1.
3 Maintaining Quotation
1.3.1 Use
This transaction is used to maintain the quotation, which is submitted by vendors. Vendor communicates
price for material and as a result the RFQ (Request for Quotation) needs to be updated.
This transaction is optional for the process.
1.3.2 Procedure
1. Access the transaction choosing one of the following navigation options:
SAP R/3 menu Logistics Materials Management Purchasing
RFQ/quotation Quotation Maintain
Transaction code ME47
2. On the Maintain Quotation: Initial Screen, make the following entries:
Page 12 of 27
3. Choose the Enter key, or choose green Enter icon to proceed.
4. View the screen “Maintain Quotation: Header Data” by Choosing on the Header data icon in the toolbar.
Page 13 of 27
Page 14 of 27
5. Enter information in the fields as specified in the table below. Some fields will not be available for input, as they
are reference fields only.
2. Press to enter the conditions
1. Press to select the line
Page 15 of 27
6. Once all necessary header data has been maintained, the user can then enter the price information in one of
two fashions:
Enter the Conditions given by vendor.
a. Enter the price in the Net Price field on the Maintain Quotation: Item Overview screen by Choosing
overview icon on toolbar.
b. To enter more detailed information in addition to the net price, select the line item and choose the
Item Details icon. Choose the green Back arrow to return to the ‘Overview’ screen once data has
been maintained.
i. A vendor’s quoted price can be entered in one of two ways.
ii. Enter the net price per unit in the Net price field. This price includes the vendor's normal
discounts and surcharges only. Cash discounts (for prompt payment) and taxes are
calculated separately.
iii. Enter the gross price in the Net price field, and maintain the conditions for the item. Then
the system automatically replaces the entered gross price with the calculated net price. If
the net price for an item is entered for which pricing conditions have been maintained, the
system always replaces the price entered with the calculated net price.
iv. Enter the Tax Code for any relevant taxes in the Tax code field. If a purchase order is
created by referencing an RFQ, this code facilitates the determination of the tax amount
when the invoice is entered in the system.
Page 16 of 27
v. After entering tax code, after choosing this system may give an information message
showing the effective price, Choose Enter to continue.
Choose the Item detail Icon
Enter the info record update
7. Once all quotation information has been successfully entered, save the data by Choosing on the Save button,
or Choose the <Ctrl + S> keys. A message will be displayed that the data has been saved.
Page 17 of 27
1.3.3 Result
Quotation is maintained.
Maintain the same for other RFQs.
1.3.4 Example
Quotation for RFQ 6000000014 maintained.
1.4 Price Comparison
1.4.1 Use
Required to compare prices from all quotations received as a result of a competitive bidding process.
This transaction is optional for the process.
Page 18 of 27
1.4.2 Procedure
1. Access the transaction choosing one of the following navigation options:
SAP R/3 menu Logistics Materials Management Purchasing
RFQ/Quotation Quotation Price Comparison
Transaction code ME49
2. On the Price Comparison List screen, make the following entries:
Enter the Purchasing Organization
Enter the Quotations to be compared or
the Collective RFQ
Parameters included for Comparison
a. Choose the comparison values to be used:
i. Reference quotation: You can compare the quotations within the list with a sample quotation.
The system displays the percentage deviation between each quotation in the list and the
sample quotation.
ii. Mean/minimum value quotation: The price comparison list can also display a "fictitious"
quotation reflecting the average or minimum value of all quotations. Select either the "Mean
value" or "Minimum value" quotation field to choose the type of fictitious quotation.
Page 19 of 27
iii. Percentage basis: The price comparison list displays the percentage of each item in relation to
the maximum, minimum, or average price. To determine the display type, enter one of the
following:
+ : The highest value for each item is the 100% value
- : The lowest value for each item is the 100% value
_ : The mean value for each item is the 100% value
b. Select the desired price computations:
i. Select the appropriate field to determine which of the following should be included in the
determination of the comparison price:
i. Include cash discounts
ii. Include delivery costs
iii. Determine effective price
3. Once all entries have been made, choose the Execute.
4. On screen “Price Comparison List in Currency INR”, view the Price Comparison list.
Rank is generated Mean and Effective
automatically Price is highlighted
5. To view any of the following information for a particular quote included in the comparison, Choose the RFQ
number with the mouse to select it, then Choose the appropriate icon/button on the menu toolbar:
6. Display Material: Allows the user to view the purchasing data in the material master record.
Page 20 of 27
