Chapter -7
Adding Charts to Your Presentation:
Create a Chart:
1. Select a slide with a content placeholder.
2. Click the Insert Chart icon ( ). The Insert Chart dialog box appears.
3. Click a chart type category.
4. Click a specific chart type.
5. Click OK.
6. Click in the grid to activate the spreadsheet.
7. Update your chart data in rows or columns
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Format a Chart:
PowerPoint 2016 has a variety of built-in chart layouts and styles that allow you to format
your charts with the click of a button.
Change chart layout:
Built-in chart layouts allow you to quickly adjust the overall layout of your chart with
different combinations of titles, objects, and chart orientations.
1. Select the chart and click the Design tab on the Ribbon under Chart Tools.
2. Select a layout from the Quick Layouts in the Chart Layouts group or use the Add Chart
Elements button to change the layout of certain individual chart elements.
The selected layout is applied to the chart.
Change chart style:
Changing the visual style of a chart is an easy way to spice up its appearance. A visual style
is a set of different formatting commands that can be applied to a chart in a single step.
1. Select the chart and click the Design tab on the Ribbon under Chart Tools.
2. Select a style from the Chart Styles group.
The selected style is applied to the chart.
Tip: To view all the available styles, click the More button ( ) in the Chart Styles group to
display all the Chart Styles available.
Working with Labels:
A label is an area of text that identifies a specific part of a chart. Titles, legends and tables
are all examples of labels.
Insert or modify a label:
You can insert a new label, or adjust how it appears.
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1. Select the chart and click the Design tab on the Ribbon under Chart Tools.
2. Click Add Chart Element.
A list of chart elements appears. You have several labels to choose from:
• Chart Title: Add, remove or position the chart title.
• Axis Titles: Add, remove or position the text used to label the chart axes.
• Legend: Add, remove or position the chart legend.
• Data Labels: Use data labels to label the values of individual chart elements.
• Data Table: Add a data table to the chart.
Tip: Different chart types contain different chart labels, so some of the options listed
above might not be available.
3. Select the appropriate button in the Labels group.
A list of options relative to the selected label appears.
4. Select an option from the list.
Tip: If you don’t see a label option that suits you, click the More Data Label Options
button to fine-tune the label to meet your needs. The Format Data Labels pane appears.
Edit label text:
You can edit label text to meet your needs.
1. Select the chart and select the label that has the text you want to edit.
2. Click inside the label to enter editing mode.
A blinking cursor appears inside the label.
3. Edit the label text as necessary.
Other Ways to Do Something: Right-click the label and select Edit Data from the
contextual menu. Edit the text as necessary.
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Formatting Chart Elements:
If none of PowerPoint's default chart layouts and styles meet your needs, you can format
chart elements—such as shapes and axes—individually.
Format a chart element:
You can use the Format tab to change the look of individual chart elements.
1. Select the chart element you want to format.
Other Ways to Select a Chart Element: Click the Format tab on the Ribbon under
Chart Tools and click the list arrow in the Current Selection group. Select an element from
the list.
2. Click the Format tab on the Ribbon under Chart Tools.
The commands on the Format tab are organized into groups. These are a few of them:
• Current Selection: Click the list arrow and select the chart element that you want to
format. Click the Format Selection button to display the Format dialog box, giving you
additional formatting options.
• Shape Styles: Click the More buttons to display the Shape Styles gallery. Or, click the
Shape Fill, Shape Outline, or Shape Effects button list arrows to select additional
options.
• WordArt Styles: Select an element that includes text or numbers and select a style from
the WordArt Styles gallery. Or, click the Text Fill, Text Outline, or Text Effects button
list arrows to select additional options.
• Arrange: Click the Selection Pane button to display the Selection pane, where you can
select individual chart elements to format. Use the other commands in this group to change
the order of overlapping elements or adjust their alignment and distribution.
3. Select the formatting command you want to use, and any additional options as necessary.
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Other Ways to Format a Chart Element: Right click the element and select Format
from the contextual menu. Make your selections in the dialog box and click Close when
you’re finished.
Insert a Chart from Microsoft Excel:
Excel
1. Copy the Chart from Excel workbook that has the chart that you want
2. Select the PowerPoint slide that you want to insert the chart into.
3. On the Home tab, in the Clipboard group, click the arrow below Paste ( ).
4. If you want the chart to keep its look and appearance from the Excel file, select Keep Source
Formatting & Link Data ( ) button.
5. If you want the chart to use the look and appearance of the PowerPoint presentation, select
Use Destination Theme & Link Data ( ).
6. If you want to paste
ste the chart as picture & not
ot linked, select the Picture option
( ).
7. In case of linked chart if there is any change in your excel data you can refresh it by selecting
your chart, go to Chart Tools Design and select Refresh Data ( ).
