Fire and

2021
First Edition Emergency Drill
Manual and
Building
Inspection Guide
 Contents
1. INTRODUCTION .........................................................................................2
2. SCOPE AND PURPOSE OF THE MANUAL ...................................................2
3. FIRE AND EMERGENCY DRILL PLANNING AND PREPARATION ................2
4. PROCEDURE FOR FIRE AND EMERGENCY DRILL CONDUCTION ..............5
5. DRILL EVALUATION AND CLOSING ...........................................................6
6. INSPECTION OF BUILDING FOR FIRE SAFETY ..........................................7
7. FIRE AND EMERGENCY DRILL CHECKLIST ...............................................8
8. BUILDING INSPECTION CHECKLIST ....................................................... 21

Annexure 1 – Responsibilities of Building Fire Safety Team Members

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Fire and Emergency Drill Manual

1. INTRODUCTION
National Building Code 2016 (Part 4: Fire and Life Safety) and the Fire Prevention and
Life Safety Measures Regulations, 2021 has specified comprehensive measures for Fire
Prevention, Life Safety and Fire Protection in various categories of buildings. These
measures are based on the types of occupancies, fire load, occupant load, etc. in the
given building. However, it is essential that all the occupiers of the building/ premise
are well-versed with all the potential hazards, use of firefighting installations and
signage. They also need to be aware about their respective roles and responsibility in
case of a fire or emergency and have skills and competencies required for life safety in
case of any incidents.

Fire and emergency drill and regular building inspection are effective ways to enhance
preparedness for response and prevent untoward incidences. The Fire Prevention and
Life Safety Measures Regulations, 2021 mandates that building inspection for fire safety
related aspects and mock-drills should be conducted every six months. They help in
securing the building from a potential hazard and also facilitate to test the capacities of
the occupiers. They also help in identification of gaps through feedbacks which results
in potential saving of lives and property in case of fire incidence.

2. SCOPE AND PURPOSE OF THE MANUAL

1. To suggest processes for the preparation, conduct and evaluation of drill.
2. To serve as a guide for carrying out periodic inspection of building/premise.

3. FIRE AND EMERGENCY DRILL PLANNING AND

PREPARATION
3.1 Preparation of Fire Safety Plan
Preparation of a Fire Safety Plan is the first step towards prevention and management
of fire risk in the building/ premise. Fire Safety Plan should be prepared by the building
owner/occupiers to guide the building/ premise occupiers to prepare for any
eventualities and respond in the event of fire and evacuate the building/ premise in the
shortest available time. The plan would further guide the owners/ occupiers to take
necessary measures for Fire Prevention, Life Safety and Fire protection.

The applicable parts of the approved Fire Safety Plan shall be distributed to all the
owners/occupiers of the building by the building management when the Fire Safety
Plan has been finalized.

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3.2 Building Fire Safety Team Formation
The building owner/ occupier should form a Building Fire Safety Team of competent
personnel/ occupiers to prepare and executive the provisions of Fire Safety Plan. The
team may comprise of the following:
1. Fire Safety Director
2. Deputy Fire Safety Director
3. Fire Wardens and Deputy Fire Wardens
4. Building Evacuation Supervisor
5. Fire Party

The duties (roles and responsibilities) of the above mentioned team members are given
in Annexure-1.

An Organization Chart designating employees and their assignments/ role as one of

the team members is required to be prepared for clarity and should be share with all
building occupiers and staff in soft or hard copy. During mock fire and emergency drill,
a Fire Safety Officer (FSO) has to check details of the Organizational Chart and Fire
Safety Plan.

3.3 Capacity Building and Training of Building Occupiers

To build the competency of the above team and occupiers, Building Fire Safety Team
should organize capacity building programs on the following lines:
• Preparation of Fire Safety Plan
• Evacuation procedures
• Handling of firefighting equipment like fire extinguishers
• Maintenance of firefighting instruments
• Following exit routes and identifying emergency and exit signages
• Organize training sessions in basic fire safety

3.4 Scenario Building

A fire and emergency scenario provides the backdrop and storyline that drive the mock
drill. It is important to build a scenario as it provides a guidance mechanism for
planning of various response procedures required to reduce the response time. A
scenario should be built for the building in a mutually consultative manner by the Fire
Safety Officer (FSO) and Building Fire safety Team. IN every mock drill, a different
scenario should be built.

The first step in conducting a drill is to define a broad scenario outline that reflects and
supports the various objectives of the drill.

Depending on the scope, the scenario may need to be divided into several phases, each
focused on a particular aspect of the Fire Prevention, Life Safety and Fire Protection.

A general outline of the scenario should include, but not be limited to, the following:

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Fire and Emergency Drill Manual

3.4.1 Drill Narrative – The drill narrative of the scenario is a brief overview that is
often provided to describe the events involved in the scenario. It is a ‘story’ that
contains all the main events that will drive the drill. This description of the scenario
is provided mainly for the drill personnel and organizers who may lack the technical
incentive, background or knowledge to understand the more technical scenario.

3.4.2 Tactical Description

The tactical description gives details as to the situation of adversarial actions and
the events that set the scene for the drill event. This includes, for example:
• Initiating event (e.g. short circuit, cylinder explosion, gas leak, etc.);
• External variables that contribute to or diminish response team ability to
accomplish tasks

3.4.3 Start State (initial conditions)

The start state describes the initial conditions as well as the context for the exercise
and reflects realistic conditions. The amount of detail provided should be limited to
that actually necessary for conducting the remainder of the scenario.
• The characterization of the threat;
• The types and status of equipment;
• The weather conditions;
• The operating environment;

3.5 Mock Drill Scheduling

The drill instructions should include a schedule detailing the timings for:
• Start (start of the drill)
• End (end of the drill)
• Briefings (briefing before the drill)
• Debriefings (briefing after the drill)
• Any other essential timing
The Fire Safety Compliance Portal shall have these events pre-scheduled in the system
and the users and the Fire Safety Officers should follow the instructions as prompted by
the portal.

3.6 Engaging an Observer for Evaluation

Evaluation process is an important component of the drill. It is the act of observing and
recording mock drill activity, by comparing the performed actions against the drill
objectives.

Evaluation serves following three functions:

• To evaluate personnel actions
• To evaluate the ability of the responding agencies to implement a plan.
• To check the effectiveness of the standard operating procedures

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During the exercise, the role of the observer is to observe and record facts on the
organizations’ response to the emergency. In general, Observer should be thoroughly
familiar with the following:
• Occupancy specific fire safety measures and contingency response actions (e.g.
security plan, contingency plan, procedures)
• Purpose and objectives of the drill
• Scenario events and scenario timeline
• Evaluation techniques
• Procedures for monitoring and tracking player actions
• Procedures for recording observation of player actions and feedback
• Procedures for reacting to player enquiries

Observers should take notes during the exercise and participate in the production of the
final evaluation reports and share findings with the Fire Safety Officer (FSO). The record
of actions is the key to a good evaluation. Good chronological notes should be taken
concentrating on aspects that are critical to the response. Fire Safety Officer (FSO)
should brief the observer(s) about above details.

4. PROCEDURE FOR FIRE AND EMERGENCY

DRILL CONDUCTION
When conducting drills, a set process should be followed in order to minimize risks of
injury to personnel, damage to equipment or the environment. Participants should be
briefed how to inform fire and emergency organizations such as the fire, police, health
and emergency response units depending upon the type of fire and emergency
situation. In the drill and role play, occupiers should be given role of above-mentioned
authorities as required by the emergency scenario. They should be notified before the
commencement of the drill, and should respond accordingly as required by the drill
scenario. They should also be informed as to how they will be notified in the event of an
actual emergency.

4.1 Pre-Drill Briefing

The drill coordinator should hold a pre-drill briefing with the participating agencies,
observers/evaluators to explain the scene and the ground rules for executing the drill.
Operational procedures should be reviewed and safety precautions should be
considered and reviewed with the participants. The pre-drill briefing should include
the outline of the drill procedure and should clearly specify the inputs required by the
participating agencies in terms of human resource support/equipment support. In a
scenario which has a potential to cause damage to the habitat, it is important to involve
the community and discuss the possible chain of events with them.

4.2 Drill Initiation

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Fire and Emergency Drill Manual

The drill should be initiated by the Fire Safety Director (incident commander) in
accordance with the planned drill scenario. The exact actions (such as alarm or
announcement) for the initiation should be identified and drill should be announced to
begin. The initiation alarm should be locally identified and should be understood by all
the participants.

4.3 Drill Activity

After the drill is initiated, every activity and response should be carried out according to
the scenario and the Standard Operation Procedures stated out by the Fire Safety
Officer in accordance to requirements of the Fire Safety Compliance Portal as well as
common standard procedures as guided by the Fire Safety Officer (FSO). Drill
participants should pass messages in verbal or written form. From the message input,
participants should determine the expected response and consequently coordinate
internally with other participants and externally with the concerned agencies whose
roles are performed by other participants.

During the drill, Observers document all activities based on the criteria of the drill
scenario. Each drill should have specified areas of evaluation so that all actions
required are observed and evaluated. Necessary evaluation formats should be
circulated in advance to the concerned participating observers and participants.

5. DRILL EVALUATION AND CLOSING

Evaluation process involves observing and recording mock drill activity, by comparing
the performed actions against the drill objectives.

The evaluators/observers should consider the following elements in their evaluation

• Notification, alerting and mobilization of response team
o Adequacy of alerting procedures
o Timely activation and staffing of response facilities
o Accurate and timely assessment of emergency situation
• Emergency response facilities
o Timely activation
o Adequate personnel as per the Response Plan
o Adequate response equipment
• Fire Safety plans and procedures
o Assigned task forces, personnel’s demonstrated familiarity with the plans and
standard operating procedures
o Following the set process of the procedures and plans
• Communication capabilities between response facilities
o Adequate timely communication with various teams
o Adequate communications between emergency support functions

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Fire Safety Officer (FSO) should hold a post-drill de-briefing session and evaluate the
action processes. An evaluation report should be prepared and the comments can be
incorporated into the subsequent standard operational procedures. In the debriefing
session, it should be conveyed that occupants should be briefed that fire and emergency
drills shall be conducted, in accordance with the Fire Safety Plan, at least once every six
months. All occupants of the building/ premise shall participate in the fire and
emergency drill. Occupants of the building/ premise, other than building service
employees, are not required to leave the floor or use the exits during the drill. A written
record of such drills shall be kept on the premises for a three years period and shall be
readily available for fire brigade inspection.

6. INSPECTION OF BUILDING FOR FIRE SAFETY

Inspection of a building at regular interval is an important part of fire safety. Every
building which has obtained a Fire Safety Certificate, should be inspected every six
months as per the Fire Prevention and Life Safety Measures Regulations, 2021 – and
various parameters like – health of fire safety equipment and mechanisms, preventive
aspects of fire safety, inspection of hazard prone installations like electric installations,
egress and exit provisions should be checked. For buildings which are of assembly type
(i.e. theaters, cinemas, party halls etc), institutional buildings (like hospitals,
sanatoriums etc) and mixed-use buildings should be given particular attention during
the inspection and their electrical installations should be thoroughly examined.

Basic fire training of building occupants should be given particular attention by the Fire
Safety Officers (FSOs) and emergency preparedness levels of occupants and their
proficiency in handling fire protection equipment, following standard operating
procedures should be meticulously examined. Capacity building of occupant is one of
the strongest pillars of long-term fire safety architecture in the state and hence, extra
attention should be paid by the FSO as well as occupants on this. Sample occupants can
be chosen and their expertise in basic fire safety should be recorded in inspection
questionnaire on the Fire Safety Compliance Portal. Please Refer the inspection checklist
given in Section 8 of this document to know more about building inspection process
and key points of consideration.

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Fire and Emergency Drill Manual

7. FIRE AND EMERGENCY DRILL CHECKLIST

A standard checklist for Fire and Emergency Drill is as given below.

Mock Fire and Emergency Drill Activities

Timeline

Details cum FSO Remarks

Sr.No. Description Instructions for FSO
Compliance (if any)
T1 (At least 5
A. Mock Fire and Emergency Drill Preparation
minutes)
A1 Building details
A1.1 Name of the premise/ building
A1.2 Address of the premise/building To be taken from
A1.3 Building Category FSCoP system
A1.4 Name of Owner/Occupier
Name of FSO designated for the
A2 Mr./ Ms. / Mrs.
premises/ building
To be taken from clock
A3 Drill Date DD.MM.YYYY of mobile network or
system time and date
Should be Geo tagged
A4 Drill/Building Location
also by system

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 Mock Fire and Emergency Drill Activities
Timeline

Details cum FSO Remarks

Sr.No. Description Instructions for FSO
Compliance (if any)
Describe the scenario of fire
accident. For example, a
situation of electrical short
circuit and subsequent fire or
A5 Drill Scenario (brief description) at least 200 words
accidental fire due to oil spill
and so on - including type of
fire and its potential spread
and so on.
Drill initiator is a person who
will see the fire accident and
call to the concerns for
Mr./ Ms. /
A6 Name of Drill Initiator further actions and initiate
Mrs.
the drill (Refer Clause D-2 of
Annex D of Part 4 of the NBC,
2016)
Drill observers will observe
the various activities of drill
and drill observer can be FSO,
Fire officer from local/
A7 Names of Drill Observers
private fire brigade, fire
officer of same premises,
member of premises/ area,
fire professional, etc.)

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Fire and Emergency Drill Manual

Mock Fire and Emergency Drill Activities

Timeline

Details cum FSO Remarks

Sr.No. Description Instructions for FSO
Compliance (if any)
To observe activities for Fire
Mr./ Ms. / fighting/rescue/casualty
A7.1 Name of observer for drill - 1
Mrs. shifting/head count/fire staff
activities/ambulance activity/
A7.1.1 mobile action by security & safety
Contact Details dept. etc.
number
Mr./ Ms. /
A7.2 Name of observer for drill - 2 To observe activities for
Mrs.
public movement and
A7.2.1 mobile
Contact Details evacuation activities
number
Mr./ Ms. /
A7.3 Name of observer for drill - 3 To observe activities for
Mrs.
public movement and
A7.3.1 Contact Details mobile
evacuation activities
number
Opening meeting shall be
organized by FSO to
Upload the meeting
Is opening meeting organized to communicate effectively
photograph from
discuss on basic planning about about fire drill and evacuation
A8 Yes/No phone camera only
fire drill with key persons of procedure to key members of
with geo location and
premises/ building? premises/ building so, proper
date-time stamping
planning can be done for safe
and effective drill.

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 Mock Fire and Emergency Drill Activities
Timeline

Details cum FSO Remarks

Sr.No. Description Instructions for FSO
Compliance (if any)
Is there a proper signage for
identification of exits, stairs, floor
Refer Clause D-9.9 of Annex D
A9 number and lifts apart from Yes/No
of Part 4 of the NBC, 2016
emergency lights, floor plan
placed at relevant locations?

Is organization chart for fire drill

Upload the photo of
and evacuation assignment
organization chart
designating employees and their Refer Clause D-9.3.4 of Annex
A10 Yes/No from phone camera
assignments prepared and posted D of Part 4 of the NBC, 2016
only with geo location
in a conspicuous places at each
and date-time stamping
floor in premise/ building?
Upload the photo of
Is latest approved Fire Safety Plan
cover page with date of
available with premise/ building
Refer Clause D-9.10 of Annex latest Fire safety plan
A11 and distributed to all Yes/No
D of Part 4 of the NBC, 2016 from phone camera
tenants/employees/owners of
only with geo location
premises?
and date-time stamping
Are personal fire instruction cards Upload the photo of
provided to occupants of the Fire instruction card to
Refer Clause D-9.11 of Annex
A12 premises/ building and were they Yes/No be taken from phone
D of Part 4 of the NBC, 2016
found with persons who camera only with geo
participated in drill? location and date-time

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Fire and Emergency Drill Manual

Mock Fire and Emergency Drill Activities

Timeline

Details cum FSO Remarks

Sr.No. Description Instructions for FSO
Compliance (if any)
stamping

Is there any special arrangement

done for persons with physical
Refer Clause D-9.3.5 of Annex
A13 disabilities at premise/ building? Yes/No
D of Part 4 of the NBC, 2016
Also, updated list of such persons
available with command centre?

Upload the photo of

Fire warden with
identification to be
Is fire warden identification Refer Clause D-9.3.6 of Annex
A14 Yes/No taken from phone
provided with armband, etc? D of Part 4 of the NBC, 2016
camera only with geo
location and date-time
stamping

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 Mock Fire and Emergency Drill Activities
Timeline

Details cum FSO Remarks

Sr.No. Description Instructions for FSO
Compliance (if any)
Upload the photo of
public gathering at
Refer Fire Warden
assembly point to be
Is Assembly point available at Instructions below Clause D-
A15 Yes/No taken from phone
premise/ building? 9.11 of Annex D of Part 4 of
camera only with geo
the NBC, 2016
location and date-time
stamping
If yes, location of assembly point
and name
Mock call to be made by the Drill
A16 Yes/No Actual drill to start now.
initiator

B. Drill Activation and Participant Mobilization

T2 (atleast 45 minutes)
Details cum FSO Remarks
Sr.No. Description Instructions for FSO
Compliance (if any)
Upload the photo of fire
extinguisher operated
Are fire extinguishers used in by drill participants to
Refer Clause D-9.3.9 of Annex
B1 drill and observed effective Yes/No be taken from phone
D of Part 4 of the NBC, 2016
working? camera only with geo
location and date-time
stamping

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Fire and Emergency Drill Manual

Mock Fire and Emergency Drill Activities

Timeline

Details cum FSO Remarks

Sr.No. Description Instructions for FSO
Compliance (if any)
Tag number of fire extinguishers
B1.1 Text box Text box
which were operated in drill
Upload the photo of fire
hydrant point operated
Are fire hydrant points used in
Yes/No/Not to be taken from phone
B2 drill and observed effective Text box
Applicable camera only with geo
working?
location and date-time
stamping
Tag number of fire hydrant(s)
B2.1 Text box Text box
which were used in drill
Upload the photo of fire
main header pressure
gauge with pressure to
Are fire pumps operated and Yes/No/Not
B3 Text box be taken from phone
found working effectively? Applicable
camera only with geo
location and date-time
stamping
Observed main header pressure of number
B3.1 Text box
pumps _ kg/cm2
Is fire water tank/ sump/
B4 reservoir fully filled with Yes/No
water?

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 Mock Fire and Emergency Drill Activities
Timeline

Details cum FSO Remarks

Sr.No. Description Instructions for FSO
Compliance (if any)
Mention available level of
water in different types of
tanks/sumps/reservoir
Availability (in ltrs) of fire water
B4.1 ltrs (underground, overground or
tank/sump / reservoir
terrace) separately in
"remarks" if more than one
type of tank/sump is there
Upload the photo of
training attendance
Is basic fire fighting, rescue and
sheet with sign of
evacuation training imparted to
B5 Yes/No participants to be taken
occupants before starting of
from phone camera
drill?
only with geo location
and date-time stamping
Are surrounding roads to the
buildings or premises observed
B6 free from obstruction during drill Yes/No
and participants made aware
about such surrounding details?
Is sprinkler system operated
Yes/No/Not
B7 and observed working
Applicable
effectively? (if applicable)

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Fire and Emergency Drill Manual

Mock Fire and Emergency Drill Activities

Timeline

Details cum FSO Remarks

Sr.No. Description Instructions for FSO
Compliance (if any)
Is sprinkler head practically
B7.1 Yes/No
operated by fire torch?
Location of sprinkler head(s)
B7.2
operated
Same technical specification
Was sprinkler head replaced after
B7.3 Yes/No sprinkler head shall be used
its operation?
for replacement immediately.
Upload the photo of
sprinkler operation to
Is sprinkler head's performance/
be taken from phone
B7.4 pressure observed in effective Yes/No
camera only with geo
condition?
location and date-time
stamping
Is sprinkler pump operated and Yes/No/Not
B7.5
found effective working? Applicable

Is fire alarm and detection system

Yes/No/Not
B8 operated and observed working?
Applicable
(if applicable)

Is fire detector automatically

B8.1 operated by fire torch or manual Yes/No
call point operated?

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 Mock Fire and Emergency Drill Activities
Timeline

Details cum FSO Remarks

Sr.No. Description Instructions for FSO
Compliance (if any)
Is fire detector or manual call
B8.2 point re-set done after its Yes/No
operation?
Is there any error observed in
B9 panel of fire alarm and detection Yes/No
system?
Is mock evacuation done in
B10 effective and safe manner during Yes/No
drill?
Emergency Response members
include: Fire Safety Director,
Deputy Fire Safety Director,
Have all respective emergency
Fire Warden, Deputy Fire
response members (as per latest
Warden, Building Evacuation
B11 approved Fire Safety Plan) Yes/No
Supervisor, Fire Party etc. Refer
responded/ participated in the
Clause D-8 and D-9 of Annex D
drill?
of Part 4 of the NBC, 2016

C. Head Count and Debriefing T3 (Atleast 10 Minutes)

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Fire and Emergency Drill Manual

Mock Fire and Emergency Drill Activities

Timeline

Details cum FSO Remarks

Sr.No. Description Instructions for FSO
Compliance (if any)
Assemble participants at the
C1 assembly point and do head count number
of the drill participants
Closing meeting shall be
organized by FSO to conclude
the drill exercise and
communicate the observation/
findings to key persons of
premises/ building.
Participants to be also be
Is closing meeting organized to Upload the meeting
informed regarding other
discuss on fire drill overall photograph to be taken
emergency situations (like
C2 performance and observation/ Yes/No from phone camera
earthquake, electrocution and
finding with key persons of only with geo location
preventive and protective and
premise/ area? and date-time stamping
post-event measures)

T4 (Atleast 5 Minutes)
D. Concluding Remarks

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 Mock Fire and Emergency Drill Activities
Timeline

Details cum FSO Remarks

Sr.No. Description Instructions for FSO
Compliance (if any)
Observations and Recommendations
D1 Observations (if any)

Copy to be sent to
concerned CFO/RFO
and
D2 Recommendations (if any) applicant/occupier/ow
ner

D3 Attachments
D3.1 Video of fire drill training (4-5 minutes video clip, shot by)

E. Mock Fire and Emergency Drill Completion (Timer ends and total mock drill time to be captured in T5 (End)
report)

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Fire and Emergency Drill Manual

Mock Fire and Emergency Drill Activities

Timeline

Details cum FSO Remarks

Sr.No. Description Instructions for FSO
Compliance (if any)
Next Fire Drill due Date
Should be system
determined. Every six
months - with a
window of 30 days - 15
DD.MM.YYYY days prior and 15 days
(To be displayed as the FSO Clicks submits and to be also notified after due date. Both
and reflected to owner/occupier through SMS also, apart from being Building
reflected in their account) owner/occupier and
FSOs should get
advance notifications
via SMS as well as mail
and through app etc.
End and Report Generation

Mock Drill history should be linked with building block and an FSO, Department and Owner/Occupier should be able to see the details of
previously conducted mock drill.

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8. BUILDING INSPECTION CHECKLIST
A standard checklist for Building Inspection is as given below. Please note, that these checklists are over and above the requirements
that are mentioned for this category of building at the time of Fire Safety Certificate renewal.

FIRE INSPECTION (Bi-annual declaration by FSO as per GFP&LSM Rules, Amendment 2021)
Please read the Fire Inspection Guide and previously issued Fire Safety Certificate and renewals thereof carefully before initiating
the inspection and a soft copy inspection guide to be shared with key participants and building owner/occupier also. FSO and
occupier/applicant should also see history and report of previously conducted inspections also, if any, before proceeding for the
inspection. FSO should upload at least a few photographs without which the inspection report shall not be submitted. Please
regularly save all the sections before you leave the portal or move to another section.
Sr. Description Details cum FSO Instructions for FSO
No. Compliance Inspection
Remarks (if
any)
IN1. Fire Inspection Preparation
FSCR checklists for the respective building to be added before this section for compliance and apart from those, following
additional points to be also checked every six months
IN1.1 Name of FSO designated for the Mr./ Ms. / Mrs. Text box
premises/ building
IN1.2 Fire Inspection Date DD.MM.YYYY
IN1.3 Names of Persons who joined with Text box Persons can be - fire officer of same
FSO for inspection premises, habitants of building/
premises etc, but should not be

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Fire and Emergency Drill Manual

outsiders

IN1.4 Name of person - 1 Mr./ Ms. / Mrs. Text box

Text box
Contact Details mobile number
IN1.5 Name of person - 2 Mr./ Ms. / Mrs. Text box
Text box
Contact Details mobile number
IN2. Fire Prevention
IN2.1 Are surrounding roads of the Text box If "no" then, write in remarks about
buildings or premise observed free basic details about such obstruction
from obstruction during inspection with exact location and nature of
and occupier made aware about such Yes/No obstruction and the owner/occupier
surrounding details and their should be instructed to remove the
significance for fire and emergency obstruction
operation?
IN2.2 Is there any noticeable new Text box If "Yes" then, write in remarks about
construction or expansion of existing the basic details of new construction,
Yes/No
construction at building/ premises? like - location/ dimensions/type of use
etc
IN2.3 Are HVWS / N2 system/ other Text box Write observation in remarks if any
system(s) for transformers, heating deficiency is found in the systems.
and cooling units etc working Observations like -
effectively in auto operation For HVWS: Water leak in pipelines,
condition? deluge valve in manual mode, valves in
Yes/No / Not Applicable
close conditions, any part found
damaged or missing from the system
etc.
For N2 system: Hydro test due date
over for N2 cylinders, any valve in

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 closed condition, N2 cylinder having
low weight, any part found damaged or
missing from the system, system in
manual mode etc.

IN2.4 Are Electrical MV main distribution Text box Enter details in case non-compliance is
panel (s) and lift panel(s) provided there
with CO2/inert gas flooding or Yes/No/ Not applicable
equivalent fire protection system and
working in auto operation condition?
IN2.5 If a generator is there in the premise, Text box Please check other parameters like - Is
is the generator in good operational fuel level in the generator close to 100
health? % and is cooling water level in radiator
filled with 100 % or healthy levels,
engine oil in the engine filled till
appropriate level? And is battery is
good health and if wet type, filled with
Yes/No / Not Applicable
full water? Are emergency inter-
connection operations functioning
properly? If they are not in proper
functional condition, write in remarks
about non-compliance of particular
point. It is not allowed and filled
immediately if level law
IN2.6 Are the ventilation systems, including Text box If "no", then write in remarks about
mechanical ventilation system, AHUs Yes/No/ Not applicable non-compliance of particular point and
etc working effectively? ensure that necessary

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Fire and Emergency Drill Manual

repairs/corrections are carried out

IN2.7 Whether a connecting cable from Yes/No/ Not applicable Text box If "no", then write in remarks about
lightning arrestor to ground level non-compliance and ensure that
earth pit is found healthy (check necessary repairs/corrections are
physical condition layout of cable) or carried out
not? Also, Is Lightning arrestor earth
pit's periodic inspection did or not
(check record)?
IN3. Life Safety
IN3.1 Are proper signage there for Text box See emergency evacuation floor plan
identification of exits, stairs, floor and drawing for actual declared
number and lifts apart from signages in approval copy of fire safety
emergency lights, floor plan placed at certificate issued by CFO/RFO. If
relevant locations and adequate compliance not there, then, write in
Yes/No
illumination with alternate power remarks about location details with
supply provided for safe movement missing of signages and immediate
of persons towards and through the compliance should be ensured
exits (as applicable as per Fire Safety
Certificate)?
IN3.2 Is any exit or staircase or passage Text box See building GA/ floor plan drawing for
(lobby) location observed different at actual declared
location as mentioned in original EXIT/staircase/passage (lobby) in
drawings at building/ premise? approval copy of fire safety certificate
Yes/No issued by CFO/RFO. If "yes" than, write
in remarks about location details
which has changes. Instruct for
immediate compliance if non-
compliance is there

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IN3.3 Is any exit, exit door, egress path or Text box If "yes" than, write in remarks about
staircase or passage (lobby) location location details which has changes and
found temporarily or permanently details of temporarily or permanently
closed or obstructed at building/ Yes/No closed or obstructed stairs, doors,
premises? egress paths etc. Instruct for
immediate compliance to be passed if
non-compliance is there
IN3.4 Are basement(s), if any as per the Text box Enter details in case non-compliance is
FSCA, provided with obstruction free there
approach, has adequate ventilations,
sprinklers etc and no changes have Yes/No/ Not applicable
been made in overall fire-safety
requirements since the issue of Fire
Safety Certificate or last renewal?
IN4. Fire Protection
IN4.1 Are the fire extinguishers, fire alarms Text box Check for hydro testing of fire
and other fire equipment, as protection equipment wherever
applicable, in place in applicable, take note of condition of
building/premise as declared hydrant points, valves, hose reels,
(quantity and technical specifications, pipes, nozzles, fire pumps, voice
capacity) in the Fire Safety Certificate evacuation system, intercom, fire
Approval and they are all in good detectors, MCP system, visual warning
working condition? systems, auto operation wherever
Yes/No
required. Note pressure gauge of fire
hydrant system and see if it is
appropriate. Hydro test has to be done
once in 5 years for Co2 type and once
in 3 years for DCP/Foam/ Water type
extinguishers. Any issues related to
main fire line valve closing, electrical
motor problem, diesel engine problem,

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Fire and Emergency Drill Manual

jockey pump issues, pipeline leakage or

choking, water sump empty, pump
house suction or delivery valve failure
in closed condition etc should be
mentioned in remarks if "no" option is
selected

IN4.2 Test sample fire equipment and write Text box Write the tag number of fire pump, fire
their tag numbers or serial numbers Free Text hydrant/ hose reel/monitor,
with other details extinguishers, etc. in remarks
IN4.3 Are all delivery lines, suction line and Text box If appropriate lines are found closed,
main header valve of hydrant and they should be opened and the
sprinkler system in open and working owner/occupier be instructed to keep
condition? (if applicable) (Except Yes/No them open. Write the tag number of
valves of sprinkler testing line and valve with reason of closing, if found
bypass line/circular line at fire pump closed, in remarks
house)
IN4.4 Is sprinkler system, if any as per Fire Text box Immediate attention needs to be paid if
Safety Certificate, in the building/ sprinkler systems have faults. Also
premise in healthy condition and check alarm valve/ deluge valve
pressure gauge showing proper Yes/No /Not Applicable installed in sprinkler system and
readings? whether it is kept in auto mode. Check
missing sprinkler heads if any and
inspect sprinkler pump condition also.

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 Details to be noted in remarks column

IN5. Other Inspection Points

IN5.1 Are all electrical points, equipment in Text box If "no" then, write in remarks about
good condition, regularly serviced non-compliance of particular points
and does the building complies with and direct the owner/occupiers for
various requirements of electrical immediate action. Inspection and
safety as mentioned in GFP&LSM, service record of the electrical
regulations 2021 and as required by Yes/No/Not Applicable equipment to be checked along the
the Central Electricity Authority self-certification as required by the
regulations and their amendments? Central Electricity Authority
regulations. Electrical panels to be
checked and should not be found
exposed and in hazardous condition
IN5.2 Is organization chart for emergency Text box If it is not there, FSO to help the owner
response and evacuation assignment occupier to get it prepared and keep a
designating employees and their sample handy with him or her and
Free Text
assignments prepared and posted in provide it to owner occupier in
a conspicuous place at each floor in editable soft copy
premise/ building?
IN5.3 Is latest approved Fire Safety Plan Text box If it is not there, FSO to help the owner
available with premise/ building and occupier to get it prepared and keep a
distributed to all Free Text sample handy with him or her and
tenants/employees/owners of provide it to owner occupier in
premises? editable soft copy

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Fire and Emergency Drill Manual

IN5.4 Are building staff / residents, selected Text box Basic fire safety training record to be
as sample, found to be given checked and owner/occupier should
firefighting training, as per conditions be guided how to maintain it. If no such
of the Fire Safety Certificate? Were training given till date, one to be
Yes/No
they found conversant in the basic organized and details to be entered in
fire safety drills including operation remarks
of fire safety instruments like fire
extinguishers?
IN5.5 Was a closing meeting organized to Text box Participants to be also be informed
discuss on fire inspection's overall regarding other emergency situations
compliance status details, (like earthquake, electrocution and
observations and recommendations preventive and protective and post-
Yes/No
with key persons of building/ event measures) and be given basic
premise? demonstration of equipment like fire
extinguishers, operation of alarms,
valves and so on
IN5.6 Concluding remarks and Text box
Free Text
recommendations
IN6. Attachment (if any)

IN7. Inspection Completion

Next Inspection due Date:

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If there is non-compliance to even a single question in above checklists, (depending upon Yes or No, which is highlighted in red
font), then this popup will appear as the FSO presses submit button:

Please note that as per your inputs, the building/premise doesn't fully comply with the fire safety requirements. You can
ask the building owner to comply within 5 (five) days and re-inspect the building. In this case you should save the
inspection done so far and re-visit the building/premise again when compliance is done.

But if you want to report non-compliance to concerned CFO/RFO, please submit the inspection report.
then the report should go to the concerned CFO/RFO for his or her immediate attention.
End and Report Generation
Inspection Report history will be linked with building block and an FSO, Department and Owner/Occupier will be able to see the
details of previously conducted inspection.

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Fire and Emergency Drill Manual

Annexure 1
Fire Safety Director’s Duties
• Be familiar with the written Fire Safety Plan providing for fire drill and
evacuation procedure in accordance with orders on the subject.
• Select qualified building service employees for a Fire Party and organize, train
and supervise such fire brigade.
• Be responsible for the availability and state of readiness of the Fire Party.
• Conduct fire and evacuation drills.
• Be responsible for the designation and training of a Fire Warden for each floor,
and sufficient Deputy Fire Wardens for each tenancy in accordance with orders
on the subject.
• Be responsible for a daily check for the availability of the Fire Wardens, and see
that up-to-date organization charts are posted1.
• Notify the owner or some other person having charge of the building when any
designated individual is neglecting his responsibilities contained in Fire Safety
Plan. The owner or the other person in-charge of the building shall bring the
matter to the attention of the firm employing the individual. If the firm fails to
correct the condition, the fire department shall be notified by the owner/person
in charge of the building.
• In the event of fire, shall report to the Fire Command Center (a suitable place in
the building from where quick communication can be transmitted to occupants)
to supervise, provide for and coordinate with respect to the following:
a) Ensuring that the fire department has been notified of any fire or fire alarm.
b) Manning of the fire command station.
c) Direction of evacuating procedures as provided in the Fire Safety Plan.
d) Report on conditions on fire floor for information of fire department on their
arrival.
e) Advising the fire department officer in-charge in the operation of the Fire
Command Centre.

1 NOTE: If the number of Fire Wardens and Deputy Fire Wardens in the building is such that it is
impractical to individually contact each one daily, a suggested method to satisfy the requirements
is to make provisions for the Fire Warden, or a Deputy Fire Warden in the absence of the Fire
Warden, to notify the Fire Safety Director when the Fire Warden or required number of Deputy
Fire Wardens are not available. In order to determine the compliance by the Fire Warden and
Deputy Fire Wardens, when this method is used, the Fire Safety Director shall make a spot check of
several different floors each day.

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• Be responsible for the training and activities of the Building Evacuation
Supervisor.
Deputy Fire Safety Director’s Duties
• He/ She is the subordinate to the Fire Safety Director.
• He/ She shall perform duties of Fire Safety Director in his absence.

Fire Warden’s and Deputy Fire Warden’s Duties

• The tenant or tenants of each floor shall, upon request of the owner or person in
charge of buildings, make responsible and dependable employees available for
designation by the Fire Safety Director as Fire Warden and Deputy Fire Wardens.
• Each floor of a building shall be under the direction of a designated Fire Warden
for the evacuation of occupants in the event of fire. He shall be assisted in his
duties by the Deputy Fire Wardens. A Deputy Fire Warden shall be provided for
each tenancy. When the floor area of a tenancy exceeds 700 m2 of occupiable
space, a Deputy Fire Warden shall be assigned for each 700 m2 or part thereof.
• Each Fire Warden and Deputy Fire Warden shall be familiar with the fire safety
plan, the location of exits and the location and operation of any available fire
alarm system.
• In the event of fire, or fire alarm the Fire Warden shall ascertain the location of
the fire, and direct evacuation of the floor in accordance with directions received
and the following guidelines:
a) The most critical areas for immediate evacuation are the fire floor and floors
immediately above. Evacuation from the other floors shall be instituted when
instructions from the fire Command Centre or conditions indicate such
action. Evacuation shall be via uncontaminated stairs. The Fire Warden shall
try to avoid stairs being used by the Fire department. If this is not possible, he
shall try to attract the attention of the Fire department personnel before such
personnel open the door to the fire floor.
b) Evacuation to two or more levels below the fire floor is generally adequate.
He shall keep the fire command station informed regarding his location.
c) Fire Wardens and their deputies shall see that all occupants are notified of
the fire, and that they proceed immediately to execute the Fire Safety Plan.
d) The Fire Warden on the fire floor shall, as soon as practicable, notify the Fire
Command Centre of the particulars.

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Fire and Emergency Drill Manual

e) Fire Wardens on floors above the fire shall, after executing the Fire Safety
Plan, notify the Fire command station of the means being used for evacuation
and any other particulars.
f) In the event that stairways serving fire floor and/or floors above are
unusable due to contamination or cut-off by fire and/or smoke or that
several floors above fire involve large numbers of occupants who must be
evacuated, consideration may be given to using lifts in accordance with the
following:
1) If the lifts servicing his floor also service the fire floor, they shall not
be used. However, lifts may be used if there is more than one bank of
lifts, and he is informed from the Fire Command Centre that one bank
is unaffected by the fire.
2) If lifts do not service the fire floor and their shafts have no openings on
the fire floor, they may be used, unless directed otherwise.
3) Lifts manned by trained building personnel or firemen may also be
used.
4) In the absence of a serviceable lift, the Fire Warden shall select the
safest stairway to use for evacuation on the basis of the location of
the fire and any information received from the Fire Command
Centre. The Fire Warden shall check the environment in the stairs
prior to entry for evacuation. If it is affected by smoke, alternative
stair shall be selected, and the Fire Command Centre notified.
5) The Fire Warden shall keep the Fire Command Centre informed of the
means being employed for evacuation by the occupants of his floor.
g) Ensure that an alarm has been transmitted.

Building Evacuation Supervisor’s Duties

A Building Evacuation Supervisor is required at all times other than normal working
or business hours when there are occupants in the building and there is no Fire
Safety Director on duty in the building.
a) He should be capable of directing the evacuation of the occupants as provided
by the Fire Safety Plan.
b) During fire emergencies, the primary responsibility of the Building
Evacuation Supervisor shall be to man the Fire Command Centre, and the
direction and execution of the evacuation as provided in the Fire Safety Plan.

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 The Building Evacuation Supervisor’s training and related activities shall be
under the direction of the Fire Safety Director in accordance with these rules,
and the Fire Safety Plan. Such activities shall be subject to fire department
control.
Fire Party Duties
On receipt of an alarm for fire, the Fire Party shall,
a) Report to the floor below the fire to assist in evacuation and provide
information to the Fire Command Centre.
b) After evacuations of fire floor, endeavor to control spread of fire by closing
doors, etc.
c) Attempt to control the fire until arrival of the fire department, if the fire is
small and conditions do not pose a personal threat.
d) Leave one member on the floor below the fire to direct the fire department
to the fire location and to inform them of conditions.
e) On arrival of the fire department, the Fire Party shall report to the Fire
Command Centre for additional instructions.
f) Have a member designated as runner, who shall know the location of the
nearest telephone, and be instructed in its use. Such member shall
immediately upon receipt of information that there is a fire or evidence of
fire, go to the telephone, transmit an alarm and await the arrival of the fire
department and direct them to the location of the fire.

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