SCHOOL ADMINISTRATORS’ HANDBOOK

Essential tool guide for effective and efficient running of schools.

COMPILED BY

FAITH OZUAH

08090794777

Front page (Title & Author)

1. School leadership guide

2. School administrative guide

3. School academic guide

4. Fee payment guide

5. Learners health guide

6. Learners food guide

7. School Examination guide

8. Staff conduct guide

9. Staff query format

10. Staff employment offer

11. Staff termination letter

12. WhatsApp group content

13. Parent Forum Agenda

14. School management agenda

15. Staff meeting agenda

16. Parent executive management

17. School stakeholders JobDescription

18. School financial guide

19. Parent management guide

20. Parent, learners and staff feedback

21. Parent feedback form

22. Classroom evaluation report

23. Teachers daily report

24. Head of school weekly report

25. Head of schoolappraisal

26. Pre-school Operation indicators

27. Parent analytics worksheet

28. Parentenquirychecklist

29. Fleet and logistics guide

30. Learners management guide

31. School safety and security guide

32. Learners protection guide

33. School supplier guide

34. School programs and eventguide

35. School Admission guide

36. Staff feedback questionnaire

37. Administrators inventory logbook

38. Bus drivers maintenancechecklist

39. Supplier information checklist

40. Logistics purchase logbook

41. Parentundertakingfordebt

42. Parent undertaking forwards

43. Servicelevelagreementforexternalteachers

44. Servicelevelagreementforserviceproviders

45. Primary Classroom Practice

46. Secondary Classroom Practice

47. Staff Guarantor and BackgroundCheck
48. School Technology useGuide

49. School growth Index

50. Six classroom management tips every teacher can use

51. Simple performance appraisal

52. School bus policy

53. 40 note book comments and ways to let your student know they are on the right
track

54. School developmental strategies

55. 100 Report Card Comments Teachers Can Use while writing report cards of
students/ pupils

56. Discipline, Suspension and Expulsion

57. List of essential records you must have in your school

 School Leadership Guide
1. School leadership will comprise of school proprietor, school director, head of
academics, head of administration, supervisor of pre-school, supervisor of primary
school, supervisor of secondary school.

2. Schoolproprietor is the executive leader that is responsible for the total result of all the
operations of the school including financial upgrade, parent satisfaction, effective internal
operation and school growth. He or she reports to the school board of directors

3. School director reports to the school proprietor; he or she is responsible for the entire day
to day operation of the school.

4. Head of academics report to the school director. The head of academics can be a
school principal (secondary school) or head teacher (primary school). These two
positions will be referred to as head of academics. The occupant of this position will be
responsible for the academic operations of the school which involves teaching;
classroom coordination and learning management (see school academic policy).

5. Head of administration report to the school director. The occupant of this position
will be responsible for the administrative operations of the school (see school
administration policy)

6. Supervisor of pre-school reports to head of academics. The occupant of this position

will be responsible for the pre-school operation (see pre-school operation policy)

7. Supervisor of primary school reports to head of academics. The occupants of this

position will be responsible for the primary school operation (see school academic
policy)

8. Supervisor of secondary school reports to head of academics. The occupants of this

position will be responsible for the secondary school operation (see school academic
policy)

9. School leadership meeting will hold once in a month (every third week of the month)

10. The school leadership meeting shall involve the periodic invitation of some
important school function holders like board of directors, consultants, Parent Forum
chairman or coordinator and external supervisors

11. School leadership evaluation occurs at the end of every term.

12. School leadership retreat occurs at the beginning of every session. All leaders will be
prepared for retreat without excuse or exemption of any leader

13. School leadership meetings shall be the avenue for discussions of school directions
and decisions

14. Thecriteriaforenlistingstafforindividualstoschoolleadershipwillinvolveinorder of
importance, years of service in the school, academic qualification, years of experience in
education, years of experience in school leadership, track record of competence and
loyalty, proofs of multiple trainings attended in leadership

15. In the case of any school leaders being ineffective at work, there will be an option of
demotion to a lesser position before termination

16. School leaders are saddled with the responsibility of upholding the school values
and policies
 School Administrative Guide
1. School administrative arm of the school will have the following position, head of
administration, bursar, school secretary, and school reception staff, school cleaning
team, school driving team and school security staff.

2. Head of administration is the school administrator responsible for the total

administrative function of the school.

3. Administrative functions involves creation and updating of parent database, creation

and updating of staff database, school statutory records, school income generation and
documentation, school expenses and administration, school books administration,
school uniform administration, procurement and logistics, material management and
utilities

4. School bursar is responsible for the administration of income and expenses of the
school. The occupant of the position will report to the head of administration

5. School secretary is responsible for database and documentations in the school.

Meeting briefs and statutory record keeping is his/her responsibility. The occupant of
this position will report to the head of administration

6. School reception staff is responsible for parent relationship and admittance. The
occupant of this position ensures parents complain are worked on and handles the
parent boundary campaign of the school. He/she reports to the head of administration

7. School cleaning team ensures the school environment, classrooms and restroom or
convenience are properly clean and organized before, during and after school hours.
This team can be outsourced or insourced; they report to the head of administration

8. School security staff is responsible for the movement and safety of people in the
school. Security staff is also saddled with traffic regulations at the heat of movement in
the school. They report to school administrator.

9. School driving team are responsible for maintenance of fleets and movement of
learners from school todestination

10. Parent database will be updated at the beginning of every term in dimension of new
parents, week of payment of fees, parent location changes, exit of parents and other
important information about parents

11. Staff database will be updated at the beginning of every term in the dimension of
staff qualifications, staff entry and exit, staff promotional decisions and location
changes

12. School statutory records will be inspected monthly by external consultant and
update will be effected for proper records

13. The school administrator shall be responsible for collection of fees from parents.
There will be a monthly target set for fee collection. The target set must be 75% met to
show administrator’s performance and effectiveness

14. The school administrator will seek the consent of the school director for any
transaction that is more than twenty five thousand (#25,000) (SEE SCHOOL FINANCIAL
GUIDE)

15. Theschooladministratorshallpresentaweeklyadministrativereportintheformat of •
Number and list of parents that paid school fees for the week

• Number of books bought by parents and students

• Number of uniform and accessories bought

• Logistics details

• Procurement details

• Parent complain for theweek

• School supplies state andrecommendation

• School materials to befixed

• Staff administration details

16. School suppliers shall be contracted based on management decision which will
involve a brief demonstration of record of expertise

17. Suppliers that render consistent service to the school are mandated to do a pro-
bono service at least once in a session for the school

18. Books and material suppliers shall be invited to sponsor some of the school events
as need arises
 School Academic Guide
1. School academic arm of the school will have the following position, school principal,
vice principal, Head teacher, Assistant Head Teacher, school supervisors, teachers and
pre-school caregivers

2. Head of academics (Principal or Head teacher) is responsible for the total academic
function of theschool.

3. Vice Principal and Assistant Head teacher is responsible for teachers’ compliance to
timetable and school scheme of work. He is responsible for convergence of staff
meeting and record of attendance. This is carried out by marking and reporting of
evidence of these categories. He reports to the Head of academics

4. Academics functions involves creation and updating of school curriculum, scheme of

work and schedule of work, class indicators and timetable, content dissemination,
lesson planning and notes, teaching and learning of subjects, provision and
improvisation of instructional materials, assessment of topics taught and report of
assessment

5. School teacher is responsible for the administration and management of classroom,

delivery of subject content and assessment of students on subject matter. The
occupant of the position will report to the head of academics

6. School supervisor is responsible for inspection of assigned section in the areas of

learners need, break compliance, food hygiene compliance, and toilet cleaning
inspection of sections in the school. Supervisors reports to the head of academics

7. Preschool caregivers are responsible for taking care of playgroup, kindergarten,

nursery and reception classes. They are expected to assist class teacher during cycle
time, rhymes and recitation. They are responsible for scooping and spooning exercise
of the pre-school. They also assist the teacher in marking the learners’ notes. They
report to the supervisor in preschool

8. Lesson plan must be uniform in writing and presentation. It must be properly

documented for reference and record purposes
9. The delivery of teachers in the classroom forbids a teacher to teach without his or her
lesson plan with him or her

10. Principal or head teacher ensures that there are instructional materials in the
classroom. Teachers are responsible for demand and improvisation of instructional
materials

11. Examination questions are submitted to head teacher on or before the close of the
4th week of resumption for audit, proof reading and compilation. In a situation where the
teachers are also responsible for typing of questions, the submission of the typed
question should not be more than close of the 6th week

12 .The academic arm of the school is mandated to attend at least one academic
competition in a session for thorough evaluation of performance of students

13. Teachers’ appraisal or evaluation should be conducted twice in a term during

teaching or learning period. This can be done by external consultant or the head of
school according to the capacity of the head. (see teachers appraisal section)

14. The school academic will seek the consent of the school director through the school
administrator for any transaction or purchase that is needed by the academic section of
the school

15. Theschooladministratorshallpresentaweeklyadministrativereportintheformat of

• Number and list of learners that were absent for the week

• Number of teachers that failed to comply with the academic rules of the school and
action already taken

• Top five learners academic challenges for the week

• Extra-curricular activities done for the week

• Classroom management challenges

• Parent academic complain for the week

• School classroom state andrecommendation

 School fee paymentGuide
1. Collection and request for fee payment will start from second week of vacation (NOT
Resumption)

2. School proprietor and school administrator will be responsible for contacting parents
during holidays to encourage them pay on time for the new terms

3. Financial intelligence training shall be done on parents WhatsApp group at least once in
a month by using experts in family finance

4. Parents WhatsApp group will not be the avenue for reminding defaulters or school
debtors on payment offees

5. School notice board will not be the avenue for reminding defaulters or school debtors on
payment offees

6. Parent forum will not be the avenue for reminding defaulters or school debtors on
payment of fees

7. Personal phone calls, private conversations, private chats, pickup time and physical
notification shall be the channels for reminding defaulters and school debtors on
payment of fees

8. There shall be weekly target assigned to school administrator and bursar in the
number of parents that have paid either part or full payment

9. There will be scholarship scheme for maximum of five students in a session under
the criteria that parents are unable to pay due to change in economic conditions and
reputation of maximum cooperation in the past.

10. Parents that defaults the first week of payment will sign an undertaking (see parent
undertaking template) stating the date of payment and the course of action to be taken for
defaulting

11. All defaulters wards shall not participate in any group work in the class or out of
class and this will be communicated to the parents

12. Fighting parents due to ward(s) exit from class will result in suspension of the
parent’s ward. Parents are to keep to time of payment for smooth relationship between
the school andparents

Learners Health Guide

1. Learners with display of symptoms must be taken to school nurse or school
administrator for Immediate medical attention and contact with parents

2. Learners with a controlled health challenges must be duly reported to the school with all
sincerity. At the point of admission, the parents signs an undertaken (see parent
undertaking for wards behavior and health) that exempt the school from any accident or
attack that happens to learners due to school’s ignorance of ailment. For example, if a
child is asthmatic and it is not duly reported, the school will be exempted from the child
suffering from exposure to triggered condition

3. Sharing of cutleries must be strongly discouraged by instructing caregivers and

learners. Parents must also be persuaded in passing this information to learners

4. In preventing accidents or dangerous occurrences, blades or any sharp objects must

only be found at the teacher’s desk.
5. Learners with mathematical set must always keep the set container closed after
taking an instrument

6. It is unsafe for a lower primary school teacher to leave a class without assigning a
representative in theclassroom.

7. Lower primary school teachers and pre-school teachers must always open ALL the
learners’ food and water container before they eat. This will help the food inspection
process

8. Toilets for pre-school should be washed minimum of three times in a day and it must
be mopped after five learners use

9. Toilets for primary school should be washed minimum of twice in a day and it must
be mopped after three learners use

10. Preschool teachers must look at the children often and periodically look at the
classroom floor for crumbs and materials. Teacher or caregiver should reach out when
dirt or litter is noticed on the floor

11. Water used to wash learners hands must be a running water that can be quickly be
disposed

12. Parents are encouraged to use transparent water container for their ward(s) for
visibility of water to drink

13. A disposable cup is advisable for can drinks brought to school by learners

14. First aid box must contain a leaflet giving general guidance in first aid

15. In case of emergency, there must be proof of school registration with an established
hospital that is not more than 4 kilometers away from the school

16. The school’s first aid box should have the following materials, 2 sterile eye pads,
wrapped triangular bandages, 6 safety pins, 3 pairs of disposable gloves, blind ended
scissors, drugs and wound dressing materials

17. During school games, student trips and sport competition, school should provide
important health materials like glucose, wound dressing materials, bandages, balm and
ointments and school medicalpersonnel
 Learners Food Guide
1. Fruitsandhoneyareimportantinthedietofchildrenfortheirbraindevelopmentand
activities in theclassroom

2. A day or two should be designated for fruits and vegetables being substituted for the
sugary drinks and snacks that learners bring to school

3. Itisveryimportantthatparentsunderstandstheplaceofnutritionineducation.Your
parent forum should address learners nutrition evaluation (see parent forum agenda)

4. Sharing of cutleries must be strongly discouraged by instructing caregivers and

learners. Parents must also be persuaded in passing this information to learners

5. Parents must be given food and water container specifications that makes food
suitable for consumption in the school

6. Cases of learners inability to finish food or sudden loss of appetite must be reported to
parents through the school’s communication book

7. School staff via staff meeting or WhatApp platform must be trained on food related
illness and students illness that has symptoms of loss of appetite

8. Food provided by school canteen MAY not be mandatory for all students but fruits
provided must bemandatory

9. Learners from Nursery should be taught proper dining etiquette and it must be
carefully practiced in the school canteen or in the classroom

10. The class teacher or the canteen staff are saddled with the responsibility of
supervising practices of basic dining etiquette by the learners

11. Before introduction of a new dish or food, the sample of the food should be
presented to parents both at parent forum and the school sample stand.

School Examination Guide

1. All examination questions should be submitted to the principal or head teacher
beforetheendof fourthweek of resumptionforevaluationandcorrectionbefore typing

2. All examination question that is typed must be ready by the end of sixth week of
resumption

3. The school examination group shall present the timetable and schedule of
examination in the school on a termly basis.

4. The chairman of this group shall oversee the smooth running process of examination
and will report to the school management

5. The principal of the school shall stay as the chairman of examination group. He or
she will be responsible for the entire process.

6. The examination group meeting shall start from the third week of resumption by
reviewing the scheme and scope of work

7. The examination group shall consist of maximum of four class teachers (optional),
the school secretary, the vice principals, head teacher and assistant head teacher.

8. Rotational invigilation will be practiced during examinations

9. A parent can call for verification and demand for script of ward if he or she is not
satisfied with the learners performance

10. Ifunifiedexaminationorquizplatformisavailable,theschoolwillnothesitateto
participate for proper check of quality learning going on in the school classrooms
11. Any students caught in examination malpractice will be suspended

12. In case of massive examination failure in a subject, the examination group shall
deliberate on what to do and present the suggestion to the proprietor for final decision

13. Lowperformanceinexaminationwillleadtorepetitionofclass without

consideration.

14. Examination group shall also be responsible for common entrance and Junior and
Senior terminal examinations

15. In the case of enrollments, examination group representative shall be responsible

for assessment of newstudents

16. Examinationgroupshalldeliberateaftercollationofresultstoevaluateexamination
process and outcome
 STAFF CONDUCT GUIDE
1. There will be designated dress code for all staff on all the school work days. Violation of
these dress codes attract a query and disciplinary order

2. Staff permission from work is restricted to maximum of twice in a term with very
important reason

3. Parent commendation of staff will be part of staff promotion

4. In case of staff indiscipline, there will be swift action and punishment as defined by
the school management

5. Staff training is compulsory for all

6. There will annual competence test to put staff in check and development. This
competence test will assess staff knowledge acquisition in the last 8 months of
operation in theschool

7. Anyactofconflictbetweenstaffandparentwillattractpunishmenttostaff.Staff
must never disrespectparents

8. Lateness of staff is automatic query and staff will stay thirty minutes later than
closing time in school for coming late that day

9. Query that is thrice in a term attracts a fine of five days’ pay deduction. This means if a
staff is queried three times in a month it will attract a deduction of five days payment

10. Staff absence from class without permission will result in query.

11. Staff absence from school without permission is automatic deduction of the day's
pay and query 12. Periodic assessment and evaluation of staff work will be done to
know how staff isdoing
13. Any case of gossip or fight amidst staff will result in instant suspension of the two
staff without pay 14. Any case of conflict, malice or fight between staff and parent will
attract a suspension of two(2) weeks without pay

15. Staff is restricted in using corporal punishment in the school. Any complain from
parent about staff merciless beating of students will attract severe punishment and five
days staff absence from the school

16. The use of corporal punishment in the school is ONLY restricted to the head of
school

17. Staff is expected to help parents when they are bringing children to school with
carrying of lunch bag or school bag

18. Teachers aremandatedto write adailyorweeklyreport (seestaff report format)

about the class and student performance after the school hours.

19. Teachers’ lesson notes, scheme of work, record of work and record of attendance
mustbeuptodateandcorrectlyfilled.Incompletedocumentations willattractafineof two
thousand nairaonly.

20. It is important to obey the extra assignment given to staff either by roaster or
instantdelegationofactivities.Reportofviolationonthesideofstaffwillattractafine

21. Therewillbe nofinancialtransactionof anykindbetweenstaff andparent without

school authorization

22. No pidgin English or vernacular speaking in the school premises especially between
staff or when parents are around

23. Thereshallbepenaltyfordivulgingschoolconfidentialinformationtoparents or
third parties

24. Use of school resources for private use is strictly prohibited

25. All students are to be treated equally without favoritism, bias or double standard

26. All complain made by parents must be addressed within twenty four hours

27. It is a punishable offence for a staff to neglect students in unsafe and unsecure
classroom conditions

28. All staff are comply to directives given by head of school as touching who directs
assembly and extra-curricularactivities
29. Asking parents for favors and financial assistance is unacceptable. This diminish
the school image amidst the parents and prospective ones

30. Staff caught sleeping on duty will pay a fine of one thousand naira with query.

31. Staff use of phone in the classroom will result in such staff dropping the phone in the
morning and picking it after the closing period for the rest of the term. The head of school is
responsible for collection of the phone. A day without the phone with the head of school
will attract a fine with query from the head of school

Staff Query Format

(Date of Query)

Mr/Mrs (Job designation e.g. Class Instructor, school bursar, staff reception,)

QUERY FOR MISCONDUCT QUERY FOR MISCONDUCT

Owing to the report of gross misconduct about you during the discharge of your
duty as ……………………………… (Either teacher, (Either teacher,
……………………………… (Either teacher, cleaner, security cleaner, security staff, bursar, head of
school etc.), you are hereby staff, bursar, head of school etc.), queried for this
misconduct(name the misconduct). (name the misconduct). (name the misconduct).

You are expected to respond to this query with a typewritten response stating the
reason for your action and why consequential actions should not be taken against you
within 24 hours of this query else a sanction of disregard for authority and school
management will be evoked which is two full suspension without pay. This means you
will be coming to school but you will not be paid. It is expected of you to obey the rules and
regulation of the school at all time. This is your promise and it is what we expect from you.

Thank you.
 Staff Employment Offer
10th March, 2020

Mr. Anthony Josh

46, Federal Housing Estate, Epe, Lagos

State

Dear Mr. Aremu,

LETTER OF APPOINTMENT

The Management of Treasure Base International Schools (TBIS) is pleased to offer you
a full-time position as an Account officer (Support) of our ever progressive school with
the following terms: Commencement: April 8, 2018 Commencement

Probationary period: Three months Probationary period

Confirmation:The confirmationof this offer is sub Confirmationto the satisfactory

completion of a probation period of three months starting from the date of your
resumption.Withinthis period,therewillbemonthlyperformanceappraisals over defined
agreed tasks.

Termination: One month notice by you is compulsory

Termination: or one month salary in lieu of such notice.

Salary: Your role shall be remunerated with Forty Thousand Naira (N40, 000:00) monthly.

Health:Youshallbeentitledtopersonalmedicalattentionintheschoolhospitalafter
confirmation of yourappointment.
Medical Report: You are requested to submit a medical report from a government
owned general hospital or an approved hospital to the school management within one
month of resumption about the state of your health.

Holiday & Leave: You will be entitled to mandatory 7 working days as leave in every holiday.
This takes effect after a session of working with the school

References: You are to provide a minimum of two guarantors who are ready to sign an
indemnity agreement on your behalf within one month of resumption. The school will
conduct background check on the information provided with respect to your previous
employment and yourguarantors

Hours of Duty: 7.10am to 4.00pm, Mondays through Fridays. Trainings that extend to
weekends will be regarded as overtime if it is impromptu. Weekend training notifications
will not be less than 2 weeks before training date for personal planning and schedule.

Kindly indicate your acceptance by endorsing and returning the attached copy of this
letter. Also submit along two recent passport photographs for your file and to process
your ID card. Accept our warm congratulations.

Yours Faithfully
 Staff Termination Letter
(Date)

Mr/Mrs …………………

(Job designation e.g. Class Instructor, school bursar, staff reception,)

TERMINATION FOR MISCONDUCT FOR MISCONDUCT

With a deep sense of displeasure in your actions and conduct towards the
responsibilityandtask given to you, your employment with the schoolis unrepentantly
terminated.

Sequel to this time, you have been queried and warned verbally on several occasions on
the actions and conduct that led to this termination.

The administrator has been instructed to prepare your parting package and to sit you
through your transition and transfer of the school resources in your care. Be free to
demand for what you think you possess in the school before you leave the school. We
wish you the best in your career journey and life at large.
Thank you.

WhatsApp Group Content

Parents’ Group Whatsapp rules and regulations

1. Complain about the school service posted to the group shall not be responded to by
the school representatives on the group. Complain is a very sensitive matter that
requires countenance, commitment and heartfelt expressions. As school, parents’
complain matter to us and we will not take it as information. We will like to go personal
with you and reassure you of non-occurrence of complain.

2. It is a capital offence against the school for parents to have another Whatsapp group
without the consent and involvement of school staff and administrator or proprietor. The
admin of such group shall face the consequence of school exit.

3. There will be training and discussion at least once in a month and that is when the
group will be open for everyone to post. The group will only allow admin alone to post
information

4. No advertisement or unrelated post will be allowed or picture of any kind

5. The admin for the group shall involve the secretary of the school, the school head and
two parent representatives Parent WhatsApp content:

1. Child Intelligence posts

2. School parent policy and explanations

3. School general information
4. Notification of staffexit

5. Pictures of learners ontourortrip

6. Pictures of project work in a class

7. Training from parenting and family experts

8. Discussion of schoolintentions

Parent Forum Agenda

1. Arrival of parents and staff at venue

2. Anthems and prayer ( Anthems rendered by students of the school)

3. Introduction of Parentexecutives

4. Introduction of schoolManagement

5. Introduction of NewStaff

6. Introduction of New Parents (All introductions should be done by Parent Relation

Officers)

7. Reminder of previous forum intentions, projects and decisions (Secretary)

8. Proprietors Speech orAddress

9. Education! Education!! Education!!!(Externaltrainer)

10. Learners Nutrition Evaluation (school canteen staff or a teacher)

11. Parent Expectations and Intentions (Parent Relation Officer)

12. Parent Complain andobservation (Treasurer)

13. Sample stand assessment (school administrator)
14. School Administrative Concern (School Administrator)

15. School Academic Concern (Schoolprincipal)

16. Menu

17. Vote of Thanks

18. Prayer for parents, staff, learners and school

(This is open to editing to suit your taste)

School Management Meeting Agenda

1. Arrival of chairman, Proprietor and other members of management

2. School Report review (School Administrator)

3. Inference and actions from report review (School secretary)

4. Milestones and Achievement in academics (School Principal)

5. Academic Challenges

6. Administrative Challenges

7. Milestones and Achievement in Administration (School Administrator)

8. Upcoming events for the term and individual preparedness

9. Staff Notifications of warning and panel session

10. Members deliverables before the next meeting

Staff Meeting Agenda

1. Arrival of staff

2. Proprietor’s charge or Head of school.

3. Staff activity review. This is based on observation by head of school or external
consultant

4. Compliance and violation

5. Parents’ complain for the week

6. Staff new week presentation. This involves one of the staff presenting what he or she
will do nextweek.

7. Report Violations

8. Record of work and lesson note violations

Parent Executive Management

1. Parent executive comprises of chairman (parent), secretary (School secretary),
treasurer (parent), Two Parent relation officers (Parents), school administrator,
Proprietor and Principal or head teacher

2. The chairman oversees the affairs and matters of parents in the school. His authority
involves parent advocacy, parent grievance presentation, school advocacy, parent
initiation program, directing parent forum and involvement in school matters that concerns
parents

3. The school secretary is in charge of documentation of plans, meeting outcomes and

entire parent forum activities. He or she also preside as the parent forum secretary who
remind continuously of the conclusions, deductions and decisions made at the forum

4. The treasurer oversees money contributed by parents for developmental projects in

the school. He or she facilitates parents complain and observation section of parent
forum. He or she also sees to the complaint being resolved by working closely with the
school. He or she will be the spokesperson of the parents when it comes to complain
matters

5. The office of parent relation officer is saddled with the responsibility of passing
information to parents. He or she is also responsible for mobilizing parents for parent
forum.The attendance of parents at parent meetings is the responsibilityof the parent
relation officer. He or she facilitates communication of parent expectations and
intentions to school at the parent forum

6. School administrator is responsible for school advocacy in the area of fees, financial
implication of projects and administrative concern of the school. He or she is saddled
withtheresponsibilityofrelatingwithparentsontheadministrativeworkoftheschool. He
or she facilitates the school administrative concerns and development in the parent
forum and see to the implementation and outcome

7. School Principal or Head teacher is responsible for school advocacy in the area of
books, teachers’ relations and academic concern of the school. He or she is saddled
with the responsibility of relating with parents on the academic work of the school. He or
she facilitates the school academic concerns and development in the parent forum and
see to the implementation and outcome

8. Parent executive meeting comes up a week before the parent forum day.

9. The matters to be discussed are the projects or programs coming up and the
implication on theparents

10. It is mandatory for executive members to be around for the meeting as decisions
from executive meeting largely determines what will be discussed or not discussed

11. Absence from executive meeting will risk removal due to busy schedule

12. Parentexecutivemeetingshallbepresidedbytheschoolproprietorwhileparent
forum shall be presided by parent executive chairman

13. The tenure for parents in the parent executive meeting must not be more than 2
sessions

14. In the case of conflict meeting between proprietor or the school head and parents,
there could be impromptu meeting of executives

15. All executives should be aware of their responsibilities and must make it work
 School Stakeholders JobDescription
School Stakeholders are the people that contribute all resources towards the achievement of
goals and objectives of the school:

1. Chairman

2. Board of directors

3. Proprietor|Proprietress

4. Principal

5. Heads of School

6. School Administrator

7. Vice Principal

8. Assistant Heads ofSchool

9. School Bursar orAccountant

10. School Secretary

11. School Supervisors
12. Classroom Teachers

13. Care Givers

14. School Cleaners

15. School Logistics Staff

16. School Security Staff

17. Parents

Chairman:

Responsible for investment decision of the school

Responsible for financial direction of the school, total overseer of the school strategy and
operations

Recruit and manage the school director

Direct the school management meeting

Relate with investors and authorize school projects and investment Board

of directors:

Give solicited advice about school progress and operation

Deliberate and advise on school investment decisions

Deliberate and advise on school recruitment decisions

Advise school on contracts andagreements

Give counsel on legal and tax issues

Proprietor|Proprietress:
Make operational and recruitment decisions

Responsible for creating vision and goal of the school

Ensures availability of resources needed in the school

Responsible for the implementation and utility of resources in the school

Bridge the gap between school’s need and school achievement

Represent the face of the school at associations, forums and community Interface with parents
for retention and attraction of others

Overall supervisor of academic prowess of the school

Create an atmosphere for learning to flow and spread

Principal:

Responsible for creating and interpreting the academic operation of the secondary school or
college

Recommend or audit the content of subjects in the college

Monitor instructions given in the classrooms

Assist teachers in improving instructional techniques in classroom

Lead academic innovations in the areas of content, delivery and assessment

Responsible for working with parents in the area of learners disciplinary issues

Responsible for solving school’s academic concerns

Responsible for setting learning objectives for each class

Participate in teaching staff recruitment

Ensures classroom safety by inspecting class equipment and condition often for safe and good
working order

Assigning supervisors to duty as the need arises

Lead practices for achievement of high academic standards

Plan field trips, excursions and athletic events

School Administrators:
Oversees administrative duties in the school
Facilitates school’s interaction with parents and community

Responsible for working with parents in the area of debt and fee collection

Responsible for solving school’s administrative concerns

Ensures school safety by inspecting school equipment often for safe and good working order

Ensures teaching and non-teaching staff have the equipment and resources necessary to deliver
their duties in the school.

Ensure school follows and comply with government, ministry of education and association
regulations

Assist in planning events and implementing curriculum

Represent and maintain school image and reputation Supervise care of school equipment and
facilities for safety and quality condition

School Financial Guide

1. Administrative secretary shall be responsible for collection of school fees and other
income

2. He/she is responsible for depositing in the bank at least 6hours after collection

3. There shall be 3 accounts created for income and deposits (Contingency, salary and
operation account)

4. All stakeholders will be directed to this account for proper monitoring of deposits and
withdrawal

5. Impress shall be raised to handle day-to-day operation of the school

6. Requisition book shall be placed for authorization of all money that leaves the
organization

7. There shall be income statement book of daily finance operations

8. This willinvolve dailyscrutinybydirector andweeklyauditing bythe school
consultant

9. Collection of fees start from the first week of resumption and it must be a campaign

10. Administrative secretary shall be responsible for raising a budget for the school
every term

11. Staff salary shall be paid on or before 30th of every month

12. Expenses channels of the school involves staff salary, capital expenditures,
contingencies, scholarship, operation costs

13. Operation cost will be released at the beginning of the month and can be augmented
when a thorough analysis is being conducted of payment

14. The school income channels involves pupils school fees, pupils lesson
fees, students textbooks, students stationeries, students wears etc.

15. Parents are the major source of income to the school financial buoyancy, therefore
the school will take management of parents serious especially in the area of debt

16. There shall be no general notification on fee payment except for holiday period or
first week ofresumption

17. Any fee payment that extends beyond first week of resumption shall be backed up
with undertaking byparents.

18. All stakeholders of school are to earn salary only from school purse

19. Training of teachers is of utmost priority and funds are to be channeled to the area

20. There are fines to every violation of school rules and regulations. Funds generated
are to be used for staff welfare and education

21. Staff absence from training also attract a fine which will be deducted from salary

22. Staff movement and permission book are very important in the school. The exit of
staff from the school without input or authorization in the permission book attract a
query and fine

23. Permission is restricted to twice in a term with cogent reasons (see staff conduct
guide)
24. Staff uniformity in dressing will be much appreciated and enforced for proper
coordination. There will be subventions from the financial arm of the school to reimburse
a staff that want to adhere to uniformity.

25. Staff shall be mandated to use android Operating system phones (especially the
classroom teachers). There will be subventions from the financial arm of the school to
reimburse a staff that want to purchase the phone

26. Staff in the category (24) and (25) must have spent 2 sessions in the school or
marriedwithundertakingfrompartner.Thepartnermusthaveproofofemployment.

27. Head of school(Administrative) must provide a weekly report of school financial

activities

28. Any financial grievance or staff unsatisfactory expression must be in written form to
the proprietor through the school administrator

29. Teachers that parents commend will be recognized or may be compensated in form
of bonus oraward

Parent Management Guide

1. Parents are defined as anyone that pays or takes full responsibility of ward in the
school.

2. Forverificationofparenthood,parentsmeansofidentificationwithwardsbirth
certificate will be demanded by the school at the point of admission
3. Parents are obliged and mandated to fill all information on the admission form and
appendix their passport photograph to the admission form

4. Any proof of medical test to confirm blood group, genotype and other medical
conditions will be required at the point of entry of ward(s) into the school

5. Parents are to clarify the means of transportation of ward to the school and from the
school

6. In the place of involving a third party in transporting wards, parents are to register the
person with theschool.

7. Appropriateinformationaboutathirdpartyresidenceandtelephonenumberwillbe
demanded before allowing such person to pick the wards

8. Parents cannot have more than two persons duly registered as a third party in
transporting the wards

9. Father or Mother of ward does not have the permission to stop either of the two from
transportingthe ward(s) except there is presentation of restrainingorder from court by any
of theparents

10. Lateness of a learner attract punishment by the school in the order of delay at
pickup, engagement of learners during break period and parent’s fine

11. Parents are not allowed in the classrooms at any period of the term except for
authorizedpersonsandtheirvisitsupervisedbyateacherorconstitutedauthority.

12. The criteria for allowing guests and parents into classrooms involve assessment of
teaching operations and parents’ tour.

13. Parents’ deadline for payment of fees is the fourth week of resumption.

14. Violation of deadline will attract a 15% extra charges for late payments

15. Parents that do not pay on time risk their ward(s) from participating in the school
club activities which can have severe impact on the learners

16. The school starts school fees drive from last week of the holiday. Parents should be
informed that school representatives will commence calls, texts and visits from this
period. It is the operation of the school to remind parents before resumption about
school fees to make the school plans and operations go smoothly

17. Calls made to parents based on ward’s birthday and School fees reminder will be
directed to ward’s father

18. Parent’s complain will be strictly worked on and feedback will be given to such
parents

19. In the case of argument with any of the school staff, parents should make a report
of staff unruly behaviour to the school

20. Any act of parent’s violence in the school will automatically lead to expulsion of
ward(s) from theschool

21. Parents should not engage any school staff outside school without informing the
school about theengagement

22. In the event of Parent’s transaction with school staff, the school will not be
mandated to involve in transactions in case of unfavourable outcome

23. Any complain about staff by parents should be written in the form of notes, letter or
message

24. No parent is permitted to print or reprint schools materials at any point in time

25. All materials available in the school must be bought in the school

26. Parents’ attendance at parents’ forum is very important to decisions made by the
school. A parent cannot be absent twice in a session

27. Parent executives will consist of Parent chairman, vice chairman, secretary,
treasurer, school director and meeting moderator/PRO

28. Issues of lateness to school and school fees drive are not subject to be discussed
by parents at the parent forum

29. There is scholarship scheme in the school to accommodate and reward parents that
have paid faithfully in the past but the present condition hinders them to pay for all
students

30. The criterion for scholarship scheme is parent’s inability to pay despite a child’s
brilliance. The scholarship only goes for this criterion

31. Parents using the school bus system should be prompt at the park at the time given
to them. Any delay at the pickup means the bus will not transport such child for the day

32. No parent or staff shall be allowed to follow the school bus no matter the condition.
Designated staff are the only persons authorized to move in the bus

33. Complain made by parents to teachers should also be made to the head of school
for documentation and school inspection of action by such teacher You are the most
important person to us as school and we will like you to give us feedback about your
ward from time to time. We are here to serve you.

34. On the occasion of birthday, whatever gift a student brings to school must be
submitted in the office of the administrator and the school must make an appreciative
message to theparent.

PARENTS FEEDBACK FORM

Dear parents,
Thank you for the confidence you have reposed in our school by enrolling your child/children with
us. We are poised and determined to serve you even better. Kindly fill the form below to enable us
know what changes to effect in the school as soon as possible.

PLEASE DO NOT WRITE YOUR NAME OR YOUR CHILD’S NAME

Doyouthinkyourchild/childrenaregettinggood/qualitativetuitioninthisschool? Yes..…….No………

If your answer to the above is NO, please state your reason

s………………………………………………………………
……………………………………………………………………………………………………………………………………………………
……………………………………………………………………………………………………………………………………………………

Apart from tuitionandknowledge impartation, do you think your childis gettingenough interms of
morals and discipline? Yes…………..No………….

Are our teachers polite, respectful and friendly? Yes………No……….Some are………….

Will you rate how we pass information across to you as being efficient? Yes………No……….

Are there any improvements/innovations you will like to see in the school in the new part of the
term? If yes, please list them.
……………………………………………………………………………………………………………………………………………………
……………………………………………………………………………………………………………………………………………………
……………………………………………………………………………………………………………………………………………………

Does your child/ward have any complaints about any of our staff or his/her fellow students?
……………………………………………………………………………………………………………………………………………………
……………………………………………………………………………………………………………………………………………………

Do you have any reservations or complaints about any aspect of the schools operations,
facilities or service delivery? If yes, state your reservations
……………………………………………………………………………………………………………………………………………………
……………………………………………………………………………………………………………………………………………………

If you know someone looking for a school for his/her ward(s), will you recommend our school?
.........

Thank you for your time in answering the above questions, please drop this form with the heads of
school or principal (Not class teacher). We assure you an improved and continuous quality
teaching.
 CLASSROOM EVALUATION REPORT FORMAT
Date of Evaluation: 22nd November 2019

Time of Evaluation: 8:34am to 12:15pm

The following were assessed in the classes:

• Use of instructionalmaterials

• STEAM integration inclassroom

• Teachers documentation (REGISTER AND DIARY)

• Students and learnersnotes

• Parent-teachers book

• Teachers delivery

• Class incidence reports

• Classroom Practices (MORNINGDRILL)

• Students performance assessment

• Time book should be checked regularly and should be crossed with red lines. Penalty is
also important to make the staff get serious with time

• Nursery 1 A lesson note should be properly arranged when writing. An instructional

material is not textbook in this age and time. The teacher has been told to use charts,
flashcards, real object and pictures

• A new exercise book should be used for handwriting practices. The existing space in
the handwriting textbook is not enough for training the learners

• Rhymes in the lesson notes of the nursery should be minimum of three rhymes in a
week instead of just one rhyme per week

• Nursery 1B lesson note was not complete at the time of this inspection. The 9th week of
the lesson note was not marked.

• In the handwriting book of the nursery classes, the Home works were more than the
class works. This should be discouraged because parents do not pay attention to their
children when doing homework. They should intensify classwork for handwriting
• The teachers’ lesson plan should have three columns instead of two columns. The
third column should be for reference book or materials

• Handwriting in Nursery 2 should be more than once in a week. The timetable in nursery 2
should bereviewed

• Primary 1 class was dirty at the time of inspection. Week 10 lesson not was not
marked; the use of 2D exercise book for handwriting but it was not used appropriately.
Correction of Mathematics exercises should be done in the notebook

• Primary 2 multiplication table assessment is low. There is also spelling issues in the
class which made me suggest that the learners should have multiplication table and
difficult words as morning drill immediately after assembly

• There is no incidence report in the classes. I emphasized on the importance of

incidence report and gave them format for bringing it up.

• Conclusion in the lesson notes should not be “teacher goes round by marking learners’
notes”. It should be based on the topic and not the activity in the classroom

• Primary 3 classes have also been corrected not to make textbook an instructional
material. Correction of textbook exercises should be done in the notebook

• The assistant head of school is in charge of marking of diary. She should not mark the
record of work ahead of time, it is a proof of what they have done not what they intend
doing.

• In primary 4B, lesson note was not marked for week 10 and record of work for week 9
was not marked at the time of inspection. Also handwriting was last done on 17th
October.

• Computer education in Primary 4 and 5 should be marked after lessons. It has not
been marked atall

• The head teacher has been told to conduct periodic assessment of multiplication table
and subject workbooks

• Lesson note of primary 6 for week 10 has not been marked at the time of inspection

Teachers Daily Report

Date: 21st September 2019

Class: GRADE 2

Name of teacher: Mr John Oyedun

Number of Learners in the class: 11 learners

Number of Learners taught for the day: 8 learners

Number of learners absent: 3LEARNERS

Reason for absence: Adesegun Adeoye was absent because the family travelled and
they are coming back next week. Isaac Blessing was absent because he missed the
school bus in the morning. Demilola Akanbi was absent because of payment of school
fees.

Monitored Improvement: Agboola Yemi cannot read from my assessment of

comprehension passage done today. I have developed some consonant clusters to use
as morning drill in the class Owolabi Babatunde has handwriting issues, his books are
veryrough. I have taken an extra handwriting book for him to write after the closing hour
before leaving theschool

Complain/Discussion: Mrs Lawal of John Lawal complained of small content of

homework.

I have decided to add three exercises each to mathematics and his English Language
Agnes Fidelis did not eat to school today and the parent did not inform anybody in the
school. After the first period (9:10am), she cried of hunger.

Remark:
 HEAD OF SCHOOL WEEKLYREPORT

Date: 25th September 2019

Week: Week 2

Staff Non-Compliance: THE FOLLOWING PEOPLE CAME LATE for the wee
k…………………………….

On Tuesday, Mrs Enebeli was caught sleeping during teaching time, she has been
queried and I am yet to have her response. All the classes except for year 4 are yet to start
morning drill by 8am after assembly. Mrs. Afolabi has refused to yield to the correction
of her lesson plan format despite verbal and written instruction.

Staff Complain: Parents are always coming late for learners’ pick-up. Staff complained of
notification of staff meeting. The learners’ food from kitchen is always late and class
period is being used for the learners eating time.

Parent Complain: Mrs Jones of Obafemi Jones complained of small content of

homework in grade 2 Students’ improvements: Adeife in KG2 is now writing 1-20 as
against last week ability to write 1-10 Thomas Okafor in grade 4 scored high in
mathematics this week as against the low score of last week.

School coordination concerns: Staff is not following the assembly roaster. Mrs udeh
was scheduled for encouraging learners on the assembly ground on Wednesday on the
topic “INTEGRITY”. She was absent.

School Deliverables: Deworming exercise comes up on Thursday next week. Two

learners are representingtheschoolinInter-SchoolDebateCompetitiononFriday.
 HEAD OF SCHOOL APPRAISAL FORM

S/N APPRAISAL OUTLINE

1 Ability to meetdeadlines

2 Ability to withstand pressure and work through

3 Ability to confront irregularities andinefficiencies 4

Ability tomultitask

5 Ownership attitude and personal development 6

Ability to define performance areas for teachers

7 Ability to drive teachers performance in classroom

8 Ability to report teachers daily activities

9 Ability to write reports effectively

10 Ability to do what is expected without being told

11 Ability to foster consistency in teachers performance

12 Ability to supervise teachers effectively

13 Ability to ensure school compliance to curriculum and schemes

14 Ability to influence staff compliance to school rules and policy 15

Ability to handle staff issues without sentiment

16 Ability to handle staff meetings with grip and control

17 Ability to resolve conflict amidst staff

18 Ability to foster team work amidst staff

19 Ability to solve parentsconcern

20 Abilitytocommunicateeffectivelywithparents

21 Ability to settle school -parents disputes

22 Ability to report parent grievances to school directors with suggestion of solution 23

Ability to ensure teachers coordination especially in parents presence

24 Ability to plan and designate staff operations in programs and events 25

Respect and regard for school management

TOTAL SCORE (%)……. (You can include your score rate on each column)

TEACHING STAFF APPRAISAL

S/N APPRAISAL OUTLINE

1 Teachers documentation and alignment

2 Students and pupils notes

3 Classroom coordination

4 Students Reading and Writing Assessment

5 Teachers delivery & Appearance

6 Innovative applications in the classroom

7 Classroom interaction

8 Pre-School Assessment

9 Students communication and complain book

10 Class reports

11 Learners performance assessment and Therapy

12 Classroom content

13 Instructional materials andStrategies

14 Classroom practices

15 Classroom representations

16 Parent Conflict/Complain

17 Discipline style

(You can include your score rate on each column)

NON TEACHING STAFF APPRAISAL

S/N APPRAISAL OUTLINE

1 School Toilet and Cleaners conditions

2 School Fleet and Drivers conditions

3 Reception staff conduct

4 Bursars Professionalism

5 Databases & Records

6 State of LOGbooks

7 School gate and security staff

8 School Field and Play ground

9 Attendance

(You can include your score rate on each column)

 Fleet and LogisticsGuide
1. Fleets in the school involves the big buses, mini buses, official cars in the school

2. Fleets should not be taken out of the school without proper routine checks (see
drivers maintenance checklist)

3. All purchase of parts of fleets must be done with receipt of purchase presented to the
school administrator

4. Except for emergency situation, the school buses and cars will not be worked on by
mechanics that are not registered with the school

5. Anydriverthatfixanyofthefleetswithanunregisteredmechanicwithout
authorization shall pay for the service without the school involvement

6. Once the school fleets exceed total of four (4), the school will have to recruit a fleet and
logistics officer

7. The fleet and logistics officer is saddled with the responsibility of inspecting the state of
the fleets. Supervise the affairs of the effective functioning of all the fleets. Responsible
for purchase and verification of parts. Advise on trip planning and the location suitable
for each fleet especially the school buses

8. The maximum time a fleet can stay in a bus stop is 4 minutes. After which the driver
has every right to leave for another bus stop

9. The fleets must always be clean no matter the condition of the road.

10. Drivers of fleet must adhere strictly to operational procedures of driving children

11. It is compulsory for school administrator to follow a fleet at least once in a week
either in the morning or in the afternoon for real time inspection. The evidence of
movement must be reported in the weekly report of the administrator (see school
administrator guide)

12. In the place of excess materials for parts of fleets, it shall reside in the school store
and recorded in administrator’s inventory (see administrators inventory logbook)
13. Drivers non-compliance shall be attended to by deducting from pay of the driver

14. In case of theft or misappropriation of drivers, there shall be instant termination of

driver

15. Upon confirmation of alcohol or intake of hard drugs by a driver, there shall be
termination of suchdriver

16. Availabilityoffleets fortransportinglearners canbereversedorputonholdifthe

logistics arm of the school record consecutive loss for two terms.
 Learners Management Guide

1. Safety of learners takes priority when they are in the school. All staff must work to
first establish the safety of the learners

2. A classroom without fan or cooling system must have minimum of three (3) window
space for proper ventilation of learners

3. A class that is more than 24 learners with a teacher is regarded as unsafe and
unproductive classroom

4. Every teacher in a classroom must understand the learning and behavioral needs of
learners to determine how to manage them

5. The use of corporal punishment is restricted to ONLY the head of school for extreme
case of disobedience and indiscipline that warrants such punishment

6. Classroom sitting arrangement must first be performance-based before personal or

parental preference

7. No parent should dictate or order a teacher in case of learners sitting or peer

arrangement

8. In situation of dissatisfaction of learners with a class or class teacher, such learners

should be encouraged to speak to parents or head of school.

9. Thorough evaluation should be conducted by external consultant or head of school

upon complain about how learners are handled in a particular class

10. A teacher must report a learner that open up concerning case of abuse from home
by parents or relatives to the school administrator

11. It is mandatoryfor alllearners to observe break during break period. Anyteacher

caught teaching during this period will be queried.
12. A learner with vulgar words and unauthorized vernacular speaking in the class is
dangerous to school growth. Classroom teachers are to report cases of these to the
head of academics for prompt actions

13. Bullyingfrom teacher or other learners is acapitaloffence.It willbe communicated on

the assembly ground and a chart will be created for the purpose of educating both the
parents, staff and learners

14. Any staff or learner caught in the act of bullying a learner shall be suspended with
undertaking of expulsion or termination upon reoccurrence

15. Fighting students in the school shall be suspended for two (2) weeks with an
undertaking by parents for expulsion upon reoccurrence

16. Learners with learning disabilities shall be attended to especially in the form of
creating an extra time in the school or at home. There must be special report by the
class teacher or minder about the progress of such learners
 School Safety and Security Guide
1. School security staff shall be responsible for movement of staff, parents visitors,
suppliers and learners in and out of the school

2. Classroom safety starts with the presence of teacher in the classroom. It is

mandatory for teachers to be in the class with the learners and pay undivided attention as
class activities are going on

3. The use of CCTV camera in the school will be backed up by mandating the school
administrator and head of academics to randomly replay class activities every Friday for
minimum of 20 minutes at different times. Whatever is seen or observed must be
discussed in staff meeting and must be documented in the head of school weekly
report

4. All parents are to remain at the reception or designated stops when bringing or taking
their children in the school. No parents will be allowed in the classrooms when Learners
are in theclasses

5. Harmful edges in the classroom, stairs and playground shall be discovered

beforehand and amended to prevent injuries

6. No one will be permitted to come in or take learners out of the school without the
authorization of theparents

7. School fleet drivers shall be mandated to undergo safety and security training
periodically especially practices when learners are in the fleets

8. Non-teaching staff shall be mandated to undergo safety and security training

periodically especially practices when learners are close to their workspace

9. Fire extinguisher shall be provided at the walkway of the school in case of fire
outbreak in theschool

10. Any reported form of violence against learners by any staff shall result in immediate
termination.
 Learners Protection Guide
1. The school will not tolerate any form of neglect from teacher to any learner in his or her
classroom

2. Under no condition will a teacher and students remain in school premises after
closing period.

3. It is mandatory for all staff to leave the school premises by 5pm. If learners are still
waiting for parents, they should be taken to security wing of the school to wait for their
parents

4. It is an offence for a staff to demand materials to be used in classroom from parents

either directly or sending a message through learners. All material needs must be
demanded from the school. The school will decide how to involve parents in material
needs

5. Any act of exploitation from classroom teacher on students either through lesson
period or class period is instant termination of employment

6. The school will register with a legal institution or child advocacy group to protect
children that are being abused or exposed to violent act from home or in school. This
institutionwillkickstarttheiroperationbygivingeducationtoparentsatparentforum and
staff at specialtrainings

7. The school shall create an academic coaching unit where the sole responsibility of
the unit is to advise parents of struggling students on necessary actions to take

8. On situation of extra-curricular activities that involves more than 100 learners, the
minimum number of designated staff for coordination and supervision shall be four (4)
staff for theactivities.

9. The school supervisors (Nursery and primary) shall be saddled with inspection of
washing of hand stands in the school. The toilet floor of the school must never be wet or
dirty with flies. In a case of any of this incident, the cleaning staff will be queried for
negligence of duty
 School Supplier Guide
1. All suppliers must be duly registered with the school by signing service level
agreement with the school (see service level agreement for service providers)

2. The school can terminate the agreement anytime due to unsatisfactory service and
bridge of promise made at the onset of service

3. In order to achieve quality education promised by the school, the school shall meet
with all suppliers collectively once in a session (immediately after the end of session
Programme).

4. All suppliers with transaction value that is more than Five hundred Thousand naira
shall sponsor a gift presented to best student in any category during the school prize
giving session of end of the year Programme. This is optional but advisable for
business relationships with theschool

5. Supplier quality must be assessed and tested by proprietor, administrator and head of
academics before adopted for quality assurance

6. Publishers products must be audited for content relevance, quality presentation and
value added indicators before a book is adopted for the session

7. In case of supplier with existing relationships with the school or school owner, the
school shall review the effectiveness of service and notify the supplier of school
expectations

8. The continuity of suppliers’ relationship will rest heavily on integrity, consistent quality
and improvement ofsupplies.
 School Programs and Event Guide
1. All programs and events in the school will start by creating a team of staff to see to
the smooth operation of the program or events

2. Some school program and events includes end of session program, Christmas
party, Career day, Cultural day, Book reading day, Mothers and Fathers’ day, Field Trip &
Excursion, Teachers day, School anniversary.

3. The major Purpose of these programs is to showcase to parents and people the
effect of what is going on in the classrooms.

4. The events and programs must seek to showcase the courteous traits being imputed
in the learners

5. The events and programs should portray all the values that the school stands for
especially orderliness and socialskills

6. The school events and programs are not compulsory for all students in participation
but all learners that will be presenting content in the programs must participate.

7. When a learner is given duty or role to play in school program or event, he or she shall be
given a letter to parents or it shall be communicated via communication book.

8. Any class teacher that has presentation in the school event shall not be part of the
event orderliness. The staff designated to cater for learners shall be fully engaged in
that aspect without doing any other thing in the event

9. All programs and events shall accommodate sponsors from parents, suppliers
and friends of the school. The head of events or programs is responsible for soliciting
for support from stakeholders of the school.

Note that all the activities of clubs in your school must be documented for the inspection
of quality assurance officers.
 School Admission Guide
1. Admission can be on a probationary ground if a learner’s history of education is not
strong but the learner display a level of intelligence that shows that he can learn in the
proposed class.

2. Probation period for a learner must not exceed two terms. If the academic condition
remains the child will have to repeat the previous class

3. Disapproval of parents in repeating a class shall be backed up with undertaking of

disapproval of wards (see parent undertaking for wards)

4. Admission letter must be backed with parent rules and regulations and parent must
sign an agreement of consent before a child can be duly admitted (see parent
management guide)

5. No learner will be admitted into the school without the following evidence presented,
evidence of previous school attended, evidence of previous class attended using report
card and few examination scripts, evidence of birth certificate, evidence of father’s
occupation and work, evidence of medical fitness.

6. No staff can singlehandedly admit a learner to the school. At the management

meeting (see school management meeting agenda), the admission list will be presented
by the school administrator at the meeting with evidence of criteria met.

7. In the place of few criteria not met by the parents, the undertaking letter of such
parent shall bepresented

8. The school admission file must have a copy of all the evidence and proof of criteria
along with passport and learners bio data information
 Staff Feedback Questionnaire
Theentriesinthisfeedbackformwillbetreatedwithutmostsensitivitywithoutinterest in the
source; rather the interest and analysis will be on the content.

Youcanonlytickoneanswerfromtheoptionsprovidedaftereachquestion.Howwill youlike
tobeappreciatedasastaffintheschool?Gifts….Kindwords….Educationand Qualificatio
n….. Staff Relationship…….. Staff Children Education……. Parent appreciation……..
On-time salarypayment………

What motivate you about your work as a staff in this school? School Environment……..
Availability of classroom materials and tools………. Termly goals and objectives………..
Management Care……….. School Training Support System……..

WhichkindofEducationortrainingwillyouliketoattendinthenextoneyear?
MontessoriTraining……….JollyPhonics…………SchoolAdministrationtraining……….
Educational Technology……………Parent Management Improving late bloomers

What is the greatest strength of the school over other schools around us?
Environment………………..SchoolMaterials……………TeachersCompetence School
Information…………Regards forstaff School Unique Content
 Bus Driver MaintenanceChecklist
Day/Week 1 FleetParts State/Condition

Monday Cooling parts

Electrical parts

Fuel Gauge

Tyres and knots

Lubricating Parts

Sounds & Lights

Tuesday

Wednesday

Thursday

Friday

Day/Week 2

Monday

Tuesday
Wednesday
Thursday

Friday

VGmeansVeryGoodCondition

D means Damaged

NR means Need Repair

R means Replacement

Supplier Information Checklist

Name of Suppliers:

Address of Suppliers:

Phone Number:

Name of Suppliers:

Representatives:

Product(s) of Suppliers Previous

Transaction Value: Less than 100, 000 More than 100,000………… More than 200,000…………

Mode of payment: Full Payment………….. Part Payment…………….

Method of Payment: Cheque…………… Bank Transfer……………… Cash………………….

Supplier Relationship History: less than 3 sessions………… More than 3 sessions Less than 5
sessions…………….

Suppliers Sponsorship History: Inter-House Competition………… End of Session Party…………..

Christmas Party……………. Career Day……….. Cultural Day……………..

Suppliers Product Audit: Top Quality…………… Quality…………… Generic…………….

Suppliers Service Level Agreement: Yes………………. No…………………………

 Parent Undertaking forDebt
I, Mr/Mrs Hereby sign an undertaking in
agreement with the school authority to pay my wards school fees on the 7th of June
2020. Any violation to this agreement makes me liable to the school authority’s decision
and action towards my wards presence in the school.

I promise not to default. ………………………………………………….

Parent Signature

Parent Undertaking forWards

I, Mr/Mrs Hereby sign an undertaking in
agreement with the school authority to be responsible for my wards performance and
behavior in the classroom as I propose a double promotion (or I defer in allowing my
ward repeat his or her previous class).

This undertaking allows the school authority move my ward to my choice class on a
probationary condition which only takes two terms Any violation to this agreement makes
me liable to the school authority’s decision and action towards my wards presence in
the choice class if the performance remains. To the signing of this undertaking, I will do
the following:

1. I will organize a special tutorial class for my ward

2. I will monitor closely the academic work

3. I will create learning environment at home

………………………………………………….

Parent Signature

Service Level Agreement

This Service Level Agreement is made this day of 2020

BETWEEN

Treasure Base International School (TBIS) who is referred to as the Client School of
service agreement.

AND

Intensive Publisher who is referred to as the Service Provider of service agreement.

TERMS AND CONDITIONS (The duties of Service Provider)

1. Intensive Publisher shall be responsible for providing quality books for nursery
primary and secondary students of the school.

2. Intensive Publishers shall be responsible for giving us quality books (The duties of
the Success StarSchool)

1. Success Star School shall be responsible for distribution and use of books by
students

2. Success Star School shall pay the book fee to service provider

NEGOTIATION

All the term and conditions stated above are negotiable and terms of negotiation are
based on overall cost of service as agreed by parties.
TIMING
The Client School requires a total of 250 units of books from service provider

• 100 units for Nursery class

• 100 units for Primaryclass

• 50 Units for Secondaryschool

The operation time for Purchase of books includes:

1. Sample copy of books submitted for approval by third week of third term

2. Upon approval, books to be supplied fifth week of vacation which will be 22nd August

3. Payment of books will be made on 18th of September PAYMENT The school shall
pay a total of One Hundred and Fifty Thousand Naira to Intensive Publisher at the rate of
600 naira per unit for 250 units

……………………………………
……………… ………………………...........................
PROPRIETOR (TBIS) SECRETARY
(TBIS)

………………………………………………………… ………………………........................... MD
(INTENSIVE PUBLISHERS)
REPRESENTATIVE
 Service Level Agreement for External Teachers

This Service Level Agreement is made this day of 2020 BETWEEN TREASURE BASE
INTERNATIONAL School (TBIS) who is referred to as the Client School of service
agreement.

AND

Mr James Matthew who is referred to as the French Teacher of service agreement.

TERMS AND CONDITIONS (The duties of Service Provider)

1. Mr James shall be responsible for teaching the classes in the school for designated
periods of French subject in the school timetable

2. Mr James shall be responsible for assessment and reporting of learners in the

subject matter (The duties of Treasure Base International School)

1. Treasure Base International School shall be responsible for distribution and use of
French books bystudents

2. Treasure Base International School shall be responsible for payment of the service
provider
NEGOTIATION

Defaulting in teaching the learners at the designated time for two times in a term shall lead
to deduction of 30% of total pay.

Payment shallbe made to externalteacher termly or monthly as preferredbythe teacher.

In a situation of presentation of French during the end of session Programme, the

external teacher shall be present for the rehearsals and presentation.

All the term and conditions stated above are negotiable and terms of negotiation are
based on overall cost of service as agreed by parties.

TIMING

• The external teacher shall spend a total of 54 hours teaching all the classes for the
term

• The class time and attendance book will be signed twice at every lesson The operation
time for externalteacher

Days of Teaching NURSERY PRIMAR

Y
Monday 2 Hours 2 Hours
Thursday 2 Hours 2 Hours
PAYMENT

The school shall pay a total of Eighty Five Thousand Naira to Mr James Matthew for the
term.

…………………………………………………… ………………………...........................
PROPRIETOR (TBIS) Head Teacher (TBIS)

………………………………………………………… Mr

James Matthew
 GUARANTOR’
S PASSPORT

Guarantors form

Staff Data Name…………………………………………………………………………………………………………………………………

Position………………………………………………………………………………………………………………………………
Address……………………………………………………………………………………………………………………………….
………………………………………………………………………………………………………………………………………………

Guarantors Data
Name…………………………………………………………………………………………………………………………………….
Relationship…………………………………………………………………………………………………………………………..
Address…………………………………………………………………………………………………………………………………

Phone number……………………………………………………………………………………………………………………..

I Herebyagree that theabove

named staff will be of good conduct in executing his/her duties. I attest to his/her conduct
and character and I confidently place myself accountable for any improper conduct.

………………………………………………………….

Guarantor’s Signature/date

Primary and Secondary Classroom Practices

1. All classes must be present on the assembly ground except for authorized
classesthatarepreparingforterminalexaminationsorpreparingforcompetition

2. All classes are to observe morning drill immediately after assembly for
learners state creation and concentration development of the learners

3. Morning drill will not be more than fifteen minutes for teacher’s maximum
concentration and focus

4. Any teacher caught pressing phone or marking notes during morning drill will
be penalized

5. While Primary and secondary are busy with morning drill, the nursery classes
should observe cycletime

6. The assistant head of school or Vice principal is saddled with the responsibility
of evaluating and ensuring that all classes observe morning drill at the same time.
The same time, the same practice but different content

7. Teachers’ delivery is important to performance of learners in a class. The

principal and head teacher must go round the classes during teaching periods to
ensure that teachers are using different teaching methods in the class

8. The use of instructional materials during teaching is highly essential. A major

practice in the classroom that determines the assimilation of learners and
performance is the use of instructional materials. The head of school or external
consultants are given the responsibility of ensuring that classroom practices are
strictly followed forperformance.

School Growth Index

• Effective leadership practices

• System Operation in theschool

• Excellent Preschool Operation

• Parent Cooperation in theschool

• Staff coordination in theschool

• Effective classroom practices

• Excellent school administration

• Effective School learningProgram

• Creative and trendy school content
• Organized and well detailed School events

• Effective parent referralsystem

• Unique school representations

• Less payment onRents

• Strong Financial Access

• Continuous modeling of bestpractices

SIX CLASSROOM MANAGEMENT TIPS EVERY TEACHER CAN USE

Here are some classroom management tips to help teachers settle problems, or
prevent them from occurring, so that they can spend more of the classroom hour on
teaching andlearning.

1. Take Charge of Your Class Get everyone’s attention before beginning class.
That means the lesson won’t be started, the lecture won’t begin, and nothing will be
writtenonthe overheaduntileveryone is inhis or her seat payingattention.It doesn’t
take a shout of “Let’s be quiet” or “I won’t start until everyone is ready” to get them to
focus on you. It can be just as effective to walk to the front of the room and engage
them with something interesting to them such as “My thermometer said it was
zero this morning. It must have been freezing out there waiting for the bus” or
“How many of you saw the Hunger Games?” Open with couple attention getting
comments and continue until everyone is with you. Remember, don’t start
teaching until all eyes are on you and everyone is in their seat.

2. Focus on the Disruptive Students. If students aren’t paying attention or busy

doing other things, get them focused by using nonverbal signals of disapproval. If
they are talking, pause and look toward them. If in front of the class, continue with
the lesson but walk toward the problem students and stop near their seats, while
still teaching. Having you so near usually shuts off the unwanted activity as the rest
of the class’s attention is directed toward the misbehaving students. If there is a
discussion going, direct a question to the student who is not paying
attention or misbehaving. For example, say “Kevin, would you agree that the Battle
of New Orleans was the turning point of the War of 1812?” Hearing his name will
snap Kevin back to the class activity having the same effect without
embarrassing him as if you had said, “Kevin, pay attention!” Remember to use his
name when you begin to speak, otherwise he may not hear the question. Calling on
a person by name brings almost anyone out of his or her reverie. If non-verbal cues
are disregarded, the next step will be imposing discipline measures within the
classroom such as having them stay a few minutes after class or changing their
seat.

3. Let Students Choose Their Seats. At the beginning of the school year, let
students sit where they want for a few days. Then about the third day tell them that
the next class periodtheyshouldfindaseat that theywillkeeppermanently all year.
When students choose their seats, they have “ownership” in those seats and tend
to behave well in order to avoid being moved.

4. Give Incentives to Do Their Best of Assignments. If an assignment will not be

collected and graded individually, students may feel they have no reason to make an
effort to do a good job on the no-credit assignment. For instance, a teacher will
often do an ungraded warm-up exercise to begin the class hour. Here’s a strategy
to elicit better performance on an ungraded assignment: Tell students you will
randomly collect one person’s warm-up assignment and correct it. If that paper
has no mistakes, then the whole class will have a shorter (or no) warm-up the next
day. If a randomly selected paper is perfect, that student instantly is the class hero.
If the student has not made a real effort, then that student will be given a short
homework assignment, due the next day. He or she will be penalized if it is not
done. (This homework cannot be done during class time.) In most cases,
students will work for peer approval by doing the assignment. Another strategy to
motivate students to stay on task would be to have students who have not stayed
on task remain after class for a minute. If there is no penalty for not working, they
have no reason to work.

5. Keep an Eye on Your Students. Class goes so much better when you can see
your students. Turn your back on them and you may get surprised. Position
yourself so that most, if not all of the class is visible. Watch out for shelves,
computer equipment or class supplies that can block your view. When teaching,
try to be facing students as much as possible. As you work with a student at his
or her desk, place yourself so you can see most of the class. As you move
around the classroom, don’t follow the same pattern. By varying your routine, it
becomes harder for students to be disruptive if they don’t know where you will be
next.

6. Establish Consequences for Misbehaving Good classroom management starts

the first day of school. Once students learn there will be consequences for
misbehavior, they usually come around.

Here are three steps to help you set up consequences:

1. Determine what consequences will be effective with your students. Ask

yourself what students don’t want to have happen—for example, adolescent
students hate staying after class, being moved from a seat they've chosen, or
receive the disapproval of their peers. Make those your consequences. (The
reverse is also true, "Find out what students want to have happen and make that a
possibility." Classroom management doesn't have to be negative.)

2. Tell students that there will be consequences for misbehavior. First, you will put
their name on the board. Tell them that how long they stay after class depends
on how the rest of the hour goes. They now control their own destiny. If they
behave, they will stay perhaps only a minute. If they continue to cause problems,
they will stay longer. Tell them if they become a “model citizen,” you might even
erase their name.

3. Follow through with consequences for misbehavior. Show students that you
are serious and they will take you seriously.

100 Report Card Comments Teachers Can Use while writing report cards
of students/pupils
1. I have truly enjoyed being 's teacher and will miss him/her next year.

2. is making good/excellent/outstanding progress in grade.

3. has done a(n)/fantastic/exemplary/wonderful job this year in

grade and has worked so very hard.

4. I appreciate 'squalitywork/motivationtodowell/attitudeandhave
enjoyed being his/herteacher.

5. isintelligentbutworksbelowhis/hercapacity/potentialduetoalack of
motivation/attention to quality work.
6. succeeds at whatever task he/she puts his/her mind to.

7. I am so proud of and wish him/her well for grade and beyond.

8. has worked very hard this year and I am proud of all of his/her
accomplishments.

9. has strengthened his/her skills in .

10. is respectful to his/her classmates and is very well-liked.

11. I am concerned about 's organizational skills and his/her

responsibility related to turning in assignments on time.

12. sets high standards for himself/herself and reaches them.

13. is helpful and kind and is a pleasure to be around.

14. has done well in many areas but I am concerned that his/her lack of
listening/focus/motivation and following directions/working
independently/working quietly has contributed to his lower grade in
.

15. has made good/excellent/outstanding progress in all academic

areas.

16. is bright, motivated, and hard working and can be proud of his/her
accomplishments this year.

17. Unfortunately, 's grades have suffered from missing assignments.

18. is gaining confidence in but would benefitfrom

.

19. follows classroom rules consistently and is a good role model.

20. Please encourage to each day to help him/her

improve in .

21. has a positive attitude and is a joy to teach.

22. seems to find challenging andwouldbenefit from reading

nightly/practicing math facts/workingonline...

23. is a(n) awesome/wonderful/fabulous grader and Ihave

enjoyed getting to know him/her this year.

24. is capable of achieving a higher grade in but needs to

in order to makeprogress.

25. excels in creative/narrative/opinionwriting.

26. producesstories/essays/paragraphsthatarewell-organized/well
developed.

27. has strong reading comprehensionskills.

28. seems to have difficulty at times with reading comprehension and

would benefit from .

29. has made great improvement in the area of .

30. works well with other students.

31. not only works well with his/her classmates, but is a natural leader.

32. is intrinsically motivated and strives to please.

33. is doing an excellent/outstanding/wonderful/fantastic/great job

overall this year.

34. enjoys participating in class lessons and his/her background

knowledge adds a great deal to our discussions.

35. is very compassionate and is always kind to others.

36. is a creative student and I have enjoyed seeing the wonderful

writing/art projects/drawings he/she has created/written.

37. is on task regardless of the activity.

38. seems to enjoy school and his/her positive attitude brightens up our
classroom.

39. listens attentively to directions, and I appreciate his/her ability to

start work rightaway.

40. is a very polite student, and is a joy to teach.

41. struggles with following classroom rules, and needs to focus on

working quietly/staying in his/her seat...

42. is very talkative during quiet working periods and distracts others
around him/her.

43. Workingquietlyisverydifficultfor , and I would like him/her to focus on

his/her work, so that he/she, as well as others around him/her are able to attend to
the task at hand/learn more effectively...

44. has an excellent attitude and is always willing to lend a hand.

45. is a wonderful helper and a classroom leader.

46. shows interest and enthusiasm for classroom activities and seems to
enjoy learning.

47. is polite to classmates and to all adults on staff at school.

48. is a problem solver and shows a great deal of persistence.

49. enjoys being challenged and would benefit from

.

50. completes his/her work carefully and completely.

51. I appreciate 's neat work, that is carefully done.

52. needs to slow down, in order to produce quality/carefully done work.

53. struggles with organizational skills in the classroom and needs to

keep his/her desk neater, in order to make his/her day run more smoothly.

54. struggles to find needed papers/materials and would benefit from

using a folder/a binder/keeping a neater desk.

55. is very organized and finds needed materials easily.

56. displays good citizenship in our classroom.

57. has worked hard to raise his/her grade in and Iappreciate

his/her effort.

58. has a strong work ethic and never completes any assignment halfway.

59. has learned a great deal this year and has shown particular
improvement in .

60. needs to memorize his/her basic math facts in order to complete

complex math problems moreeasily.

61. would benefit from to fully memorize basic

math facts.

62. Memorizing basic addition/multiplication math facts would be very helpful to

.

63. shows special strengths in the area of social studies/science and

has done very well this trimester/year.

64. Science/social studies tests have been very difficult for , andhe/she
would benefit from increasing the time spent studying the material.

65. seems to enjoy science/social studies and has done an excellent job
this year. 66. needs to listen and follow directions carefully during class
time.

67. pays attention to detail in his/her assignments and I appreciate the

high quality of his/her work.

68. is very responsible and turns assignments/homework in on time.

69. uses higher level thinking skills to complete challenging assignments.

70. is an active participant in small group, as well as whole class

discussions.

71. is truly eager to learn and asks questions appropriately when needed.

72. has a good sense of theme/the main idea/characters/plot/inferences,

which strengthens his/her reading ability.

73. reads smoothly and with good expression.

74. is able to use data from graphs and charts/use acompass

successfully/convert measurements correctly.

75. This trimester, I would like to work on

.
76. uses reading strategies such as effectively, which
increases his/her reading comprehension.

77. has a large vocabulary, which adds to his/her ability to write

effectively.

78. shows strong knowledge in the area of .

79. is able to share appropriate andrelevant information, which adds to

classroom discussions.

80. consistentlyputs forthhis/her best effort in , whichis

wonderful to see.

81. arrives at school each day with a happy attitude, ready to learn.

82. has exceeded expectations in the area of .

83. works independentlyandis able to complete enrichment activities

when he/she is finished with required assignments.

84. is able to focus and stays on task during independent working times.

85. I have enjoyed 's sense of humor in our classroom.

86. has a wonderful personality and his/her sense of humor makes me

smile.

87. is an excellent grader, and he/she has made our classroom a

better place.

88. uses class timeconstructively.

89. is a flexible learner and adapts easily to new challenges.

90. This trimester, I would like to focus on in order

to .

91. always uses his/her timewisely.

92. turns in work that is beautifully done.

93. needs lots of repetition and practice in order to

retain .

94. enjoys poetry/reading/music/science/art... and excels in it.

 95. is anattentive Pupil/student andis workingwellinallsubject areas.

96. I would like to see pay closerattention to in order

to .

97. is a very talented artist, and I truly enjoy the passion he/she puts into
his/her art work.

98. I have truly enjoyed getting to know and wish him/her the very best in
grade and beyond.

99. I haveenjoyed having in our class this year and will truly miss him/her
as he/she moves on to grade.

100. is averyspecialPupil/ student andone that Iwillnever forget.Iwill

miss him/her nextyear

PERFORMANCE APPRAISAL REPORT

NAME CURRENT POSITION & LEVEL

DATE OF BIRTH DATE PROMOTED TO CURRENT GRADE:

ACADEMIC QUALIFICATION PROFESSIONAL QUALIFICATIONS

RECRUITMENT DATE LEVEL AT ENTRY

CURRENT UNIT TIME IN UNIT

EVALUATION PERIOD CURRENT REMUNERATION

MANAGER/SUPERVISOR’S NAME REVIEWER:

TO BE COMPLETED BY APPRAISEE

1] List your key responsibilities during the period under review:

2] What other responsibilities, outside those stated above, do you have? (E.g. member of
special committee, etc?)

3] What responsibilities are no longer relevant or have changed?

 4] What factors impede your effectiveness on the job?

5] How can the constraints be removed?

PERFORMANCE ATTRIBUTES: (To be Completed by Appraiser)

Section 1: Assessment of Performance against Targets:

Notes

· This section will account for 60% of Appraisal Assessment.

· Objectives, Measures and Targets to be jointly agreed by Appraisee and Appraiser at
the beginning of the Appraisal period/year
· No of objectives will be dependent on each unit and job description
· Percentage allocated to each objective to be determined by Head of Unit and/or
Supervisor and communicated to Appraisee at point of objective setting

Objectives Measures/Standard Targets Performance against

Targets (to be
completed by
appraiser)

2
3

9
10

TOTAL

Section 2: Other Performance Attributes (See Section 2 notes)

Notes:
 · Weighting is to be determined by Head of Unit for each position such that all the 17
competency indices has a total of 100% as the weight attached to a competency
index level for a particular position may not be the same for the other
· Score – this is the points achieved under each competency indices and ranges from
0-4 i.e.
0 = Does not meet job requirement

1 = Poor Performance/requires improvement

2 = Good/Acceptable Performance (can be improved)

3 = Very Good Performance

4 = Outstanding Performance

· Weighted Score = weight X score in a particular competency level

· Total weighted score = 400

Weighting Score Weighted **

Score (W x S)
SN COMPETENCY INDICES (W) (S)

0 –4
1 ANALYTICAL ABILITY

2 TECHNICAL KNOWLEDGE

3 TECHNICAL SKILLS APPLICATION

4 CREATIVITY AND PROACTIVENESS

5 RELATIONSHIP MANAGEMENT SKILLS

6 CUSTOMER SERVICE SKILLS

7 QUALITY OF OUTPUT

8 LEADERSHIP SKILLS/POTENTIALS

9 STRATEGIC MANAGEMENT SKILLS

10 TIME MANAGEMENT

11 INTERPERSONAL RELATIONSHIP

12 LEVEL OF ATTENDANCE AND PUNCTUALITY

13 LOYALTY AND DEDICATION TO DUTY
14 COMMUNICATION AND PRESENTATION SKILLS
15 HONESTY, INTEGRITY AND ETHICAL STANDARDS
16 PERSONAL QUALITY
17 SELF DEVELOPMENT

ANALYTICAL ABILITY

Ability to understand and analyze complex issues by breaking the issues down in clear concise manner without
getting bogged down with unnecessary detail; breadth of exposure and general knowledge base. Rate ability to
bring them to bear on the job.
TECHNICAL KNOWLEDGE

Has the Appraisee the depth of knowledge and relevant skills required for the job, what are the key requirements
for successful performance on the present job, and what level of proficiency has She/he achieved?
TECHNICAL SKILLS APPLICATION

To what extent has the Appraisee displayed the knowledge of skills acquired to enhance job performance? What
is the level of originality exhibited in performing assigned tasks? Have the skills and knowledge led to identifiable
improvements in jobperformance?
CREATIVITY AND PROACTIVENESS
Ability to generate new ideas or concepts or new association between existing ideas/concept.
RELATIONSHIP MANAGEMENT SKILLS

Does the Appraisee display capacity to effectively manage and deepen existing relationships? What is the level of
client/contractor complaints/satisfaction with the appraisee’s management techniques? Has there been
noticeable improvements/deterioration in the Company’s relationship with customers / contractors since, the
relationship management was undertaken by this appraisee?
CUSTOMER SERVICE SKILLS

Does the Appraisee go beyond the expected in satisfying customer’s/contractor’s needs? What is the general
attitude to internal/external customers and contractors?
LEADERSHIP SKILLS/POTENTIALS

Assess the ability to and motivate subordinates and or peers. Does the appraisee display inspired confidence in
others, and be trusted to organize and manage people effectively? Would you entrust an important
project/assignment to this appraisee with confidence? Does appraisee display initiative when necessary?
Consider the degree of supervision required by the appraisee to ensure proper performance on the job. Consider
the resourcefulness to ensure higher productivity.
STRATEGIC MANAGEMENT SKILLS

Assess the level of understanding of the strategic management issues. Can the appraisee make decisions or
evaluate situations with a view to enhancing the organization’s competitive position. How well does appraisee
understand the macro-environment?
TIME MANAGEMENT

Adherence to deadlines, Does the appraisee meet internal and external customer time targets? Is the appraisee
always prompt in delivery of promised deliverables?
LEVEL OF ATTENDANCE & PUNCTUALITY

How often does the appraisee have unexplained absences? Were there instances of absence from work
unrelated to official assignments during the appraisal period? What is the level of punctuality?
LOYALTY & DEDICATION TO DUTY

Consider commitment to the organization. Can the appraisee be relied upon to further the ideals of the
organization at all times? Are there traits of divided loyalty or perceived commitment to other outside pursuits?
PERSONAL QUALITIES

Assess the appraisee on the professionalism of appearance and manners. Is the appraisee neat and tidy always?
Does the appearance and comportment make the appraisee a good ambassador of the Company?
INTERPERSONAL RELATIONSHIP

Consider ability and willingness to work with others as required by the job. Consider the effect of the appraisee’s
personal style on the ability to be effective on the job. Is the appraisee a team player?
COMMUNICATION & PRESENTATION SKILLS

Consider effectiveness in transmitting oral, written and numerical ideas and information as may be required on the
job and the skill to know when to communicate information to his supervisor, consider the depth of research
& thoroughness in presentations
HONESTY, INTEGRITY, ETHICAL STANDARDS

Are there incidents that might give cause to question appraisee integrity? Negative rating must be based on
PROVEN evidences.
SELF DEVELOPMENT

What has the appraisee done during this appraisal period to update or enhance personal skills? Consider any new
learning or other activities embarked upon that improved the appraisee’s ability or potential competence level.
Has the appraisee remedied any major defect that militated against effective job performance, which was
identified?

OVERALL ASSESSMENT

SECTION 1 SCORE =

SECTION 2 SCORE =

TOTAL =
1] Appraisal discussions held by me with Appraisee on:

2] Summary of Appraisal discussions :( Specify problems identified, how resolved):

3] Agreed objectives for the period not accomplished and reasons for the same:

4] Specific areas forimprovement:

5] Targets for the next Appraisal period:

6] Appraisee’s comments on the appraisal:

APPRAISEE’S SIGNATURE APPRAISER’S SIGNATURE
 E. RECOMMENDATIONS FOR ACTION BY SUPERVISOR(APPRAISER)
E.g. Promotion, Salary Increase, Confirmation of Appointment, etc.

F. CAREER PLANNING REPORT (To be completed by Appraiser)

1. Staff Identity:

Name of Appraisee: Jobheld:

Department: Date:
2. Other Jobs:
 a) Indicate what specific types of positions you feel this appraisee should be considered for
as a nextassignment andwhy?

b) Specify the time, which you consider most appropriate for this appraisee to move to the
indicated assignment.

c) From information developed in your appraisal discussion with appraisee, are both in
general agreement on the recommended next assignment positions mentioned in Section
2(a) above? If not,why?

d) If you feel that this appraisee should not be moved from the present position in the
foreseeable future, indicate specifically why the present assignment is the one for which
the appraisee is bestsuited.

e) What ultimate level do you see this appraisee rising to in the organization with his current
level of performance?
Training

i) Indicate what specific training or exposure, the appraisee should have to further
improve present performance.
ii) Indicate what specific training or developmental experience is required to
prepare appraisee for future assignments.
f) Appraisee Desired Career Path (Appraisee to comment):

APPRAISEE’S SIGNATURE APPRAISER’S SIGNATURE

2 NDLINE APPRAISAL

(Comment of Divisional Head on Overall Performance Rating – if applicable)

SpecificallyindicateswhetherAppraiseeshouldbepromoted,transferredlaterally,remainin
present job orterminated.

………………………………………………………………………………………………………………………………………………………………………
………………………………………………………………………………………………………………………………………………………………………
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Comments Of Human Resources and Confirmation

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Name and Signature/Date :

Comments Of GMD/CEO (Where Applicable)

COMMENTS/RECOMMENDATIONS BY THE APPRAISAL COMMITTEE

APPRAISAL COMMITTEE’S SIGNATURES

 Name Signature Date

1.

2.

3.

OVERALL RATING

A* A B C D E

>90
75-89 60 -74 50 - 59 40 -49 <40

F. APPRAISAL DISCUSSIONS

SCHOOL BUS POLICY

CONTENT FLOW.

ARTICLE ONE: INTRODUCTION

ARTICLE TWO: DRIVER, MINDERS AND PARENT’S CONCERN
ARTICLE THREE: SPECIAL

ARRANGEMENTS. ARTICLE FOUR:

DISCIPLINARY PROCEDURES. ARTICLE

FIVE: PAYMENTS AND REFUNDS.

School logo stays here.

ADDRESS:

TELEPHONE:

EMAIL:

ARTICLE ONE: INTRODCUTION

INTROCUTION

These school bus policies and procedures have been established so students and parents both
will receive information leading to an understanding of the expectation of students, drivers,
minders and parents while they are being transported to and from school.

These policies call for cooperation on the parts of students, parents, bus drivers, minders, and
other school personnel, and have been developed to promote safety. Parents are encouraged to
study these policies and procedures with their child/children. Both students, parents, bus drivers,
minders, and other school personnel should become familiar with what is expected for safe and
orderly transportation to and from school.

BUS MOVEMENT SCHEDULE:

ROUTE(S) DRIVER’S RESUMPTION DRIVER’S CLOSURE

6:00AM Dependingonarrivalfrom
drop off.
NB: ROUTE ARE FLIXIBLE AS PARENT’S DEMAND INCREASES.
ARTICLE TWO: DRIVER, MINDERSAND PARENT’S CONCERN

GETTING ON AND OFF THE BUS.

1. To help the driver maintain the scheduled pickup and drop off, students are to be waiting on
their residence already dressed and packed, 10 minutes before the time for pick up and drop
off. Parents are to ensure that this id adhered to as we would not hold the driver
responsible if he/she doesn’t pick up a child due to unnecessary delay spanning 10-
15minutes.

2. In the case where children are to be met at designated points such as parks, streets, gates,
etc. and the driver cannot see the student waiting, the driver will continue on to the next stop.

3. When dropping off students at the end of the day, they will not be dropped off to anyone who
cannot be recognized by the school representatives. If parents would not be home, the school
should be notified and arrangement for drop off should be communicated on time to avoid
distortion in our school arrangement.

4. Students shall be waiting, in an orderly manner, at the assigned loading area to board the
bus when it is ready to leave the school premises. No pushing or shoving will be allowed
when boarding or getting off the bus.

5. After the bus stops, wait until you get a signal from the driver before crossing streets to get on
or off thebus.

6. Look both ways before crossing a street where necessary.

7. Walk quickly, but safely, so that the bus will not be holding up traffic.

8. Use caution crossing the road after getting off the bus. Some drivers of other vehicles may
not observe the rule requiring them to stop for a stationary bus.

PARENT/ GUARDIAN RULES

BUS SERVICE GENERAL RESPONSIBILITIES FOR PARENTS/GUARDIANS

1. Please ensure that the person responsible for with picking up and collecting students at
the drop-off/pick-up points are on time. Bus drivers have been instructedto leave/stop at
the scheduledtimes.

2. If your child is not returning home on the bus, in the afternoon, it is necessary that parent
communicate to theschool.

3. Inform the school management of any changes of home address or contact details.

4. Report in writing to the school management anyconcern in relation to the transportation

service.

5. Please note the bus service is for students and is not intended to provide transportation to
parents or friends of students.
 6. Parents shallbe financiallyresponsible foranydamageto theinterior or exteriorof the bus
done by their child/children.

DRIVER’S AND MINDERS INSTRUCTION

1. Only students eligible for transportation are permitted to board the school buses.

2. All school and district rules as listed in Board policy or school handbooks are also in effect
while traveling on school buses. There will be no use of cell phones, which includes video
recorders, cameras or iPods, also the use of headphones on the bus and while going to and
from their designated place of safety is not allowed.

3. Drivers would ensure to maintain the 70km/h on highway and 35km/h in the residential area
driving law.

4. Drivers are responsible for the cleaning and care for the bus.

5. All students will be assigned seats on the bus by the driver and the minder.

6. No student shall leave or be out of his/her seat while the bus is in motion.

7. All parts of a student’s body shall be kept inside the bus, especially when a window is open.

8. Do not throw anything in the bus or out an open window.

9. Nothing shall be held so it extends out of the window or in the aisle of the bus.

10. No eating, drinking, or chewing gun is permitted on the bus at any time by the driver and the
minder.

11. Talk quietly at alltimes.

12. Illegal drugs of any type shall not be permitted on the bus at any time.

13. No smoking or use of tobacco products shall be allowed on the bus at any time.

14. Absolutely no alcohol is allowed on the bus at any time.

15. Live animals (caged or otherwise), firearms, ammunition, explosives or other dangerous
materials andobject which mayinterfere withthe safeoperationof thevehicle shallnot be
transported on the schoolbus.

16. Large objects, including band instruments, are not to be transported on the bus unless they
can be contained by the student so it is not a projectile. Furthermore, the instrument cannot
obstruct the drivers view or block the aisle.

17. Learn how to get off the bus in case of an emergency. The bus driver will conduct practice
drills periodically.
18. Students must ride their assigned bus to and from school. Changes in bus assignments
 and/or stops can be made only in the case of an emergency. Approval for any change must
be requested by the parent or guardian in writing by the school management.

19. Video cameras are placed on the buses to monitor student, drivers and minders behavior
and will be used to identify any misconduct.

20. Students will not be permitted to exit the school bus in the absence of their
parents/guardians unless the School Administrator is informed (in writing) of a nominated
person, authorized to collect the child.

BUS SERVICE GENERAL RULES FOR STUDENTS

1. Be ready and wait on time in a position where the bus driver can see you before stopping
the bus.

2. Upon entering the bus, take a seat immediately, fasten seatbelts and remain seated
while the bus is moving. Do not switch seats while travelling.

3. Students must respect the wishes of the driver and bus minders at all times.

4. Keep aisles clear of books, bags and other belongings.

5. Eatingand/ordrinkingonthebus is notpermitted.

6. Students should talk quietly using an ‘inside’ voice.

7. Students must be courteous to fellow passengers

8. Students should respect the property of the school.

9. Public displays of affection are not appropriate.

10. Do not throw anything in the bus or outside the bus through the window.

11. Do not put out your hands, head or any part of your body f=outside the bus through the
window.

OBEYING THE PASSENGERRULES

1. The driver will be responsible for the orderly conduct of his/her passenger on the bus,
the student is under the authority of, and directly responsible to the bus driver or aide,
where applicable.

2. The driver has the authority to enforce the established procedures for bus conduct. If
any student willfully refuses to obey the bus driver or the posted safety rules, a report
should be forwarded to the school administrator to forward to the head of school and
immediate action will be taken.

3. The Board authorizes the administrators to suspend a student from school bus riding
 privileges only for a period of up to one school year. The only due process required is
notice to the student of an intended bus riding suspension and an opportunity to appear
before the administrator considering the suspension before it happens.

4. When it becomes necessary to refuse a student transportation due to misconduct, the

school administrator (principal or designee) shall make the decision and notify the
parents inwritingof such refusalwith anexplanationfor this action.The bus driver will not
permit the student to board the bus until the suspension is completed or the
principal/designee stipulates otherwise.

5. It should be clear that all suspensions or matters needing the administrator’s attention
will be handled and directed through him/her.

ARTICLE THREE: SPECIAL ARRANGEMENTS.

TRANSPORTATION TO/FROM OTHER THAN HOME ADDRESS

1. All bus transportation will be based on the student’s home address unless a Child Care
Arrangement Form is completed and filed with the Transportation Office. These forms are
available online. The form must be completed EACH YEAR by July 31st for transportation
request to any location other than the home address.

2. All students much be picked up at the SAME location Monday through Friday and dropped
off at SAME location. (Example: pick up student at home every morning; drop off at school
every afternoon.) DAILY CHANGES CANNOT BE ACCOMMODATED. (Example: cannot pick
up student Monday through Wednesday from home and from babysitter Thursday and
Friday.)

3. Parents must arrange for transportation to and from any unauthorized address. Emergency
situations arising requireauthorization.

ARTICLE FOUR: DISCIPLINARY PROCEEDURES.

RULE VIOLATION PROCEDURE.

The school’s conduct expects all students to display appropriate behavior in school. This
expectation extends to student behavior on the school bus. In the case of inappropriate behavior
on thebus:

1. A report will be given by the bus monitor to the school Administrator and School
Principal.

2. A penalty may be imposed on the student at the discretion of the school and may
include temporary suspension or loss of bus service.
3. Aletterinformingtheparents/guardianoftheincidentandpenalty,ifany,willbe
provided by theschool.
 4. Consistent and Poor behavior on the school bus will result in First violation a verbal
reprimand and letter home to parents. o Second violation suspension from riding bus for
up to threedays

5. Third violation suspension from riding bus for up to two weeks’ o Fourth violation
suspension from riding school bus for up to three months.

ARTICLE FIVE: PAYMENTS AND REFUNDS.

PAYMENT POLICY.

1. At the beginningof the newterm, parents are to inform the schoolif theyare still
interested in the arrangement for transport for their children.

2. Payment for the bus must be made at the beginning of the term, this is to secure a
space in the bus for the term. Students would not be conveyed if payment has not been
made.

REFUNDS

The school bus fee represents “the purchase” of a seat in the school bus for the entire school
term. Payment made to the school would not be refunded if the student uses the bus once. In the
case where the student doesn’t use the bus service AT ALL, then refund can be made to the
parent.

I have read and understood the content of

this policy do sign in agreement.

Signature: Date:
 School Records
Some of the records kept in schools are required by law and in most cases are outlined in
the education edict or laws of the state. Others, though may not be stated in the education
laws of the state, however, are equally very important to the smooth running of a school.
The following are some of the main types of school records found in school:

1. Admission register
2. Attendance
3. Log book
4. Visitor’s book
5. Punishment book
6. The school diary
7. Lesson plan
8. Syllabuses and scheme ofwork
9. Stock book
10. Cumulative record
11. Terminal report cards
12. Teachers’ time book
13. The school timetable
14. Staff minutes book
15. Health recordbook
16. Transfer certificate
17. Office correspondence files
18. Movement book
19. The supervisory notebook
20. School cash book
21. Activities record book
22. Lesson missed record
23. Farm record
24. Teachers’ record books and files
25. National policy oneducation
26. State education policy
27. Child’s right law
28. Civil service rules
29. Teachers’ handbook
30. Lagos state educationlaw