., restroom), if necessary, before distributing the materials.

C. Distributing the Test Materials

Cut with a pair of scissors one end of the plastic bags of the TBs and ASs. Check the
quantity and see to it that these are accurate and not tampered. In a pack, there are thirty
(30) TBs. Each examinee will have one TB and two sheets of AS. Make sure that each
examinee will receive two sheets of AS with the same barcode (Examinee Number). Keep
the batch slip in the original plastic bag; THIS IS IMPORTANT.

In the distribution of the TBs and ASs, follow the numbering of examinees shown on
Page 8. Start with the examinee in Number 1 by giving him/her the TB/AS with the lowest
serial number and end with examinee in Number 30 giving him/her the highest serial
number.

Seats of the latecomers/absentees should be left vacant. TBs and ASs allocated for
the said examinees should be placed inside the original plastic bag by the RE pending their
arrival. However, the TMs should not be distributed yet if there are only less than 10
examinees in the room. The serial numbers of the Unused TBs and Ass must be recorded
by the RE for proper accounting of the test materials.

D. Checking the Test Booklets and Answer Sheets

After each Examinee has received a TB and a set of ASs, say:

Everybody, put the Answer Sheet on your chair/desk. (Wait until everybody has
Pause. Look
done this.) Look for raised
at your hands. In (Pause.)
Test Booklets. case a TB or anthe
Check ASpages
is defective,
one bythe whole
one. If youset must
notice
be changed. Get this from the regular pack, if there are extras. If none, request
any misprint or a missing page, raise your hand and I will provide you another TB. the Room
Supervisor to give you the exact number of copies needed from the buffer which is in the
custody of the Chief Examiner. This should be noted in the Examiner’s Report. When all TBs
and ASs have been checked, keep the unused TBs and ASs in your custody while the test is
in progress, and to be packed with the others upon submission of reports to the Chief
Examiner during the post test.

10
E. Filling in of Information in the Answer Sheet

Say:

The Answer Sheet is composed of two sheets printed back to back broken down as
follows:
E.1. Name
First Sheet:
Say:
The front page (Page 1) contains the circles for the basic information about
yourself. The back page (Page 2) contains Examinee’s Descriptive Questionnaire (EDQ)
Pause. You
circles Give shall
numbered
the now
1 to fill
Examinees 15,inenough
theBEEA
the information
timeCore called
theirfor
Subjects
to write on the
with
names. front
circles
Then page of the
numbered
say: 1 toAnswer
60 for
Sheet.
Mathemics, 1 to 48 for Philosophy, 1 to 48 for Humanities, and 1 to 48 stub
First of all, print your name inside the box provided for in the examinee found
for Media
on the upper portion
Information Literacy. of the first sheet of the Answer Sheet in two pages. Then print your
name inside each box provided for in the name grid.
Second Sheet:
The front page (Page 3) contains the BEEA Core Subjects with circles numbered 1
to 60 for Science, 1 to 48 for Social Science, and 1 to 108 for Languages and
Communication (English and Filipino).

Accomplish the name grid found on the upper part of the Answer Sheet. The basic rules in filling out the nam

1. Write only one letter in each box. Below letter Z are Ñ and dash (-).

2. Enter your last name first. If you are a "JR", "III", "IV", etc., write it immediately after
the blank box following your surname. Or, if your surname consists of two or more words such as De la Cruz

3. Enter your first name(s) starting from the box divided by a vertical line marked FIRST
NAME. If you have more than one first name, write your names leaving blank boxes in between. DO NOT go

4. Finally, fill in your middle initial. If you have two middle names such as San Juan, De
Vega, or De los Angeles, write only the first two initials of your middle names. There are two boxes for the m

11
 Pause. Let the Examinees follow the instruction, then, say:

Go around
If you havetofilled
see out
thatyour
this last
is correctly done
name, first by the
name Examinees.
and middle initial, blacken the circles
corresponding
E.2. to
Birth Date the letters written in the boxes.
Say:

E.3. Gender
The Birth Date is specifically given in the form of month-day-
year: Example: January 6, 1999
Month - Blacken the circle corresponding to the month of birth which is January.
Say:
Day -Two columns are allotted for the day although one circle in each column is
Indicate your
blackened. Thegender
range by shading
is from 01 tothe
31.corresponding circle.
Days ranging from If 9you
1 to areare a boy or man,
shade male. If you are a girl or woman, shade female.
entered as 01 to 09, so blacken 0 in the first column and 6 in the second
E.4. column.ID
School

Say:
Blacken the circles corresponding to your 6-digit School ID. Check your School ID
against the School ID on the board. (Go around to check that the School ID is written and
shaded correctly).
E.5. Learner Reference Number (LRN)

Say:
Blacken the circles corresponding to your 12-digit LRN. Check your LRN given by
your class adviser. (Go around to check that numbers for the LRN are written and shaded
E.6. Type of Community

Say:
Blacken the circle corresponding to the type of community your school is located. If
your school is located in a rural area, blacken rural. If your school is located in an urban
area, blacken urban.
E.7. Region and Division Codes

Say:
Blacken the circles corresponding to your Region and Division Codes. Check your
Region and Division Code against the code written on the board. (Go around to check that
codes are written and shaded correctly.)

12
E.8. Type of School

Say:
Blacken the circle corresponding to your type of school. If your school is a Stand
Alone SHS, choose from among the options and shade the corresponding circle. If your
school is an Integrated SHS, shade the corresponding circle.
E.9. Class Number

Say:
Blacken the circle corresponding to your class number. Choose from among the
options and shade the corresponding circle.
E.10. Recipient of Pantawid Pamilya Pilipino Program (4Ps)

Say:
Blacken the circle corresponding to your answer. If you are a recipient of the
Pantawid Pamilya Pilipino Program (4Ps),choose YES. If you are NOT a recipient of the
Pantawid Pamilya Pilipino Program (4Ps),choose NO. If you have no idea if your family is a
recipient of the Pantawid Pamilya Pilipino Program (4Ps),choose I don’t know.
E.11. Recipient of the SHS Voucher Program

Say:
This item is intended for private school students. Blacken the circle corresponding
to your answer. If you are a recipient of the SHS Voucher Program,choose YES. If you are
NOT a recipient of the SHS Voucher Program, choose NO.

E.12. Plans after graduating from Senior High School

Say:
Blacken the circle corresponding to your answer. If you plan to pursue a college
degree, choose from among the options and shade the corresponding circle. If you plan to
apply for a job, choose from among the options and shade the corresponding circle. If you
plan to put up a business, choose from among the options and shade the corresponding
circle. If you have some plans other than the options provided in this answer sheet, kindly
specify them.
Give the Examinees enough time to do this. Go around and check if the examinees
are following directions. Make sure that every variable has been answered.

13
III. TEST PROPER

A. Reading the Directions

Say:

Everybody,the
B. Administering open your Test Booklet.
Examinee’s ReadQuestionnaire
Descriptive the general directions
(EDQ) carefully. I will give
you three minutes to do this.
Say:

Part I, the Examinee’s Descriptive

C. Accomplishing the Seat Plan (Form 2)Questionnaire (EDQ) is not a test. It consists of
15 items. At the back of the first sheet of your Answer Sheet, shade the circle of the letter
of your chosen answer. There are some items in which you may choose all that apply to
While the
your respones examinees
from are answering
the questions. the any
Do not leave EDQ,
itemletunanswered.
each Examinee write his Name,
Examinee The EDQ will last for five minutes. Everybody, open Seat
Number, and the Test Booklet Number on the Plan.
your test Fill in to
booklets thethe
Region,
EDQ
Division,
subtest. School
Ready, Name
begin!and Address, Date of Examination and Room Number.
Say:

In accomplishing the seat plan, write your name in print. Copy the examinee
D. Administering
number the Test
in your answer Proper
sheet and the test booklet number found in the upper right of the
cover page of the test booklet.
After administering the EDQ, say:

A. Day 1

For Day1, the test proper will last for 4 hours and 15 minutes. You will follow the time
limit for each subtest. Shade the corresponding circles for your answers:

For Booklet A
Science (1 hr) – shade numbers 1 to 60.
Philosophy (50 mins) - shade numbers 1 to 48.
Humanities (50 mins) - shade numbers 1 to 48.
Media and Information Literacy (50 mins) - shade numbers 1 to 48

14
B. Day 2

For Day 2, the test proper will last for 4 hours and 5 minutes. You will follow the time
limit for each subtest. Shade the corresponding circles for your answers:

For Booklet B
Mathematics (1 hr) – shade numbers 1 to 60.
Language and Communication (1 hr & 50 mins) - shade numbers 1 to
108. Social Science (50 mins) - shade numbers 1 to 48.

Do not forget to WRITE YOUR NAME AND SIGNATURE AT THE BACK of the
SECOND SHEET of your AS.

Are you ready? Open your Test Booklet to the first subtest. Ready... Begin!

E. Collecting the Answer Sheets and the Test Booklets

At the end of the test proper, say:

Everybody,
Notes: 1. Accomplish stopForms
writing. Close
1 and your Test
7 while Booklets.
the test (Pause and wait that everybody
is in progress.
has complied.)
2. While the examinees are answering the last subtest, unused AS shall be
collected by the Room Supervisor/ Chief Examiner. He/She shall instruct
You are given
each REfive minutes to
to indicate theinspect
Serial your Answer
Numbers of Sheets.
UnusedOnly
TBs one circle3.must be
in Form
shaded for each item.See to it that the circle selected is shaded properly. Clearly erase any
mark you wish to change.
Go around to make sure the Examinees have shaded the NAME GRID properly
and have detached the Examinee Stub. After the inspection has been done, say:

ICollect
will go and
around to collect
count all usedyour
TBsTest
andbooklet.
ASs andMake
placesure
thesethatinthe
theAnswer
original Sheets are
plastic bags.
inserted in the first page of the test booklet. Scratch papers will be collected
In case a test booklet is missing exhaust all means to find it. DISMISS EXAMINEES ONLYas well.
AFTER ACCOUNTING ALL TEST MATERIALS.

F. Dismissing the Examinees

After all materials are accounted for, say:

We are through with the test. You may now leave the room quietly in single file.

15
IV. POST TEST

ROOM EXAMINER

A. Prepares the following contents of the ETRE:

1. Used Answer Sheets (arranged consecutively by serial number and placed in the
original plastic bag)

NOTE: Make sure that the two sheets of ASs of one examinee are together.

2. Forms 1 and 2 (back to back)

3. Form 7
4. Actual Time Record
5. Narrative Report

B. Accomplishes the ETRE and seals it inside the testing room.

C. Submits the following to the CE:

1. ETRE
2. Unused ASs
3. All TBs together with the Batch Slip. THIS IS IMPORTANT.

CHIEF EXAMINER

A. Collects and accounts all ETREs, arranges and bundles them accordingly. The
number of ETREs must tally with the number of testing rooms.

B. Counts the TBs per pack with the assistance of the Room Supervisor. The open end
of the plastic bag must be resealed by tape or stapler.

C. Places inside the CETRE the following materials:

1. Unused ASs
2. Form 3
3. Form 4
4. Scannable School Header

D. Accomplishes Forms 5 and 6 and places these in corresponding boxes:

Form 5 – on top of Box 1 of the TBs
Form 6 – on top of Box 1 of the Ass

E. Submits all test materials to the Division Testing Coordinator for final accounting.

16
Packing of Test Materials

The following test materials must be placed in their original boxes for submission to
the Division Office to be picked up by the authorized Forwarder:

1. Bundles of ETREs with the CETRE on top

2. Bundles of TBs (resealed)
3. Examiner's Handbook (to be retained in the Division Office for future use)
4. BEA Form 5 to be inserted in Box No. 1 of the Division on top of the TBs
5. BEA Form 6 to be inserted in Box No. 1 of the Division on top of the CETREs /
ETREs

TO THE DIVISION EXAMINATION COMMITTEE:

This Examiner’s Handbook should be stored in the Division Office after the test for
future use. Thank you very much for your cooperation.

17
1
1
 BEA

ALL RIGHTS RESERVED

No parts of this handbook may

be reproduced in any form.

Prepared by:

The Education Assessment Division

2018