How to Install Open
Office
Link to Video
https://www.youtube.com/watch?v=-
4oJWaxJx1E
OpenOffice.org
Writer
PART I
Introducing OpenOffice.org
What is Writer?
Working with Writer
Formatting in Writer
WHAT IS
WRITER?
What is Writer?
The word processor component of
OpenOffice.org
Free alternative to Windows' MS Word
Can be used to create documents such as
reports and letters
File extension is .odt
Getting Started with Writer
Opening Writer
Applications >> Office >> OpenOffice.org Word
Processor
Double-click on the desktop shortcut Click on the
icon on the panel
The Writer Interface
Title Bar
Menu Bar Standard
Toolbar Formatting
Toolbar
Status Bar
Work Area
Poll Time
• What component is OpenOffice.org Writer?
a)Word
processor
b) Equation
editor
c) Spreadsheet
d)Presentation
WORKING WITH
WRITER
Creating a new document
File >> New >> Text
Document
New icon in the
standard toolbar.
Ctrl + N
Opening an existing document
• File >> Open
Open icon in the
standard toolbar
Ctrl + O
Opening an existing document
• Choose which file to open.
Opening an existing document
• Click OK.
Poll Time
•This bar contains the file name of the
document and title of the open application.
•Title bar
•Menu bar
•Status bar
•Formatting toolbar
Saving a document (.odt)
•File >> Save
Save icon in the
standard toolbar
Ctrl + S
Saving a document (.odt)
• Type the file name in the Name text box.
Saving a document (.odt)
• Choose in which folder to save.
Saving a document (.odt)
• Click Save.
Saving as MS Word (*.doc)
• File >> Save As
Saving as MS Word (*.doc)
• Type the file name in the Name text box.
Saving as MS Word (*.doc)
• Choose in which folder to save.
Saving as MS Word (*.doc)
• Choose the file type.
Saving as MS Word (*.doc)
• Click Save.
Saving changes
Save icon in the
standard toolbar
Ctrl + S
Exercises
• Open the document Writer exercises.odt.
• Save a copy of this document with the following
specifications:
– File Name: Writer [Surname]
– Folder: In the folder you created
– File Type: Microsoft Wort 97/2000/XP (.doc)
Viewing in Writer
Zooming controls
Zoom drop-down menu in the standard toolbar
Page Preview
Page Preview icon in the standard toolbar
File >> Page Preview
Printing a document
File >> Print
The Print File
Directly icon in the
standard toolbar
Undoing & Redoing changes
Undo Redo
Undo icon in the Redo icon in the
standard toolbar standard toolbar
Ctrl + Z Ctrl + Y
Edit >> Undo Edit >> Redo
Working with Text
Selecting text
Just click and drag on the texts you want to
highlight
Non-consecutive texts
Hold down Ctrl key Select All
Ctrl +A
Working with Text
Copying texts
Pasting texts
Copy icon in the
Paste icon in the
standard toolbar standard toolbar
Right-click >> Copy Right-click >> Paste
Edit >> Copy Edit >> Paste
Ctrl + C
Ctrl + V
Working with Text
Cutting text
Cut icon in the standard toolbar
Right-click >> Cut
Edit >> Cut
Ctrl + X
Review Questions
• Where can you find • What is the shortcut
the New icon? key for selecting all
Menu bar objects in a
Standard toolbar
document?
Formatting toolbar Ctrl + X Ctrl + C Ctrl +
Title bar V Ctrl + A
Review Questions
• What is the shortcut • What is the shortcut
for cutting text? key for copying text?
Ctrl + X Ctrl + X Ctrl + C Ctrl + V
Ctrl + C Ctrl
+A
Ctrl + V
Ctrl + A
Review Questions
• What is the shortcut
for pasting text?
Ctrl + X
Ctrl + C
Ctrl + V
Ctrl + A
FORMATTING IN
WRITER
Formatting Characters &
Paragraphs
Using the Formatting toolbar
Inserting special characters
Insert >> Special Character
Use the applet Character Palette (if you are using
OpenOffice for Ubuntu)
Alt + 164 (if you are using OpenOffice for Windows)
Formatting Paragraphs
Format >> Paragraph
Bullets and Numbering
Bullets On/Off or Numbering On/Off icon in
the formatting toolbar
Format >> Bullets and Numbering
Right-click >> Numbering/Bullets
Line Numbering
Tools >> Line Numbering
Line Numbering
To restart line numbering on a specific paragraph:
–Click on the line where you want to restart the line
numbering.
–Go to Format >> Paragraph.
Line Numbering
To restart line numbering on a specific paragraph:
– Go to the Numbering tab.
Line Numbering
To restart line numbering on a specific paragraph:
– Under Line Numbering, check Restart at this
paragraph.
Line Numbering
To restart line numbering on a specific paragraph:
– Click OK.
Line Numbering
To remove line numbering on a specific paragraph:
–Select the block of paragraphs or text where you
want to remove the line numbering.
–Go to Format >> Paragraph.
–Go to the Numbering tab.
Line Numbering
To remove line numbering on a specific paragraph:
– Under Line Numbering, uncheck Include this
paragraph in line numbering.
Line Numbering
To remove line numbering on a specific paragraph:
– Click OK.
Tools in Writer
Find and Replace
Edit >> Find and Replace
Ctrl + F
Word count
Tools >> Word Count
Formatting Pages
Format >> Page
Inserting page break
Insert >> Manual Break
Ctrl + Enter
Inserting Page Numbers
• Insert a header or a footer.
Insert >> Header (or Footer) >> Default (or All)
Inserting Page Numbers
• Put the cursor inside the header or footer.
Inserting Page Numbers
• Insert >> Fields >> Page Number
Exercises
• Open the document you recently saved (Writer
[Surname].doc).
• Insert a page break on the third line of the first
page (before the text 'What is Writer?').
• Insert page numbers aligned at the center at
the top of the page.
• Show line numbers with 1 line interval. Check
Restart Every New Page.
Exercises
• Bold the text ‘OPENOFFICE.ORG WRITER
GUIDE’, align it to the center and change the
font size to 20pt.
• Bold and Italicize the text ‘Getting Started with
Writer’, align it to the center and change the
font size to 16pt.
• Bold the text 'What is Writer?' and change the
font size to 14pt.
Exercises
• Italicize the text 'Using the Navigator' and
change the font size to 13pt.
• Underline the text 'Arranging chapters using the
Navigator' and change the font size to 13pt.
• Put bullets from lines 6 to 14.
• Put numbering from lines 21 to 24.
• At the end of line 25, press Enter. Type your full
name and align this to the right.
Exercises
• Restart line numbering at the text 'Using the
Navigator' and remove line numbering in the
first page.
• Print this document.
• Save changes and close.
PART II
Working with Tables
Working with Graphics
WORKING WITH
TABLES
Inserting Tables
Insert >> Table
Ctrl + F12
Table icon in the
standard toolbar.
The Table menu bar
Moving between cells
Press the tab key or the arrow keys.
Sorting Data
• Sort icon in the Table menu bar; or
Table >> Sort
Sorting Data
• Check the appropriate boxes and click OK.
Deleting Tables
Table >> Delete >>
Table
Rows and Columns
Inserting Rows Inserting Columns
The Insert Row icon The Insert Column
in the Table menu bar icon in the Table
Right-click >> Row >> menu bar
Insert Right-click >>
Table >> Insert >> Column >> Insert
Row Table >> Insert >>
Column
Rows and Columns
Deleting Rows Deleting Columns
The Delete Row icon The Delete Column
Right-click >> Row >> icon
Delete Right-click >>
Table >> Delete >> Column >> Delete
Row Table >> Delete >>
Column
Rows and Columns
Adjusting row height or column width
Drag the side borders of the row or column
Right-click >> Row (or Column) >> Height (or
Width)
Right-click >> Row (or Column) >> Space
Equally
Right-click >> Row >> Optimal Height
Formatting Tables
Using the Table menu bar
Table Properties
Table icon in the Table menu bar
Table >> Table Properties
Right-click >> Table
Working with Tables
Splitting cells Merging cells
Split Cell icon in Merge Cell icon in
the Table menu bar the Table menu bar
Table >> Split Cells
Table >> Merge Cells
Working with Tables
Adding a Caption
Insert >> Caption
Right-click >> Caption
Exercises
• Create a new document.
• Insert a table with 4 columns and 6 rows.
• Type in Name, Office, Designation and UPLB
Email in each of the columns in the first row.
• Bold the texts in the first row and align them to
the center.
• Save as Microsoft Word 97/2000/XP (.doc) with
the file name Table [surname] in the folder you
created.
Exercises
• Insert 25 more rows.
• Type in the names, office, designation and
UPLB Email username of your co-trainees.
• Sort the data alphabetically from A to Z.
• Insert a caption with the text ATTENDANCE
SHEET (no table number) above the table and
align it to the center.
• Save changes and close the document.
WORKING WITH
GRAPHICS
Inserting graphics
From a file
From File icon in the drawing toolbar
Insert >> Picture >> From File
Formatting graphics
Resizing
Unscaled
Simply drag the green handles of the picture to the size you
want.
Scaled
While dragging the handles, press and hold the Shift key.
Moving
Adding captions
Insert >> Caption
Right-click >> Caption
Positioning graphics
Arrangement
Brint to Front
Bring Forward
Send Backward
Send to Back
Positioning graphics
Horizontal Alignment Vertical Alignment
Align Left Top
Center Middle
Align Right Bottom
Positioning graphics
Wrapping
No Wrap
Paragraphs and graphics cannot be contained in the
same line.
Positioning graphics
Wrapping
Page Wrap
The text surrounds the graphic.
Positioning graphics
Wrapping
Optimal Page Wrap
Basically,the same as Page Wrap but the text are placed
on the wider side of the Page
Positioning graphics
Wrapping
Wrap Through
The graphic is above the text.
Positioning graphics
Wrapping
In Background
The graphic is behind the text.
Writer's Drawing Tools
Accessed through the Drawing toolbar
NOTE: To change the properties of the shapes,
you may use the formatting toolbar.
Fontwork
Equivalent to MS Office's WordArt
Fontwork icon in the drawing toolbar.
Exercises
•Open the document Writer [Surname].doc from
the folder you created.
•On the first page after the text 'Getting Started
with Writer', insert UPLB Centennial logo.jpg
from the Pictures folder and reduce its size.
•On the second page after the last paragraph,
insert any picture from the Gallery and enlarge
the picture.
Exercises
• Change the wrapping of the picture to Page
Wrap and move it just beside the last 3
paragraphs.
• Align this picture to the right.
• Add a caption to this picture (with category and
number).
• Save changes to this document.
WORKING WITH
STYLES
What are styles?
A set of formats that you can apply to selected
pages, text, frames, and other elements in your
document to quickly change their appearance.
Format >> Styles and Formatting
Styles and Formatting icon in the standard
toolbar
F11
Exercises
• Open the document Writer [Surname].doc from
the folder you created.
• Change the text ‘OPENOFFICE.ORG Writer
GUIDE:’ to Title style.
• Change the text ' Getting Started with Writer' to
Subtitle style.
• Change the text 'What is Writer?' to Heading 1
style.
Exercises
• Change the text 'Using the Navigator' to
Heading 2 style.
• Change the text 'Arranging chapters using the
Navigator' to Heading 3 style.
• Save changes and close this document.
