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ARRANGEMENT OF REGULATIONS
Regulations

Structure of the Service

1. Directorates, Departments and Units of Service

2. Posts and ranks
3. Senior and Junior Officers
4. Service posts and ranks
5. Badges of ranks

Administration of the Service

6. Head of the Service

7. Appointing authority
8. Police Appointments and Promotions Advisory Board
9. Functions of the Board
10. Police Management Board
11. Membership of the Management Board
12. Functions of the Management Board
13, Meetings of the Management Board
14. Chief Staff Officer as Secretary to the Boards
15. Regional Police Management Board
16. Membership of the Regional Police Management Board
17. Functions of’ the Regional Police Management Board
18. Police Service Instructions
19. Scheme of Service and Training
20. Complaints and petitions
21. Expenses of the Service
22. Accounts and audit
23. Annual report
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Recruitment and enlistment in the Service

24. Recruitment
25. Personal data of recruits
26. Declaration
27. Training of recruits
28. Appointments
29. Probation and confirmation
30. Nomination form
31. Oath of secrecy and Police Oath
32. Filling of vacancies in the Service
33. Secondment of an officer
34. Acting assignments

Conditions of Service

35. Hours of work

36. Seniority
37. Promotions
38. Transfer and postings
39. Performance appraisal system
40. Cross-over to general duties
41. Training courses

Remuneration

42. Salaries
43. Absent without permission
44. Award of increments
45. Withholding of increments

Allowances

46. Acting allowance

47. Allowance for overseas training course, conference and duties
48. Batman allowance
49. Clothing allowance
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50. Duty allowance

51. Height allowance
52. Kilometric allowance
53. Responsibility allowance
54. Entertainment allowance
55. Risk allowance
56. Market premium
57. Subsistence allowance
58. Transport allowance
59. Leave allowance
60. Transfer grant
61. Board meetings sitting allowance
62. Tools or vehicle maintenance allowance
63. Kits bag allowance
64. Revision of’ allowances

Leave

65. Annual vacation leave

66. Casual leave
67. Compassionate leave
68. Disembarkation leave
69. Post-operation leave
70. Leave of absence
71. Maternity and paternity leave
72. Sick leave
73. Study leave

Staff Welfare

74. Police shops and recreational facilities

75. Clothing and equipment
76. Housing
77. Purchase of means of transport
78. Medical care
79. Police Welfare Fund
80. Scholarship scheme
81. Bereavement
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Disciplinary Offences

82. Major offences

83. Minor offences
84. Penalties
85. Penalty for major and minor offences

Disciplinary authorities

86. Disciplinary authorities

87. Central Disciplinary Board
88. Central Adjudicating Panel
89. Regional Disciplinary Board
90. Supervisory power of senior officer
91. Enquiry into conduct of officers
92. inspector-General of Police to approve imposition of major penal

Disciplinary proceedings and related matters

93. Institution of disciplinary proceedings

94. Types of disciplinary proceedings
95. Preliminary investigation
96. Written charge
97. Rights of defendant
98. Procedure for all proceedings
99. Summary proceedings
100. Conditions for summary proceedings
101. Formal proceedings
102. Procedure for formal proceedings
103. Representation at disciplinary proceedings
104. Withdrawal of charge
105. Interdiction
106. Referral of cases to higher authority
107. Action of Regional Board in referred cases
108. Action of Central Board in referred cases
109. Imposition of penalties
110. Absence from duty
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111. Institution of criminal proceedings

112. Appeals

Modes of leaving the Service

113. Resignation
114. Secondment to other Public Service
115. Compulsory retirement
116. Voluntary retirement
117. Premature retirement
118. Removal on medical grounds
119. Removal from office with full reduce benefits
120. Clearance Form

Retirement Benefits

121. Gratuity
122. Calculation of pensions and gratuity
123. Monthly pension
124. Commuted pension

Death Gratuity and Compensation

125. Death gratuity

126. Compensation

Vacation of official accommodation

127. Death of officer

128. Retirement of officer
129. Retirement on medical grounds
130. Resignation of officer
131. Removal of officer with benefits
132. Dismissal or removal without benefits
133. Salary during desertion
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Service Awards
134. Service Awards
135. Long service award
136. Inspector-General’s special medal
137. Dedication and valour
138. Certificate of conduct on discharge

Disposal of unclaimed property

139. Registers to be kept

140. Disposal of dangerous drugs
141. Disposal of passport and travel documents
142. Disposal of perishable property
143. Disposal of arms and explosives
144. Disposal of jewels and precious metals
145. Disposal of animals and birds
146. Disposal of money
147. Disposal of other property
148. Notice of property to be posted
149. Disposal of proceeds of sales
150, Return of property to owner
151. Application
152. Application for escort
153. Duties of escort
154. Payment for escort
155. Civilian police employees

Miscellaneous Provisions

156. Interpretation
157. Revocation

SCHEDULES

First Schedule — Classification of Departments and Unit

Second Schedule — Senior Police Officer
Third Schedule — Junior Police Officer
Fourth Schedule — Badges of Ranks
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Fifth Schedule — Declaration

Sixth Schedule — Badge of Authority
Seventh Schedule — Nomination Form
Eighth Schedule — Disciplinary report Form 14
Ninth Schedule — Clearance Form
Tenth Schedule — CITATION
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In exercise of the power conferred on the Police Council by article 203 (2) and (3)
of the Constitution and with the prior approval of the
President, these Regulations are made this 15th day of August, 2012.

Structure of the Service

Directorates, Departments and Units of Service

1. (1) The Service shall have the Directorates, Departments and Units as
specified in the First Schedule.

(2) The Directorates of the Service are

(a) Administration;
(b) Criminal Investigations;
(c) Human Resource Development;
(d) Legal and Prosecution;
(e) Operations;
(f) Technical;
(g) General Services;
(h) Welfare;
(i) Research and Planning;
(j) Finance; and
(k) Police Intelligence and Professional Standards.

(3) The Departments of the Service are

(a) Criminal Investigation Department;
(b) Audit;
(c) Works and Housing;
(d) Information Communication Technology;
(c) Medical;
(f) Logistics;
(g) Transport and Engineering;
(h) Public Relations;
(i) Community Policing;
(j) Marine, Ports and Railways; and
(k) Motor Traffic and Transport.

(4) The Units of the Service are

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(a) Mounted Squadron;

(b) Education;
(c) Domestic Violence and Victims Support;
(d) Formed Police;
(e) International Relations;
(f) Procurement and
(g) Police Band

(5) Without limiting the effect of sub-regulations (2), (3) and (4), the
Inspector-General of Police may, after consultation with the Police Council,
establish other directorates, departments or units that are necessary for the
efficient performance of the functions of the Service.

(6) The Departments and the Units shall be under the overall, command of
their respective officers as specified in the Second Schedule.

Posts and ranks

2. (1) The Service shall have posts and ranks specified in the Second and Third
Schedules and any other posts and ranks established by the Police Council.
(2) The number of staff in each post and rank shall be as shown in the
establishment of the Service.

Senior and Junior Officers

3. (1) The holders of the posts and ranks set out in the Second Schedule are
Senior Officers.
(2) The holders of the posts and ranks set out in the Third Schedule are
Junior Officers.

Service posts and ranks

4. The Council shall determine posts in the Service and their corresponding
ranks.

Badges of ranks
5. The badges of the ranks as specified in the Fourth Schedule shall be worn by
the respective officers specified in that schedule.
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Administration of the Service

Head of the Service
6. (1) The Inspector-General of Police is the Head of the Service and subject to
the provisions of article 202 of the Constitution and to the control and direction of
the Council, is responsible for the operational control and administration of the
Service.
(2) The Inspector-General may delegate to an officer of the Service,
functions that the Inspector-General considers necessary but the Inspector- General
is not relieved from the ultimate responsibility for the performance of the delegated
functions.
(3) The Inspector-General shall be assisted by the Deputy Inspector- General
of Police.
(4) The Deputy Inspector- General of Police shall supervise, control, monitor
and provide the day to day management of all schedules and command and shall
report to the Inspector-General.
(5) Headquarters Schedule Officers arc responsible to the Inspector- General
in the administration of the Service.
(6) Regional Commanders shall have semi autonomous status from the
national headquarters with appropriate authority in matters of police operations,
administration and budgeting.

Appointing Authority
7. (1) In accordance with article 202 (3) of the 1992 Constitution, the power to
appoint a person to hold or act in an office in the Service shall vest in the President,
acting in accordance with the advice of the Council.
(2) The President may delegate any of the Presidents functions in relation to
the Service by a directive in writing to the Council or to a Committee or member
of the Council.

Police Appointments and Promotions Advisory Board

8. (1) There is established by these Regulations a Police Appointments and
Promotions Advisory Board consisting of
(a) the Inspector-General who shall be the chairperson;
(b)the Deputy Inspector-General; and
(c) the Schedule Officers at the National Headquarters.
(2) The Inspector-General shall preside at meetings of the Board and in the
absence of the Inspector-General, the Deputy Inspector-General shall preside and
in the absence of the Deputy Inspector-General the most senior of the members
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present shall act as the chairperson.

(3) The quorum for a meeting of the Board is seven.

Functions of the Board

9. (1) The Board shall advise the Council on appointments and promotions of
officers of the ranks of Assistant Commissioner of Police and below
(2) Promotion of officers above the rank of Assistant Commissioner of
Police shall be made by the President on the advice of the Council acting on the
recommendations of the Board.
(3) The Board is responsible for the promotion of personnel from the rank of
Constable to Chief Inspector.

Police Management Board

10.There is established by these Regulations, a Police Management Board at the
National Police Headquarters.

Membership and Management Board

11. (1) The Management Board consists of
(a) the Inspector-General of Police;
(b) the Deputy Inspector-General;
(c) Schedule Officers at the National Headquarters;
(d) any other Senior Police Officer who may be co-opted from time to
time;
(e) the Chief Staff Officer, who is the Secretary.

Functions of the Management Board

12. The Management Board shall serve as an advisory body to the Council on
major policy issues and decisions on the administration and operations of the
Ghana Police Service and shall in that regard
(a) formulate major policies regarding the effective and efficient
performance of the functions of the Service as defined by law for the
consideration of the Council; and
(b) take the necessary administrative and operational steps for the
implementation of major policies, decisions and directions towards
enhancing efficiency in the Service; and
(c) perform any other function assigned to it by the Council.
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Meetings of the Management Board

13. (1) Meetings of the Management Board shall be chaired by the Inspector
General and in the absence of the Inspector-General by the Deputy Inspector-
General and in the absence of the Deputy Inspector-General by the most senior
Commissioner of Police present.
(2) The quorum for meetings of the Management Board is seven members.

Chief Staff Officer as Secretary to the Boards

14. The Chief Staff Officer of the Service is the Secretary to the Appointments
and Promotions Advisory Board and the Police Management Board.

Regional Police Management Board

15.There is established by these Regulations a Regional Police Management
Board in each Police Region in the country.

Membership of the Regional Police Management Board

16. (1) A Regional Police Management Board consists of
(a) the Regional Police Commander as chairperson;
(b) the Deputy Regional Commander;
(c) the Regional Crime Officer;
(d) all Divisional Commanders in the Region; and
(e) a representative of the other ranks who shall not be below the rank
of Inspector.
(2) The Inspector-General of Police shall appoint the members of the
Regional Management Board.
(3) The Inspector General of Police or a representative of the Inspector
General shall inaugurate the Board.

Functions of the Regional Police Management Board

17. A Regional Police Management Board is responsible to the Inspector
General for the
(a) implementation of management policy decisions made by the Inspector
General of Police in respect of the work, conduct, welfare and related matters of
the personnel in the Region;
(b) enforcement of law and order and discipline in the Region; and
(c) collective management of human, material and financial resources
allocated to the Region in an effective and efficient manner so as to ensure the
attainment of regional policing objectives.
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Police Service Instructions

18.Subject to these Regulations and to any directions given by the Council, the
Inspector-General may issue Police Service Instructions which shall provide for
any matter that the Police Administration considers necessary for the efficient and
effective administration of the Service.

Scheme of Service and Training

19. The Inspector-General shall, with the approval of the Council, prepare a
scheme of service which shall contain specified duties, training programs and other
matters that the Police Management Board considers necessary for the
maintenance of high standards of efficiency.

Complaints and petitions

20. An officer may lodge a complaint or make a petition in accordance with the
procedure prescribed in the Service Instructions.

Expenses of the Service

21. The administrative expenses of the Service including salaries, operational
and other allowances, gratuities and pensions in respect of officers and other
employees of the Service shall be paid from the Consolidated Fund.

Accounts and Audit

22. (1) The Service shall keep books of account and proper records in relation
to them in the form approved by the Auditor-General.
(2) The Board shall submit the accounts of the Service to the Auditor-
General for audit within three months after the end of the financial year.
(3) The Auditor-General shall not later than three months after the receipt of
the accounts, audit the accounts and forward a copy of the audit report to the
Minister.
(4) The financial year of the Service shall be the same as the financial year
of the Government.

Annual report
23. The Inspector-General shall within three months after the end of each
financial year submit to the Council a comprehensive report on the administration
and operations of the Service during the financial year to which the report relates.
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Recruitment and enlistment in the Service

Recruitment
24. (1) A person is eligible for recruitment into the Service if that person a
citizen of Ghana and possesses the requisite qualifications prescribed by the
Appointments and Promotions Advisory Board.
(2) Without limiting the effect of sub regulation (1), a person who has been
convicted of an offence involving moral turpitude dishonesty fraud or who has
been dismissed from any public service or any other employment is not eligible to
be recruited into the Service.
(3) A recruit is entitled to free accommodation and free medical care during
the period of training.

Personal Data of Recruits

25. (1) A person who is recruited into the Service shall submit to the Service the
following details:
(a) name;
(b) date of birth;
(c) place of birth;
(d) sex;
(e) hometown, postal and residential address, email and telephone
number;
(d) nationality
(g) names and addresses of parents;
h) if married, the name and address of spouse;
(i) names and ages of children, if any;
(j) name and address of next-of-kin;
(k) if previously employed,
(i) the name and address of the employer, and
(ii) the reasons for leaving that employment;
(l) if convicted of any criminal offence,
(i) the nature of the offence and the conviction, and
(ii) previous convictions for any criminal offence; and
(m) any other document that the Service may require.
(2) A date of birth entered by an officer on recruitment as provided under
sub- regulation (1) (b) shall not be changed or altered during the tenure of
that officer in the Service.
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Declaration
26.A recruit shall make the declaration specified in the Fifth Schedule in
respect of the information required to be submitted under regulation 25.

Training of Recruits
27.(1) A recruit with the requisite educational qualification shall undergo a
prescribed period of training as provided in the Police Service Policy Guidelines
on Appointments and Promotions.
(2) The Commanding Officer of the National Police Training School and
Officers commanding Police Training Schools shall make recommendations to the
Board through the Schedule Officer in charge of Human Resource Development
for the dismissal of a recruit who exhibits unprofessional conduct.
Appointments

28. (1) A recruit qualifies for appointment to an established post in the Service
on satisfactory completion of training under regulation 27, subject to evidence of a
satisfactory health certificate issued by a medical officer recognised by the Service.

(2) An appointment to an established post in the Service is by a letter of

appointment addressed to the person appointed and signed by or on behalf of the
appointing authority.
(3) A police officer on first appointment shall be issued with a badge of
authority as set out in the Sixth Schedule and certificate of appointment signed by
or under the authority of the appointing authority.
(4) The badge shall be displayed as part of the police uniform insignia and in
the case of plain clothes officers, the badge shall be displayed when required.
(5) The badge constitutes the warrant for the execution of lawful duties of a
police officer.

Probation and confirmation

29.(1) An officer appointed to an established post in the Service shall serve a
probationary period of twelve months in the case of a senior police officer and
eighteen months in the case of a recruit constable after which the officer or recruit
constable may be confirmed in the post, subject to a report of satisfactory work and
conduct given by the Head of the Department or Unit under whom the officer had
served.
(2) The Inspector General shall on the advice of the Appointments and
Promotions Board and in consultation with the Council in the case of
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unsatisfactory probationary service of an officer, recommend the nomination of the

appointment of that officer to the appointing authority.

Nomination form
30.An officer shall on appointment to an established post in the service,
complete the nomination form set out in the Seventh Schedule.

Oath of Secrecy and Police Oath

31. (1) An officer shall on appointment to an established post in the service take
the Oath of Secrecy and the Police Oath in accordance with Oaths Acts, 1972
(NRCD 6).
(2) An officer, whether retired or in active service, shall not
(a) divulge to an unauthorized person any classified information that
Comes or had come to that officer’s knowledge,
(b)unlawfully remove any official document, or
(c) send an official document to an unauthorized destination.
(3) For the purposes of sub regulation (2) the following constitute
information:
(a) personal information relating to another officer of the Service;
(b) information concerning operational activities of the Service;
(c) service instructions or directives concerning operations of the
Service;
(d) matters concerning transactions, proceedings and decisions of the
Council, including its subcommittee, meetings of a
Management Board, Regional Management Board, Regional
Police Committee, the Directors and the Appointments and
Promotions Advisory Board; and
(e) any information that is unauthorized, the disclosure of which is
prejudicial to the image or integrity of the Service.
(4) An officer who contravenes sub regulation (2) is liable to disciplinary
action under disciplinary proceedings or criminal prosecution or to both
disciplinary action and criminal prosecution.

Filling of vacancies in the Service

32. (1) A vacancy in a post in the Service may be filled by
(a) promotion, that is, by appointing an officer from a lower grade or
rank to the vacant grade or rank with an immediate increase in
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salary;
(b) transfer within the Service, that is by the movement of an officer
from one Department or Unit to another Department or Unit
without a change of rank or alteration in salary; and
(d)recruitment, that is the appointment of a person who was not
previously a member of the Service to the vacant post.
(2) Despite sub regulation (1) (c) wherever practicable, a vacancy in the
Service shall be filled either by promotion or transfer within the Service.

Secondment of an officer
33. (1) The appointing authority may second an officer to any public institution
or international organization,
(2) During the period of secondment, the officer’s prospects of promotion in
the service remain intact.
(3) The duration of a secondment is two years in the first instance, but where
in the opinion of the President, an extension of the secondment is required in the
best interest of the public service, the officer may, subject to the approval of the
appointing authority, extend the secondment by a period of twelve calendar months
at a time.
(4) The allowances and other benefits pertaining to the post the officer
occupies will be paid by the recipient organisation.
(5) If the salary attached to the position is higher than what the Service pays,
the officer shall be paid the higher salary provided that, that officer’s basic pay will
remain as in the Service, with the difference between the two being treated as
allowance payable to the officer.
(6) If the total allowance paid to the officer is substantially less an the
allowance the officer would receive from the Service, the organisation shall pay
the difference to the officer.
(7) Where an officer is on secondment for a period of more than year that
officer shall vacate the accommodation provided by the service for that officer.
(8) An officer who is “on loan” to an international organization is
to retain the accommodation provided to that officer by the service
that officer’s prospects for promotion shall not be affected.
(9) In sub regulation (8) on loan means the posting of that r to an
international organisation for an international assignment
I the request of the international organization.

Acting Assignment
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34.(1) Where a post is vacant or an officer is absent from duty for any reason
the Inspector-General may assign another officer to discharge duties related to the
vacant post or the absent officer.
(2) An officer who is assigned to discharge duties under sub regulation (1)
shall cease to discharge those duties
(a) on the filling of the vacancy or on the return to duty of the
officer who was absent;
(b) if another officer is assigned to carry out the duties; or (c) if the
assignment is terminated by the Inspector-General.

Conditions of Service

Hours of Work
35.(1) The minimum working hours for each day is eight hours.
(2) Despite sub-regulation (1) an officer may be required to work beyond the
eight hour period where the exigencies of the service require.
(3) Where an officer works beyond the specified period, the officer shall be
paid adequate monetary compensation by the Police Administration.
(4) An officer shall not leave the place of work during working hours
without the permission of the immediate senior in rank.
(5) Permission may be granted to enable an officer to attend to an urgent
matter that requires the officer’s personal attention and which the officer cannot
attend to after the close of work.

Seniority
36. (1) Seniority between officers who hold posts with the same salary
conditions shall be determined according to their respective dates of appointment
to the post and if the dates are the same, according to their previous seniority.
(2) Seniority between officers who hold posts with different salary
conditions shall be determined according to the salary conditions of the respective
posts.
(3) Despite sub-regulation (2),
(a) a senior officer shall enjoy automatic seniority over any junior
officer; and
(b) any Chief Inspector or Inspector shall enjoy automatic seniority
over any Regional or District Sergeant Major.
(4) Where any question arises as to the seniority of an officer or the relative
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seniority of a number of officers, it shall be determined by the appointing authority.

(5) The seniority of an officer appointed on a limited engagement shall be

determined by the appointing authority.
(6) For the purpose of this regulation,
(a) “previous seniority” in relation to an officer means the officer’s
seniority immediately before the officer entered that officer’s
current post; and,
(b) officers who entered their current posts by recruitment arc
considered as having no previous seniority but between two or
more such officers, previous seniority is determined
(i) in the case of a Constable on first appointment, according to
merit grading on the completion of a recruit’s course; and
(ii) in any other case, by the appointing authority taking into
account the length of service, qualification and other
matters as the appointing authority thinks fit;
(c) “salary conditions” in relation to a post, means the salary attached
to the post or where a salary scale is not attached to the post, the
highest point on the previous scale; and
(d)“seniority” in relation to an officer, means the date on which the
Officer entered the current post or, if the officer has suffered loss
of seniority while holding that post, the date on which the officer is
considered to have entered the post.

Promotions
37. (1) For the purposes of promotions, there is established Assessment
Committees at the national and regional levels to make appropriate
recommendations for the consideration of the Police Appointments and motions
Board and the Police Council.
(2) Promotions in the Service shall be by
(a) promotion examination;
(b) seniority and length of years served, subject to satisfactory
performance assessment of good conduct; or
(c) special recommendation based on meritorious acts of bravery or
valour in the prevention of crime or outstanding performance of duty.
(3) Without limiting the effect of sub-regulation (2), an officer may
considered for promotion in the Service on the recommendation of
Police Appointment and Promotion Advisory Board or the senior
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officer under whom the officer serves.

(4) The senior officer in making a recommendation under sub-regulation (3)
shall take into consideration the following criteria:
(a) integrity and good conduct;
(b) efficiency, attitude towards work and sense of responsibility;
(c,) experience and capacity for co-operation with other officers;
(d) initiative and creativity;
(e) ability to offer leadership;
(f) seniority; and
(g) whether the officer has served the required number of years in the
relevant post.
(5) Subject to the availability of vacancies, an officer who has completed not
less than four years of satisfactory service is eligible for promotion in accordance
with this Regulation.
(6) The effective date of promotion of an officer shall be decided the case of
(a) an officer of the rank of Chief Inspector or below, by the
Inspector-General the recommendation of the Board; and
(b) Senior Officers, by the Police Council upon the recommendation
of the Board.
(7) An officer who attains higher academic qualification is not entitled to
promotion by reason only of that academic qualification.
(8) In addition to the provisions of this regulation, the procedure for
promotions shall be in accordance with the guidelines set forth in the Service
Instructions.

Transfer and Postings

38. (1) There is established a National Transfer Board to oversee and coordinate
all transfers, postings and movements of personnel in the Service.
(2) The National Transfer Board consists of
(a) a Commissioner of Police as chairperson,
(b) a representative of the Criminal Investigation Department,
(c) a representative of the Operations Directorate,
(d) the Director-General of Finance,
(e) the Director-General, Services,
(f) the Director, Welfare,
(g) the Chief Staff Officer, and
(h) two other persons not below the rank of Inspector.
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(3) An officer
(a) shall serve at any station in the country to which that officer is in the
interest of the Service posted, and
(b) may be posted
(i) either temporarily or permanently to any Region or
(ii) to any station outside the country on secondment.
(4) Subject to the requirements of the Service, an officer shall not serve in
any Region continuously for more than ten years or at a station continuously for
more than five years.
(5) The Service shall provide an officer on posting with transport to convey
the officer’s spouse, dependants and their personal belongings to the officer’s new
station.
(6) Subject to the requirements of the Service, an Officer who requests for
transfer from one station to another station, is not entitled to a transfer grant.
(7) Without limiting regulation 38 (1) the National Transfer Board
responsible for outlining the policy on transfers and review of all petitions or
grievances and shall advise the Deputy Inspector-General of Police on the merits of
all petitions.
(8) The Inspector-General of Police may affirm or vary the decision the
National Transfer Board.

Performance Appraisal System

39. Performance appraisal shall be carried out on all officers in the quarter of
every year, and the results shall be forwarded to the National Headquarters for
review by the Appointments and Promotions Advisory Board.

Cross-over to General Duties

40. (1) Except as otherwise provided in the Scheme of Service, an officer
appointed to the Service as a professional shall not cross-over to general duties,
except where the professional has undergone the requisite training for the cross-
over.
(2) The officer should have served in the professional duty for a nod of at
least twenty years to qualify for the cross-over.
(3) In addition to sub-regulation (2), the Appointment and Promotions
Advisory Board shall approve of the cross-over.
(4) A general duty officer with the requisite qualification shall be allowed to
cross over to the professional duties after serving a minimum nod of ten years in
the Service.
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Training Courses
41. (1) The Inspector-General shall cause to be prepared a scheme of approved
courses which includes:
(a) a basic police training course for newly appointed recruits;
(b) a post recruit training course for Constables;
(c) an in-service training course for Non-Commissioned Officers,
Inspectors and Senior Police Officers;
(d) a course for Inspectors, Station and Unit Officers for newly promoted
Inspectors and Chief Inspectors;
(e) a course for cadet officers for appointment to Senior Officer’s Corps;
(f) a course for the Junior Command for Assistant Superintendents and
Deputy Superintendents of Police who are due for higher
Appointments
(g) a course for the Senior Command Officers, for Superintendents and
Chief Superintendents of Police who are due for higher appointments;
(h) a course for the Senior Police Management officers for Assistant
Commissioners and Deputy Commissioners of Police who are due for
higher appointments;
(i) a management course for Senior Police Executive for Deputy
Commissioners, Commissioners, Deputy Inspector-Generals and
Inspector-General;
(j) a training programme for detectives;
(k) a basic detective training course for Criminal Investigations
Department attaches that comprises
(i) an intermediate detective training course,
(ii) an advanced detective course;
(iii) a reversion course for investigators who revert to general
duties; and
(iv) a crime officers course; and
(l) any other specialised course relevant to the Police Service.
(2) An officer with the requisite qualification and work experience may
apply to attend any of the approved courses specified in sub-regulation (1) if the
officer satisfies the conditions.
(3) The Inspector General may issue instructions to provide for the
conditions to be satisfied.
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Remuneration
Salaries
42. (1) The salary scale for each post in the Service is determined by the Council
in accordance with Government policy concerning salaries and wages.
(2) An officer shall be paid a salary from the date on which the officer
assumes duty and the salary shall be paid through a bank of the officer’s choice.
(3) Where a salary scale is attached to a post, the point of entry on c scale
shall be at the minimum point of the scale, unless the appointing authority for
reasons stated in writing determines otherwise.
(4) Where a person
(a) is appointed into the Service from any other public service, or
(b) possesses a qualification in a specialised field or profession which
makes that person suitable for appointment to any of the specialist
branches of the Service,
(c) appointing authority shall determine the point of entry for that
person the scale attached to the post.
(5) Where an officer is wrongly graded or placed at a wrong point :— a
salary scale, the Inspector-General shall cause the error to be corrected as soon as
practicable and any salary arrears that may be due to officer shall be paid to the
officer concerned.
(6) The salaries specified in this regulation shall be reviewed every two
years by the Police Service for the attention of the Council.
(7) The review in sub-regulation (6) is without prejudice to any zwcrnment
regulations.

Absent Without Permission

43. (1) Except as otherwise provided in sub-regulation (2), an officer shall not
receive a salary in respect of any period during which the officer is absent from
duty without permission.
(2) The Council, in the case of a senior officer, or the Inspector- General of
Police, in the case of a junior officer, may authorize the payment to an officer of a
proportion of the salary of that officer who is absent from duty without permission
but that proportion shall not exceed one-half of the salary of that officer.

Award of Increments
44. (1) Where a salary scale is attached to a post, a normal advancement through
the scale shall be by way of annual increment.
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(2) Subject to regulation 45 an officer who has served an additional wclve

months at that officer’s post is entitled to the increase of pay specified in the salary
scale as of right.
(3) An increment of salary shall not be granted as a matter of course or
treated as an increase of pay to which an officer is entitled as of right, merely
because the officer has served an additional twelve months.
(4) An increment of salary of an officer shall be approved by the Inspector-
General upon recommendation of the officer’s immediate commander.
(5) The procedure for the award of increment shall be as provided for in the
Service Instructions.

Withholding of Increments
45. (1) Where the Inspector-General is satisfied on the advice of the Central
Disciplinary Board that an annual increment in the salary of an officer should be
withheld on grounds of unsatisfactory service during the previous year which does
not amount to misconduct, the Inspector- General shall withhold the increment.
(2) Where the Inspector-General is satisfied on the recommendation of the
Regional, Divisional, District or Unit Commander that an annual increment Which
has been withheld should be restored, the Inspector- General shall restore the
increment.
(3) Where the increment is restored, the officer suffers loss of the increment
for the period between the withholding and restoration of the increment but gains
the previous increment status and date.

Allowances
Acting Allowance
46. Where an officer is appointed to act for a period of not less than thirty days
in a post other than the officer’s own post, the officer shall be paid a monthly
acting allowance of twenty percent of the officer’s monthly basic salary.
Allowance for overseas training course, conference and duties
47. (1) An officer who attends a training course or a conference or travels on
official duty outside Ghana which is sponsored by the service, but excluding
United Nations assignments shall be paid an all-inclusive daily allowance at the
appropriate rate determined by the Minister responsible for Finance.
(2) Where an officer proceeds on a training course or conference r official
duty in a temperate climate, the officer shall be paid a warm clothing allowance
determined by the Minister responsible for Finance.
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Batman Allowance
48.A senior officer is entitled to receive twenty per cent of the officer’s basic
monthly salary
.
Clothing allowance
49.An officer of the Criminal Investigation Department is entitled to a clothing
allowance of ten per cent of that officer’s basic monthly salary at the end of each
month.

Duty allowance
50. An officer is entitled to forty per cent of that officer’s basic monthly salary
as duty allowance at the end of each month.

Height allowance
51. An officer whose duties involve climbing heights of thirty metres or more is
entitled to receive an allowance of twenty per cent of that officer’s basic monthly
salary a day for any day that the officer climbs that height and the climbing is
certified by the officer’s immediate senior officer.
Kilometric allowance
52. An officer who travels in a personal vehicle in the discharge of official
duties shall be paid kilometric allowance at the rate approved by the Minister
responsible for Finance.

Responsibility allowance
53. (1) The Inspector-General, a Deputy Inspector-General, a Director- General,
or a Regional Commander is entitled to forty percent of that officer’s basic
monthly salary as responsibility allowance.
(2) For the purposes of this regulation a Director is a senior
officer in charge of any of the Directorates under regulation 1(2).
(3) A Regional Commander is a senior officer who is in charge of a Police
Region or other Police Unit or sector designated as a Police Region by the
Inspector-General.

Entertainment allowance
54. The Inspector-General, Deputy Inspector-General, Schedule Officers, and
Regional and Divisional Commanders, are each entitled to ten percent of monthly
basic salary as entertainment allowance.
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Risk allowance
55. An officer is entitled to thirty-three one-third per cent of that officer’s
monthly basic salary as risk allowance and this allowance is payable at the end of
each month.

Market premium
56. (1) An officer with the requisite professional qualification who discharges
duties pertaining to that profession shall be paid a market premium at levels that
may be determined by the Inspector-General in consultation with the Fair Wages
Commission and with the approval of the Council.

Subsistence allowance
57. Where an officer who travels on official duty outside the duty station of that
officer pays for boarding and lodging, that officer is entitled to be paid subsistence
allowance at the rates determined by the Inspector-General of Police with the
approval of the Council.

Transport allowance
58. (1) Except as otherwise provided in sub-regulation (3), an officer living
beyond one kilometre from the place of work is entitled to free transport to and
from the place of work of that officer.
(2) Where the Service provides no transport facility, an officer is entitled to a
rate of allowance as determined by the Inspector-General with the approval of the
Council.
(3) An officer who receives vehicle maintenance allowance or kilometric
allowance or both allowances for use of that officer’s personal vehicle is not
entitled to transport allowance.
(4) An officer shall be reimbursed for expenses incurred in respect of
transport in the course of the performance of that officer’s official duties.
(5) The Police Internal Audit Unit shall conduct periodic checks to ensure
that officers who are paid transport allowances use their vehicles for official duties.

Leave allowance
59. An officer is entitled to annual leave allowance in the sum of one I th basic
salary.
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Transfer grant
60. An officer who proceeds on transfer or posting from one station or post to
another within different Regions is entitled to a transfer grant ‘ne month basic
salary as allowance.

Board meetings sitting allowance

61. (1) A member of a Board shall be paid a sitting allowance for attending a
Board Meeting.
(2) The sitting allowance shall be determined by the Inspector General of
Police with the approval of the Council.

Tools and vehicle maintenance allowance

62. (1) Except as otherwise provided in sub-regulation (2), the Service
provide each officer with the necessary tools required for the discharge of official
duties.
(2) Where an officer is obliged to provide a personal set of tools for the
performance of official duties, that officer is entitled to fifteen percent of that
officer’s basic monthly salary as tools allowance.
(3) An officer who uses a personal vehicle in the performance of official
duties is entitled to a vehicle maintenance allowance at the rate approved by the
Minister responsible for Finance and Economic Planning.
(4) An officer shall not be paid vehicle maintenance allowance
(a) if the vehicle is damaged beyond repair;
(b) if the vehicle has been unserviceable for more than three months;
(c) where the officer is on duty or on a course of study overseas for
a period of three months or more; or
(d) where the officer is on study leave with pay.

Kits bag allowance

63. An officer is entitled to ten percent of that officer’s monthly basic salary as
kits bag allowance and this allowance is payable at the end of each month.

Revision of allowances
64. The allowances specified in regulation 46 to 63 shall be reviewed every two
years by the Council.
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Leave
Annual vacation leave
65. (1) An officer is entitled to vacation leave of forty-two days in respect of
each calendar year.
(2) The Inspector-General shall cause to be prepared a leave roster for each
year showing the day on which each officer is to proceed on vacation leave and the
number of days to which each officer is entitled.
(3) As much as possible every officer shall take a vacation leave in the year
the leave falls due.
(4) Where the needs of the Service prevent an officer from taking a vacation
leave as shown in the leave roster, the officer shall be permitted having regard to
the needs of the Service to take the vacation leave at a later date.
(5) Where an officer is on study leave for a period of more than six months,
that officer shall on resumption of duty not be eligible for vacation leave until after
that officer has completed twelve months of continuous service with effect from
the date of resumption of duty.
(6) An officer who overstays after vacation leave without reasonable excuse
or without permission for a period of less than twenty-one days is liable to
disciplinary action and if found guilty shall forfeit the monthly salary in proportion
to the period for which that officer was absent.
(7) Where an officer overstays after vacation leave without reasonable
excuse or permission or is absent from duty for a period o twenty-One days or
more, that officer is liable to disciplinary proceedings but this will not prevent the
Service from instituting criminal proceedings against the officer for desertion.

Casual leave
66. (1) An officer who has exhausted the annual vacation leave may on
application in writing be granted casual leave to enable that officer attend to an
urgent personal matter.
(2) An officer is entitled to a maximum period of ten days in a calendar year
as casual leave.

Compassionate leave
67. (1) In special circumstances of an unforeseen event including death, serious
accident or illness of a member of the immediate family of an officer, the Regional,
Divisional, District or Unit Commander may on written application by the officer
concerned grant to that officer compassionate leave for a period of not more than
five days in a calendar year.
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POLICE SERVICE REGULATIONS, 2012

(2) Where the officer requests for more than five days compassionate leave
to be granted, a proportion of that officer’s earned annual 1ation leave may be
granted, but where the Officer has exhausted the annual vacation leave that officer
may be granted a casual leave of not more than ten days.
(3) For the purposes of this regulation, a member of an officer’s immediate
family means the father, mother, spouse or child of the officer.

Disembarkation leave.
68. (1) An officer who reports for duty on that officer’s return from overseas
after a course of study or duty tour of not less than one year is entitled to fourteen
days disembarkation leave to take effect from the day sowing the date of the
officer’s disembarkation.
(2) Where the course of study or duty tour is for a period of more
than three months but less than one year, the officer is entitled to seven
days disembarkation leave with effect from the day following the date of the
officer’s disembarkation.

Post operation leave

69. An officer who returns from an internal operation of at least one month
outside that officer’s duty post is entitled to five days post operation leave.

Leave of absence
70. The Inspector-General may on the advice of the Police Manage board grant
leave of absence for a period of one year to an officer has served for a period of not
less than five years in the Service, if the officer applies for it to enable the officer
attend to that officer’s personal affairs.

Maternity and paternity leave

71. (1) A female officer who has given birth is entitled to her earned vacation
leave in addition to three months maternity leave with full pay.
(2) A female officer shall take at least six weeks of the maternity leave
before her confinement if she produces a certificate signed by a registered medical
practitioner or a registered midwife stating that her confinement is expected to take
place within six weeks after the date of the certificate.
(3) A female officer is only entitled to maternity leave if she has served her
probation.
(4) A female officer on resumption of duty after her maternity leave shall be
given the opportunity after four continuous hours of work each day to nurse her
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POLICE SERVICE REGULATIONS, 2012

baby for a maximum period of nine months with effect from the date she resumes
duty.
(5) If on the expiration of her maternity leave, a registered medical
practitioner certifies that the female officer is not fit to resume duty or that the
child is not healthy enough, her maternity leave may be extended for a further
period of not more than three months with full pay.
(6) A male officer not on probation is entitled to seven days paternity leave
on proof of the wife’s delivery.

Sick leave
72. (1) An officer whose state of health renders that officer unfit for duty shall
be granted sick leave for the period that the Medical Director, a registered medical
practitioner or a registered herbal medicine practitioner may recommend.
(2) Where an officer is absent from duty on grounds of ill-health, the officer
shall produce a medical certificate issued by the Medical Director, a registered
medical practitioner or a registered herbal practitioner to that effect.
(3) An officer who has been
(a) ill continuously without cure for a period of nine months, or
(b) has been excused from duty on grounds of ill health for a
cumulative period of thirty days within a period of ninety days
shall be referred to a Medical Board appointed by the Medical
Director to be examined and for the determination of that officer’s
suitability or otherwise for continued service.

Study leave
73. (1) An officer is eligible for study leave if the officer satisfies the
requirements for the approved course of study as may be determined by the Police
Management Board.
(2) An officer who intends to pursue an approved course of study shall
submit a written application to the Police Management Board through the
appropriate chain of command for consideration.
(3) An officer selected for an approved course of study shall be granted
study leave with pay for a period not exceeding four years but the period may be
extended in exceptional circumstances for a further period as the Police
Management Board may determine.
(4) An officer shall not be granted study leave with pay unless that officer
has served for a minimum period of eight years after training or five years to serve
before the officer retires from the Service.
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POLICE SERVICE REGULATIONS, 2012

(5) An officer on study leave with pay is not entitled to promotion eligible to
write an examination for promotion but shall
(a) continue to receive that officer’s basic monthly salary and other
emoluments excluding vehicle maintenance and kilometric
allowances; and
(b) receive the normal salary increments.
(6) Where an officer has been granted study leave with sponsorship, the
Service is responsible for the payment of the officer’s tuition, boarding and lodging
and other reasonable expenses incidental to the course as the Inspector-General
may with the approval of the Council determine.
(7) An officer who has been granted study leave with pay shall enter into a
bond with the Service to serve for a period between one to years depending on the
duration of the course of study.
(8) An officer who has five years to serve shall not be granted study
to pursue a course which is more than one year in duration.
(9) An officer who fails to resume duty for twenty-one days after completion
of that officer’s course of study shall be declared a deserter.
(10) An officer who
(a) abandons or changes the course without written permission of the
Inspector-General, or
(b) breaches the bond is liable to refund the total amount of money
(c) spent on that officer in respect of the course during the period of
the study leave together with interest at the rate at the prevailing
bank rate and is in addition liable to disciplinary action.
(11) If an officer fails to refund the amount required to be refunded under
sub-regulation (10), the Inspector-General shall cause an action to be instituted in
court for the recovery of the amount.

Staff Welfare

Police shops and recreational facilities

74. The Service may
(a) provide police mess facilities for the officers of the Service; (1,)
provide recreational, sporting and mess facilities for junior and
senior officers;
(c) organise sporting activities; and
(d) provide rations to personnel on specific operational duties.
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Clothing and equipment

75. (1) The Service shall provide each officer with the necessary clothing,
equipment and other accessories required for the efficient performance of official
duties.
(2) Where an officer is obliged to provide a set of personal equipment for the
performance of that officer’s official duties, that officer shall be reimbursed by the
Service for the cost of the equipment after which the equipment shall become the
property of the Service.
(3) An officer while in uniform on duty shall not wear or carry an
unauthorized article of clothing, equipment or accessory.
(4) An officer is responsible for the proper care and maintenance of the
clothing, equipment and other accessories supplied to the officer.
(5) The disciplinary authority may impose a punishment including the
recovery of the cost of the clothing, equipment or other accessory or part of it from
the officer’s salary, if the officer is punished in disciplinary proceedings for an
offence involving the sale, loss through negligence or wilful damage to any
clothing, equipment or other accessory supplied to the officer.
(6) An officer on leave shall not wear or use a police uniform, equipment or
accessory unless specifically authorized by a senior or a responsible officer.
(7) An officer who retires, resigns, is dismissed or removed from the Service
or is interdicted from duty shall surrender to the appropriate officer of the Service,
that officer’s appointment card, clothing, equipment and other accessories supplied
to that officer.
(8) Matters relating to the care and maintenance of clothing, equipment and
other accessories supplied to an officer shall be as provided in the Service
Instructions.

Housing
76. (1) Subject to the provisions of this regulation, the Service shall provide
accommodation for its officers.
(2) An officer of the rank of Chief Inspector and below is entitled to free
accommodation.
(3) An officer who lives in a personal house or rents private accommodation
for which that officer pays the rent is entitled to twenty percent of the basic
monthly salary of that officer as rent allowance.
(4) The Inspector-General, a Deputy Inspector-General and a Commissioner
of Police, shall be provided with soft-furnished accommodation.
(5) An officer of a rank other than those referred to in sub-regulation (5) is
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POLICE SERVICE REGULATIONS, 2012

entitled to a duty post bungalow with hard furnishing.

(6) Without limiting the effect of sub-regulation (5), the Inspector- General,
a Deputy Inspector-General, a Schedule officer, Regional Commander, Divisional
Commander, District Commander, Unit Commander or a Station Officer shall be
provided with a duty post bungalow.

Purchase of means of transport

77. An officer may be granted an advance to purchase a means of transport in
accordance with the terms and conditions prescribed by Government.

Medical care
78. (1) The following persons are entitled to free and full medical, dental or eye
care at the Police Hospital or a police clinic:
(a) an officer;
(b) the spouse of an officer;
(c) four children below eighteen years of age of that officer;
(d) a retired Police Officer; and
(e) spouse of a retired police officer.
(2) Where there is no Police Hospital or police clinic, an officer or a member
of an officer’s family is entitled to receive medical, dental or eye care at a
recognised hospital approved by the Ministry of Health, clinic or herbal clinic, and
the Service shall pay for the cost of the treatment on presentation of the relevant
bills by the officer.
(3) If an officer requires specialist medical treatment that is not available at
the Police Hospital, the officer shall be referred by the Medical Director to the
appropriate hospital for the necessary treatment and the Service shall bear the cost
of the treatment.
(4) Where an officer is involved in an accident arising out of, and in the
course of the performance of an official duty and suffers any injuries, the Service
shall bear the full cost of treatment, medical care and other relevant expenses and
compensation as approved by the Board.
(5) The Service shall reimburse an officer for the cost of spectacles, hearing
aid, artificial limb or functional dentures prescribed for the officer by the Medical
Director or government recognised medical officer.
(6) Where the Medical Board certifies that an officer, the spouse or a child of
that officer who is not older than eighteen years of age requires medical treatment
outside the country, the Service shall bear the cost of passage, treatment, boarding
and lodging and all other medical care as recommended by the Inspector-General.
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POLICE SERVICE REGULATIONS, 2012

(7) An officer whose duties expose that officer to a health hazard shall
undergo a periodic examination at a Police Hospital or a Police Clinic or an
approved hospital on referral.
(8) A retired officer or the spouse of a retired officer is entitled to free
medical treatment and free supply of drugs and free laboratory services, if those
services are provided at a Police Hospital or Police Clinic.
9) Where the Medical Board certifies that a retired officer or the spouse of a
retired officer requires medical treatment outside the country at officer retired on
the rank of Assistant Commissioner or above, service shall bear the cost of
passage, treatment, boarding and lodging here the service cannot bear the full cost,
the service shall make a special appeal to the government for assistance.
(10) Where the Medical Board certifies that a retired officer or the c of a
retired officer requires medical treatment outside the country
that officer retired on the rank of Chief Superintendent or below, service shall bear
the cost of treatment only.

Police Welfare Fund

79. (1) The Service shall establish a Police Welfare Fund which shall be
administered by the Inspector-General.
(2) The sources of money for the Police Welfare Fund include
(a) fines imposed on officers in disciplinary proceedings;
(b) fees or charges paid for approved services rendered by officers in a
percentage of any internally generated fund of the Service
approved by Parliament; or
(d) moneys provided by Parliament.
(3) Where an officer performs any meritorious act of bravery or valour in
(a) the prevention of crime,
(b) the arrest of an offender,
(c) the saving of life, or
(d) the saving of property from loss or destruction,
the Inspector-General may grant to the officer from the Polic e Welfare
a reward that the Inspector-General thinks fit.
(4) Where an officer shows special skill in detective duty or any other duty
requiring tact or ability, the Inspector-General may grant to that officer from the
Police Welfare Fund an appropriate reward that the Inspector-General may
determine.
(5) Despite sub regulations (3) and (4), the Inspector-General may in
consultation with the Council vary the amounts that may be given as a reward.
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(6) There shall be payable from the Police Welfare Fund

(a) grants for providing and improving comfort, conveniences and
other advantages for the benefit of both serving and retired
officers; and
(b) funds for the Police Scholarship Scheme established under
regulation 80.

Scholarship Scheme
80. (1) The Service shall establish a scholarship scheme for the award of
scholarship to not more than three children or wards of an officer who dies or
becomes incapacitated in the course of duty, and cannot continue to work, to
enable the children or wards pursue education up to the highest level they are
capable of.
(2) The funds of the Scheme consist of
(a) a percentage of the funds of the Police Welfare Fund as
determined by the Inspector-General;
(b) seed money provided by the Service; and
(c) a percentage of the Police United Nations Funds as determined by
the Inspector-General with the approval of the Council.
(3) The Inspector-General shall appoint a management committee consisting
of officers that the Inspector-General considers appropriate to manage the Scheme.

Bereavement
81. (1) When a serving officer dies in circumstances other than suicide, the
Service shall accord that officer a police burial, and in addition, provide the
following:
(a) a coffin or cash in lieu of a coffin;
(b) donation and drinks that the Inspector-General may determine;
(c) a wreath;
(d) a cash donation where the religion of the deceased officer does not
require the provision of a coffin, drinks or wreath;
(e) transport to convey the corpse to the place of burial; and
(f) transport to convey staff of the Service, the spouse and members of
the immediate family of the deceased officer to the place of burial.
(2) Where a serving officer dies by committing suicide, the Service shall
provide a coffin or cash in lieu of coffin and transport to convey the corpse, the
spouse and members of the immediate family of the deceased officer to the place
of burial, but that deceased officer shall not be accorded a Police burial.
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POLICE SERVICE REGULATIONS, 2012

(3) Where the spouse or child of a serving officer dies, the Service shall
make a cash donation of an amount that the Police Management Board may
determine.
(4) When a serving officer dies, or the spouse or child of a serving officer or
a retired officer dies, the Service shall provide mortuary facilities the first one
month of preservation, free of charge.
(5) Where a retired officer dies, the Service shall make a cash donation of an
amount determined by the Police Management Board to the bereaved family.
(6) Where a retired officer dies, the deceased officer shall be accorded a
police burial.
(7) An officer who dishonorably leaves the Service shall not be entitled to
the provisions in sub-regulation (1) to (6) or any other benefit.

Disciplinary Offences
Major offences
82. (1) It is a major offence for an officer to
(a) assault a fellow police officer;
(b) use without lawful authority any property or facilities of the Service
for a purpose not in connection with official duties;
(c) engage in an activity outside official duties which is likely to
(i) involve the officer in political controversy; or
(ii) lead to the officer taking improper advantage of that officer’s
position in the Service;
(d) sleep while on duty;
(e) be drunk while on duty;
(f) willfully or negligently permitting a prisoner to escape,.
(g) divulge any confidential information to a person not authorized to
receive it;
(h) do without reasonable excuse an act which
(i) amounts to a failure to perform in a proper manner, a duty imposed
on the officer;
(ii) contravenes any enactment relating to the Service;
(iii) is otherwise prejudicial to the efficient conduct of the Service; or
(iv) brings the Service into disrepute;
(i) disobey a lawful order given at a parade to the officer by a senior
officer;
(j) maltreat or use unnecessary force towards a person in the officer’s
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POLICE SERVICE REGULATIONS, 2012

custody;
(k) disclose official information or communication on matters connected
with the Service to an unauthorized person without permission from
the officer under whom the officer serves;
(1) protect a person in a manner otherwise than is allowed by law;
(m) omit to make a necessary entry in an official document, book or
record;
(n) make or sign a fake statement in an official record or document;
(o) convey information directly or indirectly to a person concerning a
warrant or summons which has been issued or is to be issued against
that person;
(p) malinger or feign sickness;
(q) be absent from duty without permission or reasonable excuse;
(r) be insubordinate, use abusive or insulting language or quarrel with
another officer;
(s) smoke while on duty;
(t) fail to report the known whereabouts of an offender or fail to exert
oneself to make the offender amenable to the law;
(u) gamble, or permit or fail to report gambling in a police station or
barracks;
(v) in respect of arms and ammunition to
(i) take arms and ammunition from the armoury without
authority;
(ii) give out arms and ammunition without authority;
(iii) keep arms and ammunition without authority;
(iv) fail to account for arms and ammunition issued;
(v) use arms and ammunition for unauthorized purposes;
(vi) misuse arms and ammunition;
(vii) mishandle arms and ammunition;
(viii) carry or use arms and ammunition in an unprofessional
manner;
(ix) fire without authority;
(x) transfer arms and ammunition without authority;
(xi) fail to report the discharge of firearms;
(xii) fail within a reasonable period of time to return arms and
ammunition issued for duty;
(xiii) fail to make a correct entry in the arms and ammunition
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book;
(xiv) fail to take proper custody of firearms in the officer’s
possession;
(xv) fail to present a suspect to court at the required time
without just cause; and
(xvi) unlawfully detain a suspect in custody;
(w) show oppressive or tyrannical conduct towards a junior officer;
(x) fail to attend to a reasonable request made to the officer by a member
of the public;
(y) forge an entry in an official record;
(z) pawn, sell, lose by neglect, willful or negligent damage an article of
clothing, arms, accessory or necessaries issued to an officer or any
Government property committed to the officer’s charge;
(aa) leave one’s beat, point or other place to which the officer has been
assigned, without permission or without sufficient and reasonable
excuse;
(bb) neglect or refuse to assist in the apprehension of a person suspected
to have committed an offence;
(cc) fail to comply with or disobey any of these Regulations or the Service
Instructions and policy directives issued by the Inspector- General;
and
(dd) engage in gainful part-time business outside the service without
permission from the Inspector-General of Police.

Minor offences
83. It is a minor offence for an officer to
(a) show lack of civility to a member of the public;
(b) neglect to assist a person injured or taken ill in a public place;
(c) withhold or fail to report promptly a complaint against any other officer;
(d) accept directly or indirectly a gratuity, gift, subscription or testimonial
without the knowledge and permission of the Inspector-General
(e) lend money to, or borrow money from, an individual;
(f) give a disrespectful utterance against a superior in rank;
(g) use abusive or insulting language to, or quarrel with, another officer;
(h) be inattentive, talk, sing or otherwise misbehave at parade
(i) be late for duty or parade;
(j) be on or report for duty in dirty clothes or be untidy in person, clothing,
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arms or accessories;
(k) enter a place licensed for the sale of liquor when on duty, except when
one’s presence is required there in the execution of duty;
(m) drink an alcoholic beverage while on duty;
(n) remove an armlet or duty badge when on duty or endeavor at anytime
to disguise or conceal One’s identification number, name or rank;
(o) fail to work to one’s beat properly or exhibit irregularity on beat or
sentry;
(p) idle or lie down without cause when on duty;
(q) wilfully gives an untruthful answer before a court or at an inquiry or
fail without reasonable cause to attend at a court or inquiry when so
required;
(r) make frivolous or vexatious complaint or aid in the making of an
anonymous complaint;
(s) incur debt without a reasonable prospect, or intention, of repaying it,
or having incurred a debt, make no reasonable effort to repay it;
(t) fail to report infectious or contagious ailment to the Service medical
authority; and
(u) engage in a gainful part-time business outside the Service without
permission from the Inspector-Gene of Police.
Penalties
84. (1) The following penalties may be imposed in disciplinary proceedings in
respect of an officer under these regulations:
(a) dismissal, that is termination of appointment from the Service
with forfeiture of retirement benefits;
(b) removal, that is, termination of appointment from the Service
with or without a reduction in retirement benefits;
(c) reduction in rank, that is, the demotion to a lower rank with
immediate reduction in salary;
(d) removal from command position, without reduction in rank or
salary;
(e) deferment of increment, that is, the postponement of the date on
which the next increment is due with the corresponding
postponement of subsequent years;
(f) stoppage of increment; that is non-payment for a specified period
of an increment otherwise due;
(g) reprimand, resulting in the deferment or stoppage of increment for
a specified period;
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(h) caution, that is an admonishing recorded on the officers file; and

(i) issue of warning letter.

Penalty for Major and Minor Offences

85.(1) For the purposes of this regulations
(a) dismissal, termination and reduction in rank are penalties for major
offences;
(b) deferment of increment, stoppage of increment, reprimand
resulting in the deferment of increment or stoppage of increment for a
specified period and caution are penalties for minor offences; and
(c) penalties other than dismissal, termination and removal from office
lapses after twelve and six months respectively.
(2) A disciplinary authority shall in imposing a penalty on an officer for
misconduct, take into consideration the rank of the officer, the nature and
circumstances of the misconduct as well as other factors that the disciplinary
authority considers appropriate.
Disciplinary Authorities
Disciplinary authorities
86. (1) The President acting in accordance with the advice of the Council has
disciplinary power over officers of the Service.
(2) The President may delegate the disciplinary power in respect of any or
all posts or ranks of officers to the Council, a committee of the Council or a
member of the Council.
(3) Where the President delegates disciplinary power to the Inspector-
General under sub-regulation (2), the President may in writing authorize the
Inspector-General to exercise all or any of the disciplinary powers.
(4) Where the President delegates disciplinary power to the Inspector-
General, the Inspector-General shall exercise the disciplinary power through the
Central Disciplinary Board, a Regional Disciplinary Board, Adjudicating Panel or
a senior officer.
(5) A person or body that is authorized to exercise disciplinary power
delegated under these Regulations, is a disciplinary authority for purposes of these
Regulations.
(6) In appropriate cases, the Inspector-General may constitute a disciplinary
panel to adjudicate in a case that the Inspector-General considers necessary.

Central Disciplinary Board

87. (1) There is established by these Regulations a Central Disciplinary Board.
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(2) The Central Disciplinary Board consists of

(a) the Deputy Inspector-General or the most senior schedule officer
at the Headquarters as the chairperson, and
(b) four other senior officers at the Police Headquarters not below the
rank of Deputy Commissioner of Police.
(3) The quorum for a meeting of the Central Discip1inary Board is three
members.

Central Adjudicating Panel

88. (1) There is established a Central Adjudicating Panel which shall adjudicate
major cases referred to it by the Inspector-General of Police.
(2) The Central Adjudicating Panel consists of a senior police officer not
below the rank of Assistant Commissioner of Police; an officer who is a lawyer and
a junior officer not below the rank of inspector.
(3) The Central Adjudicating Panel has jurisdiction over major cases in
every Region.
(4) The Central Adjudicating Panel may impose major penalties on officers
of all ranks.
(5) An appeal against the decision of the Central Adjudicating Panel shall be
made to the Police Council by the officer concerned irrespective of the rank of that
officer.

Regional Disciplinary Board

89. (1) There is established in each Region a Regional Disciplinary Board
(2) A Regional Board consists of the most senior officer in charge the
Region who shall be the chairperson and two other senior officers
appointed by the Inspector-General.
(3) A Regional Board may review the proceedings and finding of a senior
officer, and where appropriates impose penalties on officers of the rank of Sergeant
and below within the Region.

Supervisory power of senior officer

90. A senior police officer as specified in the Second Schedule has supervisory
powers over officers of the rank of sergeant and below.

Enquiry into the Conduct of Officers

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91. (1) The Inspector-General may direct the Central Board or a Regional Board
in writing to nominate a senior officer to enquire into conduct of an officer of the
Service.
(2) A finding or decision by a Regional Board is subject to review and
approval by the Central Board which may
(a) confirm or set aside an order of acquittal or discharge;
(b) approve the penalty imposed;
(c) where a finding is not supported by the evidence, substitute its
own finding and reduce, cancel, increase or alter the penalty
imposed;
(d)annul the proceedings and findings of the Regional Board; or
(e) refer the matter back to the Regional Board, or Adjudicating Panel
for further investigation and report as the Central Board may
direct.
(3) A finding or decision by a senior officer is subject to review and approval
by the appropriate Regional Board which may
(a) confirm or set aside an order of acquittal or discharge;
(b) approve the penalty imposed;
(c) where a finding is not supported by the evidence, substitute its
own finding and reduce, cancel, increase or alter the penalty
imposed;
(d) annul the proceedings and findings of the senior police officer; or
(e) refer the matter back to the senior police officer for further
investigation and report as the Regional Board or the Adjudicating
Panel may direct.
(4) A penalty which requires approval under this regulation shall not take
effect until it has been approved by the appropriate disciplinary authority.

Inspector-General of Police to approve imposition of major penalty

92. Despite the provisions of regulations 86(2) and 87, a major penalty imposed
on an officer of the rank of Assistant Superintendent of Police or above shall be
conveyed in writing to the officer by the Inspector- General of Police.

Disciplinary proceedings and related matters

Institution of disciplinary proceedings

93.(1) The President or the authority to whom power is delegated may institute
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disciplinary proceedings against an officer for that officer’s dismissal, removal

from the Service or reduction in rank on grounds of unsatisfactory service.
(2) For the purposes of these Regulations, unsatisfactory service includes
(a) failure to perform in a proper and efficient manner the duties
imposed on the officer by any enactment; and
(b) the discharge of duties in a manner that
(i) is prejudicial to the efficient performance of the functions of the
service; or
(ii) tends to bring the service into disrepute.

Types of disciplinary proceedings

94. (1) Disciplinary proceedings in respect of offences are formal or summary.
(2) Where a member of the Service is convicted of a criminal in a court, the
facts shall be reported to the Inspector-General if satisfied that the conviction has
brought the Service into disrepute to extent that warrants the dismissal, termination
or reduction in rank the person convicted, shall refer the matter to the appropriate
disciplinary authority
(a) for summary proceedings to be instituted against the person; and
(b) the imposition of the appropriate penalty.

Preliminary investigation
95. (1) The appropriate disciplinary authority may cause an investigation to be
made into the matter in a manner that the authority considers
(2) In formal proceedings, the disciplinary authority may cause preliminary
investigations to be conducted into the matter as the authority considers fit.

Written charge
96.(1) A written charge may he preferred in summary or formal disciplinary
proceedings.
(2) A written charge shall state the time, date, place and nature of t&
misconduct.
(3) In all proceedings, a copy of the written charge shall be served the
defendant not less than seven days before the hearing and hearing shall commence
as soon as practicable.
(4) At the time when a written charge is served on a defendant in forma1
proceedings, in accordance with regulation 96 (3), the defendant shall be informed
that the defendant has the right to submit a written statement in explanation of the
alleged offence within seven days.
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(5) A defendant in formal proceedings may in writing request for extension

of time within which to submit a statement in explanation and the disciplinary
authority, if satisfied that the request is reasonable, may grant the extension which
shall not be more than three days and the disciplinary authority shall not proceed to
hear the charge until the expiration of the period of the extension.

Rights of defendant
97.(1) A defendant is presumed innocent until proven guilty or has pleaded
guilty.
(2) A defendant shall be given adequate time and facilities for the
preparation of a defense.
(3) Except with the defendant’s consent, the hearing of disciplinary
proceedings shall not take place in the absence of the defendant, unless the
defendant makes it impossible for the proceedings to continue and the disciplinary
authority orders the defendant to be removed for the proceedings to continue in the
defendant’s absence.
(4) Despite sub-regulation (3) a defendant may be tried in absentia, where
the defendant after being duly notified of the trial, refuses to appear before the
disciplinary authority for the trial to be conducted in the defendant’s presence.
(5) Where a defendant has been found guilty or acquitted of an offence
arising out of particular facts, the defendant shall not again be charged with an
offence arising out of substantially the same facts.
(6) Where a defendant is entitled to give evidence personally and call
witnesses for that purpose, the defendant and the witnesses shall not be compelled
to give self incriminating evidence.
(7) A defendant is entitled to cross-examine and re-examine any witness
called in the proceedings.

Procedure for all proceedings

98. (1) The following procedures shall be observed in the conduct of
disciplinary proceedings:
(a) disciplinary charges shall be disposed of within forty-two days, and
(i) at the commencement of the hearing, the charge shall be read over
and, if necessary, interpreted and explained to the defendant; and
(ii) the defendant shall be called on to plead guilty or not guilty;
(b) a plea other than “guilty” or “not guilty” shall not be accepted, and
where a defendant persists in making a plea other than “guilty” or “not
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guilty”, or refuses to plead, a plea of “not guilty” shall be entered on

behalf of the defendant by the adjudicating
officer or adjudicating panel;
(c) a senior officer who is a witness for the prosecution in any disciplinary
proceedings shall not conduct the proceedings or sit as a member of
the Central Board or a Regional Board to review the proceedings;
(d)where a senior officer is disqualified under paragraph (c) the Inspector-
General shall in writing appoint another senior officer in the Region to
serve on the Board for the duration of the proceedings;
(e) the disciplinary authority that conducts the proceedings shall record
the reasons for the recommendations or decisions made by that
Authority.
(2) Despite sub-regulation (1) the time for the disposal of disciplinary ; may
in special circumstances be extended on application to the Inspector-General of
Police, by the person conducting the proceedings.
Summary proceedings
99. (1) Summary proceedings take the form of a simple procedure in which the
details and brief record of the misconduct are stated in a police disciplinary report
as set out in Form 14 in the Eighth Schedule.
(2) In summary proceedings evidence shall be taken on oath and “be
recorded in writing.
(3) A penalty, for a major offence shall not be imposed on an officer in
summary proceedings unless the summary proceedings arose out of a v1CtiOfl for
a criminal offence.

Conditions for summary proceedings

100. (1) The appropriate disciplinary authority may authorize the holding of
summary proceedings where a minor offence is committed.
(2) A senior officer shall not hold summary proceedings for a offence.

Formal proceedings
101. Disciplinary proceedings shall be formal where
(a) the offence for which the proceedings are instituted is a major
offence and requires the imposition of a penalty;
(b) the offence is one for which the disciplinary authority is the
President; or
(c) the Inspector-General the Central Board, the Regional Board or
other adjudicating panel considers that the circumstances of the
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misconduct make formal proceedings desirable.

Procedure for formal proceedings
102. (1) Without limiting the effect of regulation 101, the following procedures
shall be observed in the conduct of formal proceedings:
(a) after the defendant has pleaded to the charge, evidence shall be
taken on oath or affirmation;
(b) opportunity shall be given to the defendant to cross-examine any
witness who may be called to give evidence against the defendant;
(c) the defendant shall be permitted to give evidence and call
witnesses on behalf of the defendant;
(d) documents or exhibits tendered by the prosecution or the defense
may be admitted in evidence;
(e) an officer shall, subject to the provisions of any enactment that
relates to evidence, be compelled at the instance of the prosecution
or the defense to give evidence or produce documents or exhibits;
when a defendant, having heard the evidence, wishes to make a
statement, the defendant shall be informed that any statement the
defendant makes may be made on oath or otherwise at the option
of
the defendant and that any oral statement by the defendant shall be
put in evidence: and
(g) the proceedings shall be recorded in writing, and any oral
statement which a defendant makes ha1l be taken down in writing.

Representation at disciplinary proceedings

103. (1) In any formal proceedings, the defendant is entitled to be represented by
counsel, or by an officer not below the rank of an Inspector
(2) Where in any formal proceedings the defendant is represented by a
counsel, the disciplinary authority may permit the prosecution to be represented
by a lawyer.
(3) Despite the provisions of this regulation, a senior officer who is in any
manner involved in or connected with a case under enquiry shall not be permitted
to represent the defendant in that enquiry or conduct proceedings.

Withdrawal of charge
104.(1) A disciplinary authority may at any time for good cause, withdraw a
charge preferred before the service closes its case in the proceedings and shall
inform the defendant accordingly in writing.
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(2) The withdrawal of a charge in accordance with sub-regulation (1) is

without prejudice, to future charges that may be preferred against defendant based
on the same facts.

Interdiction
105. (1) The Inspector-General may direct an officer who is the subject of
investigations or disciplinary proceedings to immediately cease to perform the
functions of his office, where investigations or proceedings are likely to lead to the
imposition of a major penalty and accordingly, the inspector-General may interdict
the officer from performing those functions.
(2) An officer shall not be interdicted unless the nature of the offence renders
it desirable that the officer should not remain on duty while the case is pending,
and the officer cannot be assigned other duties without endangering the interests
of the Service.
(3) Where a senior officer considers that a junior officer under the command
of the senior officer should be interdicted, the senior officer shall request the
Inspector-General by the quickest possible means for authority to interdict the
officer.
(4) Despite sub-regulation (3), where a Commander is satisfied a major
offence has been committed, the Commander may interdict a subordinate up to a
period of one month pending the submission of report to the Inspector-General for
confirmation or otherwise of the interdiction.
(5) The Inspector-General in turn may extend an interdiction under sub-
regulation (4) up to a period of three months.
(6) Where the decision of the Inspector-General is unlikely to be obtained
within forty-eight hours, the senior officer in charge of the Region, Division,
District or Unit
(a) may order that the subordinate officer under the command of that senior
officer ceases to perform the functions of office; and
(b) shall report to the Inspector-General the order given and the reasons for
it.
(7) On consideration of a report submitted under sub-regulation (6) the
Inspector-General
(a) may approve the interdiction of the officer and notify the requesting
officer of the interdiction which shall take effect from the date the order
was given under sub-regulation (6); or
(b) may not approve the interdiction and inform the senior officer that the
order is cancelled and the senior officer shall then inform the junior
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officer accordingly.
(8) An officer who is interdicted shall receive two-thirds of the net monthly
salary of that officer.
(9) Despite sub-regulation (8), an officer who is convicted of a criminal offence
shall not receive any emoluments from the date of the conviction and subject to
regulation 111 shall be dismissed from the Service.
(10) Where the disciplinary proceedings against an officer results
(a) in the acquittal of the officer, the whole of the salary withheld from the
officer shall be restored to the officer;
(b) in the imposition of a penalty for a major offence on the officer, the
whole of the salary withheld from the officer shall be forfeited; or
(c) in the imposition of a minor penalty on the officer, one- half of the salary
withheld from the Officer shall be forfeited and the remainder restored to
the officer.
(11) An officer who is interdicted from duty shall not leave Ghana without the
written permission of the Inspector-General.
(12) If after three months of interdiction, disciplinary proceedings are not
instituted against the officer, the Inspector-General shall revoke the interdiction
and the officer shall resume duty.

Referral of cases to higher authority

106. Where it appears to a senior officer that there is a prima facie case that an
officer serving under the senior officer’s command, and for whose discipline the
senior officer is responsible, has committed a misconduct and
(a) the extent of the disciplinary powers of the senior officer does not
permit the senior officer to deal with the offender; or
(b) the circumstances are such that if the case were proved, the
punishment which the senior officer can impose would in the
senior officer’s opinion be inadequate.
the senior officer, shall report the matter to the Regional Commander in charge of
the Region for action by the Regional Disciplinary Board, or
otherwise report the matter through the Regional Commander to the inspector-
General for action by the Central Disciplinary Board.

Action of Regional Board in referred cases

107. (1) A Regional Board which receives a report under regulation
106 and which after studying the report is of the opinion that
(a) the senior officer who submitted the report has adequate
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disciplinary powers to deal with the case shall instruct the senior
officer to deal with case accordingly;
(b) the case is one which should be dealt with by a senior officer by
summary proceedings shall appoint a suitable time and date for the
summary proceedings and notify the senior officer; and
(c) the case should be dealt with by formal proceedings shall prefer
charges against the defendant and nominate a senior officer to hear
the case.
(2) If the Regional Board is satisfied that the punishment which that Board
could impose would be inadequate, or that it does not have adequate disciplinary
powers to deal with the case, it shall refer the case to the Central Board which shall
prefer charges against the defendant and nominate a senior officer to hear the case.
(3) An officer nominated to hear the case shall on completion of the
proceedings submit the record of proceedings together with the officer’s findings
and recommendations on penalty to the Central Board.
Action of Central Board in referred cases
108. The Central Board on receipt of a report from a Regional Board, under
regulation 107 or the report of a senior officer from the Inspector-General, shall
where it considers after studying the report, that
(a) the Regional Board or senior officer has adequate disciplinary
powers to deal with the case, instruct the Regional Board, the
adjudicating panel or the senior officer to deal with the case;
(b) the Central Board should deal with the case by summary
proceeding appoint a suitable date and time for the
proceedings and notify the Regional Board, the adjudicating
panel or the senior officer concerned; or
(b) the case should be dealt with by formal proceedings prefer
charges against the defendant and proceed to issue a mandate for
the proceedings.

Imposition of penalties
109.(1) A disciplinary authority may, at the conclusion of disciplinary
proceedings impose a penalty within its powers as it considers adequate.
(2) Where after the conclusion of disciplinary proceedings, a Regional Board
is of the opinion that the maximum penalty which it can impose is inadequate, that
Board shall submit its findings and other relevant documents to the Central Board.
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(3) The Central Board after due consideration of the findings and the
relevant documents may impose a penalty within its powers as it considers
adequate.
(4) Where after the conclusion of the disciplinary proceeding a senior officer
is of the opinion that the maximum penalty which that officer can impose is
inadequate, the senior officer shall submit the findings and other relevant
documents to the Regional Board which shall impose a penalty within its powers
as it considers adequate.
(5) Where an officer is given notice of the penalty imposed on that officer in
any disciplinary proceethng5 the officer shall be advised that the officer may
appeal against the penalty to the Council or to the Inspector-General, as the case
may be, within six weeks after the officer has been notified of the penalty imposed
on that officer.

Absence from duty

110. An officer who is absent from duty without permission or reasonable
cause, or cannot be traced within twenty-one days or if traced, continues to be
absent, may have disciplinary proceedings instituted against that officer and the
appropriate disciplinary authority may impose a penalty that authority considers fit.

Institution of criminal proceedings

111. The procedure for instituting criminal proceedings against an officer shall
be as provided in the Service Instructions.

Appeals
112. (1) Where a penalty is imposed on a senior officer, the senior officer may
appeal to the Police Council against the decision but the penalty shall take effect
despite the fact that the appeal has not been determined.
(2) Where a penalty is imposed on a junior officer, the junior officer may
appeal to the Inspector-General against the decision and the penalty shall take
effect despite the fact that the appeal has not been determined.
(3) An appeal shall not be entertained unless it is submitted within six
weeks after the date on which the officer concerned is notified of the decision of
the disciplinary authority.
(4) An appeal shall be made to the Council or Inspector-General through
the chain of command.
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(5) The appeal together with the relevant documents shall be submitted to
the Council or the Inspector-General within fourteen days after the appellant has
presented the appeal as provided under sub-regulation (3).
(6) The disciplinary authority shall attach to the appeal a copy of the
record of the proceedings, the findings of the enquiry or investigation and all other
relevant documents.
(7) The Council or the Inspector-General on hearing an appeal may,
substitute the Council’s or Inspector-General’s own finding, for the finding
appealed against or may allow or dismiss the appeal or may reduce, cancel,
increase or alter the penalty imposed.
(8) The Council or the Inspector-General when considering an appeal
may,
(a) after consultation with the Central Board, annul any proceedings
brought under these Regulations whether or not those proceedings
are completed; or
(b) before taking any action, refer the proceedings back to the relevant
adjudicating Panel or the senior officer for further investigation
and report as the Council or the Inspector- General may direct.
(9) The appellant is entitled to be represented by counsel.
(10) Except as otherwise provided by these Regulations, the Council in the
determination of an appeal, may make any order that the Council considers fit.
(11) The Inspector-General shall not sit as a member of the Council for the
purpose of determining an appeal.
(12) An officer aggrieved by an order of the Council under sub-regulation
(10) may, within fourteen days after notice of the order has been served on that
officer, appeal to the High Court against the order of the Council.

Modes of leaving the Service

Resignation
113. (1) An officer who wishes to resign from the Service shall give thirty days
notice in writing to the Inspector-General of the intention to resign.
(2) The notice shall be submitted through the officer’s immediate senior
officer and the date on which it is received by the senior officer shall be taken as
the date on which it was submitted to the Inspector- General.
(3) A Regional or Unit Commander responsible for an officer who wishes
to resign shall advise the Inspector-General whether the officer is indebted to
financially to the Service or faces any disciplinary action.
(4) Where criminal or disciplinary proceedings have been or are ibout to
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be instituted against an officer who has given notice under sub-regulation (1) to
resign, the Inspector-General shall refuse to grant permission to the officer to
resign until the proceedings are finally concluded.

Secondment to other Public Service

114. An officer may be seconded by the Service to another public service
approved by the Council.

Compulsory retirement
115. (1) An officer shall retire from the Service on attaining sixty years at age.
(2) The Inspector-General shall notify the officer at least twelve months
before the officer is due to retire, of the effective date of the officer’s retirement.
(3) Where the exigencies of the Service require, an officer who retires
from the Service on attaining sixty years of age may be reappointed on a limited
engagement on terms and conditions that the appointing authority shall determine
for a period not exceeding two years at a time and not exceeding five years in total.
(4) Despite sub-regulation 3, only the appointing authority shall determine
the recommendation to engage an officer for a limited period.
(5) The retirement benefits of an officer against whom criminal or
disciplinary proceedings are pending shall be withheld until the proceedings are
finally concluded.
(6) The Inspector-General, Deputy Inspector-General of Police or any
officer not below the rank of Assistant Commissioner of Police, shall on
retirement, enjoy other benefits of the Service as approved by the Council.
(7) An officer of the rank of Assistant Commissioner or Deputy
Commissioner of Police shall retire on the salary attached to the office and whilst
on retirement enjoy other benefits as contained in the Service Conditions.
(8) Any accumulated annual leave to which an officer is entitled it the
time that the officer retires from the Service shall be commuted to money
calculated at the rate of forty two days net salary for one calendar year and paid to
that officer.

Voluntary retirement
116. (1) An officer may retire from the Service at any time after attaining the
age of forty-five years.
(2) An officer who wishes to retire on attaining forty-five years shall give
three months written notice to the Inspector-General but the Inspector-General may
in exceptional circumstances waive the three months.
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(3) Where criminal or disciplinary proceedings have been or are about to

be instituted against an officer who wishes to retire under sub-regulation (2) the
Inspector-General shall not grant that officer permission to retire until the
proceedings are finally concluded.

Premature retirement
117. A member of the Service who wishes to retire before reaching the
voluntary retiring age, may retire at an earlier time with the consent of the Council
in the case of a senior police officer and a subordinate police officer may retire at
an earlier time with the consent of the Inspector- General provided that that officer
has served for more than ten years.

Removal on medical grounds

118. The Inspector-General on the advice of the Medical Board and with the
approval of the Police Council shall remove from the Service on medical grounds
an officer who has been examined by the Police Medical Board and been declared
incapable of discharging the duties of the post by reason of infirmity of mind or
body.
Removal from office with full or reduced benefits
119. An officer shall retire from the Service if the officer is removed from the
Service with full or reduced benefits.

Clearance Form
120. An officer who leaves the Service in any of the circumstances stated in
regulation 115 to 119 shall complete and sign the Clearance Form set out in the
Ninth Schedule of these Regulations.

Retirement Benefits
Gratuity
121. (1) In accordance with Article 119(1) and (2) of the 1992 Constitution,
officers of the service who have attained the voluntary and compulsory retirement
age shall be paid gratuities and pensions from the Consolidated Fund.
(2) An officer of the service who has served for ten continuous years or
more, shall be paid retiring benefits from the Consolidated Fund.
(3) An officer of the service who has served for less than ten continuous
years is, unless otherwise prescribed in these Regulations entitled to receive
proportionate gratuity for the period served.
(4) The consolidated annual salary to be used for the calculation of pension
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and gratuities shall be the basic salary and other allowances enjoyed by an officer
of the service at the time of retirement.
(5) The Inspector-General, Deputy Inspector-General of Police or any officer
not below the rank of Assistant Commissioner of Police, shall on retirement, enjoy
the benefits of the service as approved by the Council.
(6) The retirement benefits of an officer against whom criminal or
disciplinary proceedings are pending shall be withheld until the proceedings are
finally concluded.

Calculation of pensions and gratuity

122.(1) Full pension shall be calculated as the product of the length of service in
months multiplied by the consolidated annual salary attached to the rank from
which the officers retired and the appropriate pension constant of 1/480.
(2) Gratuity shall be paid at the rate of twenty-five percent of full pension
multiplied by twenty years.

Monthly pension
123.(1) The Inspector-General of Police, Deputy Inspector General of Police, and
any officer not below the rank of an Assistant Commissioner of Police shall retire
on their consolidated monthly salaries.
(2) An officer of the rank of Chief Superintendent of Police or below shall
take a monthly pension equivalent to sixty percent of the officer’s consolidated
monthly salary.

Commuted pension
124. (1) The estate of an officer who is on retirement from the Service and who
lives for less than twenty years after the retirement, is entitled to commuted
pension which shall be calculated as the product of the unexpired period of the
twenty years multiplied by the monthly pension of the officer at the time of death.

Death gratuity and compensation

Death Gratuity
125.(1) An officer who dies whilst in active service is entitled to death gratuity
calculated as the product of full pension multiplied by twenty years divided by
two.
(2) A death gratuity shall be paid to a deceased officer’s nominated
beneficiaries or where there are no nominated beneficiaries to the legal
representative of the deceased officer, who shall distribute it in accordance with the
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will, of the deceased or the provisions of the Intestate Succession Act, 1985
(PNDCL 111) as the case may be.
(3) Without limiting the effect of sub-regulation (2) a surviving spouse of a
deceased officer is entitled to fifty percent of the deceased officer’s pension.
(4) Surviving children of a deceased officer who are under twenty-one years
of age are entitled to fifty percent of the deceased officer’s pension until each child
attains the age of twenty-one years.
(5) Commuted pension shall be paid to the nominated beneficiaries or where
there are no nominated beneficiaries to the legal representatives who shall
distribute it in accordance with the Intestates Succession Act, 1985 (PNDCL 111)
as the case may be.

Compensation
126.(1) An officer who sustains injuries in the execution of lawful duty is entitled
to compensation calculated as the product of fifty percent of the consolidated
annual salary of that officer multiplied by sixty months and by the degree of
impairment and divided by twelve months.
(2) The degree of impairment shall be determined by a Police Medical
officer or a government approved Medical Officer.
(2) An officer who dies in the execution of lawful duty without fault on that
officer’s part I s entitled to compensation calculated as the product of the
consolidated annual salary of the deceased officer, multiplied by sixty months and
divided by twelve months.
(4)The compensations under sub-regulation (3) shall be paid to the officer’s
nominated beneficiaries or where there are no amended beneficiaries, to the legal
representative of the deceased officer who shall distribute it in accordance with the
will of the deceased or the provisions of Intestate Succession Act, 1985 (PNDCL
111) as the case may be.
(5) An officer whose personal belongings are destroyed as a result of mob
attack, natural disaster or any other circumstances without the fault of the officer is
entitled to compensation calculated as the product of the consolidated monthly
salary of the officer, multiply by sixty months and divided by twelve months.

Death of Officer
127. (1) In the event of the death of a serving officer, the surviving spouse and
children may remain in the official accommodation for a period not exceeding
ninety days after the burial of the officer and they shall vacate the accommodation
after the expiration of the period.
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(2) The Service shall provide transport to convey the personal belongings of
the deceased officer, the spouse and children to the officer’s hometown or place of
settlement, whichever is applicable.

Retirement of officer
128.(1) Where an officer retires from the service, the officer is entitled to stay in
the official accommodation for ninety days after the retirement, and shall vacate
the accommodation after the expiration of the period.
(2) The service shall provide transport to convey the officer, spouse, children
and their personal belongings to the hometown or place of settlement, whichever is
applicable.

Retirement on medical grounds

129.An officer who retires on medical grounds shall vacate the official
accommodation within ninety days after the officer has been served with notice of
retirement.

Resignation of officer
130. An officer who resigns from the Service shall vacate the official
accommodation on the date the resignation of the officer takes effect.

Removal of officer with benefits

131. An officer who is removed from the Service with full benefits shall vacate
the official accommodation after the expiration of ninety days following the
removal from the Service.

Dismissal or removal without benefits

132. An officer who is dismissed or removed without benefits from the Service
shall vacate the official accommodation within thirty days after the officer has been
served with the notice of dismissal or removal.

Salary during desertion

133. An officer shall not be paid a salary in respect of any period during which
that officer is absent from duty as a deserter under regulation
65(7).

Service Awards
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Service Awards
134.(1) There shall be an award of medals and decorations of personnel in
recognition of service and personal accomplishment in the discharge of duties.
(2) The awards shall be displayed as part of Police uniform insignia.
(3) A medal award committee shall be constituted at Regional and National
levels to determine on the advice or recommendation of the immediate commander
of the officer concerned, the personnel qualified for each award.
(4) The citation accompanying the medals shall be as set out in
the Tenth Schedule. .
(5) The Inspector-General may create categories of awards and medals of
decoration as and when the exigencies of the Service demand. Long service award

Long service award

135. (1) An officer of the rank of Chief Inspector or below who has served with
exemplary conduct for sixteen years in the Service shall be eligible for the Long
Service and Good Conduct Medal.
(2) A senior officer shall be eligible for Long Service and Efficiency Medal
on completion of ten years continuous service in a senior rank with exemplary
conduct and efficiency.

Inspector-General’s special medal

136. (1) The Inspector-General’s medal shall be awarded to personnel who
exhibit efficiency and exemplary conduct in the discharge of their duties.
(2) The recommendation for the award of the medal shall be done by the
immediate Commander of the officer.

Dedication and valour

137.(1) The medal shall be awarded to personnel who exhibit commitment to the
vision of the Police Service, coupled with extreme bravery in combating crime.
(2) The medal may be awarded posthumously.

Certificate of conduct on discharge

138. (1) The Inspector-General may on the recommendation of the appropriate
authority grant a certificate of good conduct to an officer who leaves the Service
for any reason other than dismissal after the officer has served for more than
twenty-four months.
(2) The Inspector-General shall grant a discharge certificate to an officer
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who leaves the Service after that officer has served for less than twenty-four
months.

Disposal of unclaimed property

Registers to be kept
139. (1) The officer in charge of a Police Station shall keep at the station a
register in which shall be entered a description of property which is in the
possession of the Police Station where the owner of the property cannot be
ascertained or no order of a Court has been made in respect of the property.
(2) The officer in charge of the register shall enter in the register particulars
and the manner of disposal of the property and where the property is sold in
accordance with relevant regulations, the total proceeds of the sale and the
expenses made in pursuance of the sale.

Disposal of dangerous drugs

140. (1) Where the property is a dangerous drug, the officer in charge of the
Police Station shall immediately notify the Attorney-General and the Minister for
Justice.
(2) Where the property is a narcotic drug, the court shall
(a) on application by or on behalf of the Attorney-General order the
destruction of a quantity, leaving a reasonable quantity of the
narcotic drug, and

Disposal of passport and travel documents

141. Where the property is a passport or other travel document, the officer in
charge of the Police Station shall immediately surrender the property to the Chief
Director of the Ministry responsible for Foreign Affairs.

Disposal of perishable property

142. (1) Where the property is of a perishable nature or the custody involves
unreasonable expense or inconvenience and the owner cannot be found after
reasonable inquiry
(a) the property may be destroyed at any time on the written authority
of a Senior officer, if the Senior officer is satisfied that it cannot be
sold; or
(b) where the property can be sold, it shall, as soon as is convenient,
be sold at a public auction by a licensed auctioneer.
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(2) Where the property is sold in accordance with sub-regulation (1), the
proceeds shall not be disposed of under regulation 149 until after the proceeds have
been held in the possession of the Police Station for two months.

Disposal of arms and explosives

143. (1) Where the property is a firearm, arms or offensive weapon of any
description or any similar article, it shall be sold or otherwise disposed of in the
manner that the Minister may direct after it has been held in the possession of the
Police Station for two months.
(2) Where the property consists of ammunition, explosives, gunpowder,
munitions of war or any similar article, the officer in charge of the Police station
shall immediately notify the Inspector-General and the Minister.
(3) Where the Minister has been notified under sub-regulation (2), the
property shall be disposed of, otherwise than by sale, in the manner that the
Minister may direct.

Disposal of jewels or precious metals

144. Where the property consists of precious stones or precious metal, it shall be
sold in a manner that the Minister may direct after it has been kept in the
possession of the Police Station for two months and the proceeds shall be paid into
an account that the Minister for Finance may designate.

Disposal of animals and birds

145. (1) Where the property consists of a live animal it shall be sold in a manner
that the senior officer may direct after it has been kept in the possession of the
Police Station for seven days.
(2) Where any person satisfies the officer in charge of the Police Station,
within the seven days, that the person is the owner or is otherwise entitled to any
animal, the person shall pay to the Service a sum equivalent to the expense
incurred by the Service for keeping the animal.

Disposal of money
146. Where the property consists of local or foreign currency, it shall be held in
the possession of the Police Station for two months, and if at the expiration of that
period, it has not been claimed, the money shall be paid into an account that the
Minister for Finance may designate.

Disposal of other property

147. In the case of property referred to in regulation 140 to 145 and where the
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owner cannot be ascertained after reasonable inquiry

(a) the property may be destroyed on the written authority of a senior
officer if the senior officer is satisfied that the property cannot be
sold after it has been in the possession of the Police Station for two
months; and
(b) where the property can be sold, it shall after it has been in the
possession of the Police Station for two months, be sold by public
auction by a licensed auctioneer or other person appointed by the
officer in writing for that purpose.

Notice of property to be posted

148. (1) The officer in charge of a Police Station at which any property is held
shall post a conspicuous notice outside the Police Station specifying the property
held, and shall keep the notice posted until the disposal of the property
(a) in the case of live animals or birds, for seven days; and
(b) in any other case for two months
(2) Where the property consists of money, the notice shall not specify the
amount of the money.

Disposal of proceeds of sales

149. After deducting any expenses incurred by the Police Station in connection
with the custody of the property and the sale of the property, the balance of the
proceeds shall be paid into an account determined by the Minister for Finance.

Return of property to owner

150. Where the property or the proceeds of the sale of the property are required
to be held in the possession of the Police for any specified period, the officer in
charge of the police station shall deliver the property or the proceeds from the sale
of the property to any person who satisfies the Police before the expiration of the
period that that person is the owner or is otherwise entitled to the property or the
proceeds.

Escorting of private property

Application
151. The Police Service may on application by a civilian provide a Police escort
for the protection of private property.
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Application for escort

152. (1) A person who requires a Police escort for the protection of valuables in
transit shall, not less than two days before the escort is required apply in writing to
an officer of the rank of Assistant Superintendent of Police or above.
(2) The application shall state
(a) the number of packages to be transported;
(b) the contents and value of each package;
(c) the place from which and the address to which the packages are
intended to be transported; and
(d) the date of the intended transportation.
(3) The Police shall ascertain the content by physical examination.
(4) The applicant shall undertake to pay the charges and expenses in respect
of the escort as the Inspector-General may determine. Duties of escort

Duties of escort
153. (1) The duties of an escort do not include the actual conveyance of any
package, but are limited to giving protection to the person conveying the package
and to the package itself.
(2) The strength and composition of the escort shall be determined in each
case by the competent Police authority.

Payment for escort

154. The person who applies for an escort is responsible for the payment of the
charges and expenses referred to in regulation 152(4), and a certificate of the
competent Police authority as to the amount of the monies due is conclusive
evidence of the amount.

Civilian police employees

155. (1) The Ghana Police Service may employ civilians who shall be treated as
other public servants under article 190 of the 1992 Constitution.
(2) Civilians employed in the Service shall be guided by the Public Service
Regulations and be under the Conditions of Service that pertain in the Public
Service.
(3) The Code of Conduct of civilian employees of the Service shall be as
pertains in other public services provided by the Public Service Regulations.
(4) A transition from civilian employment to Police employment or vice
versa in the Service shall be in accordance with the laid down Regulations, within
the two public sectors.
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(5) The Conditions of Service of civilian employees of the Service shall be

as exists in other public services.

Interpretation
156. In these Regulations unless the context otherwise requires

“accommodation” means any housing facility to which an officer is entitled in

accordance with the Housing Allocation Policy of the Service;

“appointing authority” means the President acting in accordance with the advice of
the Council or the person to whom the power is delegated by the President under
article 202 (4) of the Constitution•

“batman allowance” means the allowance that is paid to a senior officer of the
Service instead of a domestic assistant;

“Central Board” means the Central Disciplinary Board established under regulation
87;

“child” includes
(a) a biological child,
(b) a person adopted under
(i) any enactment for the time being in force; or
(ii) customary law; or
(iii) any law relating to adoption; or
(c) a person recognised by law to be the child of the officer; or
(d) a person recognised by the officer as that officer’s child;

“consolidated salary” means the basic salary and all approved allowances attached
to the rank;

“Council” means the Police Council established under article 201 of the 1992
Constitution of Ghana;

“dangerous drug” has the same meaning assigned to it by the Pharmacy Act, 1994
(Act 489);
“District Assembly” includes a Metropolitan or Municipal Assembly;
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“Full police burial” includes the attendance of the Police Band at the funeral, firing
of volleys, sounding of last post and reveille accorded to the rank of Assistant
Commissioner and above:

“Inspector-General” means the Inspector-General of Police;

“junior officer” means an officer of the Service specified in the Third Schedule;

“Management Board” means the Police Management Board established under

regulation 10;

“market premium” means an allowance paid to a category of employees in a public

service establishment, for the purpose of attracting and retaining critical skills
pertaining to that category of employees in the establishment, on the basis of
guidelines established by the Fair Wages and Salaries Commission;

“Medical Director” means a Medical Officer of the Service appointed to manage

the Police Hospital including Police clinics;

“Minister” means the Minister responsible for the Interior or the Minister to whom
the responsibility for the Service is assigned by the President;

“money” includes coins, banknotes, postal orders, cheques and other valuable
securities;

“officer” means a person appointed to an established post under regulation 28;

“pension” includes gratuity;

“personal representative” has the meaning assigned to it by Section 108 of the

Administration of Estates Act, 1961 (Act 63);

“police burial” includes firing of volleys and sounding of bugle at the funeral in
accordance with the rank of the departed officer;

“Police Region” means an area designated by the Inspector- General of Police in

the Service Instructions;
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“Police Regional Committee” means a Police Regional Committee established

under article 204 of the 1992 Constitution of Ghana;

“professional” means a member of a professional body registered under an

enactment for the time being in force regulating that professional body;

“Regional Board” means Regional Disciplinary Board established under regulation

89;

“salary” includes wages;

“seed money” means the initial amount of money paid by the Government to set up
a fund;

“senior officer” means an officer not below the rank of Assistant Superintendent of
Police;

“Service” means the Ghana Police Service established under article 200 of the
1992 Constitution of Ghana;

“spouse” means a person married in accordance with any enactment or customary

law for the time being in force; and

“unexpired period” of pension of a deceased officer means twenty years less than
the number of years the officer lived after retirement.

Revocation
157. The Police Service (Disciplinary Proceedings) Regulations, 1974 (L.I. 993)
and Police Service (Administration) Regulations, 1974 (LI. 880) are hereby
revoked.

FIRST SCHEDULE
(regulation 1)
Directorates, Departments and Units
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S/No Description Department Units

1 Administration Chief Staff Officer’s Confidential Registry

Office Establishment, Orderly Room,
Archives

Audit Audit

Public Relations Protocol Unit

International Relation Domestic Violence and Victims

Support Unit

2 Criminal Administration Security Registry, Central

Investigations Registry, PRO, Word
Directorate Processing, Detective Training
School

Operations Finance

Court Unit

Finance Property Fraud

Forensic Science Laboratory
Narcotics Unit

Forensic Science Homicide Unit

Criminal Data Bureau
Anti Human Trafficking
Anti Armed Robbery Unit
Vetting and Crime Analysis
Intelligence Unit
Criminal Records Office
National Firearms Registration
and Vocation Licensing
Authority
Statistics and Information
Technology Unit
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Crime Scene Management Team

Central Crime Research Bureau
Commercial Crime

Documentation and Visa Fraud

INTERPOL Deportation and Extradition
Unit
Resource Centre/Criminal
Check
Auto Theft

3 Operations Formed Police Highway Patrol Unit

Department Armored Car Squadron
Rapid Deployment Force

Action Department Mobile Force

Panthers
Mounted Squadron and Special
Action Unit
Community Policing Unit
Motor Transport Traffic Unit
Marine, Railway Unit
SWAT Unit

Close Protection Guards Deployment Unit

Department Parliamentary Protection Unit
Very Important Person
Protection

4 Welfare Welfare Scheme Welfare Scheme

Chaplaincy Chaplaincy
Recreational/Sports Police Band
Counseling Sports
Retired Police
Officer’s Health and
Safety

5 Human Staff Development Recruitment Unit

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Resource Recruitment Training Unit-Schools, Police

Development Education College
Recruitment and Enlistment
Staff Development Unit
Police Basic Schools
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S/N
Description Departments Units
o
Estates
Transport Estates
General Police Health Transport
6.
Services Services Police Hospital
Procurement Procurement Logistics
and Logistic
Projects
Workshops
Project Engineering and Communications
7. Technical
Services Information and
Communication
Technology
Prosecutions
Prosecutions Legal
Legal Drafting Civil and
Services
Advisory Service
Strategic Planning,
Direction and
9. Research
Monitoring
ICT Unit
Welfare
Pension Compensation
Administration Retirement Servic
10. Finance
Department Death and Commuted e
Financial Welfare Fund
Administration
Investigation
11. PIPS Monitoring
Inspection
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SECOND SCHEDULE
(regulations 1(6), 2 (1), 3(1) and 90)

Senior Police Officers

Inspector-General of Police
Deputy Inspector-General of Police
Commissioner of Police
Deputy Commissioner of Police
Assistant Commissioner of Police
Chief Superintendent of Police
Superintendent of Police
Deputy Superintendent of Police
Assistant Superintendent of Police

THIRD SCHEDULE
(regulations 2(1) and 3 (2))

Junior Police Officers

Chief Inspector
Inspector
Regional Sergeant Major
District Sergeant Major
Sergeant
Corporal
Lance Corporal
Constable
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FOURTH SCHEDULE
(regulation 5)

Badges of Ranks

Inspector-General of Police — The Star surrounded by laurel

leaves surmounted by two

eagles facing each other and one Star

Deputy Inspector-General of Police — The Star surrounded by

laurel leaves surmounted by two
eagles facing each other

Commissioner of Police — The Star surrounded by laurel

leaves surmounted by two Stars

Deputy Commissioner of Police — The Star surrounded by laurel

leaves surmounted by one Star

Assistant Commissioner of Police — The Star surrounded by laurel leaves

Chief Superintendent of Police — Two Eagles facing each other

surmounted by one Star

Superintendent of Police — Two Eagles facing each other

Deputy Superintendent of Police — Three Stars

Assistant Superintendent of Police — Two Stars

Cadet Officer — One Star

Chief Inspector — Four white metal bars each

mounted with the black star in the
centre

Inspector — Three white metal bars each mounted

with the Star in the centre
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Regional Sergeant Major — The Ghana Coat of Arms in the form

of a metal badge worn on both sleeves

District Sergeant Major — The Star surrounded by laurel leaves

in a form of a metal badge worn on
left sleeve

Sergeant — Three chevrons worn on both sleeves

Corporal — Two chevrons worn on both sleeves

Lance Corporal — One chevron worn on both sleeves

Constable — Nil

FIFTH SCHEDULE
(regulation 26)

DECLARATION

“1 declare that the information I have given is complete and correct to the best of
my knowledge. I understand that any false answers or withholding of any relevant
information may provide grounds for the withdrawal of any offer of appointment
or for its immediate cancellation if an appointment has been accepted or for
prosecution for criminal offence’.

Signature : ………………………….

Date : ……………………………….
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SIXTH SCHEDULE
(regulation 28 (3))

Badge of Authority

An oval shaped silver metallic crest with the Ghana Police Service crown
superimposed on it with the word officer written at the top and Service number
embossed at the bottom.

It shall be a verifiable and accurate Service identification of a member of the

Service.
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Certificates obtained ……………………………………………………………..

Current Occupation ………………………………………………………………

Name and address of employer …………………………………………………..

Length of service in present employment………………………………………

Names and addresses of two referees resident in your District:

1…………………………………………………………………………………..

2…………………………………………………………………………………..

Thumbprint/signature of Applicant
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SEVENTH SCHEDULE
(regulation 30)

NOMINATION FORM

Name of Nominating Officer ………………………………………………………..

Rank and Number …………………………………………………………………...

Date of Retirement from the Police Service ………………………………………...

Department/Unit …………………………………………………………………….

I, the undersigned…………………………………do hereby make this nomination

pursuant to regulation 30 of the Police Service Regulations, 2012 (C.I. 76)

………………………………………... ………………………………...
Signature of Senior Officer Signature of Senior Officer
Nominator’s Dept. or Magistrate

Date……………………………..20…. Date……………………20….
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Proportion of Gratuity
Relationship of Present
S/N Name(s) of to each Nominee, if
Nominee (s) to Address of
o Nominee(s) more than one Relative
Nominator Nominee
Nominee
1
2
3
4
5
6
7
8
9
10

S/No Schools Attended From To

1
2
3
4
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EIGHTH SCHEDULE
(regulation 99(1))

DISCIPLINARY REPORT FORM 14

NO …………… RANK…………………. NAME……………………………….

STATION ………………… DISTRICT ……………… REGION ……………..

Date, time and place of offence …………………………………………………..

Offence’s contrary to Sec./s…………………………………… of Standing Order

No ………………………….

Brief particulars of offence/s

……………………………………
Signature of Officer laying charge
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Name of Witnesses

Against defaulter For defaulter

Particulars of defaulter

Length of Service………………………… years……………………… months

Rate of pay ………………………………………………………………………

Incremental date …………………………………………………………………

General character…………………………………………………………………

Number of previous offences…………………………………………………….

Date of last offence………………………………………………………………

Record of proceedings (to be continued on attached sheets when necessary)

Plea : ……………………………………………………………………………..

Summary of evidence, and in the case of a report referred, reasons for

referring……………………………………………………………………………
………………………………………………………………………………………
……………………………………………………………………………………….

Finding:

Punishment awarded:

Signature of Adjudicating Officer …………………………………………………..

Signature and remarks, if any of Dep. Regional Commander ………………………

Signature and Remarks, if any of Regional Commander

………………………………………………………………………………………
Police Form No.
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14
NINTH SCHEDULE
(regulation 120)

GHANA POLICE SERYICE

CLEARANCE FORM

PO/PN/SO NUMBER………………………………………………………………..

RANK: ………………………………………………………………………………

NAME ………………………………………………………………………………

UNIT ……………………STATION…………………. DISTRICT ………………

REGION …………………………………………………………………………….

DATE OF BIRTH …………………………………………………………………..

DATE ENLISTED INTO THE SERVICE …………………………………………

DATE RETIRED FROM THE SERVICE …………………………………………

REASON FOR LEAVING THE SERVICE (underline)

COMPULSORY RETIREMENT RESIGNATION

REMOVAL DISCIPLINARY MEDICAL

VOLUNTARY RETIREMENT

DATE………………….. SIGNATURE………………
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THIS PART TO BE COMPLETED BY IMMEDIATE

SUPERVISOR

OFFICE ITEMS SIGNATURE DATE

Office Return of keys
Equipment Return of Items
Arms and
Weapon Ammunition
Ammunition
Return of vehicles
Transport
Return of keys
Communication Return of equipment

QMS Store

Case Dockets

Exhibits
Finance Police
Accommodation
Others

CERTIFICATE

I certify that the above mentioned officer has properly handed over all service
items/equipments, exhibits etc which were under his/her care to me or a designated
officer for that purpose. I also certify that there is no case against the officer
pending before the criminal court or service enquiry.

Name and rank of the officer ……………………………

Position ………………………………………………….

Signature…………………………… Date………………
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TENTH SCHEDULE
(regulation 134 (4))

CITATION

Long service and good conduct medal

Rank……………. ….Name……………………………………………. was born
on…………....... enlisted into the Ghana Police Service on………………… you
worked in various capacities at various stations/units as follows…………..…….
Having served a minimum of twenty years with unblemished record, the Ghana
Police Service awards you this medal. Hearty congratulations.

CITATION

IGP’s special medal

Rank……………….. Name……………………………………………… was born
on……………… enlisted into the Ghana Police Service on……………..…… You
worked in various capacities at various stations/units as…………………… Having
served with efficiency and exemplary conduct in the discharge of your duties, the
Ghana Police Service awards you this medal. Hearty congratulations.

CITATION

IGP’s special medal

Rank……………….. Name………………………… was born on…………….
You worked in various capacities at various stations/units as follows………….
…………… Having shown your commitment to the cause of the Ghana Police
Service and extreme bravery in combating crime in arresting notorious criminals,
the Ghana Police Service awards you this medal. Hearty congratulations.
 81
C.I. 76
POLICE SERVICE REGULATIONS, 2012

CERTIFICATE

This is to certify that Rank…………… Name……………………..……….. has

been awarded (type of award)……………….. ………(date)……………………

…………………………………………..

INSPECTOR-GENERAL OF POLICE

H.E. THE VICE PRESIDENT KWESI BEKOE AMISSAH-ARTHUR

(Chairman of Police Council)

Date of Gazette notification: 16th August, 2012.

Entry into force: 1st October, 2012.