BRIHANMUMBAI MUICIPAL CORPORATION
STANDARD OPERATING PROCEDURE
MDC/4977/OD dtd 21.12.2023
Sub: Migration from SRM Module to Mahatender portal for
invitation of tenders below 25 Lakhs in BMC.
On Mahatender portal, tenders to be invited in single packet system wherein
the BOQ of all bidders will be submitted along with the documents.
Due to time constraint and urgent nature of works following SOP to be followed
till the SBD for tender below 25 lakhs comes into force.
1. The bidder shall get vendor registration in BMC and submit the details of
the same in Annexure I while bidding. For Vendor Registration following link
to be followed [Link]
2. The bidder will be treated as non-responsive on non-submission of
following documents without any intimation and the said bid will be offered
to the next lowest (L2) bidder.
a. Certified copy of PAN documents
b. Equivalent Class of Valid Registration Certificate of BMC or other
Government Authorities
c. Valid Bank Solvency
d. GST Certificate
e. Partnership Deed if any
f. Annexure I
g. Undertakings of Class registration within 45 days (New BMC Vendor)
h. One similar completed work in last 05 years costing not less than the
amount equal to 40% of the estimated cost
i. Average Annual financial turnover during the last 3 years, should be at
least 30% of the estimated cost. Certificate certified by Chartered
Accountant
j. Bid Capacity calculation certified by Chartered Accountant (Annexure –
II)
k. Undertaking of Amount of Works in hand with P.O number
l. Undertaking of arrangement of requisite equipment and manpower
during commencement of work
m. No physical submission of documents will be allowed (in case of
corrupt files)
n. In adequate EMD / Tender fees / Scrutiny fees
o. Rate Analysis as applicable (bidde quoting below -15%)
p. Undertaking cum indemnity bond in the prescribed format
stating that the firm is not under penal action by any govt., Semi
govt. And govt. Undertaking etc.
3. Grievance will be considered, if received within 24 hours after opening of
tender.
4. If bidder submits misleading / false documents, 100% EMD will be
forfeited. (no provision of partial forfeiture of EMD in Mahatender)
5. Circular u/no. Ch.E/Vig/1252/B dated Bid capacity criteria for bidders for
quoting works in e-quotation or unstar tenders is applicable.
6. The successful bidder will have to pay contract deposit @ 5% of total
contract price for faithful performance of the contract. Such deposit shall
be either in the form of Demand Draft or the successful bidder shall pay
such Contract Deposit online. Such Contract deposit shall be refunded
after completion of DLP period.
7. The successful bidder should submit affidavit on Rs. 200/- stamp paper
stating that they will submit valid insurance policy i.e. work contact
policy, CAR policy and Janata policy in due course of time.
8. The ASD will be applicable as per the circular u/no. CA (F)/42 dtd
09.01.2021
9. Performance Bank Guarantee
% Quoted Amount of Performance Guarantee
PG=0.92% X Contract sum
For premium, at par and
rebate less 0 to 12% Applicable for Rebate of 12%
P.G. = (0.92% X contract sum applicable
For Rebate of 12.01%
for rebate of 12%) + (X) x Contract sum
and more where
X = Percentage rebate quoted more
than 12%
10. In case the recommended bidder refuses / fails to
(a) Accept the purchase order issued to them within 3 days.
(b) Start the work on given date after accepting the PO within 2days.
Such errant vendors will be debarred from participating in future
tenders and the security deposit will be forfeited, and blacklisting of such
vendors will also be initiated.
11. As per the provision of section 70 (i)(b) of the MMC act 1888, it is
necessary that, successful tenderer has to execute the written
contract as well as he has to pay legal and stationary charges.
12. All communication addressed to MCGM by the contractor should
invariably mention the bid no., Name of work and ward no. for speedy
addressing to the correspondence.
13. C&D permission to be obtained as per ‘Construction & Demolition Waste
Rules 2016’.
14. Barricading shall be provided free of cost as per circular U/no
MGC/F/6342 dtd 05.05.2018. As per Annexure I, II and III of
Standard drawings and specifications with slogans and department wise
colour codes. (Circular is available on MCGM Portal)
15. The scrutiny report as per Annexure III shall be uploaded for Technical
Evaluation, accordingly, responsive bidder shall be processed for further
Financial Evaluation.
16. Award of contract shall be processed after 48 hours of Financial Evaluation
report (if no grievance is received).
17. The process of tender on Mahatender portal is thus completed.
- Sd - - Sd -
Assistant Commissioner P/N Assistant Commissioner K/E
- Sd -
D.M.C (Z-IV)
BIDDER DETAILS
Subject: Unstar/E-Tender of CWC Work in K/W Ward.
Name of work
Bid Number
Premium/
Rebate quoted
Date of opening
I, the undersigned, has read the above directions and noted the same
for the bid under reference.
Tenderer’s Signature
Tenderer’s Name : .................................................
Bidders to provide personal details in this form and submit the same
before taking work order.
Name of work
Bid No.
Bidder Name
Name of the firm
Vendor No.
Contact Nos.
E-Mail ID
Postal Address
Contractor’s Signature
Date : ...../......./............
Annexure-I
DETAILS KEY PERSONNEL WITH TENDERER WHO ARE PROPOSED FOR
THIS CONTRACT
Table - A
Name of work
Bid No
Name of the firm
Vendor No.
Table – B
SrNo Description Name Qualification Professional Since how long Remarks
of category experience and in service with
details of works tenderer
carried out
SEAL OF COMPANY SIGNATURE OF TENDERER :
DESIGNATION :
DATE :
(Note: If the bidder fails to submit the BMC vendor number, then the bidder will be
treated as non-responsive and 100% EMD will be forfeited.)
6
Annexure-II
Name of work
Bid No
Name of the firm
Vendor No.
The bid capacity of the prospective bidders will be calculated as under:
Assessed Available Bid Capacity = (A* N* 2 - B)
Where,
A = Maximum value of Engineering works executed in any one year (year means
Financial year) during the last five years (updated to the price level of the Financial
year in which bids are received at a rate of 10% per year) taking into account the
completed as well as works in progress.
N = Number of years prescribed for completion of the Project/Works, excluding
monsoon period, for which bids are being invited.
B = Value of existing commitments (only allotted works) on the last date of submission
of bids as per bidding document and on-going works to be completed during the
period of completion of the Project/ Works for which these bids are being invited.
The same shall be certified by Chartered Accountant.
7
Rate Analysis
Rate Analysis format
Sr. Item
Description of Item Unit Quantity Rate Amount
No. Code
Details of Cost for : 1 Unit
for example 1.00 Cum
1.00 Sq. Mtr
1.00 Rmt
1 Material
2 Labour:
Total Material & Labour
A Cost
Total of A:
B Overhead & Profit __% %
on A
C Total (A + B)
D Per Unit Cost
Say
SEAL OF COMPANY SIGNATURE OF TENDERER :
DESIGNATION :
DATE :
8
Annexure-III
Name of Work:
Tender No :
Scrutiny fee :
E.M.D 1% :
Class :
Tender Amount :
40% of amount of tender work
30% of amount of tender work
Sr No List of Documents Scrutiny Report
Vendor No
1 Certified copy of PAN documents
2 Equivalent Class of Valid Registration
Certificate
3 Valid Bank Solvency
4 GST Certificate
5 Partnership Deed if any
6 Annexure I
7 Undertakings of Class registration
8 One similar work 40% amount
9 Average Annual financial turnover 30% amount
10 Bid Capacity calculation certified by Chartered
Accountant
11 Undertaking of Amount of Works with P.O
number
12 Undertaking of arrangement of requisite
equipment and manpower during
commencement of work
13 Rate Analysis
14 Undertaking cum indemnity bond
J.E (M) S.E(M) A.E(M)
(Note: If the bidder fails to submit the documents as per SOP, then the bidder will
be treated as non-responsive and 100% EMD will be forfeited.)
