Section 8.

Conditions of Contract and Contract Forms

Section 7. Terms of Reference

Metro Manila Flood Management Project
Procurement of Consulting Services to Prepare the
Metro Manila Overall Solid Waste Master Plan

TERMS OF REFERENCE

Metro Manila Flood Management Project

Procurement of Consulting Services to Prepare the Metro Manila Overall Solid Waste Master Plan

TERMS OF REFERENCE

1. BACKGROUND
1.1. Solid Waste Management

As of 2018, it is estimated that Metro Manila1 generates about 9,800 tons of domestic solid
waste per day. The local government units (LGUs) are mandated to implement the
Ecological Solid Waste Management Act of 2000 (Republic Act, RA 9003). Barangays
(lowest elected political unit in the Philippines) are tasked with ensuring waste segregation
and undertaking basic waste collection, while cities and municipalities are responsible for
large-scale collection, as well as for the transfer and final disposal of solid waste at
designated disposal sites (i.e. sanitary landfill, recycling and special waste facilities). Most
LGUs contract out collection and disposal to private service providers, for which about
1,400 trucks are available as of 2016. Solid waste collection efficiency in Metro Manila is
estimated at 80 percent, with the remaining 20 percent either burned in backyards, left on
the streets, or disposed into waterways. At the moment, the average recycling rate is
estimated at 40 percent.

Solid waste that clog waterways or accumulates at pumping stations compromises the
integrity of the flood control system of the city. This is one of the reasons why many
pumping stations managed by the Metro Manila Development Authority (MMDA) are
operating below their optimum capacity. Most of the solid waste accumulating at pumping
stations is residual waste (i.e. with limited recyclable value), such as plastic bags,
styrofoam-, tetra pack-, and single-use plastic sachet-packaging. During storm events, bulk
solid wastes as big as sofas, refrigerators, wood planks, etc. have been found to block trash
racks or bar screens.

Solid Waste accumulates at the pumping stations of MMDA. From records of actual
collection of solid wastes at pumping stations by MMDA, an average of about 17,000 m 3 of
solid waste (about 5,000 tons) every year ends up at the trash racks of the major pumping

1
Metro Manila is composed of the 16 cities of Caloocan, Las Piñas, Makati, Malabon, Mandaluyong, Manila,
Marikina, Muntinlupa, Navotas, Paranaque, Pasay, Pasig, Quezon City, San Juan, Taguig and Valenzuela; and
the 1 municipality of Pateros
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stations. Solid waste collected at pumping stations often remains on-site for a significant
period due to infrequent collection and transport to the disposal facility is the responsibility
of the LGUs, which takes up space while also posing health and environmental hazards.
Most pumping stations lack sufficient equipment, such as trash loaders, bins, and
containers, to efficiently store and remove waste that has accumulated in the pump station
vicinity.

1.2. MMDA and DPWH

Many agencies are involved in flood management at national and local levels. The
Department of Public Works and Highways (DPWH) and MMDA are the two main
implementing agencies for the World Bank and AIIB-supported Metro Manila Flood
Management Project (MMFMP or the Project). Component 2 of MMFMP is the Solid
Waste Management program which aims at reducing solid wastes in waterways, for which
MMDA will be the main implementing agency, in close cooperation with LGUs.

DPWH is mandated to undertake country-wide planning, design, construction, and

maintenance of infrastructure, such as national roads and bridges, flood control systems,
water resources projects, and other public works. Historically, DPWH was responsible for
the design, construction, and management of large pumping stations in Metro Manila. On
July 9, 2002, a Memorandum of Agreement (MoA) was entered into by and between
DPWH and MMDA to turn over to MMDA all functions and responsibilities for flood
control in Metro Manila, including all relevant programs, projects and activities, as well as
personnel, funds, equipment, facilities, records, assets, and liabilities. However, even with
the MoA in place, DPWH, through its Flood Control Management Cluster (FCMC),
continues to support flood management-related projects in Metro Manila including the
design and construction of drainage pipes or culverts along national roads; pumping
stations; river walls, dikes, and embankments; and dredging of major rivers and waterways.

MMDA is the main metropolitan government entity responsible for the identification and
management of sanitary landfills, in partnership with private landfill operators. Likewise,
the MMDA chairs the Metro Manila Solid Waste Management Council, which has, among
its mandate:

Develop a provincial solid waste management plan from the

submitted solid waste management plans of the respective city
solid waste management boards herein created. It shall review
and integrate the submitted plans of all its component cities and
municipalities and ensure that the various plans complement
each other and have the requisite components. The Provincial
Solid Waste Management Plan shall be submitted to the
National Solid Waste Management Commission (NSWMC) for
approval.

The Provincial Plan shall reflect the general program of action

and initiatives of the provincial government in implementing a
solid waste management program that would support the various
initiatives of its component cities and municipalities.

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Under Republic Act 7924, the scope of MMDA that falls with the scope of solid waste
management services include the following:

(c) Solid waste disposal and management which include

formulation and implementation of policies, standards, programs
and projects for proper and sanitary waste disposal. It shall
likewise include the establishment and operation of sanitary
landfill and related facilities and the implementation of other
alternative programs intended to reduce, reuse and recycle solid
waste.
(d) Flood control and sewerage management which include the
formulation and implementation of policies, standards programs
and projects for an integrated flood control, drainage and
sewerage system.
(f) Health and Sanitation, urban protection and pollution control
which include the formulation and implementation of policies,
rules and regulations, standards, programs and projects for the
promotion and safeguarding of the health and sanitation of the
region and for the enhancement of ecological balance and the
prevention, control and abatement of environmental pollution.

Within MMDA, the Flood Control and Sewerage Management Office (FCSMO) is
mandated with the formulation and implementation of policies, standard, programs, and
projects for integrated flood control, drainage, and sewerage services in Metro Manila.
Presently, MMDA operates 57 pumping stations, located throughout Metro Manila,
including 23 major stations with capacity exceeding 1 m 3/sec. MMDA’s Solid Waste
Management Office (SWMO), on the other hand, is mandated with the promotion of
effective door-to-door garbage collection in all LGUs of Metro Manila as a means to
achieve garbage-free public areas, vacant lots and waterways. SWMO is also directly
responsible for managing sanitary landfills, transfer facilities, and other related disposal
facilities; and ensuring that Metro Manila will have adequate final disposal capacity.

1.3. The Continuing Mandamus of the Supreme Court

The Continuing Mandamus was ordered by the Supreme Court as the result of the case
Concerned Citizens of Manila Bay vs MMDA, et al. on 18 December 2008. The Court
ordered the defendant-government agencies, namely, MMDA, DENR 2, DOH3, DA4,
DPWH, DBM5, PCG6, PNP-MG7, and DILG 8, to clean up Manila Bay, and restore and
eventually maintain its waters to minimum class SB9 or recreational water class I (bathing,

2
Department of Environment and Natural Resources
3
Department of Health
4
Department of Agriculture
5
Department of Budget and Management
6
Philippine Coast Guard
7
Philippine National Police – Maritime Group
8
Department of Local and Interior Government
9
Refer to DENR Department Administrative Order (DAO) 2016-08. Manila Bay was classified, however, under
DAO 34.
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swimming, skin diving, etc.) and fishery water class I (suitable for commercial propagation
of shellfish and spawning areas for milkfish (Chanoschanos) and similar species). Solid
Waste entering Manila Bay through creeks or the drainage system is one of the major
sources of organic and inorganic pollution negatively affecting water quality. MMDA is
cooperating with aforementioned agencies to implement Operational Plan for the Manila
Bay Coastal Strategy headed by DENR.

LGUs surrounding Manila Bay, including 13 Metro Manila LGUs and the Provinces of
Rizal, Laguna, Cavite, Bulacan, Pampanga, and Bataan, are mandated to manage both solid
and liquid wastes, as well as major river systems in their respective areas of jurisdiction.
Further, as per R.A. 9003, the province, city or municipality, through its local solid waste
management boards, shall prepare its respective 10-year solid waste management plans
consistent with the national solid waste management framework. While much technical
assistance has been provided to these LGUs in the formulation of their plans as part of the
Mandamus, MMDA has still to formulate its Metro Wide 10-year Solid Waste Management
Plan as mandated under RA 9003.

1.4. The Metro Manila Flood Management Project

On September 26, 2009, one of the most severe tropical storms in history, Ondoy
(internationally named Ketsana), affected Metro Manila. It caused substantial damage and
losses, equivalent to about 2.7 percent of GDP. After Ondoy, the Government, with
technical and financial support of the World Bank, prepared a Flood Management Master
Plan for Metro Manila and Surrounding Areas.

The Flood Management Master Plan, approved by the National Economic and Development
Authority (NEDA) Board on September 4, 2012, proposed a set of priority structural and
non-structural measures to provide sustainable flood management and safely control major
flood events in Metro Manila. This Flood Management Master Plan envisions three separate
and distinct elements related to structural interventions:

(1) flood protection works to reduce flooding from rivers that run through the city;
(2) flood protection works along the floodplain surrounding Laguna de Bay; and
(3) Improvements to urban drainage capacity through modernization of existing pump
stations, construction of new pump-stations serving flood-prone areas of an expanding
Metro Manila, and cleaning of waterways and drainage channels that serve the
pumping stations.

The Metro Manila Flood Management Project relates to the key element (3) of the Master
Plan that addresses drainage issues in Metro Manila. Besides the interventions for the
pumping stations and related waterways and drainage channels, the Project will also support
improvements to solid waste management in waterways that are served by pumping stations
and physical resettlement and economic rehabilitation of project affected persons (PAP) that
would be obstructing the proper operation and maintenance (O&M) of the drainage systems.
The project development objective (PDO) is to improve flood management in selected areas
of Metro Manila. This will be achieved by the following components:

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• Component 1: Modernizing Drainage Areas. The component will finance: the

modernization of about 36 existing pumping stations, its appurtenant infrastructure
such as flood gates and trash racks, and associated drainage systems; construction of
about 20 new pumping stations and improvements to associated drainage systems;
increases in water retention capacity within drainage areas; and modern dredging and
drainage cleaning equipment.

• Component 2: Minimizing Solid Waste in Waterways. The component will finance

improved solid waste collection services in drainage areas through provision of
equipment and tools as well as awareness and behavior change information,
education, and communication (IEC) campaigns; and provide equipment and tools at
pumping stations for solid waste management and removal of solid waste.

• Component 3: Participatory Housing and Resettlement. The component will

finance the resettlement of about 11,500 project affected persons (PAP) from the
technical footprint of about 15 drainage areas, as well as remedial measures for
persons that were resettled from the technical footprint before the commencement of
the Project and community-based interventions in resettlement sites.

• Component 4: Project Management and Coordination. The component will finance

project management offices (PMO) responsible for the management and coordination
of project activities and consulting services to support the implementing agencies with
the implementation of the Project.

The various component activities for Component 2 fall under three broad categories
presented below:

• Improving Solid Waste Management in Project Drainage Areas. The component will
carry out neighborhood-level activities near the pumping stations and waterways and
drainage channels targeted under Component 1 of the Project through: (i) improved
solid waste collection services; (ii) community mobilization and awareness creation;
(iii) incentive-based improved waste collection with independently verified results;
and/or (iv) neighborhood upgrading.

• City-wide Waste Management Activities. The component will carry out metropolitan-
wide activities for improved solid waste management, including: (i) a large-scale
metro-wide IEC campaign; (ii) the development of an integrated management
information system (MIS); and (iii) preparation of a solid waste Master Plan for
Metro Manila.

• Innovative Waste Management Opportunities. If confirmed by the solid waste master

plan, the Project will support, where feasible, MMDA’s agenda to apply appropriate
technologies to reduce the volume of residual solid waste from Project drainage areas
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that ends up in sanitary landfills.

The consultancy services covered by this terms of reference and procurement activity shall
be for the formulation of an over-arching solid waste management master plan. Separate
consultancy services will be engaged for the detailed planning of other activities (e.g.
community-based solid waste management interventions, metro-wide IEC, etc.) but the
master plan should provide a general lay-out of how all the various activities should
interlink in order to achieve the broader project objective. The following sections detail the
intended focus of the master plan.

1.5. Metro Manila Solid Waste Management Master Plan

Consulting services will be required to provide technical support in the development of the
Metro Manila Solid Waste Management Master Plan (MMSWM MP or simply MP). This
Metro-Wide Solid Waste Master Plan will provide the overall framework for a strategic and
coordinated vision within MMDA’s coverage area, including assessment of innovative
waste management opportunities such as waste-to-energy and recycling facilities, provision
of new policies and standards for solid waste management in Metro Manila, and the
assessment of sites for new sanitary landfills. In the context of existing national frameworks
and guidelines, the Master Plan will provide specific guidance for LGUs, while
strengthening the role of MMDA in managing inter-jurisdictional activities.

The MP will have a planning horizon of twenty-five (25) years in order to provide the long-
term strategic vision and operational plans. The MP shall be designed to also meet the
requirement of Republic Act 9003 for a ten-year solid waste management master plan from
the provincial government (in Metro Manila’s case, MMDA functions as provincial
authority). Under RA 9003, provincial governments are limited to logistical, coordination,
and recommendatory support to municipal/city governments. The Metro Manila National
Capital Region is unique because the MMDA has a complementary mandate on solid waste
under its enabling law, Republic Act 7924. The MP is expected to provide a unifying
strategy and integrative planning to the individual ten-year solid waste management plans of
the 17 cities and municipality of Metro Manila submitted to the National Solid Waste
Management Commission in 2016-2017. The MP shall look into both local government
interventions and regional initiatives.

The National Solid Waste Management Commission has agreed that the MP of MMDA
shall satisfy requirement of RA 9003 for the solid-waste management master plan for Metro
Manila. The resulting MP of MMDA is expected to take into account the unique situations
among the various cities and municipalities while also pushing for the harmonization and
consistency of approaches including, but not limited to, baselines figures, measurement or
characterization methodologies, monitoring and evaluation systems, etc. Given the longer
planning period, the MP of MMDA should be comprehensive as to give concrete guidance
to the LGUs when they prepare updates to their individual masterplan.

The preparation and operationalization of the MP will ultimately help MMFMP achieve the
outputs of Component 2 and ultimately MMFMP’s overarching project development

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objectives10.

2. OBJECTIVES OF THE STUDY

The objectives of the study is to establish the vision, which will be blueprint or road map,
for sustainable and effective solid waste management in Metro Manila. The specific
objectives of the projects are as follows:

A. To carry out an assessment of existing solid waste management conditions in Metro

Manila;
B. To prepare a comprehensive solid waste management plan that effectively addresses
issues identified;
C. To propose a set of priority policy measures, operational improvements, behavior
change programs and other structural or non-structural improvements that will enable
Metro Manila to achieve prescribed environmental sustainability, service quality and
operational efficiency targets;
D. To effectively manage solid waste in a manner that protects human health and the
environment;
E. To reduce the volume of solid waste generated to a level that meets or surpasses waste
reduction goals to be set by MMDA in compliance to relevant laws and sustainability
objectives;
F. To reuse or recycle elements of the solid waste stream to the maximum extent
possible.

2.1. General Scope of Work

Develop the metro-wide (all 16 cities and one municipality) Metro Manila Solid Waste
Master Plan with a 25-year planning horizon which cover all aspects of solid waste
management, including legislative, operational, social inclusion, and behavior change aspects
and shall cover the processes of waste generation; collection, handling, transport, and final
disposal; interventions including waste reduction, segregation, recycling; and development of
innovative or technology solutions;

3. DETAILED SCOPE OF WORK

The Consultant shall conduct the activities described in the succeeding sections. The
consultant is encouraged to add or consolidate activities in this section as they see fit, as
long as they meet the objectives under these terms of reference and under the requirements
of the Metro Manila Flood Management Project. The Consultant must provide a proposal
which will have the following, but not limited to these activities.

3.1. PRELIMINARY ACTIVITIES

This task includes all associated mobilization activities of consulting personnel, including
office procurement and logistics.

10
See PAD, Annex 1, Key Results Framework of MMFMP.
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3.1.1. Baseline Data Gathering and Review of Secondary Data

The Consultant shall gather and review baseline data and other information necessary for
the Project and ensure quality of data which include sources, approach and methodologies
used. The Consultant shall also determine which data are needed in preparing the inception
report; and other data and information necessary to gather for the duration of the Project.
The Consultant shall organize data into digital database including GIS, maps as necessary,
to facilitate future utilization and updating. Data gathered for the project is intended to be
linked to a Management Information System (a separate Activity) and information
technology tools. Among the processes that may be required to be undertaken under this
scope are the following:

A. Review the latest 10-year solid waste management plans of the component cities
and municipalities of Metro Manila (16 plans approved; 1 plan undergoing
evaluation);
B. Review relevant policies, programs, projects, and operational practices related to
solid waste management including the review of the current contracting
arrangements of the component cities and municipalities; and propose
enhancements appropriate to the Metro Manila jurisdiction;
C. Characterize the types and amounts of solid waste (including non-regulated or
special wastes, potential recyclables, and construction debris) based on
information obtained using standardized data collection procedures, which
includes, among others, a standardized waste analysis and characterization study
(WACS) sampling throughout Metro Manila;
D. Describe the current storage, collection, transportation, and disposal for each
category of solid waste identified, including facilities and equipment used;
E. Describe socio-cultural, behavioral and economic underpinnings of household- or
community-level practices surrounding solid waste;
F. Identify the key decision-making stakeholders including relevant government
agencies, private sector, NGOs/CBOs, community organize, etc. and analyze
current responsibilities and actual performance;
G. Integrate collated geophysical, demographic or socio-economic data about the
study area into effective thematic maps with corresponding GIS database;
H. Describe opportunities and stumbling blocks towards the effective delivery of
solid waste management services in Metro Manila including the strengths and
weaknesses of the various stakeholders in the sector;

3.1.2. Preparation and Submission of Inception Report and Plan of Activities

The Consultant shall prepare the Inception Report within 30 days from the start of the
assignment, incorporating inputs from MMDA and relevant agencies as a result of a
stakeholder consultation. These will guide in planning activities to develop the master plan.

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3.2. MASTER PLAN PREPARATION and DOCUMENTATION

3.2.1. Baseline Establishment

The consultant shall gather pertinent data related to solid waste management, which
includes but is not limited to, i) operational data, 2) demographic data, 3) socio-economic
data of various people groups and segments involved in the solid waste cycle. The
consultant must also assess the condition of existing facilities and equipment and the
effectiveness and efficiency of their use. As part of the updating of the SWM situation, the
consultant will assess, as a minimum, the existing facilities and activities as follows:

• Assessment of the operations of the sanitary landfill sites in use, including a

determination if the landfill is being properly operated and if there are policies,
procedures, and strategies in place for proper operation and eventual closure of the
existing facilities upon exhaustion of its capacity
• Assessment of the efficiency of the local government units in their roles under RA
9003, i.e. barangays for segregation and cities and municipalities for collection.
Included are a determination of the efficiency of collection and a benchmarking of
the practices and equipment used against the best practices and equipment used
worldwide.
• Assessment of the state of maintenance of MRFs and transfer stations, especially with
regards to their adherence to environmental laws and regulations and efficiency in
operations.
• Assessment of the junk shops across the Metro Manila region and the role of informal
pickers in the solid waste management system.

The consultant must also review all pertinent documents including the 10-yr Solid Waste
Management Plans of all Metro Manila LGUs, relevant studies and master plans, etc.

The consultant shall conduct stakeholder consultations and necessary formative research.

The Consultant must provide in its proposal a description on how it proposes to undergo the
data gathering, review, stakeholder consultation, and assessment.

3.2.2. Conduct of WACS

A specific data for validation is the WACS of each LGU. The Consultant must determine
availability and assess the reliability of various WACS conducted at the local level in Metro
Manila. The Consultant may conduct confirmatory WACS on a sample of LGUs following
the guidelines of the National Solid Waste Management Commission. If deemed necessary,
the consultant shall formulate standard guidelines for conducting WACS in coordination
with the NSWMC. Such WACS guidelines shall be formally recommended by MMDA for
adoption by all Metro Manila LGUs.

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3.2.3. Research and Desk Review

The consultant shall identify local and international best practices, innovative technologies
and effective strategies for determination which are most applicable to the issues identified
by the MP for Metro Manila.

3.2.4. Stakeholder’s engagement

All throughout the process, the consultant must conduct effective stakeholder’s
consultations to ensure that the master plan would be acceptable to the 17 component LGUs
that comprise the Metro Manila Region. As part of the Inception Report, the Consultant is
required to include the engagement process it will undergo as part of the Master Plan
Preparation, including workshops, meetings, and other methods it proposes to undertake.

3.2.5. Preparation and documentation of the Metro-Wide SWM Master Plan

The Consultant shall prepare the metro-wide Metro Manila Solid Waste Master Plan with a
25-year planning horizon which cover all aspects of solid waste management, including
infrastructures, legal structures and institutions, financial sustainability, behavior change,
social inclusion, environmental sustainability, health and safety and knowledge creation. In
terms of process, it shall cover the areas of waste generation; collection, handling, transport,
and final disposal; interventions including waste reduction, segregation, recycling; and
development innovative or technology solutions;

In the preparation of the Masterplan, the consultant is expected to come up with the
following. This is not an exhaustive list but only a guide of what may be included:

A. Identify long-term and short-term plans and projects to be implemented by

conducting the following activities:
i. Recommend metro-wide social and behavioral change communication
programs (In coordination with the separate consultancy team conducting
the community-based solid waste management improvement projects at
select drainage areas) that will address the socio-cultural, and economic
underpinnings of the identified waste generation and collection issues;
ii. Recommend strategies to mainstream waste reduction measures in
communities and the LGUs including recycling and composting programs
or identify ways to improve any such current program/s;
iii. Recommend policy and legislation recommendations that will enable the
implementation of the master plan;
iv. Recommend innovative management systems and technologies that can be
adopted and adapted for the study area;
v. Recommend required interventions in terms of infrastructure (including
pumping station screens, drainage barriers, transfer stations, sanitary
landfills, composting facilities, materials recovery facilities, waste-to-
energy facilities, etc.) and equipment (including vehicles, heavy
equipment, bins, pushcarts, etc.) that will enable effective management of
solid waste;
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vi. Recommend landfill planning-, siting- and design criteria; landfill closure
criteria; and rolling plan to maintain or extend available disposal capacity;
vii. Demonstrate that alternatives have been identified and evaluated prior to
the selection of any preferred projects or activities;
viii. Conduct stakeholder consultations at each juncture of the planning
process;
ix. Conduct preliminary technical design, quantification and costing of
identified projects or activities;
x. Conduct financial and economic analysis of proposals to determine most
financially and economically efficient strategies and component projects;
xi. Determine the manpower resource requirements of MMDA including
recommendations regarding intra-department roles and responsibilities and
opportunities for synergy;
xii. Recommend improvements to institutional arrangements (if any)
consistent with and supporting the recommendations of the master plan;
xiii. Present the implementation timeline and chronology of priority master
plan activities including the Work Breakdown Structure (WBS) and
present in practical Gantt charts or other visualization methods;
xiv. Recommend guidelines for periodic updating and revalidation of Master
Plan results
xv. Recommend possible Philippine policies and implementation of end-of-
life vehicles which are implemented in the EU;

B. Assessment of Opportunities
i. Identify strategies to mainstream key programs, policies, and technical
standards into regular work and financial plans of Metro Manila LGUs;
ii. Recommend Information Technology solutions that will enable informed
decision-making about solid waste management in Metro Manila,
including management information systems and web-enabled initiatives;
iii. Identify and assess opportunities private sector investments or public-
private partnerships; and opportunities for encouraging sustainable green
business;

Recommendations and implementation arrangements shall be in close coordination and

agreement with LGUs to ensure that projects/programs or actions/activities are actionable
and budgeted. The Master Plan shall provide maximum clarity to future uses and shall
include guidelines for periodic review, validation, and updating of the master plan;

The contents of the Master plan shall have the general outline as shown below. The
consultant has the flexibility to adjust the presentation of the master plan to improve clarity
of thought process, thoroughness, and adaptability;

I. Background
o Overall description of solid waste issues
o Description of national legislation, policies, and prevailing principles
o Description of objectives of the study and initial goals and expected outcomes

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o
II. Discussion of current status
A. Legal
o Assessment of policies and enforcement by MMDA and LGUs in Metro
Manila
o Review of international best practices on legislation and assessment of
applicability in Metro Manila

B.Operational
o Waste sources, streams, and corresponding amounts and quality
o Waste management options available to various cities and locations
o Waste collection contracting and service delivery in the 16 cities and 1
municipality of Metro Manila
o Community-based waste management services (MRF, recycling centers,
composting centers, junkyards, other waste reduction or diversion initiatives)
o Assessment of illegal dumping and waste discharge along drainage and
waterways and current preventive measures
o Environmental and social impacts of current conditions

C. Social and Behavioral

o Livelihood of formal and informal waste sector
o Socio-cultural, behavioral basis of observed practices at the household-, and
community-level

D. Health and safety, and Environment

o Public health condition in solid-waste affected areas
o Assessment of environmental impacts such as greenhouse gas emissions;
water quality impacts

E. Financial/Economic
o Assessment of trends of government budgetary allocation against actual
disbursements and actual performance and service quality
o Assessment of financing options available to solid waste sector and economic
viability of solid waste-related businesses
o Economic assessment of baseline condition including estimation of economic
impacts of poor solid waste management

III. Planning
A. Strategic planning

o Lay-out key assumption and considerations for planning

o Determination of over-arching multi-disciplinary objectives of the master plan
o Discussion of menu of alternatives towards achievement of objectives
▪ Legislation, and enforcement;
▪ Infrastructure or operational interventions
• standardization of methodologies
• structural or technological interventions, which includes but are

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not limited to:

o trash racks or screens across the drainage system
o bin systems, collection and handling equipment
o waterway maintenance equipment
o thermal technologies
o new sanitary landfills
• operational enhancements; particularly ensuring sustainable
and effective O&M such as:
o increasing collection efficiency at the community level
o closure and rehabilitation of old and informal dumpsites
o energy recovery through landfill gas collection
mechanisms or anaerobic digestion
• other interventions, which includes but are not limited to:
o waste segregation, household kitchen waste separation,
recycling, composting systems
▪ Social and Behavior Change Communication
• Social marketing of recommended interventions
• Information, Education, Communication campaign.
▪ Health and safety, and Environment
▪ Financial interventions
• Financing options for investment requirements
• Results-based incentives for better service delivery
• Results-based incentives for behavior change

o Recommend priority short-term, mid-term and long-term action plans

▪ Discussion of guidelines for project prioritization;
▪ The consultant shall identify priority plans and projects that can be
immediately initiated if not implemented after the master plan activity.

o Guidelines for periodic review-, validation- and updating- of the masterplan;

B. Implementation Roadmap.

o Conduct preliminary technical design (or equivalent design in case of non-

structural interventions), and preliminary costing of identified priority projects
or activities;
o Conduct financial and economic analysis of recommendations to determine
most financially and economically efficient strategies and component projects;
o Determine the manpower resource requirements of MMDA including
recommendations regarding intra-department roles and responsibilities and
opportunities for synergy;
o Recommend improvements to institutional arrangements (if any) consistent
with and supporting the recommendations of the master plan
o Present the implementation timeline and chronology of priority master plan
activities including the Work Breakdown Structure (WBS) and present in
practical Gantt charts or other visualization methods;
o Recommend monitoring and evaluation plan
o Recommend Disaster Waste Management Strategies
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o Recommend required capacity building for MMDA and LGU officials

C. Annexes (among others)

o Standardized WACS methodology

o Draft terms of reference of identified priority follow-up projects (for example:
feasibility studies or pilot projects)

3.2.6. 10-yr Solid Waste Management Plan

RA 9003 requires for a provincial 10-yr Solid Waste Management Plan (Metro Manila is
treated as province by NSWMC). In order to comply with this, the consultant shall extract
from the Metro-wide SWM Master Plan described in the previous section, the relevant
sections to prepare a 10-yr subset plan following the annotated outline prescribed by the
National Solid Waste Management Commission.

3.2.7. Metro-wide Social and Behavior Change Communication (SBCC)

Key to a functional waste system is behavior change and public participation towards
strategies and programs that will be recommended in the main Master Planning activity.
Social and Behavior Change Communication recognizes that knowledge gaps, which is
typically the focus by Information Education Communication (IEC) campaigns, is not
always the core barrier that needs to be addressed to effect desired behavior. The consultant
shall develop and document intervention strategies, propose a suitable SBCC framework to
be used, conduct necessary formative research, define behavior change objectives, strategy
and action plan; develop communication products, and develop an appropriate monitoring
and evaluation system.

The SBCC planning activities shall be done in coordination with the Community-based
Solid Waste Management consultant which will be procured as a separate contract. The MP
consultants will have as primary target people in Metro Manila in general, while the
CBSWM consultants will have as primary targets people in the identified communities or
barangays directly adjacent to waterways in priority drainage areas. The metro-wide SBCC
may (or may not) select as secondary targets communities or barangays directly adjacent to
waterways, or another target audience, depending on the master plan recommendations. The
metro-wide SBCC and CBSWM teams shall endeavor to harmonize behavior change
targets, strategies, and operationalization plans.

In addition to the formulation of strategies, the task shall also include the preparation of an
operationalization plan (i.e initial objectives and targets, work plan, resource requirements,
budget estimates, monitoring and evaluation metrics, etc.).

The Consultant is encouraged to affiliate with firms with sufficient expertise in SBCC, in
case internal expertise is not present, to execute this task.

3.2.8. Project Database

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The Consultant shall formulate and initiate a database which shall include, but not
necessarily be limited to, baseline data, project targets, performance indicators, efficiency
metrics, etc. that will be used for monitoring and evaluation, and subsequent planning
activities. Project data shall include baseline data (ex. WACS results per LGU) key results
indicators, efficiency measures, financial and economic metrics, and other indicators that
will be determined priority for monitoring by the Master Planning activity. The database
shall be created with a database software MMDA can continue to maintain and update. The
database shall be created with the intent of being used as starting point of a Management
Information System and other potential information technology-related applications.

3.2.9. GIS Maps

The consultant shall prepare maps and other geographic information with an appropriate
GIS software. This shall include thematic maps on actual waste generation per LGU, waste
collection, location of waste facilities such as MRFs, sanitary landfills, and transfer stations,
and links to information about waste collected along esteros, among others.

3.2.10. Compendium of Best Practices

As its contribution to the Metro Manila IEC plan, the Consultant must report and summarize
all observed best practices in Solid Waste Management in a Best Practices Compendium

3.2.11. Draft Terms of Reference

Based on its recommended innovative technology that will reduce the volume of solid wastes
in Metro Manila, the consultant must prepare of draft terms of reference for the roll out of
innovative projects that will be piloted by the Flood Management Project. This will either be
direct procurement, design and build, or Feasibility Study-detailed design and build,
depending o the recommendation of the consultant and the available funds earmarked for
such technology under the Project

3.2.12. Manual on Standards and Policy

Preparation of a separate manual on standards and policies on solid waste management which
will be approved for distribution by MMDA to the Metro Manila LGUs. This will include
standards for waste collection and contracting, guidelines for the conduct of WACS and of
willingness to pay surveys for the cities and municipalities and standards for construction and
siting of MRFs, transfer station, equipment, among others. The consultant may also provide,
in their proposal, other aspects of solid waste management that may be standardized across
the cities and municipality – ratified by council/workshop with LGUs.

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4. DELIVERABLES
4.1. Inception Report, in three copies, no later than one month after the receipt of the notice
to proceed
4.2. Draft Metro Manila Solid Waste Management Master Plan, in three copies, no later
than ten months after the receipt of the notice to proceed
4.3. Final Metro Manila Solid Waste Management Master Plan, in 25 copies 11 no later than
fifteen days after the receipt of the comments on the Draft Report from MMDA
4.3.1. Draft terms of reference of identified priority follow-up projects as Annex to
MP
4.3.2. Final Metro Manila 10-Year Solid Waste Management Plan, in 25 copies
4.3.3. Social Behavior Change Communication (SBCC) Report no later than eight
months after the receipt of the notice to proceed but will also depend on the
successful
4.3.3.1. Formative research results and findings no later than four months after
the receipt of the notice to proceed
4.4. Terms of Reference for bidding out of the roll-out of the recommended innovated
project for solid waste minimization in the project areas.
4.5. Proposed standards and policies in a solid waste management standards and policies
manual to be distributed to LGUs, 17 copies, no later than eight months after the
receipt of the notice to proceed.
4.6. Compendium of Solid Waste Management Best Practices, together with the Draft
Masterplan
4.7. Data outlined in sec. 3.2.7 in database (or database-ready) format; copies of all utilized
/ referenced reports, studies, calculations, technical drawings, etc. at project
completion
4.8. Thematic maps and other GIS information utilized in the master plan submitted in GIS
format, at project completion

5. Reporting Arrangements

The consultant shall report to MMDA’s designated MMFMP Project Manager, which is
housed under the Office of the General Manager for Planning. The Project Manager shall
agree with the consultant the terms of regular progress meetings and reporting, including
updates to MMDA management;

6. Work process andoutputs

The final output for the project will be the MMDA accepted and approved Metro Manila
Solid Waste Masterplan with the appurtenant reports. The entire project will be conducted
no more than twelve (12) months from the date of initiation to the date of approval of the
plan. The Consultant must provide a timeline in which it proposes to complete all the

11
Twenty-five (25) copies include three (3) copies for MMDA and one copy to each LGU, MMSWMB, and the
NSWMC. Electronic data will be provided on disk/s in format/s accessible by MMDA.
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requirements and provide the deliverables in a timely manner.

7. Implementation Arrangements

For administrative and contractual obligations, which includes, but not be limited to, the
periodic and timely liquidation of expenses, the Consultancy Firm shall deal with the
MMDA. MMDA shall be regularly informed prior of coordination with external
stakeholders such as local government units, partner agencies such DPWH, NSWMC, etc;
target or priority communities;

8. Consultancy Group’sQualifications

The Consultancy Firm must have at least ten (10) years international or local experience in
the preparation of master plans, feasibility studies, engineering design, etc. of solid waste
management projects. Directly relevant environment management projects shall be
considered in evaluation. The Consultancy firm must also have expert/s in conducting
Social and Behavior Change Communication programs.

In order to provide for the top-level performance of the assigned task, the Consultant shall
mobilize key personnel as well as the support staff. All the key specialists shall be well-
recognized professionals in their respective fields with experience as provided:

8.1. Team Leader / Solid Waste Management Specialist

The Team Leader will have a minimum of fifteen (15) years of combined experience in
solid waste management such as in the areas of regulations, policy development, project
planning, engineering design, project management, or finance or economic analysis as either
a consultant or other specific employment. The team leader must have at least five (5) years
project management experience in the capacity of task manager or team lead roles or its
equivalent. . At a minimum he/she must have a University degree in Engineering (Civil,
Sanitary, Chemical, or Environmental Engineering), or Environmental Planning, or directly
relevant fields, with appropriate professional registration in his/her field of practice.

Preferred skills include project management, financial and technical capacity building,
facilitation, policy formulation and project implementation. Familiarity with elements and
compositions of solid waste management plans is a plus.

The TL shall also be responsible for ensuring that all administrative and contractual
obligations, including but not limited to timely submittal of deliverables, periodic and
timely liquidation of project expenses, plan preparation, and timely and efficient reporting
to and communicating with the MMDA (client) are met.

8.2. Solid Waste Management Specialist/Engineer

The Solid Waste Management Specialist/Engineer shall have at least fifteen (15) years of
experience in the solid waste management sector particularly in planning, evaluating,
designing and implementing solid waste management projects and approaches in waste
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disposal, waste reduction e.g. recycling and composting, in a consulting

capacity.Experience in providing innovative projects in solid waste management that have
been implemented elsewhere.At a minimum he/she must have a University degree in
Engineering (Civil, Sanitary, Chemical, or Environmental Engineering) or Environmental
Planning, or equivalent in relevant fields.

8.3. Economic/Financial Specialist

The Financial/Economic Specialist shall have at least ten (10) years’ experience in
economic evaluation or assessment of environmental or social projects, preferably with
experience in municipal/city finance and LGU infrastructure projects. He/She is tasked to
review and provide recommendations for SWM financing schemes considering also
alternative options such as cost recovery mechanisms, financial analysis of SWM projects,
public-private partnerships, and other funding options. He/She shall incorporate regional
and local experiences for financing schemes and funds flow arrangements forSWM. He/She
must also be familiar with Full Cost Accounting methods related for Solid Waste disposal.
He/she must have at least a University Science degree in Economics or Finance or relevant
fields.

8.4. Social and Behavior Change Communication Specialist

The Social and Behavior Change Communication specialist shall have at least ten (10)
years’ experience in social marketing field with demonstrated successes in BCC. The
consultant is also required to have experience and demonstrated success in pilot testing and
refinement of visual, audio and other communication channels; experience and
demonstrated success in creating peer-to-peer communications networks or other
community support mechanisms; proficiency in formative research; experience leading
data-collector training with different ethnic populations. Experience in the Philippines and
experience in solid waste management are preferred.

At a minimum he/she must have a Bachelor’s degree or equivalent in relevant fields.

8.5. Monitoring and Evaluation Specialist

The Monitoring and Evaluation Specialist shall have at least five (5) years of experience in
developing monitoring and evaluation schemes for various projects, including solid waste
management programs. At a minimum he/she must have a Bachelor’s degree or
equivalent in relevant fields such as Engineering and allied fields.

8.6. GIS specialist

The team must also have a database and GIS specialist whose main task is to consolidate all
data in a searchable MIS database and prepare thematic maps based on this data. He must be
able to design the database so that MMDA and LGU personnel may be able to access and
use information required for their activities either through mobile applications or through
the MMDA website. At a minimum he/she must have a Bachelor’s degree or equivalent in
relevant fields.
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8.7 Institutional specialist

The team must also have an Institutional and Policy specialist whose main task is the
consolidation of all policies on solid waste management in the solid waste standards manual
to be created as part of this study. The specialist may also recommend specific policies
together with other experts in the team based on the results of the masterplan study. The
specialist must also work in close coordination with the Social and Behavior Change
specialist in order to ensure that the proposed policies are acceptable to the 17 LGUs in the
Metro Manila Region and will prepare all the requirements in order for the same manual to
be approved by the Metro Manila Solid Waste Management Council. At a minimum he/she
must have a Bachelor’s degree or equivalent in relevant fields.

9. Ownership

All documents, outputs and deliverables produced within the scope of this Terms of
Reference shall be wholly owned by MMDA.

10. Facilities to be provided by the Client

MMDA will provide all relevant background information, including previous studies and
reports, project documents, LGU plans and manuals as required. MMDA will also facilitate
the consultant in obtaining relevant reports and data from the LGUs, and in organizing
stakeholder meetings and discussions, if any.

The consulting firm is required to manage all the arrangements with sufficient logistics,
staff and infrastructure. No cost for such arrangements shall be borne by MMDA.

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