A

TECHNICAL REPORT

ON

STUDENT INDUSTRIAL WORK EXPERIENCE SCHEME (SIWES)

HELD AT
KWARA STATE POLYTECHNIC LIBRARY, ILORIN
KWARA STATE

BY

ADEYEMI RUTH TEMITOPE

SUBMITTED TO

THE DEPARTMENT OF LIBRARY AND INFORMATION SCIENCE,

IN PARTIAL FULFILLMENT OF THE REQUIREMENT FOR THE AWARD OF NATIONAL

DIPLOMA (ND) IN LIBRARY AND INFORMATION SCIENCE

NOVEMBER – FEBRUARY, 2023-2024

This is to satisfy that this SIWES report was written by Adeyemi Ruth Temitope with

matriculation number LI/ND/F22/3014 of the department of Library and Information

Science, in partial fulfillment of the requirements for the award of National Diploma (ND)

in library and Information Science and has undergone his Student Industrial Work

Experience Scheme in Kwara State Polytechnic Library, Ilorin, Kwara State.

___________________ ______________
MR. JIMOH O.J. DATE
SIWES SUPERVISOR

___________________ ______________
DR. HAMMED Y.O. DATE
HEAD OF DEPARTMENT

___________________ ______________
DR. OKENIYI O.M. DATE
DIRECTOR, DIRECTORATE INDUSTRIAL
LIAISON PLACEMENT UNIT

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 DEDICATION

This report is dedicated to Almighty God and to my beloved parent, Mr. and Mrs.

Adeyemi

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 ACKNOWLEDGEMENT

My gratitude and appreciation to Almighty God the accent of the day for His

permission and assistance in my life, especially during my programme.

My sincere gratitude goes to my SIWES supervisor, for his guidance towards the

completion of this SIWES report.

Also, my gratitude and greeting goes to the wonderful head of department, Dr.

Hammed Y.O. and other lecturer in the department of Library and Information Science,

may almighty God increase your strength in service and also be with you.

I would also like to appreciate and give thanks to my parents Mr. and Mrs.

Adeyemi for their parental support during my programme, may Almighty Allah bless

them. Also My Grandma, my Mama from day one, May you live to reap what u sow.

Finally, my appreciation also goes to my friends and colleagues in the

department for their utmost support towards the completion of this work, may Allah

bless you all (Amen).

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 TABLE OF CONTENTS

Title page i

Certification ii

Dedication iii

Table of contents iv-v

CHAPTER ONE

1.1 History of SIWES 1

1.2 Aim and Objectives of SIWES 2

CHAPTER TWO

2.1 Historical Background of the Organization 3

2.2 Objective of the Kwara State Polytechnic Library 3

2.3 Organogram of the Library, Kwara state polytechnic 5

CHAPTER THREE

3.1 Experience Gained during my SIWES programme 6

CHAPTER FOUR

4.1 Summary 12

4.2 Conclusions and Problem Encounter 13

4.3. Recommendations 14

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 CHAPTER ONE

1.1 INTRODUCTION TO SIWES

The student industrial work experience scheme (SIWES) is an academic support unit

designed to provide a venue for student to acquire practical industrial experience in

their study. The siwes serve as accepted skill training programme is part of the

minimum academic standard in the various institution.

The student industrial work experience scheme established in 1973 with eleven

institution. By 1988, the number of the institution has grown from eleven to thirty two.

The industrial training fund (ITF) was forced to reduce the number of approval

programme to engineering and technology disciples in universities, polytechnics and

colleges of technologies. In 1979, the federal ministry of education make it compulsory

for all students of polytechnic and colleges before technology to undergo a one year

which was too high to be shouldered by the ITF. Despite limiting the programme to

universities, the finance in respect of the number of student was still too high for the ITF

to shoulder.

Consequently all participating institution were duly notified that the ITF would be

withdrawn from financing the scheme as from January 1980. As a result of ITF’s

withdrawal, the Federal government took over funding of the scheme through Nigeria

university commission (NUC) and National Board for Technical Education (NBTE) these

two commissions managed the scheme for five years (1979-1984).

In 1974 when the scheme started a total of 784 students participated, while in 1978,

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4713 student participated between 1979-1984 when the scheme was handled by NUC

and NBTE reliable figure on student participating were not completed due to operational

problem when ITF took over the scheme again in 1985, a total of 16,912 student

participated.

As the number of institution increased, the number of student participation kept on

increasing, one of the strategy designed to facilitate smooth operation of the scheme in

the payment of supervisory allowance to higher institution and monthly allowance to

benefiting students.

1.1 Aims and Objectives of SIWES

 To improve technology development in Nigeria

 To expose students to some facilities that is not available in their field of study in

their institution

 To help students put in practice all they have learnt theoretically in the school

 It enhance students with contract for future employment

 It helps youth to acquire necessary practical skills and techniques in handing

equipment and machines

 It prepares students to some challenges they are likely to encounter after their

graduation in the institution

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 CHAPTER TWO

2.1 Historical Background of the Kwara State Polytechnic Library, Ilorin

The Kwara State Polytechnic, Ilorin was established by His Excellency, the then Military

Governor of the State, Col. David Bamigboye (Rtd). The decision to establish the

Polytechnic was announced during the launching of the four year development plan in

1971 in agreement with the policy of the Federal Military Government on training and

man power supply as contained in the second National Development Plan (1970-1974).

The Kwara State Polytechnic Library, was created along with the establishment of the

Polytechnic. The library from inception has been striving to serve the academic interest

and others, of all the Polytechnic students, staff and the generality of the Polytechnic

community. This being done by keeping a sizeable number of books and other reading

materials. Aside an ultra-modern electronic library complex with 120 computers

systems and the necessary packages with which Library users can source and utilize

thousands of electronic resources has been set up.

2.2 OBJECTIVES OF THE KWARA STATE POLYTECHNIC LIBRARY

The objectives of the polytechnic library involves the provision of resources and

services in a variety of ways in order to it users in the form of:

1. Creating informal education opportunities for the citizens in the immediate

community.

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2. Enriching the knowledge of individual in various subjects and discipline where they

undertake formal education.

3. Providing avenues to meet the information needs of the people.

4. Acquire, organize, store and make available for users all forms of material that can

promote or encourage the education of the citizens.

5. Providing recreational opportunities and encourage constructor use of leisure time.

6. Acquire information materials, though its references service , provide to users

information on virtually all matters relating to the state, governing activities, tourism and

health e.t.c

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2.3 Organogram of the Library, Kwara State Polytechnic, Ilorin

Librarian

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 CHAPTER THREE

3.1 Experienced Gained during my Siwes Programme

Kwara State Polytechnic Library Board consists of different sections/units;

* Cataloguing and Classification Unit * Serial Unit

* Acquisition Unit * Reference Unit

* Binding Unit * Circulation Unit

Circulation Section

Circulation unit is a unit under reader’s service. It deals with activities around the lending

of library books and other materials to users of a library. A circulation unit is one of the

access point or image makers of a library. The main public service point is the

circulation desk usually found near the main entrance of the library.

ACTIVITIES PERFORMED AT CIRCULATION UNIT

My Training at the Polytechnic Library envisage me in circulation unit of the Library, in

which I went through the rigorous processes of shelving and shelf-reading. Shelving of

books was done in a classified order, in such a way that library materials were arranged

accurately and systematically through their call numbers. One of the rigorous aspects of

the library routine of shelving arrangement is that books were shelved following the

decimal principle of Dewel Decimal Classification Scheme (DDC).

One of the activities that I do also participated-in in the circulation unit of the Library is

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shelfReading, which entails going through the shelves and checking the arrangements

to ensure that every book is in its proper position, and this is mostly done before the

Library is opened to the users.

More also, registering of users was carried out as well as charging and discharging of

Library materials.

Circulation terminologies:

 Shelving: The act of organizing books by call number in sequential order and

placing them in their correct locations on the library shelves

 Shelf-reading: The process of checking through the library collections to

ascertain improperly shelved, missing or stolen books,

 Statistics: This is the process of knowing how many users we have in a particular

period of time and how often they make use of the materials.

 Charging and Discharging: Charging means lending of books to users. While Dis-

charging means to return book. Charging and Dis-charging is one of the major

functions of the library at the circulation desk which is the point at which loan

transaction takes place.

Serial Unit

Serial is defined as any publication issued in successive part which are intended to Be

continued indefinitely. Serial section deal with periodical publication Such as

Newspaper, Newsletter, Journals, Bulletins, School Project and so on. It can be annual,

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quarterly, monthly, and so on….Serial materials are not allowed to be taken out of the

library but meant to be consult with in the library. However a user can be permit to do

photocopy some relevant information needed.

 Stamping of newspaper, Recording of newspaper and Newspaper display.

 Journal display

 Binding of newspaper

ACTIVITIES PERFORMED AT SERIAL UNIT

My SIWES programme at The Polytechnic library exposes me to another unit called

serial unit where I was made to understand that this is the unit where users make use of

latest and up to date information materials for their various uses, the materials here

include newspapers, magazine, government publications e.t.c. moreover, I understand

how to subscribe for serial materials, how to stamp dallies when it is received, how to

hang or display them on a newspaper’s rack. Indexing and abstracting of newspapers is

another activities i carried out while in the unit, this was carried out on a 7.5cm by

12.5cm cards with four (4) entries; the heading (author, reporter), caption (verbatim or

summary of the item), subject heading and reference line(source, data, and page

reference). The last but not the least activities i lay my hand upon in this unit is storage

of a complete newspaper file which were tied up and sent to the bindery for binding

which were later shelved in the serial hall for storage.

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Technical Service Division

This section under technical services, this department deals with correct and accurate

physical description of a bibliographical element of information materials. It is the core

of librarianship.

This is the unit information materials both print and non-print materials are processed,

Kwara State Polytechnic Library Board make use of LIBRARY OF CONGRESS

CLASSIFICATION (LC) as a scheme use for print and non-print in classifying them.

Routine activities in cataloguing and classification

 Cataloguing of information materials

 Classifying of information materials

 Stamping of new materials

 Shelving and sorting of new materials into their different subjects

 Forwarding of information materials to circulation section for shelving

With the experience I have on cataloguing and classification, the instructor shed more

light on how to classified the material using the Library Of Congress Classification (LC)

to produce the class mark of information material and also to determine the subject

matter of materials with the use of library of congress subject heading and the section

was head by Raji Misifahu .F

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E-Library Unit

A E-library is a digital space that keeps and organizes virtual books and their associated

documents. It also can refer to a space where the books can be read. These spaces can

include computers, mobile devices and the Internet. Some virtual libraries can be

accessed for free, and others require subscriptions.

Routine activities in E-library

 Conversion of printed resources into an electronic readable format

 Accessing of library databases

 Access of electronic resources such as E-books, journals etc.

The above activities were carried out, also I was taught on how to access the Library

management software such as KOHA, OPAC and StaffClient with Overview

Binding Unit

The unit is responsible for repairing damaged print material and reinforcing soft bound

materals. They also render services to clients who require book repair services and

project (theses) binding. They train SIWES student (Interns)

Activities Carried out in the Binding Unit.

As the binding Unit entails Repairing and preservation of materials in the library, I helped

in the repairing and rebinding of books. Also I participated in the preservation of

different Documents by Lamination and wrapping.

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 CHAPTER FOUR

SUMMARY, CONCLUSION AND RECOMMENDATIONS

4.1 Summary of Attachment Activities

The Students Industrial Work Experience Scheme (SIWES) provided me a training

ground where skill relating to how information materials can be processed, managed,

preserved, retrieved and documented. This has gone a long way in equipping me in

merging what has been learn in the lecture room to what was actually learnt on the field.

The Students Industrial Work Experience Scheme (SIWES) is a programme that imbibes

in students the practical activities and routines of their respective courses of study at

higher institution of learning. The programme develops, educates and exposes students

to vivid experience that will make students to face outside challenges after their

education with lesser stress.

Moreover, the attachment also provides me with opportunity to interact and expressed

feelings amongst group of people from different background, instinct, education and

religious in a formal setting. The programme sensitizes, educates, exposes and imbibes

discipline in me so as to become a good ambassador of an institution and country at

large in the future.

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4:2 Conclusion and Problem Encountered

The Student Industrial Work Experience Scheme (SIWES) is a skill training program,

designed to exposed and prepare students in institution of higher learning for the

industrial work situationbthey are likely to meet after graduation.

However, the situation described above represent the idea, but sometimes these ideas

are not achieved; as there are many problems militating against the success or its

attainment.

One major problem is that sometimes we students do not get placement for the Four

month of attachment. The situation became so hard that some student opt to work

without pay, just to gain the experience. Invariably, the job may be done half-heartedly

because of lack of financial support, even for such basic needs as the transportation to

and from the work. In some cases, students are placed in job places and environments

not related to their training.

This is to satisfy the compulsory of the scheme. Invariably, the experiences acquired are

irrelevant to their training needs and thus make defeat to the very fundamental objective

of the scheme.

Other problems include inability of IT students to make necessary correction to any

lapses in the library when seen, and also bad treatment from industrial training fund (ITF)

staff to students.

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4:3 Recommendations

There are many vacuums which the scheme needs to improve upon so as to make the

programme carry out its effective functions, aims and missions on students of higher

education to greater height. The areas that need improvements are as follows;

Cooperation between educators and practitioners is mandatory for proper supervision

of SIWES participants. In addition the two must collaborate in curriculum development

and revision to ensure a curriculum that satisfied job markets.

Employers of labour are very important in the effective running of this scheme. They

should try as much as possible to absorb a large number of SIWES students in their

various establishments to acquire the practical training.

Library school should revise their curriculum and introduce new courses to meet the

need of employers in the public and private sector and some of other courses that will

expose student to area of self-employment in this time of global unemployment and

personnel downsizing.

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 REFERENCES

ITF (2004). Information and Guideline for Students Industrial Work Experience Scheme:

Reviewed, ITF, Jos, Nigeria.

ITF (2004). Minutes and Resolutions of the 5 Chief Executives’ Forum of SIWES

Supervising Agencies, December, 2004, National Commission for Colleges of

Education, Abuja.

ITF (2006). Proceedings and Resolutions of the 10 Biennial SIWES National Conference

July, 2006. Industrial Training Fund University of Jos: An evaluation of the impact

of Student Industrial Training Fund on technical skill development in Nigeria Jos,

June 2011.

Issa, A. O., Aliyu, M. B., Adedeji, A. F. & Akangbe, B. R. (2012). Disaster

preparedness at the state public library, Ilorin, Kwara State, Nigeria.

Library Philosophy and Practice (e-journal). Paper 712.

Summit University Library Hand Book (2016). Summit University library: Historical

background: Kwara State Printing Press.

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