REVISED CONSTITUTION OF BAHRIA TOWN RESIDENTS’ WELFARE ASSOCIATION Registration No. VSWA/ICT/589 of 2011 dated 30" April 2011 le No.1: Name of Association The name of the Association shall be “Bahria Town Residents’ Welfare Association (BTRWA)”. Article No.2: Address / Office of Associ: Registered Office # 7, Basement Feroze Centre, 14-D West, Blue Area Islamabad Pakistan Mailing address: 692-A, Road D, Phase-II, Bahria Town, Islamabad Article No.3: Area of Operation The area of operation of the Associationwill be Bahria Town Phase | to Vi, extendable to all phases / projects of Bahria Town in Rawalpindi / Islamabad districts. Article No-4: Aims and Objectives: i. Welfare of the residents / members of Bahria Town ji, Address community / civic problems faced by the residents of Bahria Town ili, Take up various issues with other concerned Governmental / Non-Governmental agencies for carrying out aims and objects of association. iv. That since most of the services to the residents are presently provided by the Bahria Town (Pvt) Ltd Administration, the main objective of this Association would be as follows: a Exercise effective coordination and liaison with the Bahria Town Administration to ensure provisioning of improved services to the residents. Rs wilrZ Page 10f 15 . SS \ hab. Point out any administrative lapses or inefficient working of the Bahria Town employees to the relevant authorities. ¢ Maintain constant liaison and coordination with Bahria Town administration at all levels to ensure prevalence of cordial and healthy relationship between the administration and the residents. d. Accept / receive funds / contributions for achieving the above aims and objects of the Association e Doll other lawful things, incidental or conducive to the attainment of the above aims / objectives and any other objectives that may be considered beneficial for the welfare of the residents of Bahria Town. ' Article No-5: Nature of the Association The Associationwill be non-political, non-sectarian, voluntary welfare organization. Article No-6: Membership Acligil 'y for Membership Membership of the Association shall be open to all owners / residents of Bahria Town, provided they qualify and fulfill the following conditions:- i. Citizenship of Pakistan, male or female, and having an age of 18 years or above. ii, Enjoys good reputation, possesses good character and has a sound mind, li, Agrees to abide by the constitution, bye-laws and rules and regulations framed thereunder by the Association. iii, Agrees to pay the prescribed fee / other charges, as approved in the General Body meeting. B. Categories of Membership i. Permanent Member Rd wl ly x - \. Page 2 of 15 “ \A resident who is an owner (or parents/spouse/child nominated by owner) of a house / plot / shop in Bahria Town and pays requisite charges i.e. Rs 200/- as membership fee and Rs 1200/- per annum as subscription fee. ii. Temporary Member A residentwho lives as tenant or runs a shop as tenant in Bahria Town or a plot /shop owner and pays prescribed charges as in case of permanent member as long as he resides / owns plot in Bahria Town. C. Procedure for Admission of Membership Resident having qualification as laid down in Article 6B i and ii and desires to become a permanent or temporary member shall apply on prescribed form of the Association to the Executive Committee, which shall have the power to accept or reject any such application. All memberships will only be made after payment of prescribed fee or as may be decided by the General Body from time to time. D. Procedure for Rejection 1 Residentwhose application for membership is rejected by the Executive Committee can apply again after two months The application rejected second time by the Executive Committee shall be put up before the General Body for consideration giving reasons for rejection. ‘A Residentwhose application has been rejected by the Executive Committee will have the right to appeal to the General Body whose decision shall be final. E. Rights and Privileges of the Members: F. Procedure for Resignation: ) PO pe Both the categories of members i.e. permanent and temporary shall have the right to vote and take part in the meetings / functions of the Association. Only the permanent members will be eligible tabecome office bearers/Executive Committee nominees. Member who has not paid his / her annual subscription till last FY will not be eligible to contest election for any office of the Executive Committee. wey a Page3of1S1. Resignation Any member on his / her accord may withdrawshis / her membership by sending his / her resignation to the General Secretary. Executive Committee may accept resignation. 2 Death of Member Membership will cease to exist on the death of any member, on the confirmation of any member of the Executive Committee. 3. Termination by Executive Committee: In case of Member's conduct being detrimental to the interest of Association, Executive Committee will have the authority to terminate his/her membership after giving 2 hearing G. Procedure for Restoration of Membership 1. Incase itis due to non-payment of membership fee as per Article 6(F)(i), his / her membership may be restored after, payment of all dues outstanding against the member subject to approval of the Executive Committee. 2. Incase the person's membership is not restored by the Executive Committee he/ she shall have right to appeal to the General Body, which by the majority of 2/3 of the members present in voting may restore his / her membership. Article No 7 : Organizational Structure The Association shall consist of General Body and Executive Committee. A. General Body The General Body of the organization shall be composed of the permanent and temporary members of the Association. £ wey st —pe- mena[Link] and Functions of General Body 1, The General Body will determine the policy and program of the Associationand shall approve fiscal budget submitted by the Executive Committee. 2. twill hold elections of the office bearers of the Executive Committee. 3. It will approve the audit reports and the statements of account of the previous year. 4. It will decide the appeals filed by the members and the matters referred by the Executive Committee. 5. Will approve any amendments in the Constitution as may be proposed by the Executive Committee from time to time. [Link] Committee: The Executive Committee of the Association shall be composed of the following positions: i President To be elected by general body through elections ii, Vice President a General Secretary cl ” ” ” . ” iv, Joint Secretary ne v. Finance Secretary one ” 0 » vi. Information Secretary ORIG ” oe vil. Executive Members (fifteen-minimum 2 from each phase / project) - to be nominated by President in consultation with Executive Committee. vii. Phase Coordinators (1 from each phase/project] - to be nominated by President in consultation with Executive Committee. [Link] and Functions of Executive Committee: 1, Act and to represent the Associationin all matters and execute its policies, 2. To appoint from the members of the Association such sub-committees for any specific purpose as may be necessary. we Page 5 of 15 — ee" yh a3. To invite, to nominate, suspend, cancel or restore the membership of persons according to the relevant provisions hereof. To appoint suspend or dismiss paid staff of the Association if deemed necessary. It shall also determine the terms and conditions of the employment of staff. 5. To prepare schemes, budget and progress reports and shall be responsible for the maintenance and the safe custody of the office records. 6. Will be authorized to spend Rs 100,000/- out of the funds in any project / program, 7. It shall prepare annual reports, audit reports and present them to the General Body. 8 _It shall fix the date, time and place for holding annual General Body meeting as and when due. 9. After elections, the Executive Committee shall draw up programs of the Association and shall be responsible for its implementation. 10, The Executive Committee shall keep a register of membership to be maintained and kept up-to-date, in which names and addresses of all the members of the Association shall be entered with the payment made by each of them by way of subscription. 11. The Executive Committee will ordinarily meet at least once a month. Article No-8: Powers and Functions of Office Bearers President: The President: 1. Shall preside over the meetings of Executive Committee as well as General Body. 2. Will be constitutional President. 3. Will be authorized to sign the cheques along with the Secretary Finance or General Secretary as applicable for maintaining/operating the Association’s Bank Account(s). 4. Will be authorized to represent the Association at any forum. 5. Shall govern body for checking of all records of the Association 6. Will be authorized to spend Rs 15,000/- at a time out of funds in any matter concerning the Association. nN poets wt,7. Onemergency or any natural calamity may use power to call emergency meeting on short notice. 8. If a vacancy occurs in the Executive Committee, the President in consultation with the Executive Committee may appoint/nominate any Member to temporarily fill in the vacancy till the next elections are held. [Link] President: Will be fully empowered in the absence of President and will perform all the duties of the President. [Link] Secretary: 1. Will be senior of the Secretaries. 2. Will be authorized to look after the records of the Association 3. Will prepare agenda of all meetings with the consent of the President. 4. Will represent the Association at any forum if so authorized/advised by the President. 5, Will produce in the general or special meetings any complaints, applications or no confidence motion from the members. In emergency will be authorized to spend Rs 5,000/- from the Associationfunds. 7. Will be responsible for all the arrangements concerning the meetings / programs organized by the Association 8. Will be responsible for informing the members and office bearers with regard to the schedule of meetings. 9. Will prepare the minutes of all the General Body and Executive Committee meetings and will issue these after approval of the President. [Link] Secretary: 1. Will assist the General Secretary in discharge of his duties. 2. Will perform such duties as may be assigned to him by the General Secretary in so far as these relate to his office. | d >, Aft 27 } \pz e 7 OX W- SY Fage 7 of 15 “ 57 / ike. Finance Secretary: Will be responsible for keeping the financial records updated and clear. Will be responsible to produce all the bank records on demand from Executive Committee. Will produce the accounts for audit to the nominated agency / person annually as decided by the Executive Committee. Will be responsible for preparing the budget for every project / program minimum one month prior to its inception for discussion in Executive Committee meeting. [Link] Secretary: Will be responsible for circulation of decisions of all the meetings and any other developmental activities thereof. 8. Executive Members: They will attend the meetings as Executive Members and will participate in the voting and discussion. They may be given any responsibility / designation as desired by the Executive Committee / President. h. Phase Coordinators. a 2) 3. To coordinate/implement all matters / decisions of the Executive Committee and General Body within the respective phase. Continuously endeavor to enhance the membership from the respective phase. To appoint Street Reps from respective phase and coordinate with them all matters relating to implementation of decisions of Executive Committee and General Body. Article No-9 : Meetings 1 ep. The General Body meeting of the Association shall stand adjourned for seven days if within an hour of the appointed time the quorum is not formed. wey J eee. Page 8 of 152. No fresh notice shall be needed for an adjourned meeting and the meeting shall be held on the same day, time and place in the following week. 3. A requisitioned meeting shall stand dissolved if within an hour of the appointed time quorum is not formed, 4. There ‘be no requirement of quorum for the adjourned meeting, 5. Notice: Such meetings will require a written notice of at least 15 days. Quorum: 50% of the total members in the good standing shall constitute the quorum. A. Annual General Body Meeting The annual General Body meeting of the Association shall be held within three months of the expiry of the financial years i.e. 30" June to transact the following business: 1. Matters referred by the Executive Committee. 2. Any other matter permitted by the chair. B. Special or Emergency Meeting of the General Body 1. Asspecial or emergency meeting of the General Body can be called by the Vice President with consultation of the President. 2. Such meeting will require a written notice of at least 7 days. 3. 1/4" of the total members in good standing shall constitute the quorum. Article No 10: Term of Office 1. The terms of office shall be for the period of three years for all the office bearers Executive Members and Phase Coordinators. 2. The Executive Committee must hand over the charge to the newly elected Executive Committee within 15 days of the elections. 3. Previous Executive Committee shall continue to perform the functions until charge is handed over to new elected Executive Committee. d Oe Page 9 of 15 ml \ey yArticle No-11: Election 1 The election of the office bearers of the Executive Committee will be held within 3 months of the expiry of the office bearers of the Executive Committee. An election committee consisting of 3 members including its chairman shall be appointed by Executive Committeeto arrange and conduct election of the office bearers. The members of election committee will not be eligible to seek election for any post of the Executive Committee. The elections for Office Bearers will be held by secret ballot or show of hands as may be decided by the Executive Committee from time to time;and each member will have one vote In case Executive Committee decides to hold election by show of hands, the office bearer shall be elected in General Body meeting held for the purpose. The notice giving the date, time and place of election meeting of General Body would also be sent to all the members by post, electronic media or any possible communication mode, at least 15 days before the date of election. The Executive Committee shall continue to hold office and discharge its dut accordance with the constitution until such time the new office bearers are elected, in First election of the Associationshall be held by the founder members. Article 12 : Vote of No Confidence Vote of No Confidence against any Office Bearer of the Executive Committee may be moved by 1/3 and passed by 2/3 majority of the General Body. However, Vote of No Confidence against any Executive Member or Phase Coordinator may be moved by 1/3 and passed by 2/3 majority of the entire Executive Committee. Article No-13 : Financial Administration =p) 7 tng Bo soN The financial year of the Association will be from 1” July to 30" June of the subsequent year. The funds of the Association will be kept in a scheduled bank as may be approved by the Executive Committee from time to time. Pace avof 1s We /3. The account shall beoperatedunder a joint signatures of any of the two officials from amongst President, General Secretary and/orSecretary Finance. The accounts will be audited by the auditor / chartered accountant appointed by the Executive Committee as per the rule. For disposal of any property / equipment costing over Rs 50,000/- approval of the General Body will be necessary. 6. The money income and property of the Association however derived shall be utilized towards the promotion of the objectives of the Association 7. No portion of the money income of the Association be paid or transferred directly or indirectly by way of profit or otherwise to its members or to any of their relatives. The accounts once approved in the General Body meeting shall be final and conclusive for all purposes. mendments in the Constitution 1. Amendments in the Constitution shall be made with the approval of the General Bodysubject to certification bythe Registration Authority. 2. Any member wishing to suggest any amendment in the constitution may send it in writing to Executive Committee atleast 30 days in advance before the next AGM. After the consent of the Executive Committee the proposed amendment shall be submitted before the General Body for approval in next AGM or special meeting as may be deemed appropriate. 3. The amendment must be approved by simple majority of the General Body members present in the meeting. 4. The Association shall not make any change in the constitution, memorandum of Association or Articles of Association, rules and regulations or bylaws without the prior approval of the General Body. Article No-15: Dissolution of the Association 1. The Association shall be dissolved in accordance with Article 9, 10 and 11 of the Voluntary Social Welfare Agencies (Registration & Control) Ordinance 1961. Page 11 of 15 i Y wy Py pe‘olution shall only be decided in a special meeting of the General Body especially called for this purpose. 3. In the event of dissolution of the agency, the assets shall be transferred to any other registered voluntary Association having similar objectives registered under Social Welfare Agencies (Registration & Control) Ordinance 1961. pee wi President: Vice President AR yp- _ General Secretary Finance Secretary Joint Secretary Information SecretaryLIST OF EXECUTIVE COMMITTEE MEMBERS 2014-2016 Elected 1, Col * Saleem Akhtar President H-132, St 7, Phase-2, 0300-5334417 2. Dr. Muhammad Salim Vice President 1018, St 42, Phase-3, 0333-5288889, 3. Mr. Muhammad Arif General Secretary 692-A, Road D, Phase-3, 0300-8554485 4. Mr. Masood-ur-Rehman Finance Secretary 163, St 6, Phase-3, 0300-5361239 5. Mr. Najeebul Islam Joint Secretary 1135, St 24, Phase-5, 0323-8556088 6. Mr. Aftab Zia Information Secretary 1602, St 55, Phase 3, 0333-5966698 cS aie . Apt 20. Qe. 2 fS Page 13 of 15Nominated/Selected Phases 1 1. Coordinator 2. Member 3. Member Phases 2 1. Coordinator 2. Member 3, Member 4, Member Phases 3 1. Coordinator 2. Executive Member 1 3. Executive Member 2 Lt. Col. Shahid Ahmed, 199, Street 5, Phased 03335566356 Sheikh Hamid, 0300-9500207 Mirza Abbas Ahmad, 0333-5192922 Chaudhry Mehdi Khan 53, Street 3, Phase-2, 0301-5449602 Muhammad Salim Shahzad 979, St 51, Phase-2; 0322-7575516 Chaudhry Muhammad Munir 852, St 41, Phase-2, 03345344916 Muhammad Riaz Waraich, 386-A, St 25, Phase-2, 03335164502 Group Captn - Qaisar Khan, 74, Service Road, Phase 3, 03335225511 Zafar Iqbal Mir 268-A, Street 9, Phase-3, 0321-5573710 Sheikh Saeed, 1991, Street 62, Phase-3,03335177757 na apes Bee Page 14 of 15Phases 4 1. Coordinator 2. Member 3. Member 4, Member Phases 5 1. Coordinator 2. Member 3. Member Phases 6 1. Coordinator 2. Member: 3, Member: Executive Lodges Project 1. NabeelSaqib 2. Engineer Ghani Shafi Nasir, 134, Street 5, Phase 4, 03335: 102891 Mr. Shafgatlaved, H-1101, Road A, 03005071941 Mr. Tauseef Amjad Meer (Architect), H-282, St 10, Phase- 4, 03459186661 Mr. Abdul Rauf, 514, St 14, Phase-4, 03009819641 Mr. Muhammad Rizwan, H-645, St 32, Phase-5, 0345-8551288 Mr. Sheikh M. Saeed, 1208, South East Boulevard, Phase 5, 03008545500 Vacant Lt. Col Muhammad A. Saleem 16, Main Boulevard, Phase 6 03008542046 Fazal Hussain Ranjah, 182, Street 11, Phase 6 0334-5508013 Mr. M. Pervez Ansari, 188, Street 13, Phase-6, (0300-8567085 Coordinator, 4, Street 1A, Executive Lodges (3-£) 0333-5679000 Member we \ey Page 15 of 15