Set-Up Instructions | PUBLIC

SAP S/4HANA Cloud

2023-12-08

Setting Up Intercompany Billing for Cross-Company

Cost Accounting Postings (4AN)
© 2023 SAP SE or an SAP affiliate company. All rights reserved.

THE BEST RUN

Content

1 Purpose. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3
1.1 General Purpose. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3
1.2 Business Context. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3
1.3 How to Work Through This Document. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3

2 Overview Table. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4

3 Business Partners Representing the Company Codes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6

3.1 Business Partners Representing the Company Codes. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6
3.2 Creating New BP-Customer Data Segments: Customer Company Code Data Enhancing . . . . . . . . . . . . . 7
3.3 Creating New BP-Customer Data Segments: Customer Sales Area Data . . . . . . . . . . . . . . . . . . . . . . . . . 9
3.4 Enhancing BP-Supplier Roles By Additional Data Segments. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .11
3.5 Creating New BP-Supplier Data Segments: Purchasing Organization Data . . . . . . . . . . . . . . . . . . . . . . . 12
3.6 Enhance Material Master in Delivering Company Code. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14

4 Setting up Internal Cost Rates. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15

4.1 Enter Condition Records for Ordering Company Code . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15
4.2 Enter Condition Records for Delivering Company Code . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17

5 Configuration. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20
5.1 Define Internal Customer Number By Sales Organization . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20
5.2 Set up for IDoc Communication. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22
Set up the Communication Basics . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22
Set up EDI Incoming Invoice . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .24
Define Business Rules for Output Determination. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .35
Message Monitoring (Optional). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 36

6 Travel Clearing Account Mapping With Concur. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 39

Setting Up Intercompany Billing for Cross-Company Cost Accounting Postings (4AN)

2 PUBLIC Content
1 Purpose

1.1 General Purpose

This document describes additional configuration steps that you must carry out in the productive system on
customer site to activate the scope item. As these configuration steps are company-specific, they cannot be
delivered by SAP, and must be carried out by the company setting up the SAP solution.

The following figure gives you an overview of the systems and their connection within.

1.2 Business Context

Intercompany scenarios allow for data exchange and highly automated posting logics for business transactions
between companies (for example, company codes) sharing the same system and client.

In order to make use of such intercompany scenarios at least two company codes are needed which are installed in
the same system and client.

For example, if two country solutions of the SAP Best Practices content are installed, the two company codes can
be “interlinked” for intercompany processing following the steps of this document.

In case intercompany processing has been chosen to be part of the business scope, a business partner,
representing a country solution’s standard company code (usually the company code forms the SRS), is created
with its ID, address and the main business partner roles needed for Financial Accounting, Sales and Purchasing.

The SAP Best Practices sample data ID of such business partners are setup as assumed in this scenario: US
company (company code 1710) sends consultants to help on a project of DE company (company code 1010).

1.3 How to Work Through This Document

Starting with Chapter two, this document describes which data and configuration you need to create on top of
the SRS (Standard Reference Solution) to enable intercompany billing between two company codes: for example,
delivering company is 1710 (US company), and ordering company is 1010 (DE company).

Ordering Company Delivering Com-

Process Version Code pany Code

Intercompany International DE 4AN_XX 1010 1710

Setting Up Intercompany Billing for Cross-Company Cost Accounting Postings (4AN)

Purpose PUBLIC 3
2 Overview Table

The documentation consists of configuration and master data steps provided in the table below.

 Note

If your system administrator has enabled spaces and pages on the SAP Fiori launchpad, the homepage will only
contain the essential apps for performing the typical tasks of a business role.

You can find all other (searchable) apps not included on the homepage using the search bar (2434549 ).

If you want to personalize the homepage and include the hidden apps, navigate to your user profile and choose
App Finder.

Process Step Double Maintain. Q AND P

Business Partners Representing

the Company Codes

Business Partners Representing the

Company Codes [page 6]

Creating New BP-Customer Data Yes

Segments: Customer Company
Code Data Enhancing [page 7]

Creating New BP-Customer Data Yes

Segments: Customer Sales Area
Data [page 9]

Enhancing BP-Supplier Roles By Ad- Yes

ditional Data Segments [page 11]

Creating New BP-Supplier Data Yes

Segments: Purchasing Organization
Data [page 12]

Enhance Material Master in Deliver-

ing Company Code [page 14]

Setting up Internal Cost Rates

Enter Condition Records for Ordering Yes

Company Code [page 15]

Enter Condition Records for Deliver- Yes

ing Company Code [page 17]

Configuration

Define Internal Customer Number No

By Sales Organization [page 20]

Set up for IDoc Communication

Set up the Communication Basics Yes

[page 22]

Setting Up Intercompany Billing for Cross-Company Cost Accounting Postings (4AN)

4 PUBLIC Overview Table
 Process Step Double Maintain. Q AND P

Set up EDI Incoming Invoice

Assign Sales Organization [page Yes

24]

Make Settings for Posting [page 26] Yes

Assign G/L Accounts [page 28] Yes

Assign Tax Code [page 32] Yes

Define Business Rules for Output De- Yes

termination [page 35]

Message Monitoring (Optional) Yes

[page 36]

Travel Clearing Account Mapping Yes

With Concur [page 39]

Setting Up Intercompany Billing for Cross-Company Cost Accounting Postings (4AN)

Overview Table PUBLIC 5
3 Business Partners Representing the
Company Codes

3.1 Business Partners Representing the Company Codes

After the activation of the DE and US country solution, the business partner data representing each company
code looks like below, business partners 10401010 representing company codes 1010 and 17401710 representing
company codes 1710.

Business Partner ID (DE Country Solution) Business Partner ID (US Country Solution)

10401010 (ID, Address, Bank data …) 17401710 (ID, Address, Bank data …)

Customer Company Code Data Customer Company Code Data

1010 (Rec.Acc., Currency …) 1710 (Rec.Acc., Currency …)

Supplier Company Code Data Supplier Company Code Data

1010 (Rec.Acc., Currency …) 1710 (Rec.Acc., Currency …)

Customer Sales Area Data Customer Sales Area Data

1010 / 10 / 10 (Sales tax …) 1710 / 10 / 10 (Sales tax …)

Purchasing Organization Data Purchasing Organization Data

1010 (Currency …) 1710 (Currency …)

After activity in this chapter, the business partner data representing each company code looks like this:

Business Partner ID (DE Country Solution) Business Partner ID (US Country Solution)

10401010 (ID, Address, Bank data …) 17401710 (ID, Address, Bank data …)

Customer Company Code Data Customer Company Code Data

1010 (Rec.Acc., Currency …) 1710 (Rec.Acc., Currency …)

1710 (Rec.Acc., Currency …) 1010 (Rec.Acc., Currency …)

Supplier Company Code Data Supplier Company Code Data

1010 (Rec.Acc., Currency …) 1710 (Rec.Acc., Currency …)

1070 (Rec.Acc., Currency …) 1010 (Rec.Acc., Currency …)

Setting Up Intercompany Billing for Cross-Company Cost Accounting Postings (4AN)

6 PUBLIC Business Partners Representing the Company Codes
 Business Partner ID (DE Country Solution) Business Partner ID (US Country Solution)

Customer Sales Area Data Customer Sales Area Data

1010 / 10 / 10 (Sales tax …) 1710 / 10 / 10 (Sales tax …)

1710 / 10 / 10 (Sales tax …) 1010 / 10 / 10 (Sales tax …)

Purchasing Organization Data Purchasing Organization Data

1010 (Currency …) 1710 (Currency …)

1710 (Currency …) 1010 (Currency …)

3.2 Creating New BP-Customer Data Segments: Customer

Company Code Data Enhancing

Purpose

Business Partner IDs must be created for all company codes, which are involved in intercompany business whether
by selling products from other company code and receiving internal invoice from owning company code. This
process step shows you how to create new Business Partner IDs.

Procedure

Step Step Name Instruction Expected Result Example

1 Log On Log on to the SAP Fiori launchpad as a

SAP_BR_BUPA_MASTER_SPECIALIST.

2 Access the App Open Maintain Business Partner. The Maintain

Business
Partnerscreen dis-
plays.

3 Open BP Choose Open BP ( Shift + F5 ). The Open Business

Partner dialog box
displays.

Setting Up Intercompany Billing for Cross-Company Cost Accounting Postings (4AN)

Business Partners Representing the Company Codes PUBLIC 7
Step Step Name Instruction Expected Result Example

4 Enter BP Number
Enter 10401010 in the Business Partner field and choose The Change
Enter. Organization:
10401010screen dis-
Choose Switch between display and change ( F6 ).
plays.

5 Create Company Make the following data or actions and choose Save. Customer code data
Code Data of BP
of business partner
10401010 • Business Partner: 10401010
10401010 is created.
• Change in BP Role: FLCU00 Customer
(Fin.Accounting)

Control Tab

• Trading Partner: <Trading Partner>, for exam-

ple, 1010

Choose Company Code.

In Company Code subarea, choose Company Codes.

Customer (Fin.Accounting) Create: Company Codes dialog

box displays. Choose Create.

In the Company Codes table, add new entries below:

• Company Code: for example, 1710

• Customer: X

Select above new entries and choose Adopt.

Customer: Account Management Tab

• Reconciliation Acct: 12300000

• Sort Key: 009

Customer: Payment Transactions Tab

• Terms of Payment: 0001

Then click Save.

Setting Up Intercompany Billing for Cross-Company Cost Accounting Postings (4AN)

8 PUBLIC Business Partners Representing the Company Codes
3.3 Creating New BP-Customer Data Segments: Customer
Sales Area Data

Purpose

This process step shows you how to create the new BP-Customer Data Segments:Customer Sales Area Data.

Procedure

Step Step Name Instruction Expected Result Example

1 Log On Log on to the SAP Fiori launchpad as a

SAP_BR_BUPA_MASTER_SPECIALIST.

2 Access the App Open Maintain Business Partner. The Maintain Business
Partner screen displays.

3 Open BP Choose Open BP ( Shift + F5 ). The Open Business

Partnerdialog box displays.

4 Enter BP Number
Enter 10401010 in the Business Partner field and The Change Organization:
choose Enter. 10401010 screen displays.

Choose Switch between display and change ( F6 ).

Setting Up Intercompany Billing for Cross-Company Cost Accounting Postings (4AN)

Business Partners Representing the Company Codes PUBLIC 9
Step Step Name Instruction Expected Result Example

5 Create Company Make the following data or actions and choose Sales area data of business
Code Data of BP
Save. partner 10401010 is cre-
10401010
ated.
• Business Partner: 10401010
• Change in BP Role: FLCU01 Customer
(defined)

Choose Sales and Distribution.

In the Sales Area subarea, choose Sales Areas.

In the Customer Change: Sales Area dialog box,

choose Create.

In the Sales Area table, add new entries below:

• Sales Org.: <Sales Org.>, for example,

1710
• Distr. Chl.: <Distr. Chl.>, for example,
10
• Division: <Division>, for example, 00

Select above new entries and choose Transfer.

Orders Tab

• Cust. Pric. Procedure: 02

• Currency: <Currency>, for example, USD

Billing Tab

• Terms of Payment: 0001

• Account Assignment Cust.: 03

Billing Tab, in the Sales Area table:

• Country: US
• Tax Category: UTXJ
• Tax Classific: 1

Setting Up Intercompany Billing for Cross-Company Cost Accounting Postings (4AN)

10 PUBLIC Business Partners Representing the Company Codes
3.4 Enhancing BP-Supplier Roles By Additional Data
Segments

Purpose

This process step shows you how to enhance BP-supplier roles by additional data segaments.

Procedure

Step Step Name Instruction Expected Result Example

1 Log On Log on to the SAP Fiori launchpad as a

SAP_BR_BUPA_MASTER_SPECIALIST.

2 Access the App Open Maintain Business Partner. The Maintain Business
Partner screen displays.

3 Open BP Choose Open BP ( Shift + F5 ). The Open Business Partner

dialog box displays.

4 Enter BP Number
Enter 10401010 in the Business Partner field and The Change Organization:
choose Enter. 10401010 screen displays.

Choose Switch between display and change ( F6 ).

Setting Up Intercompany Billing for Cross-Company Cost Accounting Postings (4AN)

Business Partners Representing the Company Codes PUBLIC 11
Step Step Name Instruction Expected Result Example

5 Create Supplier Make the following data or actions and choose Supplier company code
Company Code of
Save. data of business partner
BP 10401010
10401010 is created.
• Business Partner: 10401010
• Change in BP Role: FLVN00 Supplier
(Fin.Accounting)

Control Tab

• Trading Partner: <Trading Partner>, for

example, 1010

Choose Company Code.

In Company Code subarea, choose Company

Codes.

In Supplier (Fin.Accounting) Create: Company

Codes dialog box, choose Create.

In Company Codes table, add new entries below:

• Company Code: for example, 1710

• Supplier: X

Select above new entries and choose Adopt.

Vendor: Account Management Tab:

• Reconciliation Acct: 21300000

• Sort Key: 009

Vendor: Payment Transactions Tab

• Terms of Payment: 0001

3.5 Creating New BP-Supplier Data Segments: Purchasing

Organization Data

Purpose

This process step shows you how to create the new BP-Supplier Data Segments: Purchasing Organization Data .

Setting Up Intercompany Billing for Cross-Company Cost Accounting Postings (4AN)

12 PUBLIC Business Partners Representing the Company Codes
Procedure

Step Step Name Instruction Expected Result Example

1 Log On Log on to the SAP Fiori launchpad as a

SAP_BR_BUPA_MASTER_SPECIALIST.

2 Access the App Open Maintain Business Partner. The Maintain Business
Partner screen displays.

3 Open BP Choose Open BP ( Shift + F5 ). The Open Business Partner

dialog box displays.

4 Enter BP Number
Enter 10401010 in the Business Partner field and The Change Organization:
choose Enter. 10401010 screen displays.

Choose Switch between display and change ( F6 ).

5 Create Supplier Make the following data or actions and choose Supplier purchasing data
Purchasing Data of
Save. of business partner
BP 10401010
10401010 is created.
• Business Partner: 10401010
• Change in BP Role: FLVN01 Supplier
(defined)

Choose Purchasing.

In the Subarea Purchasing Organization:

Choose Purchasing Organizations.

In the Supplier Create: Purchasing Organizations

dialog box:

Choose Create.

In the Purchasing Organizations table, add new en-

try below:

• POrg.: for example, 1710

Select above new entries and choose Transfer.

Purchasing Data Tab:

• Currency: <Currency>, for example, USD

• Terms of Payment: <Terms of
Payment>, for example, 0001

Result of This Step

Compared to the data segments of each business partner, the data segments have grown as shown in the following
table (compare to table shown in paragraph 3.1).

Before the transport from configuration system to production system, create the BP manually in production system.

Setting Up Intercompany Billing for Cross-Company Cost Accounting Postings (4AN)

Business Partners Representing the Company Codes PUBLIC 13
Business Partner ID(DE Country Solution) Business Partner ID(US Country Solution)

10401010 (ID, Address, Bank data …) 17401710 (ID, Address, Bank data …)

Customer Company Code Data Customer Company Code Data

1010 (Rec.Acc., Currency …) 1710 (Rec.Acc., Currency …)

1710 (Rec.Acc., Currency …) 1010 (Rec.Acc., Currency …)

Supplier Company Code Data Supplier Company Code Data

1010 (Rec.Acc., Currency …) 1710 (Rec.Acc., Currency …)

1070 (Rec.Acc., Currency …) 1010 (Rec.Acc., Currency …)

Customer Sales Area Data Customer Sales Area Data

1010 / 10 / 10 (Sales tax …) 1710 / 10 / 10 (Sales tax …)

1710 / 10 / 10 (Sales tax …) 1010 / 10 / 10 (Sales tax …)

Purchasing Organization Data Purchasing Organization Data

1010 (Currency …) 1710 (Currency …)

1710 (Currency …) 1010 (Currency …)

3.6 Enhance Material Master in Delivering Company Code

Purpose

This process step shows you how to enhance an existing material master so that this material is available in
delivering plant and distribution chain.

You can enhance a service material (for exacmple, P001) so that they can be used in intercompany sales order
processing.

 Note

This is not a mandatory step for intercompany configuration.

Setting Up Intercompany Billing for Cross-Company Cost Accounting Postings (4AN)

14 PUBLIC Business Partners Representing the Company Codes
4 Setting up Internal Cost Rates

4.1 Enter Condition Records for Ordering Company Code

Purpose

This process step shows you how to enter condition records for ordering company code.

Procedure

Step Step Name Instruction Expected Result Example

1 Log On Log on to the SAP Fiori launchpad as a

SAP_OVERHEAD_ACCOUNTANT.

2 Access the App Open Manage Cost Rates - Services. The Manage Cost Rates -
Services screen displays.

3 Navigate to Initial The Result of Cost Rate

Enter Company Code:1010, Valid On: <Valid
Screen
On>, for example, Today, then choose Go. screen displays.

4 Maintain Cost Choose Add, and add cost rate for Internal Cost Intercompany Cost Rates
Rate for Company
Rates as following table. are entered.
Code (for example,
1010) and Receiv-
ing Company (for
example,1710)

5 Save Intercompany Choose Save. Intercompany Cost Rates

Cost Rates are saved.

Please maintain cost rates as the following table.

Service
Receiving Cost Activity Cost From Pe- Variable Activity
Company ICO Rate Center Type Level From FY riod Amount Currency Per Unit

1710 Yes 10101902 T001 Current Current 68.75 EUR 1 H

Year Period

1710 Yes 10101902 T002 Current Current 81.25 EUR 1 H

Year Period

Setting Up Intercompany Billing for Cross-Company Cost Accounting Postings (4AN)

Setting up Internal Cost Rates PUBLIC 15
 Service
Receiving Cost Activity Cost From Pe- Variable Activity
Company ICO Rate Center Type Level From FY riod Amount Currency Per Unit

1710 Yes 10101902 T003 Current Current 93.75 EUR 1 H

Year Period

1710 Yes 10101902 T004 Current Current 87.50 EUR 1 H

Year Period

1710 Yes 10101902 T005 Current Current 106.25 EUR 1 H

Year Period

1710 Yes 10101902 T006 Current Current 81.25 EUR 1 H

Year Period

1710 Yes 10101903 T001 Current Current 72.50 EUR 1 H

Year Period

1710 Yes 10101903 T002 Current Current 85.00 EUR 1 H

Year Period

1710 Yes 10101903 T003 Current Current 97.50 EUR 1 H

Year Period

1710 Yes 10101903 T004 Current Current 90.00 EUR 1 H

Year Period

1710 Yes 10101903 T005 Current Current 110.00 EUR 1 H

Year Period

1710 Yes 10101903 T006 Current Current 85.00 EUR 1 H

Year Period

1710 Yes 10101904 T001 Current Current 62.50 EUR 1 H

Year Period

1710 Yes 10101904 T002 Current Current 75.00 EUR 1 H

Year Period

1710 Yes 10101904 T003 Current Current 87.50 EUR 1 H

Year Period

1710 Yes 10101904 T004 Current Current 81.25 EUR 1 H

Year Period

1710 Yes 10101904 T005 Current Current 100.00 EUR 1 H

Year Period

1710 Yes 10101904 T006 Current Current 75.00 EUR 1 H

Year Period

1710 Yes 1 Current Current 35.00 EUR 1 H

Year Period

1710 Yes 2 Current Current 40.00 EUR 1 H

Year Period

1710 Yes 3 Current Current 45.00 EUR 1 H

Year Period

1710 Yes 4 Current Current 50.00 EUR 1 H

Year Period

Setting Up Intercompany Billing for Cross-Company Cost Accounting Postings (4AN)

16 PUBLIC Setting up Internal Cost Rates
 Service
Receiving Cost Activity Cost From Pe- Variable Activity
Company ICO Rate Center Type Level From FY riod Amount Currency Per Unit

1710 Yes 5 Current Current 55.00 EUR 1 H

Year Period

1710 Yes 6 Current Current 60.00 EUR 1 H

Year Period

Result

The cost rates have been created.

4.2 Enter Condition Records for Delivering Company Code

Purpose

This process step shows you how to enter condition records for delivering company code.

Procedure

Step Step Name Instruction Expected Result Example

1 Log On Log on to the SAP Fiori launchpad as a

SAP_OVERHEAD_ACCOUNTANT.

2 Access the App Open Manage Cost Rates - Services. The Manage Cost Rates -
Services screen displays.

3 Navigate to Initial The Result of Cost Rate

Enter Company Code:1710, Valid On: <Valid
Screen
On>, for example, Today, then choose Go. screen displays.

4 Maintain Cost Choose Add, and add cost rate for Internal Cost Intercompany Cost Rates
Rate for Company
Rates as following table. are entered.
Code (for example,
1710) and Receiv-
ing Company (for
example,1010)

5 Save Intercompany Choose Save. Intercompany Cost Rates

Cost Rates are saved.

Please maintain cost rates as the following table.

Setting Up Intercompany Billing for Cross-Company Cost Accounting Postings (4AN)

Setting up Internal Cost Rates PUBLIC 17
 Service
Receiving Cost Activity Cost From Pe- Variable Activity
Company ICO Rate Center Type Level From FY riod Amount Currency Per Unit

1010 Yes 17101902 T001 Current Current 68.75 USD 1 H

Year Period

1010 Yes 17101902 T002 Current Current 81.25 USD 1 H

Year Period

1010 Yes 17101902 T003 Current Current 93.75 USD 1 H

Year Period

1010 Yes 17101902 T004 Current Current 87.50 USD 1 H

Year Period

1010 Yes 17101902 T005 Current Current 106.25 USD 1 H

Year Period

1010 Yes 17101902 T006 Current Current 81.25 USD 1 H

Year Period

1010 Yes 17101903 T001 Current Current 72.50 USD 1 H

Year Period

1010 Yes 17101903 T002 Current Current 85.00 USD 1 H

Year Period

1010 Yes 17101903 T003 Current Current 97.50 USD 1 H

Year Period

1010 Yes 17101903 T004 Current Current 90.00 USD 1 H

Year Period

1010 Yes 17101903 T005 Current Current 110.00 USD 1 H

Year Period

1010 Yes 17101903 T006 Current Current 85.00 USD 1 H

Year Period

1010 Yes 17101904 T001 Current Current 62.50 USD 1 H

Year Period

1010 Yes 17101904 T002 Current Current 75.00 USD 1 H

Year Period

1010 Yes 17101904 T003 Current Current 87.50 USD 1 H

Year Period

1010 Yes 17101904 T004 Current Current 81.25 USD 1 H

Year Period

1010 Yes 17101904 T005 Current Current 100.00 USD 1 H

Year Period

1010 Yes 17101904 T006 Current Current 75.00 USD 1 H

Year Period

1010 Yes 1 Current Current 35.00 USD 1 H

Year Period

1010 Yes 2 Current Current 40.00 USD 1 H

Year Period

Setting Up Intercompany Billing for Cross-Company Cost Accounting Postings (4AN)

18 PUBLIC Setting up Internal Cost Rates
 Service
Receiving Cost Activity Cost From Pe- Variable Activity
Company ICO Rate Center Type Level From FY riod Amount Currency Per Unit

1010 Yes 3 Current Current 45.00 USD 1 H

Year Period

1010 Yes 4 Current Current 50.00 USD 1 H

Year Period

1010 Yes 5 Current Current 55.00 USD 1 H

Year Period

1010 Yes 6 Current Current 60.00 USD 1 H

Year Period

Result

The cost rates have been created.

Setting Up Intercompany Billing for Cross-Company Cost Accounting Postings (4AN)

Setting up Internal Cost Rates PUBLIC 19
5 Configuration

5.1 Define Internal Customer Number By Sales Organization

Purpose

This process shows you how to assign an internal customer number for intercompany billing to your sales
organization.

Prerequisites

Business Partners with all needed data parts for BP customer and BP supplier have been created for both company
codes (Please refer to chapter for Master Data).

Procedure

Configure Your Solution:

Step Step Name Instruction Expected Result Example

1 Log On Log on to the SAP Fiori launch-

pad as a Configuration Expert
- Business Process Configuration
(SAP_BR_BPC_EXPERT).

2 Access the App Open Manage Your Solution.

3 Open Configure Your Solu- Open Configure Your Solution. The Configure Your
tion
Solution screen dis-
plays.

4 Search Configuration Item Search a certain keyword, for ex- The list of All Items dis-
Organization
ample, <Organization>, in the plays.
searching input box and press
Enter .

Setting Up Intercompany Billing for Cross-Company Cost Accounting Postings (4AN)

20 PUBLIC Configuration
 Step Step Name Instruction Expected Result Example

5 Navigate to Configuration In All Items subarea, choose The Configuration Your

Item Organization
Organization. Solution – Organization
screen displays.

6 Choose a Configuration Choose Configure of the Maintain The "Maintain Sales

Step
Sales Organizations step. Organizations": Change
screen displays.

7 Navigate to Configuration Select and double-click the SOrg. The Change View
Item Sales Organization
field (for example, 1030). "Maintain Sales
Organizations": Details
screen displays.

8 Maintain Internal Customer Enter your internal customer number, The internal customer
Number
for example, 0010401020 in the number is assigned to
Cust.Inter-Co.Bill. field and choose the Sales Organization.
Save.

SAP Central Business Configuration:

Test Step Pass / Fail / Com-

# Test Step Name Instruction Expected Result ment

1 Log on Log on to the project experi-

ence in SAP Central Business
Configuration.

2 Access the Configuration In the Product-Specific The Maintain Sales

Activity Configuration phase, navigate Organizations: Change
to the Configuration Activities screen displays.
tab. To locate the activity in
the tree view, search for the
following activity: Maintain
Sales Organizations.

Choose Open Documentation

for the found line item to see
more details about this con-
figuration activity.

Choose the link to navigate

directly to the SAP S/4HANA
Cloud system. Log on to the
SAP Fiori launchpad as a
Configuration Expert - Busi-
ness Process Configuration
(SAP_BR_BPC_EXPERT).

Setting Up Intercompany Billing for Cross-Company Cost Accounting Postings (4AN)

Configuration PUBLIC 21
Test Step Pass / Fail / Com-
# Test Step Name Instruction Expected Result ment

3 Maintain Internal Customer Double click the SOrg. The internal customer num-
Number
field. On the Maintain ber is assigned to the Sales
Sales Organizations: Change: Organization.
Details screen, enter your
internal customer number,
for example,10401010
in Customer Intercompany
Billing field and choose Save.

5.2 Set up for IDoc Communication

5.2.1 Set up the Communication Basics

Purpose

This process step shows you how to define the intercompany billing assignment between the supplying company
and ordering company. Based on this defined assignment, all necessary entries can be maintained to enable
processing of an intercompany invoice via IDOC. communication within the same system/client and between two
company codes.

This process step is triggered by an intercompany invoice (billing document and accounting document), which are
posted in the Company Code representing the Supplier.

The IDOC. inbound processing then initiates posting an FI invoice receipt in the “ordering” Company Code
representing the customer of this intercompany scenario.

Prerequisites

Business Partners with all needed data parts for BP customer and BP supplier have been created for both company
codes (Refer to chapter Master Data Setup).

The business partner (as customer) has been assigned to the sales organization.

Setting Up Intercompany Billing for Cross-Company Cost Accounting Postings (4AN)

22 PUBLIC Configuration
Procedure

Test Step Pass / Fail / Com-

# Test Step Name Instruction Expected Result ment

1 Log On Log on to the SAP The SAP Fiori launchpad dis-

Fiori launchpad using plays.
role Configuration
Expert -
Business Process
Configuration.

2 Access the App Open Configure The Configure Intercompany

Intercompany Billing Billing Communication
Communication. screen displays.

3 Add Intercompany Billing Choose Add in the The Add Intercompany Billing
Assignment area Intercompany Billing Assignment dialog displays.
Assignments

4 Maintain Company Code Select company code in Successful informa-

the Supplying Company and tion Intercompany
Ordering Company fields as billing assignment
the following sample data created displays.
list. Choose OK.

The first entry:

• Supplying Company
(Delivering affiliate
company code): 1710
• Ordering Company
(Selling affiliate
company code
Customer): 1010

The second entry:

• Supplying Company
(Delivering affiliate
company code): 1010
• Ordering Company
(Selling affiliate
company code
Customer): 1710

Setting Up Intercompany Billing for Cross-Company Cost Accounting Postings (4AN)

Configuration PUBLIC 23
5.2.2 Set up EDI Incoming Invoice

5.2.2.1 Assign Sales Organization

Purpose

This process step shows you how to assign sales organization to an account determination group within an EDI
invoice receiving company code.

Prerequisites

The account determination group is existing or defined in the SSCUI Define Account Determination Groups.

Procedure

Depending on your configuration environment for SAP S/4HANA Cloud, choose one of the following options:

Configure Your Solution:

Step Step Name Instruction Expected Result Example

1 Log On Log on to the SAP Fiori launchpad as a Config-

uration Expert - Business Process Configuration
(SAP_BR_BPC_EXPERT).

2 Access the App Open Manage Your Solution. The Manage Your Solution
screen displays.

3 Open Configure Open Configure Your Solution. The Configure Your Solution
Your Solution
screen displays.

4 Search Config- Search a certain keyword, for example, The list of Configuration Items
uration Item In-
Intercompany in the searching input box and displays.
tercompany
press Enter .

5 Navigate to Choose Finance in Configuration Items Area. The Configuration Your Solution
Configuration
– Intercompany Billing screen
Item Sales
displays.

Setting Up Intercompany Billing for Cross-Company Cost Accounting Postings (4AN)

24 PUBLIC Configuration
 Step Step Name Instruction Expected Result Example

6 Navigate to Choose Configure of Assign Sales Organization The Start Transaction via
Configuration
step. Activity screen displays.
Item Define Ac-
count Determi-
nation Groups

7 Maintain New Choose New Entries function to enter your organi- The combination of Receiving
Entry
zations required for the combinations of receiving Company Code and Sales Or-
company code, sales organizations and Account ganization is assigned to the
Determination Group for Intco Billing like the fol- Account Determination Group.
lowing sample data, choose Save:

The first entry:

• Receiving Company Code: 1010

• Sales Organization: 1710
• Account Detn Grup for Intco Billing: 01

SAP Central Business Configuration:

Step Step Name Instruction Expected Result Example

1 Log On Log on to the project experience in SAP Central

Business Configuration.

2 Access the In the Product-Specific Configuration phase, navi- The Assign Sales Organization
Configuration
gate to the Configuration Activities tab. To locate screen displays.
Activity
the activity in the tree view, search for the follow-
ing activity: Assign Sales Organization.

Choose Open Documentation for the found line

item to see more details about this configuration
activity.

Choose the link to navigate directly to the SAP

S/4HANA Cloud system. Log on to the SAP Fiori
launchpad as a Configuration Expert - Business
Process Configuration (SAP_BR_BPC_EXPERT).

3 Assign Sales Choose New Entries function to enter your organi- The combination of Receiving
Organization
zations required for the combinations of receiving Company Code and Sales Or-
company code, sales organizations and Account ganization is assigned to the
Determination Group for Intco Billing like the fol- Account Determination Group.
lowing sample data, choose Save:

The first entry:

• Receiving Company Code: 1010

• Sales Organization: 1710
• Account Detn Grup for Intco Billing: 01

Setting Up Intercompany Billing for Cross-Company Cost Accounting Postings (4AN)

Configuration PUBLIC 25
5.2.2.2 Make Settings for Posting

Purpose

This process step shows you how to enter the specific program parameters for EDI invoice process.

Procedure

Depending on your configuration environment for SAP S/4HANA Cloud, choose one of the following options:

Configure Your Solution:

Step Step Name Instruction Expected Result Example

1 Log On Log on to the SAP Fiori launchpad as a Config-

uration Expert - Business Process Configuration
(SAP_BR_BPC_EXPERT).

2 Access the App Open Manage Your Solution. The Manage Your Solution
screen displays.

3 Open Configure Open Configure Your Solution. The Configure Your Solution
Your Solution
screen displays.

4 Search Config- Search a certain keyword, for example, The list of Configuration Items
uration Item In-
Intercompany in the searching input box and displays.
tercompany
choose Enter .

5 Navigate to Choose Finance in Configuration Items Area. The Configuration Your Solution
Configuration
– Intercompany Billing screen
Item Sales
displays.

6 Navigate to Choose Configure of Make Settings for Posting The Start Transaction via
Configuration
step. Activity screen displays.
Item Make Set-
tings for Post-
ing

Setting Up Intercompany Billing for Cross-Company Cost Accounting Postings (4AN)

26 PUBLIC Configuration
 Step Step Name Instruction Expected Result Example

7 Maintain New Choose New Entries function to enter your pro- The combination of Receiving
Entry
gram parameters for the combinations of receiv- Company Code and Sales Or-
ing company code, account determination group ganization is assigned to the
like the following sample data, choose Save: Account Determination Group.

• Receiving Co Code: 1010

• Account Detn Group: 01
• Tax-EX. Tax Code: V0
• Invoice Doc. Type: KR
• Cred. Memo Doc. Type: KG
• Plant: 1010

SAP Central Business Configuration:

Test Step # Test Step Name Instruction Expected Result Pass / Fail / Comment

1 Log On Log on to the project ex-

perience in SAP Central
Business Configuration.

2 Access the Configura- In the Product-Specific The Make Settings for

tion Activity Configuration phase, Posting screen displays.
navigate to the
Configuration Activities
tab. To locate the ac-
tivity in the tree view,
search for the following
activity: Make Settings
for Posting.

Choose Open
Documentation for the
found line item to see
more details about this
configuration activity.

Choose the link to navi-

gate directly to the SAP
S/4HANA Cloud sys-
tem. Log on to the SAP
Fiori launchpad as a
Configuration Expert -
Business Process Con-
figuration
(SAP_BR_BPC_EXPERT)
.

Setting Up Intercompany Billing for Cross-Company Cost Accounting Postings (4AN)

Configuration PUBLIC 27
Test Step # Test Step Name Instruction Expected Result Pass / Fail / Comment

5 Make Settings for Choose New Entries The combination of Re-

Posting function to enter your ceiving Company Code
program parameters for and Sales Organization
the combinations of re- is assigned to the
ceiving company code, Account Determination
account determination Group.
group like the following
sample data, choose
Save:

• Receiving Co Code:
1010
• Account Detn
Group: 01
• Tax-EX. Tax Code:
V0
• Invoice Doc. Type:
KR
• Cred. Memo Doc.
Type: KG
• Plant: 1010

By ticking the Item Surch./Disc, you can display the surcharge or discount in a separate line item on the AP
document.

5.2.2.3 Assign G/L Accounts

Purpose

This process step shows you how to assign G/L accounts to the Accounts Posting document for EDI invoice
process.

Prerequisites

The G/L accounts should be defined and maintained in the system.

Setting Up Intercompany Billing for Cross-Company Cost Accounting Postings (4AN)

28 PUBLIC Configuration
Procedure

Depending on your configuration environment for SAP S/4HANA Cloud, choose one of the following options:

Configure Your Solution:

Step Step Name Instruction Expected Result Example

1 Log On Log on to the SAP Fiori

launchpad as a Configu-
ration Expert - Business
Process Configuration.

2 Access the App Open Manage Your The Manage Your

Solution. Solution screen dis-
plays.

3 Open Configure Your Open Configure Your The Configure Your

Solution
Solution. Solution screen dis-
plays.

4 Search Configuration Search a certain key- The list of Configuration

Item Intercompany
word, for example, Items displays.
Intercompany in the
searching input box and
press Enter .

5 Navigate to Configura- Choose Finance in The Configuration

tion Item Sales
Configuration Items Your Solution –
Area. Intercompany Billing
screen displays.

6 Navigate to Configura- Choose Configure of The Start Transaction

tion Item Make Set-
Assign G/L Accounts via Activity screen dis-
tings for Posting
step. plays.

Setting Up Intercompany Billing for Cross-Company Cost Accounting Postings (4AN)

Configuration PUBLIC 29
Step Step Name Instruction Expected Result Example

7 Maintain New Entry Choose New Entries The combination of Re-

function to enter the ceiving Company Code
G/L Account for the and Sales Organization
combinations of receiv- is assigned to the
ing company code, Account Determination
account determination Group.
group and valuation
class like the following
sample data, choose
Save:

The first entry:

• Receiving Co Code:
1010
• Account Detn
Group: 01
• Valuation Class:
3200
• G/L Accounts:
66999900

The second entry:

• Receiving Co Code:
1010
• Account Detn
Group: 01
• Valuation Class:
• G/L Accounts:
66888800

SAP Central Business Configuration:

Test Step # Test Step Name Instruction Expected Result Pass / Fail / Comment

1 Log On Log on to the project ex-

perience in SAP Central
Business Configuration.

Setting Up Intercompany Billing for Cross-Company Cost Accounting Postings (4AN)

30 PUBLIC Configuration
 Test Step # Test Step Name Instruction Expected Result Pass / Fail / Comment

2 Access the Configura- In the Product-Specific The Assign G/L

tion Activity Configuration phase, Accounts screen dis-
navigate to the plays.
Configuration Activities
tab. To locate the ac-
tivity in the tree view,
search for the follow-
ing activity: Assign G/L
Accounts.

Choose Open
Documentation for the
found line item to see
more details about this
configuration activity.

Choose the link to nav-

igate directly to the
SAP S/4HANA Cloud
system. Log on to the
SAP Fiori launchpad as
a Configuration Expert
- Business Process Con-
figuration.

Setting Up Intercompany Billing for Cross-Company Cost Accounting Postings (4AN)

Configuration PUBLIC 31
Test Step # Test Step Name Instruction Expected Result Pass / Fail / Comment

3 Assign G/L Accounts Choose New Entries The combination of Re-

function to enter the ceiving Company Code
G/L Account for the and Sales Organization
combinations of receiv- is assigned to the
ing company code, Account Determination
account determination Group.
group and valuation
class like the following
sample data, choose
Save:

The first entry:

• Receiving Co Code:
1010
• Account Detn
Group: 01
• Valuation Class:
3200
• G/L Accounts:
66999900

The second entry:

• Receiving Co Code:
1010
• Account Detn
Group: 01
• Valuation Class:
• G/L Accounts:
66888800

SSCUI for Assign G/L Accounts could support to separate G/L accounts determination for item level surcharge /
discount based on pricing condition type since 1811 release.

5.2.2.4 Assign Tax Code

Purpose

This process step shows you how to assign tax code for EDI invoice process. The tax code should be maintained
per country specific tax regulation. You need to contact the tax expert in your business to maintain the correct tax
codes.

Setting Up Intercompany Billing for Cross-Company Cost Accounting Postings (4AN)

32 PUBLIC Configuration
Prerequisites

The tax codes should be maintained in the system.

Procedure

Depending on your configuration environment for SAP S/4HANA Cloud, choose one of the following options:

Configure Your Solution:

Step Step Name Instruction Expected Result Example

1 Log On Log on to the SAP Fiori launchpad as a Config-

uration Expert - Business Process Configuration
(SAP_BR_BPC_EXPERT).

2 Access the App Open Manage Your Solution. The Manage Your Solution
screen displays.

3 Open Configure Open Configure Your Solution. The Configure Your Solution
Your Solution
subarea displays.

4 Search Config- Search a certain keyword, for example, The list of Configuration Items
uration Item In-
Intercompany in the searching input box and displays.
tercompany
press Enter .

5 Navigate to Choose Finance in Configuration Items Area. The Configuration Your Solution
Configuration
– Intercompany Billing screen
Item Sales
displays.

6 Navigate to Choose Configure of Assign Tax Codes step. The Start Transaction via
Configuration
Activity screen displays.
Item Make Set-
tings for Post-
ing

7 Maintain New Choose New Entries function to enter the tax co- The combination of Receiving
Entry
des for the combination of Tax Departure Country, Company Code and Sales Or-
output Tax Code and Destination Country like the ganization is assigned to the
following sample data, choose Save: Account Determination Group.

The first entry:

• Tax Depart. Country: US

• Tax Code: A0
• Destination Country: DE
• Tax Code: V0

Setting Up Intercompany Billing for Cross-Company Cost Accounting Postings (4AN)

Configuration PUBLIC 33
SAP Central Business Configuration:

Test Step # Test Step Name Instruction Expected Result Pass / Fail / Comment

1 Log On Log on to the project ex-

perience in SAP Central
Business Configuration.

2 Access the Configura- In the Product-Specific The Assign Tax Codes

tion Activity Configuration phase, screen displays.
navigate to the
Configuration Activities
tab. To locate the ac-
tivity in the tree view,
search for the follow-
ing activity: Assign Tax
Codes.

Choose Open
Documentation for the
found line item to see
more details about this
configuration activity.

Choose the link to navi-

gate directly to the SAP
S/4HANA Cloud sys-
tem. Log on to the SAP
Fiori launchpad as a
Configuration Expert -
Business Process Con-
figuration
(SAP_BR_BPC_EXPERT)
.

Setting Up Intercompany Billing for Cross-Company Cost Accounting Postings (4AN)

34 PUBLIC Configuration
 Test Step # Test Step Name Instruction Expected Result Pass / Fail / Comment

3 Assign Tax Codes Choose New Entries The combination of Re-

function to enter the tax ceiving Company Code
codes for the combina- and Sales Organization
tion of Tax Departure is assigned to the
Country, output Tax Account Determination
Code and Destination Group.
Country like the fol-
lowing sample data,
choose Save:

The first entry:

• Tax Depart.
Country: US
• Tax Code: A0
• Destination
Country: DE
• Tax Code: V0

5.2.3 Define Business Rules for Output Determination

Purpose

This process step shows you how to enter the allowed channels for billing document.

Procedure

Step Step Name Instruction Expected Result Example

1 Log On Log on to the SAP Fiori launchpad as a

SAP_BR_ADMINISTRATOR.

2 Access the App Open Output Parameter Determination. The Output Parameter
Determination screen displays.

Setting Up Intercompany Billing for Cross-Company Cost Accounting Postings (4AN)

Configuration PUBLIC 35
Step Step Name Instruction Expected Result Example

3 Select Busi- In Select Business Rules subarea, choose the fol- The Maintain Business Rules
ness Rule
lowing data: subarea displays.

• Show Rules for: Billing Document

• Determination Step: Channel

4 Add the First In Maintain Business Rules subarea, choose Edit.

New Entry
In Table Contents, choose Insert New Row, make
the following entry and choose Check & Activate.

• Output Type:
=BILLING_DOCUMENT(Billing
Document)
• Recipient ID: =0010401010
• Channel: IDOC
• Exclusive Indicator: X(ture)

 Note
When you generate output (for example,
print) of invoices in the context of the
current scope item, SAP recommends
that you use the output form template
SDBIL_IC_PROF_SRV_US for intercompany
invoices. To enable the system to automat-
ically determine this form template when
needed, you must create a corresponding
entry for billing type CI02 in the Output
Parameter Determination app.

5 Active Business Choose Check & Activate. Business rules for IDOC are ac-
Rules for IDOC.
tivated.

5.2.4 Message Monitoring (Optional)

Purpose

This process step shows you how to monitor information for the following features:

• Positive Pay Files

• Payment Files

Setting Up Intercompany Billing for Cross-Company Cost Accounting Postings (4AN)

36 PUBLIC Configuration
 • Intercompany Billing

The apps under the business group Message Monitoring allow you to monitor inbound and outbound information.
You first specify what communication scenarios to monitor using namespaces in Assign Recipients to Users app.
You can then view the relevant information in Message Dashboard app. For more information about the two apps,
see Message Monitoring.

 Note

This isn't a mandatory step for intercompany configuration.

To be able to access the apps under the business group Message Monitoring, your user needs to be assigned
with business role SAP_BR_CONF_EXPERT_BUS_NET_INT.

Preliminary Steps

The AIF content should be extracted automatically with IDoc (basic type INVOIC02) inbound process. If you need
setup step AIF, one inbound IDoc is needed.

Procedure

Step Step Name Instruction Expected Result Example

1 Log On Log on to the SAP Fiori launchpad as a

SAP_BR_CONF_EXPERT_BUS_NET_IN.

2 Access the App Assign Recipients to Users. The Assign Recipients to Users
screen displays.

3 Navigate to Choose (+) icon in the bottom right corner on The Add User screen displays.
Configuration
the left pane to add a user to which you want to
Item Add User
assign recipients.

4 Maintain User Input and find your user name or ID in dialog box The Assign Recipientsscreen
and choose Add. displays.

5 Add New Entry In the Assign Recipients dialog box, enter the in-
formation as follows and then choose Save.

• Namespace: /FIEDI
• Recipient Name:
EDI_FIN_INV_02_RECIPIENT
• Message Type: Application Error
• Overview: Tick
• Technical User: Tick

Setting Up Intercompany Billing for Cross-Company Cost Accounting Postings (4AN)

Configuration PUBLIC 37
The above namespace and Recipient Name will only be available for selection after an iDoc is generated
successfully.

To monitor information, proceed as follows:

Step Step Name Instruction Expected Result Example

1 Log On Log on to the SAP Fiori launchpad using role

SAP_BR_CONF_EXPERT_BUS_NET_IN.

2 Access the App Open Message Dashboard. The Interface Monitorscreen

displays.

3 Choose a Num- In the Result List section, you can view the name- You can see the number of
ber to View De- space that you entered in the Assign Recipients to
all: warning, error, success, and
tails Users app. Choose a number to view details.
other types of messages.

4 Maintain User On the left pane, you can expand the nodes to see The Assign Recipients screen
how many times an intercompany billing docu- displays.
ment was transferred in the brackets. On the right
pane, you can see the details about a document.

Setting Up Intercompany Billing for Cross-Company Cost Accounting Postings (4AN)

38 PUBLIC Configuration
6 Travel Clearing Account Mapping With
Concur

Purpose

This process step shows you how to post travel on additional GL (other than default mapped via content) and
relevant for concur integration, you also need to expand this customizing to map the travel expenses to clearing
account.

Table 1: Default content GLs mapped

G/L Account Short Text Account Debit Account Credit

61003000 Trav. Expense Hotel 68888800 68888800

61005000 Trav. Exp Grd Trnsp 68888800 68888800

61007000 Trav. Exp Air, Rl, Mile 68888800 68888800

61008000 Trav. Expense Misc. 68888800 68888800

94308000 Consulting 99999900 99999900

97777700 ICO Margin 98888800 98888800

Procedure

Depending on your configuration environment for SAP S/4HANA Cloud, choose one of the following options:

Configure Your Solution:

Step Step Name Instruction Expected Result Example

1 Log On Log on to the SAP Fiori

launchpad as a Configu-
ration Expert - Business
Process Configuration
(SAP_BR_BPC_EXPERT)
.

2 Access the App Open Manage Your The Manage Your

Solution. Solution screen dis-
plays.

Setting Up Intercompany Billing for Cross-Company Cost Accounting Postings (4AN)

Travel Clearing Account Mapping With Concur PUBLIC 39
Step Step Name Instruction Expected Result Example

3 Open Configure Your Open Configure Your The Configure Your

Solution
Solution. Solution subarea dis-
plays.

4 Search Configuration Search a certain key- The list of Configuration

Item Chart of Ac-
word, for example, Items displays.
counts
100297 in the search-
ing input box and
choose Enter .

5 Navigate to Configura- Choose Chart The Chart of

tion Item Chart of Ac-
of Accounts in Accountsscreen dis-
counts
Configuration Items plays.
Area.

6 Navigate to Config- Choose Configure of The Automatic Account

uration Item Auto-
Automatic Account Determination screen
matic Account Deter-
Determination step. displays.
mination

7 Select Area Make the following en-

tries, choose Step:

• Select Area:
Controlling
• Subarea: Cost
Center
Accounting
• Process: Assign
Intercompany
Account
for Actual
Postings

8 Select Parameters Make the following en-

tries, choose Step 3:

• Chart of Accounts:
YCOA

Setting Up Intercompany Billing for Cross-Company Cost Accounting Postings (4AN)

40 PUBLIC Travel Clearing Account Mapping With Concur
 Step Step Name Instruction Expected Result Example

9 Maintain the Account For travel expenses, The Account Assign-

Assignments copy first line with ments is updated.
GL 61003000 and re-
place with customer’s
own created travel ex-
penses GL account.
Keep clearing account
as is with 68888800
(For Account Debit and
Account Credit) and
choose Review and
Save.

10 Maintain the Account Repeat step 9 for all the The Account assign-
Assignments
new travel GL which are ments is updated.
posted for travel in con-
cur.

SAP Central Business Configuration:

Test Step # Test Step Name Instruction Expected Result Pass / Fail / Comment

1 Log On Log on to the project ex- The SAP Fiori launch-

perience in SAP Central
pad displays.
Business Configuration.

Setting Up Intercompany Billing for Cross-Company Cost Accounting Postings (4AN)

Travel Clearing Account Mapping With Concur PUBLIC 41
Test Step # Test Step Name Instruction Expected Result Pass / Fail / Comment

2 Access the Configura- In the Product-Specific The Automatic Account

tion Activity Configuration phase, Determination screen
navigate to the displays.
Configuration Activities
tab. To locate the ac-
tivity in the tree view,
search for the follow-
ing activity: Automatic
Account Determination.

Choose Open
Documentation for the
found line item to see
more details about this
configuration activity.

Choose the link to navi-

gate directly to the SAP
S/4HANA Cloud sys-
tem. Log on to the SAP
Fiori launchpad as a
Configuration Expert -
Business Process Con-
figuration
(SAP_BR_BPC_EXPERT)
.

3 Automatic Account Make the following en-

tries, choose Step:
Determination
• Select Area:
Controlling
• Subarea: Cost
Center
Accounting
• Process: Assign
Intercompany
Account
for Actual
Postings

Setting Up Intercompany Billing for Cross-Company Cost Accounting Postings (4AN)

42 PUBLIC Travel Clearing Account Mapping With Concur
 Test Step # Test Step Name Instruction Expected Result Pass / Fail / Comment

4 Select Area Make the following en-

tries, choose Step

• Select Area:
Controlling
• Subarea: Cost
Center
Accounting
• Process: Assign
Intercompany
Account
for Actual
Postings

5 Select Parameters Make the following en-

tries, choose Step 3:

• Chart of Accounts:
YCOA

6 Maintain the Account For travel expenses, The Account Assign-

Assignments copy first line with ments is updated.
GL 61003000 and re-
place with customer’s
own created travel ex-
penses GL account.
Keep clearing account
as is with 68888800
(For Account Debit and
Account Credit) and
choose Review and
Save.

7 Maintain the Account Repeat step 6 for all the The Account assign-
Assignments
new travel GL which are ments is updated.
posted for travel in con-
cur.

Setting Up Intercompany Billing for Cross-Company Cost Accounting Postings (4AN)

Travel Clearing Account Mapping With Concur PUBLIC 43
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Setting Up Intercompany Billing for Cross-Company Cost Accounting Postings (4AN)

44 PUBLIC Important Disclaimers and Legal Information
Setting Up Intercompany Billing for Cross-Company Cost Accounting Postings (4AN)
Important Disclaimers and Legal Information PUBLIC 45
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