Recruitment system-3

Creating software configuration management (SCM) and risk management related documents for
an online recruitment system involves several key steps to ensure that the system is developed,
deployed, and maintained effectively, while minimizing risks. Below, I'll outline the general
approach and key sections for these documents.

1. Software Configuration Management (SCM) Plan

The SCM plan defines how configuration items (CIs) such as code, documentation, and other
software components will be managed throughout the system's lifecycle. For an online
recruitment system, this plan would cover processes for version control, build management,
release management, and change control.

1.1 Purpose

State the objective of the SCM plan, which is to ensure proper configuration and version control
of software assets, and to track and manage changes to these assets during development and
maintenance.

1.2 Scope

The scope includes:

 All software components related to the online recruitment system, such as the front-end
application, back-end API, databases, third-party libraries, and configuration files.
 Both development and production environments.

1.3 Configuration Items (CIs)

Define what constitutes a configuration item (CI) in the project:

 Source code files (frontend and backend code)

 Database schemas and migration scripts
 API endpoints and related documentation
 User interface designs and assets
 Configuration and environment files (e.g., [Link], .env)
 Test scripts and automation tools
 Documentation (technical and user guides)

1.4 Configuration Management Activities

Outline the key SCM activities:

  Version Control: Use a version control system (e.g., Git) to manage source code and
documentation. Set up branches for development, testing, and production.
 Build Management: Define the process for building the system (e.g., CI/CD pipeline,
Jenkins, GitLab CI, etc.) and ensure that the right versions of code are deployed.
 Change Management: Establish a process for requesting, evaluating, and implementing
changes to the system. Use a change request system (e.g., Jira, GitHub Issues) to track
proposed changes.
 Release Management: Plan how software releases will be packaged, deployed, and
rolled back if needed. Specify version numbering (e.g., Semantic Versioning).
 Configuration Audits: Regularly verify that the configurations and CIs match the
defined baselines.

1.5 Tools and Technologies

Specify the tools used for SCM:

 Version Control: Git, GitHub/GitLab/Bitbucket

 CI/CD: Jenkins, GitHub Actions, CircleCI
 Issue Tracking: Jira, GitHub Issues, Trello
 Build Tools: Maven, Gradle (for backend), Webpack (for frontend)

1.6 Roles and Responsibilities

Define the roles involved in configuration management:

 SCM Manager: Oversees the configuration management process, ensures adherence to

SCM policies.
 Developers: Responsible for committing code changes, tagging releases, and following
version control procedures.
 QA/Testing Team: Responsible for validating the changes in different environments.
 Release Manager: Oversees the deployment of new releases to staging and production
environments.

1.7 Change Control Process

Describe the steps for managing changes:

1. Change Request: A formal request for change is submitted via an issue-tracking tool.
2. Impact Analysis: The team evaluates the impact of the change on the system, including
dependencies and testing requirements.
3. Approval: The change request is reviewed and approved by relevant stakeholders.
4. Implementation: Developers implement the change.
5. Testing: QA verifies the change in a controlled test environment.
6. Release: The approved change is deployed to production.

1.8 Configuration Management Reviews and Audits

Regularly review the configuration management process to ensure:

 Correct versioning of CIs.

 Adherence to established workflows.
 Compliance with industry standards (e.g., ISO/IEC 12207 for software lifecycle
processes).

Risk Management Plan

Risk management is crucial for identifying potential threats to the project’s success and ensuring
that mitigation strategies are in place. For an online recruitment system, the risk management
document should address risks associated with system development, deployment, and
maintenance.

2.1 Purpose

State that the purpose of the risk management plan is to identify, assess, prioritize, and mitigate
risks throughout the lifecycle of the online recruitment system.

2.2 Scope

The scope includes all project phases:

 Requirement analysis
 System design and development
 Deployment
 Maintenance and updates
 Security and data privacy

2.3 Risk Identification

Identify potential risks associated with the system:

 Technical Risks:
o Integration issues with third-party APIs (e.g., job boards, background check
services)
o Database scalability and performance issues
o Security vulnerabilities (e.g., user data breaches, SQL injection)
o Incompatibilities with different browsers and devices (responsive design)
 Operational Risks:
o Loss of data due to system downtime or failure
o Insufficient load handling during peak recruitment seasons
o Delays in development due to resource constraints
 Business Risks:
o Changing requirements from stakeholders
o Regulatory non-compliance (e.g., GDPR for user data)
 o Market changes (e.g., new competitor platforms)
 Project Management Risks:
o Schedule delays or missed milestones
o Budget overruns
o Communication breakdowns among stakeholders

2.4 Risk Assessment

Assess the likelihood and impact of each risk using a risk matrix:

 Likelihood: Low, Medium, High

 Impact: Low, Medium, High
 Calculate the Risk Exposure: Likelihood x Impact
 Classify risks as High, Medium, or Low priority.

2.5 Risk Mitigation Strategies

For each identified risk, define strategies to mitigate or avoid the risk:

 Technical Risks:
o Perform regular code reviews and penetration testing to identify vulnerabilities.
o Use scalable cloud services (AWS, Azure) to handle increased traffic.
o Implement automated database backups and disaster recovery protocols.
 Operational Risks:
o Implement real-time monitoring and alerting tools (e.g., New Relic, Datadog).
o Conduct stress testing during the development phase to identify performance
bottlenecks.
 Business Risks:
o Ensure clear communication with stakeholders about changing requirements.
o Monitor legal regulations and ensure compliance through audits.
 Project Management Risks:
o Develop a contingency plan for delays and resource shortages.
o Conduct regular project status meetings to ensure progress is on track.

2.6 Risk Monitoring and Reporting

Outline the process for monitoring risks and reporting them:

 Monitoring: Continuously assess the status of identified risks and identify new risks.
 Reporting: Regularly update the project team and stakeholders on the status of risks
through reports and dashboards.
 Risk Review Meetings: Schedule periodic risk review meetings to reassess risks and
mitigation strategies.

2.7 Risk Ownership

Assign ownership of each risk to a specific team member:

 Risk Owner: Person responsible for monitoring and mitigating the risk.
 Risk Impacted Team: Department or team that is most affected by the risk.

Conclusion

These two documents (SCM Plan and Risk Management Plan) will help guide the development,
deployment, and maintenance of the online recruitment system, ensuring that it is properly
managed and protected from various risks throughout its lifecycle. Be sure to review and update
these documents regularly as the project evolves, especially when new risks are identified or
when the configuration management process changes.