Q: Is writing a thesis the only way to get involved in research?

A. No. Each semester (including summer), you can apply to do any of the following: 1)
volunteer in a lab, 2) receive funding to work in a lab, or 3) receive course credit for
working in a lab (through Neurobiology 91; only possible after Junior Fall). All of these
options are open to thesis writers and non-thesis writers.

Q: Why should I write a senior thesis?

A: Writing a thesis allows you to complete a scientific study: conception, planning,
research, troubleshooting, analysis, interpretation, and formal communication. Arguably,
it is the best way to develop and deepen your understanding of science. First, through
your research and the thesis writing process, you will become an expert in a small area
of neurobiology. Second, through the difficulties of conducting, analyzing and
interpreting your results, you will discover how knowledge is generated and critiqued.
Third, through formally presenting your results, you will develop argumentative writing
skills and experience how new information and ideas are first communicated.
Here at Harvard College you have truly an amazing range of world-class laboratories
and research centers that provide some of the most stimulating intellectual opportunities
on planet earth. Writing a thesis allows you to take full advantage of these resources,
and participate in the mission of these groups.

For all these reasons, writing a thesis is also required for highest distinction in
Departmental Honors (Highest Honors).

Q: When do I have to decide if I am going to write a thesis?

A: There is no deadline or “decision” that commits you to writing a thesis, as you can
decide not to write a thesis at any point. However, to remain eligible to write a thesis
you must complete all the thesis checkpoints, which start junior year spring semester

Q: Do I need to formally present or defend my thesis work?

A: No, there is not an oral component to the thesis. However, we hold a prestigious
(and fun!) event to celebrate our thesis writers in late April: The ‘Annual Thesis Awards
in Neurobiology’. During this event thesis writers present their research findings in 60
seconds through any creative medium (song, skit, poem, presentation, interpretative
dance, puppetry, etc)

Q: What are the basic requirements for a thesis?

A: The thesis is a 30-50 page (double spaced) document, which includes:
acknowledgements, contributions, table of contents, abstract, introduction, methods,
results, figures, discussion and references. Specific guidelines and examples of how to
write each sections will be presented senior year to all potential thesis writers.
Additionally, thesis writers will be invited to a series of writing workshops designed to
help improve and guide their scientific writing during junior and senior year.
Q: What labs can I work in? What projects can I work on?
A: Neurobiology students may work in any of the many Harvard affiliated Institutions
and Hospitals around Boston. This includes labs on the Harvard College campus, as
well as those at Harvard Medical School, Children’s Hospital Boston, Mass General
Hospital, Mclean Psychiatric Hospital and more.
As a Neurobiology student, your research must involve the study of neurons. For
students interested in working in cognitive science, sleep, immunology, or psychology
labs, your project must meet any one of the following criteria:
1. Involve brain imaging (fMRI, EEG, etc) to assess and correlate neuronal function in
your study.

2. Involve a diseased group of patients so that you can link what is known in the
literature about the neurobiology underlying the disorder to your study.

3. Involve work on an animal model, so that you can link what is known in the literature
about the neurobiology of brain (organization, connectivity, activity patterns, structure,
etc) to your study.

Q: How is the thesis evaluated? How will it affect my grades?

A: Your thesis will be evaluated by two anonymous Neurobiology faculty members who
will comment specifically on 1) the depth of your background knowledge, 2) the clarity of
your writing 3) the quality and rigor of your methods, 4) the presentation of your figures,
5) your understanding of how your results relate to the literature, 6) the logic and
analysis of your conclusions, and 7) the accomplishments, weaknesses and difficulty of
your work.
As an undergraduate, you may need to stop doing experiments before you have a
complete story because of looming thesis deadlines. The completeness of the
experiments is a major difference between the undergraduate thesis and a doctoral
thesis. It is understood that undergraduate theses often are not able to fully complete
their intended story. How well the thesis is written, presented, and analyzed is the
major determinant of its grade.
Your thesis will receive a grade: no credit, commendable, cum, high cum, magna, high
magna, or summa. This Latin grade affects your Departmental Honors determination
only (English Honors); it is not recorded on your transcript. You will be notified of your
grade (including the review comments) along with your Honors recommendation several
weeks after you turn in your completed Thesis.

Additionally, if you are enrolled in Neurobiology 99, you will receive a course grade by
your research lab director, similar to Neurobiology 91 (ie, based on your performance
and diligence in the lab).
Q: How independent should my research be?
A: Independence varies greatly from lab to lab. On one extreme some rare students
are able to spend several years in a laboratory and have free reign to design and carry
out experiments completely on their own. More commonly though, students work fairly
closely with a postdoc or graduate student in the lab. It is perfectly acceptable for you
to work closely with someone in the lab, but it is important that you take ownership of
some aspect of the project, whether it is the day-to-day experiments, reading the
literature and suggesting new models to incorporate, or independent statistical
analyses. This will likely also make the project more interesting to you. The writing of
the thesis should be done entirely on your own, with feedback and editing suggestions
from your lab director or others.

Q: Whom can I talk to about my thesis?

A: Your concentration advisers are always available to discuss any issues or
questions you have about your thesis in general, and any issues related to formatting or
deadlines.
You should also be in touch with your daily supervisor and your lab research director to
discuss specific questions about your research results, ideas about your project, and
get feedback on your writing.

How Do I Begin?
 I've finished classes and all of my qualifying tests, so what
is the first thing I need to do to start my
thesis/dissertation?
o The first step on your road to writing your
thesis/dissertation is the selection of a committee
chairperson. From there, you and your chair will select
the rest of your committee. Your committee chair can
help you make sure you complete all of the required
forms before you start your research. If you have any
questions, you can always contact the Thesis-
Dissertation office in the School of Graduate Studies
and Research
 Is funding available for my research project?
o Funding is available, on a competitive basis, through
the graduate research grant. Funding is also available
for graduate students to present their research at
 professional meetings. See the graduate student
research funding information.
 What forms and approvals are required before I start my
research?
o All students completing a thesis or dissertation must
submit an RTAF and it must be received by the School
of Graduate Studies and Research before the
applicable deadline. Many students will also
need IRB or IACUC approval. Once you have
submitted the RTAF and IRB/IACUC (if applicable)
documents, the School of Graduate Studies and
Research will review these documents for approval.
You may not commence research until after you
receive an official notification from the School of
Graduate Studies and Research indicating your RTAF
has been approved. The notification will be sent to
your IUP email address.
 What's an RTAF, and where and when do I need to submit
it?
o RTAF stands for Research Topic Approval Form. You
must fill this out after you form your committee, but
before you begin the actual work on your
thesis/dissertation.
o Accessing the Electronic RTAF:
 In the current MyIUP portal, my.iup.edu:
 Sign in to MyIUP and log in with your
username and network password.
 Select the Academics page and find
the Graduate Student Resources section.
 Click on Research Topic Approval Form.
 In the new MyIUP portal:
 Log in to MyIUP and go to Discover.
 Search for "graduate" and click
on Graduate Student Resources.
 Click on Research Topic Approval Form.
  Continue in either portal and follow the on-
screen instructions. Note: This form is not
compatible with Internet Explorer.
 What are the deadlines for submitting theses/dissertations?
o Theses/dissertation deadlines can be found here.

Committee
 How do I select a committee?
o You should choose a committee chairperson when
thesis or dissertation work begins. The chairperson
must be qualified to serve as a chairperson according
to the IUP School of Graduate Studies and Research
Criteria for Teaching Graduate Courses policy for
graduate faculty membership. Members of a
dissertation committee must also be approved under
this policy. See the Current List of Eligible Faculty
Members.
 Can I have an expert from outside IUP serve on my
committee?
o Doctoral students wishing to have a committee
member from outside the APSCUF bargaining unit may
apply to have an outside reader serve as the third or
fourth member of their committee. Instructions to
request an outside reader
 What should I do if my committee changes?
o If your committee changes, you will need to submit a
new electronic RTAF through your MyIUP account.
Email [email protected] to inform them of the
reason for the new RTAF submission.
 What are my options if the chair of my thesis/dissertation
committee is retiring before I defend?
o Your thesis/dissertation committee chair may
continue to serve as your chair for one year after their
date of retirement if certain criteria have been met.
 You will need to defend your dissertation/thesis within
that one-year time frame; if you do not, a new RTAF
will need submitted with an active IUP faculty member
who has current graduate teaching eligibility status,
listed as committee chair.
o If your thesis/dissertation committee chair will no
longer be serving then you will need to select a new
committee chair, which may be a member already
serving on your committee or a new member to the
committee. They will need to be an active IUP faculty
member who has current graduate teaching eligibility
status.
o For doctoral students, a faculty member must have
current doctoral level graduate eligibility status to
chair a dissertation committee.
o For master's students, a faculty member must have
current masters' level graduate eligibility status to
chair a thesis committee.
 Where can my chair find info about compensation for
chairing my thesis or dissertation?
o Please see FAQ About Faculty Compensation for
Chairing Thesis and Dissertation Committees.

Copyright Issues
 Are the rules governing the use of copyrighted materials
any different for ETDs (Electronic Theses and
Dissertations) compared to hard-copy theses and
dissertations?
o No. The only exception would be if your ETD required a
licensed application or reader program in order to
make your ETD readable or useful. In that case, you
would need to consult the licensing agreement to see
if you must obtain permission from the copyright
owner.
  What does "fair use" mean?
o Since a dissertation or thesis is published for nonprofit
educational purposes, the author is permitted limited
use of copyrighted material under the guidelines of
"fair use." The purpose, amount, nature, and effect of
the work reproduced determine whether or not one
must seek permission from the copyright owner.
 What are some examples of things that I probably would
need to get copyright permission for?
o Items that you would want to pay special attention to
would be materials such as graphs, charts, data,
pictures, maps, illustrations, long quotations,
questionnaires, journal articles, music, archival
material, unpublished works, computer software, and
creative works such as poetry, novels, and plays.
 Where can I go for more information about copyright issues
in general, as well as those related to ETDs?
o You can find more information on our Copyright
Information page.

Submitting Your Thesis/Dissertation

 Can I turn in my draft for review before I defend?
o Yes, once it is approved by your committee. Please
keep in mind that we only review content for format
and compliance. You may want to submit your
thesis/dissertation to the Graduate Editing Service at
the IUP Writing Center prior to submitting it to us.
 Should I turn in a paper copy of my thesis/dissertation for
review, or should I email it?
o No. Please email your copy either as a Word document
or PDF. That way we all save some paper.
 Why should I submit a thesis electronically?
 o By preparing an ETD and submitting it electronically,
you may be able to better convey the message of your
dissertation in an electronic document. Color
diagrams, color images, hypertext links, audio, video,
animations, spreadsheets, databases, simulations,
and virtual reality worlds can be included in your
document.
o Submitting electronically makes your research
available to a global audience and not sequestered on
a shelf in our library.
o Furthermore, you will learn about electronic document
preparation and about digital libraries. These skills
can help prepare you for your future role in the
Information Age, whether you teach, conduct
research, or use the research results of others.

 If I submit electronically, can I still get paper copies?

o Yes. Here is information for obtaining paper copies for
binding.

PDFs
 How can I convert my dissertation to PDF?
o You will need Microsoft Word 2007, Adobe Acrobat, or
their equivalent.
o Adobe Acrobat is available on all IUP computers
(including computers in the computer labs).
 Also, a free, 30-day trial version can be
downloaded here.
o Mac users will need to download Adobe Creative
Suite 4 Master Collection trial.
o One other option is to download CutePDF Writer,
which is a free program.
 What other electronic formats are allowed?
 o The text-based portion of the dissertation must be a
PDF file. You may use the following additional
permitted file types already approved and supported
by ProQuest's UMI division for electronic
dissertations: image files as .gif, .jpeg, or .tif; video
files as .mov, .mpg, or .avi; and audio files
as .aif, .midi, .snd, .wav, or as CD-DA, CD-ROM/XA, or
MPEG-2.
 Can I submit multiple PDFs in my ETD?
o No. Only one PDF is allowed.
 Are there any size limits imposed on ETDs?
o No. However, to ensure that readers will be able to
download and use your ETD in the future, it is
important to keep the size to a minimum. The average
size of ETDs is less than 5 MB.

The Thesis/Dissertation Review

Process
 What do you look for when I submit for review?
o We will check that your formatting complies with your
chosen style manual and the university's formatting
templates for front matter. We will also confirm that
you have obtained all necessary approvals to conduct
research, including but not limited to RTAF, IRB,
IACUC, and outside readers. Additionally, we will
review the document for plagiarism using iThenticate
software. You will receive an electronic copy of the
iThenticate report with your format revision notes.
 How will my thesis/dissertation be reviewed with
iThenticate?
o When you send your thesis or dissertation to the SGSR
for review, we will upload it to iThenticate. The
iThenticate software will compare your document to
 over 32 billion web pages and 125 million content
items, including 34 million published works.
iThenticate will automatically generate a report
flagging sections of the thesis or dissertation that
bear some percentage of similarity to published
content. Each student will be sent an electronic copy
of the iTHenticate report along with the other
formatting documents already sent by the SGSR. The
SGSR will carefully review the report produced by
iThenticate and notify the student of possible missed
citations and trivial errors. If it appears that there is a
significant amount of potentially plagiarized material,
the student, committee chair, graduate coordinator,
and assistant dean for research will be notified for
further investigation and for possible noncompliance
with the university's Academic Integrity Policy.
 Will each quote and/or citation in my thesis/dissertation be
flagged?
o No. The iThenticate software allows the SGSR to set
filters to exclude quotations and bibliographic
information.
 Will my thesis/dissertation be added to an iThenticate
database?
o No. Your thesis/dissertation will NOT be added to any
iThenticate databases during the review process.
 Can I check my thesis/dissertation with iThenticate before
the SGSR does so?
o Unfortunately, the SGSR's iThenticate license does
not provide enough submissions for students to check
their work.
 When I submit for review, do you make the corrections, or
will you send it back to me with revision notes?
o We will email you revision notes. We do not make any
corrections to your thesis/dissertation.
 After you finish looking over my thesis/dissertation, do I
resubmit it to you for approval?
 o That's not necessary unless there were significant
formatting issues, but we would be happy to look over
your corrected thesis/dissertation if you so wish. We
review your thesis/dissertation after you have
submitted it to Proquest, and additional edits may be
required at that time.

1Q: What is the goal/purpose of the Certification in Scientific writing?

Ans: To gauge students’ skills and knowledge in scientific writing and to promote
skill development.
2Q: Is Certification in Scientific Writing mandatory for all Ph.D. students
regardless of the discipline?
Ans: It is mandatory if the student wants to avail Institute financial support for
conference travel or for doing research in a foreign laboratory. Please refer to Point
(10) in the norms.
3Q: What is the process of Certification in Scientific Writing?
Ans: Applications are required to undergo two phases:
Phase I: The participants are required to submit 2 written works, i.e., 1) a poster
(mandatory), and 2) a scientific article (either a manuscript or a research proposal).
The participants will have 6 weeks to complete and submit their written works.
Phase II: Students who pass Phase 1 will undertake a written examination.
Please refer to Point (3) in the norms.
4Q: I have submitted the paper for journal publication, but I have its first draft
that was not edited by my supervisor. Can I submit it?
Ans: Drafts of published work will not be accepted.
5Q: I am currently writing a review article that I am planning to submit to a
journal. Can I use this review article to submit as a written work for the
certification?
Ans: Yes, you can submit an article that you are planning to submit to a journal.
However, it should not be edited by your faculty advisor or any other colleague.
6Q: Can the written submissions be outside my area of work?
Ans: Yes.
7Q: Can I submit the written work and the poster of the same topic?
Ans: Yes, you can.
8Q: I do not have experimental work or data that I can write upon to submit for
Phase I. Can I write and submit a review paper or a research proposal?
Ans: Yes, review articles or research proposals, which do not require reporting of
original data, can be submitted for Phase I. Please refer to Point (3) in the norms.
9Q: What is the word limit for written works?
Ans: The guidelines for preparing the written works for Phase I will be provided to the
applicants, which will include the word limit.
10Q: If I could clear the “Phase-I”, but not the “Phase-II” of the certification
process, do I need to reappear for both phases all over again in the next round to
get certification?
Ans: Students are required to clear both Phase I and Phase II in one semester in order
to be eligible for the certification.

11Q: Who will be evaluating the submitted written works?

Ans: Faculty from various disciplines in IITGN are involved as reviewers of the
written submissions. The students’ submissions will be provided to faculty reviewers
within the same or related disciplines.
12Q: What type of questions/topics are included in the in-person written exam
(Phase II)?
Ans: The Phase II written examination will test the student’s awareness of the
principles of scientific writing (e.g., clarity, preciseness, coherence, and logical order),
developing a paragraph, quotation and summarization, academic integrity and ethics,
plagiarism, building an argument, and structuring academic works. It will also test
their ability to visualize and interpret data. Please refer to Point (3) in the norms.
13Q: Do I get course credits upon completion of certification?
Ans: No. This certification program is not a course that would be taken for credits.
14Q: If I could not clear the certification, will it be reflected on my academic
transcripts?
Ans: No. It will not be reflected in your academic transcript.
15Q: I am in my first year of PhD and did not complete the “Writing Course” yet
in the institute. Can I attempt the certification process?
Ans: Yes, you can attempt the exam.
16Q: I am a PhD student from Physical Research Laboratories, registered at
IITGN. Am I eligible to attempt the certification?
Ans: Yes.
17Q: If I am unable to clear the certification in the first attempt, can I
retake/appear for the next round of certification?
Ans: Yes. You can appear for the certification as many times as you would like within
the duration of your PhD program.
18Q: What is the timeline for the exam?
Ans: A detailed timeline is provided to the students via email and is displayed in the
Scientific Writing website: https://initiatives.iitgn.ac.in/scientificwriting/certification/
19Q: How do I prepare for the certification? Can you suggest resources that I can
go through for better performance in the certification process?
Ans: The Scientific Writing team curated resources that can be accessed via the
following link: https://initiatives.iitgn.ac.in/scientificwriting/scientific-writing-
resources/. Students are highly encouraged to review the resources for better
performance in the certification process.
20Q: How is the exam tailored to suit the HSS discipline students?
Ans: The exam is designed to suit all disciplines. Please refer to Point (3) in
the norms for more clarity on what will be asked in the written exam.
21Q: Is there any option to take the written exam online?
Ans: Currently the student needs to physically appear for the written exam. However,
students will be informed if there is any option to take the exam online in the future.
22Q: Is certification anything to do with the student’s monthly stipend?
Ans: No, this certification would not affect the student’s stipend.
23Q: If I pass Phase I, but will not be able to attempt Phase II during the
designated date and time, can I appear for the Phase II exam in the next
semester?
Ans: Both Phase I and II should be attempted in the same semester. Students must
review the schedule of the Phase I submission deadline and the in-person Phase II
exam before submitting their application. If the student is unable to meet the Phase I
deadline and/or appear for the Phase II exam in the current semester, then he/she is
advised to attempt the certification in the subsequent semester when his/her schedule
permits. If a student passes Phase I, but fails to appear for the Phase II written exam,
then their application for certification will be revoked, unless a legitimate reason (e.g.,
medical emergency) is communicated in writing to the Certification team and the
student’s Faculty Advisor.
24Q: What is the acceptable similarity index required for the manuscript/proposal
submissions to scientific writing phase I ?
Ans: The percentage similarity (excluding the references) will be taken in
consideration by the reviewers. In avoiding plagiarism, the percentage
similarity should be as low as possible.

Can you tell me about your services?

We offer thorough writing answers in the following domains:
Thesis Writing
Assignment Writing
Dissertation Writing
Literature Review
Homework
Research Proposal Help
Case Study
Resume Writing
Essay Writing
Coursework
STAGE 1 OF THE THESIS PROCESS: DEVELOPMENT

The start of the thesis process is an exciting time. You can dedicate time to the work that you are
most passionate about. You'll make important discoveries, exchange new ideas, and find
opportunities to share your work with others. We want to support you throughout the thesis
process, so we have created a Canvas workspace just for you!

Our Thesis Workspace is broken into several modules that are designed to help you navigate the
process of writing your thesis and learn more about available campus resources. We've included
space for you to record your thoughts and created handouts to help you plan and prioritize. The
thesis process can sometimes feel challenging or lonely, so this workspace has discussion boards
where you can share tips, ask for advice, and build a community with a broad network of
students. Our modules include:

 Welcome: Get to know the people working in the Thesis Office!

 Getting Started: Search for theses in your field, create a plan, and discover tools to help you get off
to a good start.
 Your Campus Community: There is a whole team of people on this campus ready to support you!
Meet some of them and learn about how they can help you.
 Work-Life Balance: YOU are the most important part of this process! Attending to your overall
wellbeing is going to help you write well, and accomplish your goal. Review strategies to help you
build sustainable practices into your writing plan and nagivate common challenges.
 Building Momentum: Check out resources to help you make the most of your time, prioritize, and
overcome writer's block.
 Sharing Your Work: Develop and practice your communication skills for expert and non-expert
audiences.
 Looking Ahead: What happens after you've finished writing your thesis? Learn about formatting,
publishing books or articles, and the job hunt.
 Support and Share: Connect with other graduate students, share advice and tips, and form a
supportive community.

STAGE 2 OF THE THESIS PROCESS: DEPARTMENTAL

APPROVAL

Obtaining approval of your thesis from your adviser, committee members, as well as your
departmental thesis reviewier is a critical step in the process. As you prepare to defend and
complete your thesis, familiarize yourself with the steps needed to obtain departmental approval
of your thesis and ways to help make the next stage of the thesis process go smoothly.

Apply for graduation

All graduate students must apply for graduation by the deadline for their intended graduation
period (May, August, or December). To apply for graduation, register your intent to graduate
via Self-Service by clicking on the "Graduation" tab and following the on-screen instructions. If
you are unable to apply for graduation using Self-Service, contact your department.

Note: There is no penalty for applying for a particular graduation period and then not depositing
by the deadline. However, your name will not be automatically rolled over to the next graduation
list. You will need to reapply for graduation.

STAGE 3 OF THE THESIS PROCESS: GRADUATE COLLEGE

APPROVAL

After you have received approval from your departmental thesis reviewer, you are ready to
submit your thesis to the Graduate College for review.

Please note: Your thesis deposit is not complete until you have made all corrections
requested by the Graduate College Thesis Office and have submitted all supporting items
required for the deposit. All corrections and additional materials must be received in
satisfactory condition by the Thesis Office no later than 5:00 p.m. on the day of the deposit
deadline for your intended graduation period. Once the thesis or dissertation has been
approved for deposit by the Graduate College, no additional changes to the document will
be allowed.

Before you start

DEADLINES
For each graduation period, there is a deadline by which the thesis deposit with the Graduate
College Thesis Office must be completed. All corrections and all required deposit materials must
be received by the Graduate College Thesis Office no later than 5:00 p.m. on the day of
the deadline.

WHEN TO SUBMIT YOUR THESIS TO THE GRADUATE COLLEGE THESIS

OFFICE
The Thesis Office strongly recommends that students submit the departmentally approved thesis
to the Graduate College at least one week prior to the deposit deadline. However, please note that
the thesis should be submitted to the Graduate College only after the thesis

 has been formatted according to Graduate College requirements (see Stage 1), and
 has received departmental approval (see Stage 2).

Note: The Graduate College does not require students to be registered at the time of thesis
deposit.

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Gateway?

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After the payment is done, you need to fill up place order form if not already done. You
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Q.10 What is the best time to call Research Gateway office?

10 Am to 7 Pm IST from Monday to Saturday. We are closed on Sundays.