By speed Post/E-mail

ELECTION COMMISSION OF INDIA

NIRVACHAN SADAN, ASHOKA ROAD, NEW DELHI.11OOO1

No.437 I 6 / t / INST I Ect / FUN0T /MCC /2024 Dated: 7.h November, 2024

To

1. The Chief Secretary to the Covernment of

NCT of Delhi, New Delhi.

2. The Chief Electoral Officer of

NCT of Delhi, New Delhi.

Subiect:- General Election to the Legislative Assembly of NCT of Delhi -

Transfer/Posting of Officers - Regarding.

Sir/Madam,

I am directed to state that the term of the existing State Legislative Assembly of NCT of
Delhi is up to 23rd February, 2025 and General Election is due in the year 2025.

2. The Commission has been following a consistent policy that officers directly connected
with conduct of elections in an election going State/UT are not posted in their home districts or
places where they have served for considerably long period.

3. Hence, the Commission has decided that @

shall be allowed to continue in the present district (revenue districtl ofDosting:-
(i) ifshe/he is posted in her/his home district.
(ii)if she/he has completed three years in that district during last fquf [4) years or
would be completing 3 y€ars on or before2-89[[Link]!ta-ry.2-02-L
While calculating the period ofthree years, promotion to a post within the district is
to be counted, However, the services rendered (during the last four years) in the "SIatg
headouarters", even if located in the same revenue district, may not be accounted for in
calculation of three years period in the present district. Similarly, the officers who are
bei[g transferred out to satisfy the condition of Para 3(ii), may be allowed to be posted in
the State headquarters even ifit lies in the same revenue district.

4. If any difficulty arises in compliance ofthe above instruction, then the specific case with
reasons may be referred to the Commission through CEO for exemption and the Commission
would issue directions, if considered necessary
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5. Anolicabilitv
5.1 District Officers: -These instructions shall cover not only officers appointed for specific
elCgLiOlduties like DEOs, Dy. DEOs, RO/AROs, EROS/AEROS, officers appointed as nodal officers
of any specific election works but also district officers like ADMs, SDMs, Tehsildars, Block
Development 0fficers or any other officer of equal rank directly deployed for election works.
5.2 officers other than District Officers: These instructions shall also cover the officers
deputed in Municipal Corporations and Development Authorities, etc.
5.3 [Link]-8lire6: -These instructions shall be applicable to the police department officers
such as Deputy Commissioner of Police, Addl. Deputy Commissioner of Police, Asst. Commissioner

of Police, SHO, Inspector, Sub-lnspector, RI/Sergeant Major or equivalent ranks, who are
responsible for security arrangement or deployment of police forces in the district at election
time. The police officials who are posted in functional departments like computerization, special
branch, training, etc. are not covered under these instructions. Following shall be followed:
(i) The Police Sub-lnspectors and above should not be posted in their home district.
(ii) lf a Police Sub-lnspector has completed or would be completing a tenure of 3 years

out offour years on or before the cutoffdate in a police sub,division, then he should
be transferred out to a police sub-division which does not fall in the same AC. lfthat
is not possible due to small size of district, then he/she should be transferred out of

the district.
5.4 Prohibition and Excise Officers: - Further, these instructions shall also be applicable to the
officers of the Prohibition and Excise Department of the State of the rank of Sub,lnspector and
above.

6. Categories ofOfficers not covered under transfer policl,

During an election, a large number of employees are drafted for different types of election
duty and the Commission has no intention ofmassive dislocation ofstate machinery by large scale
transfers. Hence, the aforesaid transfer policy is normally not apolicable to the categories of
officers mentioned belowi
(iJ Officers posted in the State headquarters ofthe department concerned.

Iii] Officers/Officials who are not directly connected with elections like doctors,
engineers, teachers/principals etc. However, if there are specific complaints of
political bias or prejudice against any such govt. officer, which on enquiry, are found
to be substantiated, then CEO/ECI may order not only the transfer of such official
but also appropriate departmental action against the said officer.
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[iiD The officers appointed as Sector Officer/Zonal Magistrate involved in election

duties @ However, the observers, CEo/DEOS
and ROs should keep a close watch on their conduct to ensure that they are fair and
non-partisan in the performance of their duties.
(ivl lt is further directed that the officers/officials against whom the Commission had
recommended disciplinary action in past and which is pending or which has

resulted in a penalty or the officers who have been charged for any lapse in any
election or election related work in the past, Sbal[-Do]! be assigned any electiorl
related duty. However, an officer who was transferred during any past election
under the Commission's order without any recommendation of disciplinary actions
will not be, just on this ground, considered for transfer, unless specifically so
directed by the Commission. A copy of the instruction number
.Commission's
464/INST/2008-EPS dated 23d December 2008 regarding tracking of names of
tainted officers is enclosed. CEOS must ensure its compliance.
(v) The Commission fufther desires that no officer/official, against whom a criminal
case related to official functioning is pending in any court of law, be associated
with/deployed on election related duty.
(ui) Any officer, who is due to retire within the coming six months will be exempted
from the purview of the Commission's directions mentioned in para-3. The six
months period shall be reckoned backwards from 28th February,2025. Further,
officer falling in the category (home district/3 years+ criteria and due to retire
within 6 months) if holding an election related post mentioned in para 5, shall be

relieved of that charge and not be associated with any election related duty. It is
however, reiterated that such retiring officer need not be transferred out of the
district.
(viiJ All the officials of the State (except those posted in the office of the Chief Electoral
Officer), who are on extension ofservice or re-employed in different capacities, will
not be associated with any election related work.
7. The transfer orders in respect of officers/officials, who are engaged in the electoral rolls
revision work, if any, during an election year shall be implemented only after final publication of
the electoral rolls, in consultation with the Chief Electoral Officer concerned. In case of any need
for transfer due to any extra ordinary reasons, prior approval ofthe Commission shall be taken
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B. The Chief Electoral Officer shall invariably be consulted while posting the persons in place
ofpresent incumbents who stand transferred as per the above policy ofthe Commission A copy of
each of the transfer orders issued under these directions shall be given to the Chief Electoral
Officer without fail.

9. All election related Officers will be required to give a declaration in the format given below
to the DEO concerned, who shall inform to CEO accordingly.

DECLARATION

lTo be submitted within 2 days after the last date ofnomination Dapersl

I...................(Name)..............present|y posted ..............-.from..... .......(Date)

Do hereby make a solemn declaration. in connection with the current Ceneral/Bye election
to Lok Sabha/...............(Legislative Assembly that.................
(a) I am not a close relative olany olthe contesting candidates in the current
election/leading political lirnctionary- ofthc state/district at the atbresaid
election.
(b) No criminal case is pending against me in any court of la\\'.
Note- ll'answer of(a) or (b) abovc is 'YES'. then givc tirll details in a separate sheet

Dated (Name)
Designation

NOTE- Any false declaration made by any officer shall invite appropriate disciplinary actions.

10. The Commission's aforesaid instructions shall be brought to the notice of the concerned
departments/offices or State Covt. for their strict compliance The DEO or concerned district
officers shall ensure that officers/officials who are transferred should immediately handover their
charge without waiting for their substitute.

11. The Commission has further directed that transfer/posting of all officers covered under the
above instructions shall be done and compliance reports (in the enclosed format) by Chief
Secretary and Commissioner with details of action obtained from the concerned
of Police
departments/offices of State 6overnment shall be furnished to the Commission by 1oth
December,2024.

12. Kindly acknowledge receipt ofthis letter.

Yours faithFully,

DRA N.
 Compliance Report

It is certified that all transfer/postings of Oflicers in the NCT of Delhi covered under the instructions
issued vide the Election Commission's letter No 437 /6/7tNSI IECIFUNCI/MCC/2024 dated 7'h November, 2024

have been carried out. The details of the action obtained from the con(erned departments/offices of the stete

Government are enclosed herewith.

Name
Designation

Dated