0946-541-4854

Recognized By: Member of: Accredited By:

I. COMPANY PROFILE

COMPANY NAME, LOGO AND TAGLINE

COMPANY NAME : J.L. EVENTS EXPERT
COMPANY TAGLINE :”Turning every events extraordinary”
COMPANY LOGO : Crown symbolizes power and connotes dominance. J.L Events Expert is a
company aiming to be on the top among competitors. On the other hand, the shade of gold on the text of
the company name only expresses abundance not in material things, yet in the experience and mastery of
the skills and attitudes that shall give guarantee to the clients. Also, the text design symbolizes flexibility. The
company and its associates are flexible in different events and turning every occasion unforgettable. This
company is committed for a high-quality of service that the company is able to offer.

J.L. is the initials of owner’s name---John Lloyd. The year indicated in the logo is the year where this
company was established. The tagline of the company is not just simply its identity but the promise that they
are always taking into action.
 COMPANY DESCRIPTION

COMPANY OVERVIEW
BACKGROUND

John Lloyd C. Casoy is the founder of J.L. Events Expert and it was established on January 2019. That
is the name behind the company logo. A beginner, yet the key personnel of the company and the
different trusted suppliers aren't new in this field---events management. We live in the world full of
innovations and changes that is why it is a full commitment of J.L. Events Expert to give every client
an innovative designs and sophisticated ideas that later turn into reality. The company is always
aiming to be on the top. One of its ways to obtain that goal is to improve and refine skills needed in
events management by means of attending national and international events conference. In prior
to that J.L. Events Expert Events Team and Suppliers are responsible, flexible and committed to turn
every events extraordinary as it's tagline is stated.
Business Address : Zone 5, Sitio Lower Burol
Brgy. May-iba
Teresa, Rizal

Contact Number : 0946-541-4854

Proprietor : John Lloyd C. Casoy

General Manager | Event Specialist

THE COMPLETE EVENT MANAGEMENT SOLUTION

Manage Events of All Kinds

- Event Support - Production Management

- Brand Events - Design and Creative Services
- Concept Development - Road Shows
- Alumni Events - Trade Shows
- Auctions - Training Programs
- Board Meetings - Wellness and Fitness Program
- Concerts - Workshops
- Conferences - External meetings
- Dinners - Membership Events
- Networking Events - Fundraisers
- Retreats - Tours
- Debut and Weddings - Talent Casting
- Seminars and Training - Entertainers and Performers
- Social Events - Team Building
- Sporting Events - Event Host
- Symposiums - Venue Rentals and many more…
ABOUT

J.L. Events Expert---Turning Every Events Extraordinary is a highly-experienced and well-equipped

event management company. It has a variety of events services such as social events, corporate
events, and educational and career events. J.L. Events Expert always gives guarantee to every client
that their event would be a celebration worth to be remember. Through the cooperation of
different experienced trusted suppliers, our company will assure that every event will be successful
because it is well-planned and executed in organized and sophisticated way.

Our principle is "generating creative ideas and make it a reality" so do not have any doubt to
inquire about our services and we will make your event extraordinary.

COMPANY PROFILE

J.L. Events Expert---Turning Every Events Extraordinary isn't new in the events industry though it
was establish on January 2019. The owner of the company is practicing event management skills
most of his life together with the owner of its partner company, Maharlika Events Specialist. As a
new event management company, we are offering and generating new and innovative ideas that
are suitable for a specific occasion.

For us to cope up with the trends of 21st Century events industry, the member of the company is
attending national and international Event Management Conference for us to offer satisfying ideas
to our clients. In addition to that, J.L. Events Expert already established a strong foundation to its
trusted and valued suppliers and associates in which they are one the key in every successful events
and occasions.

Our services include all facets of planning and operating events; they are offered as a full package
or ala carte. This includes planning and development, concept designs, promotions, food and
beverage, tradeshow management, budget management, offsite functions, creative services,
marketing campaigns, video and film production, staging and entertainment, VIP and speaker
handling, and virtually any aspect of the event management process. The variety and versatility of
our services, staff and associates allows us to deliver seamless and complete meeting and event
solutions. Following are the types of events in which we excel:

- Tradeshows, conference, conventions

- Seminars and Training
- Company Launching, Social and Special Events
- Workshop
- Executive Retreats
- Corporate Meetings and Corporate Events
- Team Buildings
- Road Shows, Fashion Shows and many more…
 SERVICES

J.L. EVENTS EXPERT SERVICES

J.L. EVENTS EXPERT is an event company offering a full-package of service from different events
such as social events, corporate events and education and career events. We are hands-on to our
clients and we are willing to help and guide them starting from concept creating, planning until the
execution of the event or program. All of our outputs are skilfully-developed and creatively-made
that is why we guarantee that every event is ahead among competitors in the market.

As a large event company we are well-prepared for a large number of guest and participants and
assuring to the client that they will be well-accommodated. We always guarantee comfort and
contentment because total enjoyment of clients really matters to us.

We valued our clients and treat them the way they deserved to be treated. Once you inquire for a
service to our company---you will be a guest of your own event. We assure that!

On the other hand, as a full service and event Planning company, J.L. Events Expert will create plan
and manage any aspect of your program.

- Full meeting planning services

- Consulting Services and Program Development
- Theme Development and Decorations
- Conference / Program Promotion
- Staging and Audio Visual Production
- Speakers and Entertainment
- Exhibit Management
- Food and Beverage Functions
- Tours and Recreational Activities
- On-Site Event Management
- Gift and Amenities
- … and more

J.L. EVENTS EXPERT PRINTING

We do all types of printing
- Corporate Giveaways - Name Tags
- Tumblers - Invitations
- Mugs - Stickers
- Key Chains - T-shirt Printing
- Tarpaulin

Also TRY our CATERING Service

 MISSION & VISION

OUR MISSION

We want to provide hustle-free and worry-free events in a cost-friendly budget to our beloved
clients. Also, we want to provide and generate new and creative ideas to make the event ahead
among competitors.

OUR VISON

The leading events management company in the country that promote a high-quality and globally
competitive events.

COMPANY PLEDGE

J.L. EVENTS EXPERT PLEDGE

We, at J.L. Events Expert swear to offer high-quality of service. We dedicated ourselves to deliver
ideas needed to make our clients satisfied and valued. As an event management company, we
pledge our loyalty and honesty to our clients and always serve them with open-arms and ready to
extend our service if needed.

To achieve our goals and objectives, we always work with cooperation and collaboration together
with our clients with passion and enthusiasm. We, at J.L. Events Expert promise to be professional
and well-mannered at all time. We are not just a man of words but a man of action.

“Be wise…choose our team!”

Our Team
 KEY PERSONNEL

JOHN LLOYD C. CASOY

General Manager

ROGER BAYDED ROMALYN CAMBA LEVIE GIL ALBITO ELCHI OLIVERIO

Creative Officer Technical Officer Visual Display Officer Accounts & Billing

LANDER CASTILLO ANGELLA SHIN

Events Team Leader Accountant

LOGISTICS PROGRAM HEAD FLOOR DIRECTOR LIGHTS DIRECTOR

EVENTS TEAM EVENTS TEAM EVENTS TEAM EVENTS TEAM

EVENTS TEAM EVENTS TEAM EVENTS TEAM

EVENTS TEAM

EVENTS TEAM

EVENTS TEAM
 SUPPLIERS & PARTNERS

CATERING PARTNERS

SOUNDS AND LIGHTS SUPPLIERS

EVENT STYLING

FLORIST
VALUED CLIENTS
II. MARKETING
 SWOT ANALYSIS

STRENGTHS WEAKNESSESS

Our company possesses the There is no such thing as perfect

following characteristics and events management company, yet to
attributes: offer a best service to our clients we are
continuously improving ourselves to
-Highly-experienced key personnel better serve our costumer.
and events team.
-Creative and resourceful. This is the reason why we are
-Knowledgeable and well-mannered attending national and international
employee. seminar to cope up with the different
-Can work excellently under pressure. trends and innovations of today’s events
-Very responsible and professional. management industry. We are also
-Enthusiastic events team. having a continuous research for us to
-Trusted suppliers. offer "almost perfect" event.

Do not hesitate to inquire for our

service and let us see those things
above, become an action.

OPPORTUNITIES THREATS

Our company is a work in We lived in a society in which

progress that is why our art increase of today’s products and
infrastructure is also progressive and services are very alarming, yet J.L.
innovative making your event modern Events Expert is a cost-friendly event
and high-tech. management company that will provide
a high-quality of service in affordable
Furthermore, because we are
close to the Municipality of Teresa, we prize.
are able to ask favors such as facilities
In addition, today’s competition in
from the government for the purpose
of the events success and less cost. In events industry is widespread, but the
this way, we have the access to gather company itself is competent enough to
more trusted sponsors that will make give your event the edge that
every event cooperative that will lead incomparable from others.
to success.
 STRATEGIES & PROMOTIONS

STRATEGIES AND PROMOTIONS

 Advertisement
 Flyers/Brochures
 Referrals
 Attendance to Trade Fair/Shows (ex. Bridal Fair)
 Bidding
 Partnership
 Online/Social Networking Pages
 EMAIL
 Promo Discounts
 Packages

ACTION PLAN

ACTION PLAN (CONTINGENCY PLAN)

Having a Plan A and Plan B in every event is one of the most effective and appropriate
actions to avoid and plan ahead to avoid un-necessary circumstances. Our motto is "generating
creative ideas and make it a reality" so ask and we'll go over and above the rest to give your event the
edge over your competitors.

Working Closely with our suppliers and having a good relationship with them is the key to a
successful event since we work as one body. Thru this partnership we make things happen and
more efficient.
 SAMPLE SPONSORSHIP LETTER

May 16, 2019

MS. HANNAH MAE PABILONIA
Senior Manager Marketing Services
Pandayan Bookshop

Dear Madam,

Greetings of Peace!

We the J.L Events Expert in partnership with the J.L. Events Expert Institute in collaboration with the
Municipality of Teresa, Province of Rizal, would like to invite your good assemblage to be a part in our one of
the major events of the year. The said event will be held on the 22nd of June 2019, entitled “SEMINAR FOR
PRIMARY TEACHERS” with the theme “Develop and Equip Modern Educators for the 21st Century Learner”,
one of the significant events of the faculty of Teresa Elementary School.

Fernando’s Events Garden is Located at E. Rodriguez Avenue, May-iba Teresa Rizal with a large space for
accommodation. The said events place is known for a variety of occasion such as wedding, debut and etc.

The said seminar will be participated by the faculty of Teresa Elementary School. This kind of seminar is very
important for the teachers for them to acquire skills and knowledge about the current trend in our
education nowadays. This will play a vital role in facilitating and evaluating 21st Century Learners for a better
teaching and learning process.

Since we are expecting the full cooperation and participation of the entire faculty of TES, we are asking your
good assemblage for a support to make this event more successful, Hence, we are asking your good office to
be one of our sponsors. Please see attached sponsorship package for your references.

We hope that you will consider our request to form this new partnership with your good assemblage for the
benefit of the youth and in acknowledgement of their contribution to the nation building.

Your favorable response and support is highly appreciated.

Thank you and God Speed!

Respectfully yours,

JOHN LLOYD C. CASOY

Proprietor – J.L. Events Expert
PARTICULAR AMOUNT MILEAGES

PLATINUM 25,000 1. Comp. logo will be included in the stage back draft (Large Size)
Locked-Up 2. Comp. Jingles will be played before, during and after the event or any
intervals
3. Advertisement slot for any ongoing promotions to be announced during the
competition
4. A kiosk can be placed on the designated area to sell merchandise or flyers
distribution (2 Units 1st prime area)
5. Company Tarpaulin can be placed inside and outside the venue 15 pcs.
6. Recorida will be used on the street for advertisement (moving vehicle.
Comp. Name will be mentioned as major sponsor)
7. Five (5) Spot Parlor Game (Prizes/giveaway will provide by your company)
8. Company mascot will be included in the opening production no.

GOLD 15,000 1. Comp. logo will be included in the stage back draft (Medium Size)
2. Comp. Jingles will be played during and after the event or any intervals
3. Advertisement slot for any on going promotions to be announced on the
opening, breaks and closing.
4. A kiosk can be placed on the designated area to sell merchandise or flyers
distribution (1 Unit in 1st prime area)
5. Company Tarpaulin can be placed inside and outside the venue 5 pcs.
6. Recorida will be used on the street for advertisement (moving vehicle.
Comp. name will be mentioned as sponsor)
7. Two (2) Spot Parlor Game (Prizes/giveaway will provide by your company)

SILVER 7,500 1. Comp. logo will be included in the stage back draft (Small Size upper part of
the back draft)
2. Comp. Jingles will be played 3 slots
3. A kiosk can be placed on the designated area to sell merchandise or flyers
distribution (1 Unit in 2nd prime area)
4. Advertisement slot for any on going promotions to be announced on the
opening, closing and during intervals

MINOR P 5,000 1. Comp. logo will be included in the stage back draft (Small Size Lower Part)
SPONSOR 2. Comp. Jingle will be played 1 Slot
3. Advertisement slot for any on going promotions to be announced on the
opening and closing
4. A kiosk can be placed on the designated area for flyers distribution (1 Unit
2nd prime area)
5. Company Tarpaulin can be placed inside and outside the venue
 ACCREDITED SUPPLIER

CATERING PARTNERS

SOUNDS AND LIGHTS SUPPLIERS

EVENT STYLING

FLORIST
 SAMPLE MEMORANDUM OF
AGREEMENT

Partnership Agreement between

J.L. Events Expert and Teresa Elementary School
This Agreement is made and entered into by and between the J.L. Events Expert herein referred to as JLEE
and the Teresa Elementary School herein refer to as commercial partner. In consideration of the premises
and mutual promise set forth herein, the parties, intending to be legally bound, hereby agree as follow:

1. Event. J.L. Events Expert agrees to conduct the Seminar for Primary Teachers which will be held on
June 15, 2019.

2. Responsibilities of the Organization. J.L. Events Expert will:

a. Provide a Memorandum of Agreement (MOA), which is sanctioned by the Loyola Schools---Office of
Student Activities (LS-OSA).

b. Abide by the sponsorship package the commercial partner has agreed to enter into.
PLATINUM PACKAGES

1. Comp. logo will be included in the stage back draft (Large Size)
2. Comp. Jingles will be played before, during and after the event or any intervals
3. Advertisement slot for any ongoing promotions to be announced during the competition
4. A kiosk can be placed on the designated area to sell merchandise or flyers distribution (2 Units 1 st
prime area)
5. Company Tarpaulin can be placed inside and outside the venue 15 pcs.
6. Recorida will be used on the street for advertisement (moving vehicle. Comp. Name will be
mentioned as major sponsor)
7. Five (5) Spot Parlor Game (Prizes/giveaway will provide by your company)
8. Company mascot will be included in the opening production no.

c. General Provision #1: (ex. Secure all logistical permits for the partners entry to Ateneo at least 2 days
before the activity)
1. Specific Task # 1.1: (ex. Obtain the needed information and details from the commercial partner
i.e. list of names, vehicle plate numbers etc.)
2. Specific Task #1.2: (ex. Accomplish the reservation procedures with the OAS.)
3. Specific Task #1.3: (ex: Provide the commercial partner with the approved vehicle passes.)

d. General Provision #2: (ex. Assist the commercial partner in the set-up and dismantling of
promotional materials.)
a. Specific Task #2.1: (ex: Recruit at least en (10) members to assist the commercial partner)
b. Specific Task #2.2: (ex. Orient the selected members about their tasks.)

e. Have to first consult, collaborate or take into consideration any change(s) to Seminar for Elementary
Teachers intended to be made by J.L. Events Expert and act on any of Teresa Elementary School
concerns and suggestions (if deemed legal, effective and achievable by J.L. Events Expert in collaboration
OSA).
 3. Commercial Partner's Responsibilities. In exchange for promotional tie-ins with the event, the
Commercial Partner will:
a. Sign this Memorandum of Agreement (MOA)
b. Terms of Payment: Give the organization, P 199,409.00 through cash/check/x-deal by (date) in
exchange for the promotional benefits specified in the sponsorship package.
1 All check payment have o be addressed to Ateneo de Manila University.
a. Specific Task #2: (ex. Provide the organization with the needed information about the company at
least two weeks before the activity.
b. Specific Task #3 (ex. Provide the organization with the promotional materials, i.e. streamers, flyers,
etc.)
c. Consult with and channel their concerns or requests through J.L. Events Expert.
 III. FORMAL
PROPOSAL LETTER
 PROPOSAL LETTER

April 22, 2019

Ms. Jeanette SG. San Jose

Client
Teresa, Rizal

RE: PROPOSAL TO MANAGE AND ORGANIZE SEMINAR FOR PRIMARY TEACHERS

J.L. Events Expert---Turning Every Events Extraordinary is pleased to put forth our proposal to
manage and organize your up-coming Seminar to be held in Teresa, Rizal.

We at J.L. Events Expert---Turning Every Events Extraordinary is in a position to deliver the service
aligned with the expectations of many clients and establishments and create the occasion as an
event to remember.

Together with this cover letter, we enclose herewith the proposal that outlines the details and
management plan for the event for your kind perusal. The proposal covers the event details and
timeline, scope of work and responsibilities and Event management fees. A detailed follow-up
proposal that underlines the details of the event tentative costing and other related matters will
follow should we come to agreeable terms during the preliminary discussion.

Should you have further inquiries regarding abovementioned matter, please do not hesitate to
contact the underneath. You can also contact me at 0946-541-4654 for further discussion.

Thank you and best regards

John Lloyd C. Casoy

General Manager
J.L. Events Expert
 COST ESTIMATE WITH EVENT BRIEF

COST ESTIMATE
April 22, 2019
Ms. Jeanette SG. San Jose
Client

Dear Ma’am,

This serves as a formal quotation for your up-coming SEMINAR FOR PRIMARY TEACHERS. The total package
cost of P 199,409.00 net of all taxes.

Proposed Dates : June 15, 2019

Proposed Venue : Fernando’s Events Garden, Teresa Rizal
Proposed Theme : Develop and Equip Modern Educators for the 21st Century Learners
Proposed Time : 8:00 am- 5:00 pm
Number of Guest : 75 pax

PARTICULARS COST
1 Venue & Catering 75pax @ 950/pax P 199,409.00
2 Event Styling
3 Honorarium
4 Event Management Fee
5 Public Address System
6 Projector w/ screen
7 Training/Conference Kit
Total P 199,409.00

Terms and Conditions:

- Please send back the signed conforme
- 50% Down Payment upon confirmation
- 50% One (1) month prior the event
- Mode of payment CASH

Prepared By Conforme

JOHN LLOYD C. CASOY _______________________________

Proprietor
J.L. Events Expert
DETAILED COST ESTIMATE

The following is a list of projected cost to be incurred in the holding of Seminar.

Proposed Venue : Fernando’s Events Garden, Teresa Rizal

Proposed Theme : Develop and Equip Modern Educators for the 21st Century Learners

PARTICULARS DETAILED INCLUSIONS ACTUAL COST

Catering 75pax @ 950/pax- AM Snacks 71, 250.00

+ - -1 pc. Red Ribbon Mammon
Venue Fee 20,000 (fixed - -1 pc. 12 oz Royal
- Buffet Lunch (Complete Food Package)
rate) 8 hrs.
- PACKAGE 4: PREMIUM
- -Plain Rice
- -Chicken Cordon Bleu
- -Creamy Beef Caldereta
- -Pot Roast Pork with Sauce
- -Coffee Jelly
- -Bottomless Ice Tea
- -Purified Ice Water
- PM Snacks
- -1 pc. Mcdo Chicken Burger with coke drink
- All the day flowing coffee
Event Styling - 9x12 Backdrop 19,000.00
- Stage Design
- Accent

Honorarium -2 speaker/lecturer @5000 per speaker 15,000.00

-2 certificate and tokens @2500 per speaker
Token:
-Caricature Painting
Event Management Fee -Full Coordination 50,000.00
- Comset
- 6 Events Team
- Unlimited Coordination and Consultation
Public Address System - 2 Units JBL Professional Dual 15” Font Speaker 5,000.00
- 1 Unit Sound craft MFXi 12 Channel Mixing Console
- 1 Unit Sony Vaio Laptop w/ virtual DJ Playback
- 2 Units Shure SM58 ULXP Wireless Microphone
Projector w/ screen -2 Projector w/ 2 screen 3,000.00

Host -all day host Waived

Training/Conference Kit - handouts 200.00

- Name Tag
- 1 Memo Pad and 2 ball pen
- Eco Bag with school logo
- Button Pin
Sub Total P 163,450.00

VAT 12% P 19,614.00

Contingency Fund 10% P 16,345.00

Grand Total P 199,409.00
PROPOSED STAGE DESIGN
 PROPOSED FLOOR PLAN

EVENTS TEAM

E. EXIT E. ENTRANCE
CURTAIN P CURTAIN
LADDER (EXIT) BACKDROP LADDER (ENTRANCE)
TECHNICAL AREA
WHITE SCREEN STAGE WHITE SCREEN
PODIUM

SPEAKER SPEAKER

DLP DLP

LECTURERS AREA

PARTICIPANTS TABLE AND CHAIRS

CR

Fire Exit COFFEE MACHINE COFFEE MACHINE Fire Exit

CR

F
O
O
D
A
R
REGISTRATION TABLE
E
A EXIT ENTRANCE
 PROPOSED TIMELINE

TIME LINE
Dates Activity/ies
April 22, 2019 - Initial Meeting – Conceptualization
- Presentation of proposed pegs
- Signing of Contract for Event Management

April 25, 2019 - Ocular for the venue

April 27, 2019 - Suppliers Meeting

May 6, 2019 - Presentation of Complete & Final packages

- Contract Signing
- 50% Down Payment

May 10, 2019 - Coordination Meeting with the suppliers

- Initial Payment

May 16, 2019 -Meeting with the Sponsor

May 18, 2019 - Finalization of guest list

May 20, 2019 - Draft of Program

- Proofing For Invitation Design

May 28, 2019 - Coordination Meeting with the Client

-Full Payment
June 5, 2019 - Final coordination of suppliers
- Distribution of Invitations
- Review suppliers contacts
June 10, 2019 - Final Coordination Meeting
- Final run through of contract and checklist

June 15, 2019 - Event Day

June 15, 2019 - Post Event Evaluation

 TIME LINE (DURING EVENT DAY)

SEMINAR FOR PRIMARY TEACHERS – June 15, 2109| 8:00am-4:pm

Time ACTIVITIES
5:00am-5:30am Call time for event staff and suppliers
5:30am-6:10am Prep up/Set-up
6:10am-6:30am Breakfast time
6:30am-6:50am Meet-up with committees/Briefing with Staff
6:50am-7:30am Final Checking for Technical Requirements
7:30am-8:00am Final Touch ups
8:00am-8:30am Registration Period
8:30am-8:40am Prelude of Music
8:40am-8:50am Prayer
8:50am-9:00am Singing of National Anthem
9:00am-9:15am Opening Remarks
9:15am-9:30am Introduction of the Speaker
9:30am-10:30am First Lecture
10:30am-11:00am Snack
11:00am-11:45am Awarding of Certificate of the First Lecturer and Picture
Taking
11:45am-1:00nn Lunch Break
1:00pm-1:15pm Introduction of the Second Lecture
1:15pm-2:30pm Second Lecture
2:30pm-3:00pm Snack
3:00pm-4:20pm Recap of the Topic and Open Forum of the Second
Lecturer
4:20pm-4:30pm Awarding of Certificate of the Second Lecturer
4:30pm-5:00pm Closing Remarks
5:00pm-6:00pm Restoration
 PROPOSED PROGRAM

REPUBLIC OF THE PHILIPPINES

Province of Rizal
District of Teresa
TERESA ELEMENTARY SCHOOL
Teresa, Rizal
SEMINAR FOR ELEMENTARY TEACHERS

Theme: Develop and Equip Modern Educators for the 21st

Century Learners

PROGRAMME

I. Prayer John Angelo Camomot

II. Singing of National Anthem Zarah Mae Poserio
III. Opening Remarks Dr. Marita R. Canapi
IV. Introduction of the Speaker Ms. Maggel Anclote
V. First Lecture Mr. Gabriel D.C. Hernandez
VI. Snack
VII. Awarding of Certificate of the First Lecturer and Picture Taking Selected
Officials
VIII. Lunch Break
X. Introduction of the Second Lecture Ms. Raquel Angeles
XI. Second Lecture Mr. Marck Ferdinand Aguilar
XII. Snack
XIII. Recap of the Topics and Open Forum of the Second Lecturer
XIV. Awarding of Certificate of the Second Lecture Selected Official
XV. Closing Remarks Ms. Sheila Salibio

JOSEPH A. OBIDO
Master of Ceremony
 EMERGENCY CONTINGENT

EMERGENCY CONTINGENT

Bureau of Fire Protection SFP. Justin dela Cruz 09201422245

Brgy. May-iba Rescue Mr. John Ray San Jose 09194325432
Teresa Police Station SPO1 Ricardo San Gabriel 02304324256
Barangay Police Mr. Albert Gutierez 09125323435
IV. LEGAL COMPLIANCE
LEGAL COMPLIANCE
 SAMPLE COA

CONTRACT OF AGREEMENT

This Agreement is made effective as of April 22, 2019, by and between J.L. EVENTS EXPERT and
Client’s Name(s): Ms. Jeanette SG. San Jose. In this Agreement, the party who is contracting to
provide services shall be referred to as J.L. EVENTS EXPERT and the party who will be receiving the
services shall be referred to as “Client(s)”.

J.L. EVENTS EXPERT requires that all vendors be selected from their list of preferred caterers, rental
agencies, print companies, wedding officiates, ministers, musicians, bands, D J’s, on-site childcare
providers, entertainment, photographers and cinematographer, pastry chefs, hotels, lodges and
private estate properties, unless specified and agreed upon by the parties of this agreement. These
vendors and service providers have demonstrated superior professionalism and service
contributing to the development of a successful business relationship with J.L. EVENTS EXPERT and
all of their clients. Accommodations may be made to accept outside vendors on a limited basis. In
this event, J.L. EVENTS EXPERT will not be liable for damages due to the act(s) of the outside
vendor.

The Client or agent of the Client represents that the Client plans the SEMINAR FOR PRIMARY
TEACHERS (event) to take place on the exact date of JUNE 15,2019 (date) for 75 (guests) and they
desire to have event planning, coordination, and related products and services provided by with J.L.
EVENTS EXPERT. Therefore, the parties agree as follows:

1) DESCRIPTION OF SERVICES: with J.L. EVENTS EXPERT will provide the following event planning,
event coordination, on-site decorating, and/or other related products and services (initial each
applicable service):

______Event Planner Personal Assistant Services: Consultation, Coordination & On-site

Management on the day of the event.

______Needs Assessment & Consultation: Initial meeting with you to discuss & define the
fundamental objective underlying your investment of time, energy and resources required to
produce the event, and subsequently provide you with an event framework that most directly,
efficiently and effectively achieves these objectives.

______Scheduling: Manage schedules to ensure that the VIP (you) arrives on time to meetings and
events relative to your Wedding and Reception (event). Scheduling duties include booking
events, making arrangements and managing daily meetings with vendors and their support staff.
Upon request, the Event Coordinator may attend as your representative for an additional fee.
 ______Correspondence: Review and respond to the correspondence that you receive relative to
your Wedding and Reception (event).

______Document Preparation: This can include creating documents, spreadsheets or presentations

that you may use for your event.

______Venue: Selection Assistance, Consultation & On-site Management provided.

______Floral/Decorations (Silk only): Consultation, Coordination & On-site Management on the day
of the event.

______On-Site Decorating or Set Up/Take Down: Consultation, Coordination & On-site

Management on the day of event.

______Rentals: Consultation, Coordination & On-site Management on the day of the event.

.2) COMPENSATION FOR SERVICES: (a) The Client(s) or agent for the Client(s), agree to pay an initial
non-refundable retainer of PHP 75, 304.5.00 and a PHP 5,000 nonrefundable deposit for event
styling expenses. This payment serves as a retainer, and is due and payable at the time of contract
signature. The client agrees to pay their consultant with with J.L. EVENTS EXPERT a total of 50%
of the event total after all fees, services, and taxes are applied and are payable in full at the time of
full payment or monthly with installment payments.

(b) The remaining payment of PHP 99, 704.5.00 will be due within 3 MONTHS of execution of this
contract. All subsequent charges will be billed within 3 days of occurrence, and will be due within 7
days of receipt of said billing. This billing will include required deposits for all additional services
required, payment for additional coordination/consultation time at a rate of PHP 150 per hour and
additional expenses incurred for phone, postage and shipping, etc. All remaining balance must be
paid within 10 days of the Client's event. All subsequent expenses incurred will be billed within 7
days of the conclusion of the event. Billable coordination time includes additional time spent both
on behalf of the Client(s) and time spent in communication with the Client(s) or their agents,
vendors or guests. In-house installment payment terms are bound by a separate contract.

UNDER NO CIRCUMSTANCES ARE CHECKS OF ANY KIND ACCEPTED

3) DATE CHANGES: In the event the Client(s) are forced to change the date of the Event, every
effort will be made by with J.L. EVENTS EXPERT and staff to transfer location reservations, sub-
contractors and the Event Coordinator’s support to the new date. The Client(s) agree that in the
event of a date change any expenses including, but not limited to deposits and fees, which are non-
refundable and non-transferable are the sole responsibility of the Client(s). There may also be
additional charges above and
beyond those set forth in paragraph 2 above. The Client(s) further understand that last minute
changes can impact the quality of the event and that with J.L. EVENTS EXPERT is not responsible for
these compromises in quality.

4) CANCELLATIONS: Due to the nature of this business, all monies paid to with J.L. EVENTS EXPERT
is non-refundable for any reason. In the event of a cancellation all payments made to date are non-
refundable and all outstanding payments, up to the full remaining event balance, will be due
immediately.

5) REMEDIES: In the event with J.L. EVENTS EXPERT is unable to collect the required payments for
any reason the following may apply: (a) Day 1-5: A late fee of 15% of the payment will be incurred;
(b) Day 6-10: All coordination efforts will cease; (c) Day 11: All location and sub-contractor
reservations made on behalf of the Client(s) will be canceled and collection efforts for any
remaining debt to with J.L. EVENTS EXPERT will commence.

6) ACCOMMODATIONS: The Client(s) agrees that any property retained by with J.L. EVENTS
EXPERT on behalf of the Client(s) may require a separate contract.

8) ENTIRE AGREEMENT: This Agreement contains the entire agreement of the parties except as
noted in any paragraph above, and there are no other promises or conditions in any other
agreement whether oral or written. This Agreement supersedes any prior written or oral
agreements between the parties.

9) AMENDMENT: This Agreement may be modified or amended if the amendment is made in

writing and is signed by all parties.

10) RELEASE OF LIABILITY: (a) The clients agree to waive, release, and discharge from any and all
liability, including but not limited to, liability arising from the negligence or fault for death,
disability, personal injury, property damage, property theft, or actions of any kind which may
hereafter occur to the client or any guest, including travel to and from this event, with J.L. EVENTS
EXPERT, its employees, volunteers, representatives, and agents, event holders, event sponsors, or
any other representative associated with with J.L. EVENTS EXPERT (b) The clients indemnify, hold
harmless, and promise not to sue with J.L. EVENTS EXPERT or persons mentioned in this paragraph
from any and all liabilities or claims made as a result of participation in this activity or event,
whether caused by the negligence of release or otherwise. The clients agree that with J.L. EVENTS
EXPERT, its employees, volunteers, representatives, and agents, event holders, event sponsors, or
any other representative associated with with J.L. EVENTS EXPERT are NOT responsible for the
errors, omissions, acts, or failures to act of any party or entity conducting a specific event or activity
on behalf of with J.L. EVENTS EXPERT.

(c) The clients acknowledge that this activity or event may involve physical activity, and may carry
with it the potential for death, serious injury, and property loss. The clients hereby consent to
receive medical treatment which may be deemed advisable in the event of injury, accident, and/or
illness during this activity or event. The clients understand that at this event or related activities,
they and their guests or on-lookers may be photographed. The clients agree to allow photo, video,
or film likeness to be used for any legitimate purpose by with J.L. EVENTS EXPERT. The accident
waiver and release of liability shall be construed broadly to provide a release and waiver to the
maximum extent permissible under applicable law.

11) WAIVER OF CONTRACTUAL RIGHT: The failure of either party to enforce any provision of this
Agreement shall not be construed as a waiver or limitation of that party's right to subsequently
enforce and compel strict compliance with every provision of this Agreement.

12) APPLICABLE LAW: This Agreement shall be governed by the laws Of the republic of the
Philippines.

Services Provided By: with J.L. EVENTS EXPERT

Signature of Coordinator:_______________________________

Date:________________

Responsible Party Receiving Services: Client or Client's agent financially responsible for all the
above

Name (printed): RAUL S. SANTIAGO

Address: TERESA, RIZAL

Phone Number: 0967-9403212

Email Address: [email protected]

Signature: ______________________

Date: _______________________
 SAMPLE MOA

MEMORANDUM OF AGREEMENT

Host : Juan de Placencia__ Title: Company Owner_

Company: Catering Services___ Phone No.09992133012___
Email : [email protected]
Address : Blk.25 Lot 28 Golden City Teresa, Rizal

Planner : John Lloyd C. Casoy_______________ Event: Seminar For

Elementary Teachers_
Company: J.L. Events Expert ________________ Phone No. _09465414854
Email : [email protected]_______ Fax: (02) 655-1143_
Address : Zone 5, Sitio Burol Brgy. May-iba Teresa, Rizal_

This document serves as a binding contract between ___Juan de Placencia____________________,

hereafter known as “Host”, and _John Lloyd C.
Casoy_________________________________________, hereafter known as “Planner”, signed
______ April 22, 2019___. The Host desires to engage the services of the Planner for the
_____Seminar for Primary Teachers___________________ event on _June 15,
2019__________________ at _____________________Fernando’s Events
Garden___________________________________. Both parties agree to abide by the following
conditions:

1. The Event will be as follows: ___________________________________________________

2. The Planner will be in charge of the following aspects of the event:
Setting up the venue
Coordinate/Contact Performers and Emcee/s (including special guest performer)
Coordinate/Contact suppliers (Lights and sounds, food catering services, advertisements,
programs and invitations)
Coordinate/Contact security officers that will ensure safety of the performers and the
audience
Accommodation of the Performers (including food accommodation)
Payment for each supplier
Payment for each performer (including the special guest performer)
*Payment for the venue shall be waved to government
*The venue shall include in-house staging
*Photo and video shall be in-house

3. Fifty percent (50%) of the total amount shall be deposited in favor of __________John Lloyd C.
Casoy_____ as down payment to reserve the services of the suppliers. Any remaining deposit to
complete the full deposit amount should be remitted one (1) month from the initial down
payment.
4. Any due amounts not paid on time shall be charged two (2) per cent per month as penalties.
Otherwise, automatic cancellation after five (5) days of failure to remit payment.

5. In addition to event design, Planner’s duties will include but not limited to drawing up contracts
for suppliers, performers and putting down deposits, etc.

6. Necessary lodging/travel costs incurred by the Planner will be covered by the Host.

7. The Planner agrees to use Host’s company logo and no other where desired.

8. The Host agrees to acknowledge the Planner’s services including the Planner’s logo

9. The Host will not enter into any contracts on behalf of the Planner or without the Planner’s
knowledge or consent.

10. The Host will be in charge to contact with the sponsors but the Planner can do so with the
knowledge or consent of the Host, provided that once the Planner contacts the sponsor, 10% of the
total donation shall go to the Planner.

11. Deposits are non-refundable. If the Host cancels the event, no refund will be given.

__JUAN DE PLACENCIA__ JOHN LLOYD C. CASOY

(Host) PRINTED NAME over Signature (Planner) PRINTED NAME over Signature
Date: _____ May 6, 2019 Date: ____ May 6, 2019_
 SAMPLE SUPPLIERS CONTRACT

SUPPLIERS CONTRACT

This contract serves as an agreement between John Lloyd C. Casoy and Juan de Placencia.
It becomes effective on April 27, 2019 and inclusive services provided for Seminar For
Elementary Teachers, which will be held on June 5, 2019 from 8:00 AM to 5:00PM.

The supplier hereby agrees to provide the following services for the Event in exchange for
financial compensation outlined below:
-Full usage of venue’s facilities and needed stuff such as electricity and other needed
equipments.________________________________________________________________
-Serve the participants and the guest speaker all throughout the
seminar.____________________________________________________________________

COMPENSATION
The exchange for the services described above, the client agrees to provide the supplier
with a total payment sum of P 71, 250.00 A non-refundable fee of 20% of this amount or
P 14,250.00 shall be paid upon the execution of this contract, with the balance due no less
than five 5 business days prior to the Event.

EVENT LOGISTICS

The supplier shall have access to the Event location beginning at 5:00 am on June 15, 2019
in order to set up the appropriate stations, goods, or other items necessary in order to
complete the services described.

Items that require physical display space must be no larger than (Dimensions) and shall be
displayed in a clean and orderly fashion throughout the course of the Event. No goods or
services not described above may be sold or distributed during this Event without the
Client’s express written consent.

Following the event, the supplier will have until 5:00 pm to break down all equipment and
clear the area of all goods. The supplier is required to leave the area in a clean and
serviceable manner.
PROFESSIONAL APPEARANCE

The supplier will display an appearance and manner appropriate with the mood and theme
of the Event being held. The supplier’s station will not in any way interfere with the Event
on hand, nor will vending staff leave the station unattended. Any special dress or
appearance requirements outside of the accepted norm will be discussed in advance
between the Client, and the Supplier.

By signing below, both the Client and the Supplier indicate that they have read, understand,
and agree to all terms and conditions in this contract.

Client : JOHN LLOYD C. CASOY_ Date: __ May 10, 2019__

Supplier: JUAN DE PLACENCIA___ Date: __ May 10, 2019__
 SAMPLE VENUE RENTAL AGREEMENT

Venue Rental Agreement

This Venue Rental Agreement, is entered into on June 15, 2019 by and between
_FERNANDO’S EVENTS GARDEN_and J.L. EVENTS EXPERT- MAKING EVERY EVENTS
EXTRAORDINARY. The parties hereto intending to be legally bound, and in consideration of
the mutual covenants hereinafter contained, agree as follows:

GRANT

JOHN S.J. FERNANDO, on duties and times set forth herein, and subject to the terms and
conditions of this Agreement, hereby grants to J.L. EVENTS EXPERT- MAKING EVERY EVENTS
EXTRAORDINARY a license to use FERNANDO’S EVENT’S GARDEN_ for the SEMINAR FOR
PRIMARY TEACHERS_ to be held June 15, 2019 at 8:00 am- 4:00 pm.

DATE/TIMES OF PERMITTED USE

Access to the Venue for the Event will commence on June 15, 2019 starts at 5:00 am and
will end on the same day at 5:00 pm.
INDEMNIFICATION

The FERNANDO’S EVENTS GARDEN hereby defend, acknowledges, releases and agrees that
J.L. EVENTS EXPERT- MAKING EVERY EVENTS EXTRAORDINARY is not held responsible or
liable for any losses, damages, claims, penalties, fines, liabilities, suits, administrative
proceedings, arising out of any act or neglect by the City Government of Marikina, its
agents, employees, sponsors, contractors, invitees, representative in, on or about the
Facility/Venue.

SAMPLE SPONSORSHIP
AGREEMENT FORM

EVENT SPONSORSHIP AGREEMENT FORM

Ms. Hannah Mae Pabilonia expresses his/her/its agreement to sponsor Seminar for
Primary Teachers to be held on June 15, 2019 at Fernando’s Events Garden, E. Rodriguez
Avenue, May-iba Teresa Rizal.

Company Name (as it should appear on materials) PANDAYAN BOOKSHOP_

Address: __Blk. 19 Lot 28 Brgy. San Ildefonso Quezon City
Phone No._09976415173______________________
Email: [email protected]____________
Website: _www.pandayanbookshop.com.ph_______
Contact Person/Title: Ms. Hannah Mae Pabilonia/_ Senior Manager Marketing Services
Contact Person Email: [email protected]

This organization wishes to sponsor for cash amount.

Total Amount Due: P 25, 000

Payment Method: (e.g. VISA, BANK DEPOSIT, CHECK, CASH and others)

Signature: ____________________
Date: __ May 16, 2019__________
 SAMPLE INDEMNITY AGREEMENT

Indemnity Agreement

Agreement of Indemnification dated April 27, 2019 between Fernando’s Events Garden and
J.L. EVENTS EXPERT—TURNING EVERY EVENTS EXTRAORDINARY.

For value received, Fernando’s Events Garden jointly and severally agree to indemnify and
save harmless J.L. EVENTS EXPERT—TURNING EVERY EVENTS EXTRAORDINARY and its
successors and assigns from any claim, action, liability, loss, damage or suit arising from the
following:
-Vicinity Damage
-Food Poisoning
-Other harmful incidents

Where any claim is asserted, J.L. EVENTS EXPERT—TURNING EVERY EVENTS

EXTRAORDINARY shall provide Fernando’s Events Garden with reasonably timely notice of
same writing.

Thereafter, Fernando’s Events Garden shall at its own expense defend, protect and save
harmless, J.L. EVENTS EXPERT—TURNING EVERY EVENTS EXTRAORDINARY against crime
said claim or any loss or liability resulting there from.

Should Fernando’s Events Garden fail to so defend and/or indemnify and save harmless,
then, in such case, J.L. EVENTS EXPERT—TURNING EVERY EVENTS EXTRAORDINARY shall
have full rights to defend, pay or settle said claim on their own behalf without notice to
Fernando’s Events Garden for all fees, costs, payments, made or agreed to be paid to
discharge the said claim.

Fernando’s Events Garden agrees to pay all reasonable attorneys’ fees necessary to enforce
said indemnification.

This agreement shall be unlimited as to amount or duration, and it shall be binding upon
and inure to the benefit of the parties, their successors, assigns and personal agents and
representatives.

Signed under seal this April 27, 2019 By: JUAN DE PLACENCIA
In the presence of:
LOURDES T. TEJADA DOLORES S. TANAWAN
Witness Witness