Project Communication
Plan
Make your life easy J
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Communication Method for Project Plan in Business
questioner Surveys
08 01
interview Email
07 02
PROJECT
COMMUNICATI
ON METHODS
To-do Lists 06 03 Meetings
05 04
Status Reports Discussion Boards
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Communication Methods to Plan Business Project
01
List project's
communication needs
02
Define the purpose
05
Identify owner
and stakeholders
03
Choose a communication
04 method
Set timing
for communication
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Communication Plan Chart with Project Goals
Communication Frequency Goal Owner Audience
Email
Review Project Status and discuss
Project status report Weekly Project manager Project team + project sponsor
project issues and delays
Meetings
Discuss day to day task
Team standup Daily Project manager Project team
perform by team members
Project review At end of Project Represent project deliverables Project manager Project sponsor
Enter Communication channel
Exp:email Exp:email Exp:email Exp:email Exp:email
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Project Assessment Communication Description Plan
Name of Media Feedback
Description Frequency Timing Responsibility
communication or Channel mechanism
• Meeting evaluation
Discuss Project tasks
First Saturday of form feedback
Project team meeting and activities to be Face-to-face meeting Weekly Team Leader
month at 1pm • Survey at end of
accomplished
project
Stakeholder update update Project status Email newsletter BI- week Last day of month Team Leader • survey
Sponsor meeting General update Face-to-face meeting Monthly Mid of month Project manager • Satisfaction matrix
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Project Communication Plan with Delivery Date and Frequency of Meetings
Communication Medium Delivery Date Frequency
Project Team Communication Meeting Ongoing weekly
Discuss project report PPT Presentation Ongoing weekly
Stakeholders Meeting Meeting Ongoing weekly
Project budget estimation report Meeting Dd/mm/yyyy One-time
Add communication agenda Email Dd/mm/yyyy One-time
Add communication agenda Email Dd/mm/yyyy One-time
Add communication agenda Email Dd/mm/yyyy One-time
Add communication agenda Email Dd/mm/yyyy One-time
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Project Communication Plan with key Responsibilities
Communications
Stakeholder Frequency Responsibility Notes
Method
Client and team
Key Stakeholders Project start-up meeting Start of project Program Manager
kick-off meeting
Review status
Client Executive Executive Steering Committee Monthly Account Manager
and achieved millstones
Client Sponsor E-mail Weekly Project Manager --
Project Team Project status meeting Weekly-Friday 11 am Project Manager --
Client Call Newsletter (email) Weekly-Friday Program Manager --
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Project Communication Plan with Purpose and Frequency
What Who/Target Purpose When/Frequency Type/Method(s)
Gather information FIRST
Initiation Meeting Functional Leadership Meeting
for Initiation Plan Before Project Start Date
Identify project goals, objectives
Project Initiation Plan All stakeholders* Before start of project Project meeting
and deliverables
Update stakeholders on progress
Status Reports Business leaders Weekly Conference meeting
of the project.
Strategy Planning
Team Meetings Functional Leadership Team Project Management Weekly Meeting
Project Leadership
o Review detailed project plan
including tasks, and key
Core Team actions Bi-weekly Meeting
o Determine issue and risk
Change management management
o Analyze project performance
Functional Team Bi-weekly Meeting
o Verify project deliverables
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Project Communication Plan with Stakeholder Engagement
Document Communication
Stakeholders Contact Person Due Date
Name Channel
Customer Monthly Hard copy
Ahmed First Day of month
management Status report and meeting
Customer Monthly
Hard copy Ali First day of month
business staff Status report
Monthly
Customer technical staff E-mail Fahad First day of month
Status report
Internal Monthly Hard copy
noura First day of month
management Status report and meeting
Internal business Monthly
Intranet noura end day of month
and technical staff Status report
Training
Training plan Hard copy Fahad end day of month
subcontractor
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Project Team Communication Plan with List of Activities
<Project Name> Web Design Project
Project Name: Web design project
Project Sponsor: Add name here Project Budget $XXXXX
Project Director: Add name here Project Start Date: Dd/mm/yyyy
Project Manager: Add name here Project End Date: Dd/mm/yyyy
Communication
Report Frequency Activities Assigned To Recipients
channel
o Define major events and
Team Status Reports Weekly accomplishments Meeting -- --
o Define key risk and issues
o Review project schedule
Project Team Meetings –
Weekly o Discuss mitigation strategies Team meeting -- --
Agendas and Minutes
o Develop timeline
o Prepare summary of
Project Stakeholder Meeting-
Weekly and/or Monthly accomplishments Meeting -- --
Agendas and Minutes
o Review overall project plan
o Anaylze actual hours vs estimation
Team efforts tracking Monthly email -- --
hours
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Weekly Communication Plan Timeline to Achieve Project Goal
8 weeks 7 weeks 6 weeks 5 weeks 4 weeks 3 weeks 2 weeks 1 weeks Go Live Week
Kickoff Meeting
Project Project Team Project Team Project Team Project Team Project Team Project Team Project Team
Team Meetings Meetings Meetings Meetings Meetings Meetings Meetings Meetings
§ Introduce project
§ Develop goals and Review project
objectives status
Check-ins/
meeting recap Check-ins/ Check-ins/ Check-ins/ Check-ins/ Check-ins/ Check-ins/ Check-ins/
meeting recap meeting recap meeting recap meeting recap meeting recap meeting recap meeting recap
Update interested
Parties involves in
Project status
Project Status Project Status
Meetings Meetings
Complete Project
Status
11
Thank You
12
