ASSINGMENT 2: MOHAK RAJENDRA CHAVAN (BLACK BATCH)

TACTICAL PROJECT MANAGEMENT

Tactical Project Management:
Short term (Months)

Specific Objectives (Hitting Milestones and Release Dates)

Micromanaging the day-to-day goals and activities, focusing on execution.

People: Assigning individuals or teams with domain expertise to specific actions.

Project management is the application of processes, methods, skills, knowledge and experience to achieve specific
project objectives according to the project acceptance criteria within agreed parameters. Project management has final
deliverables that are constrained to a finite timescale and budget.

No matter what the industry is, the project manager tends to have roughly the same job: to help define the goals and
objectives of the project and determine when the various project components are to be completed and by whom. They also
create quality control checks to ensure completed components meet a certain standard.

From start to finish, every project needs a plan that outlines how things will get off the ground, how they will be built, and how
they will finish. For example, in architecture, the plan starts with an idea, progresses to drawings, and moves on to blueprint
drafting, with thousands of little pieces coming together between each step. The architect is just one person providing one
piece of the puzzle. The project manager puts it all together.

Every project usually has a budget and a time frame. Project management keeps everything moving smoothly, on time, and on
budget. That means when the planned time frame is coming to an end, the project manager may keep all the team members
working on the project to finish on schedule.

Advantages of Project Management:

Efficient Goal Setting: Professional project managers have the expertise and tools needed to create fo recasts, manage
project costs and determine the risks across an entire project life cycle.

Improved Communication: Project management allows for more efficient communication between leaders and other
employees involved in the project. Experienced project managers are effective at managing stakeholders who are critical
to project success.

Greater Customer Satisfaction: Projects can deliver new features and open up new services or products to delight
customers, or projects can contribute to reducing costs for customers.

High Level of Expertise: By hiring a project manager or outsourcing projects, your company will benefit from a high level of
expertise.

Disadvantages of Project Management:

High Costs: If you're hiring a project manager, expect to invest in specialty software. These programs can be costly and
difficult to implement. Since your team will use them too, they may need training.
Increased Complexity: Project management is a complex process with multiple stages. Some experts have a tendency to
complicate every process, which may confuse your team and cause delays in project delivery.

Communication Overhead: When you hire a project management team, new employees join your company. This adds an
extra layer of communication and may not always match your organizational culture.

Lack of Creativity: Sometimes, project management leaves little or no room for creativity. Team leaders either focus
excessively on the management processes or set tight deadlines, forcing their staff to work within strict parameters.

Advantages of the Traditional Organization:

While not as common within the modern workplace, the classical management can provide several benefits in the appropriate
business setting. The following are a few advantages of this type of management:

Clear organization hierarchy: As discussed above, the classical management theory includes three distinct levels of
management within an organization. This provides a clear outline of responsibilities and objectives for each member of
management and reduces any confusion as to what a particular manager should focus on.

An easy-to-understand division of labor: Under the classical management theory, organizations establish clear divisions of
labor that plainly outline the expectations and duties of an employee. Tasks are typically easier to understand and employees
are given specific projects to complete that fall within their abilities and specializations. As a result, productivity is often
increased and workers avoid having to multitask to fulfill their duties.

Increased productivity through monetary rewards: The classical management theory believes that employees are strongly
motivated by their physical needs and more specifically, monetary incentives. As such, organizations that implement this
management style often incorporate regular opportunities for employees to be rewarded for their productivity with incentives.

Single-leader decision making: A primary component of the classical management theory is that a single leader or select few
leaders make decisions on behalf of a company.

Disadvantages of the Traditional Organization:

As with many styles of management, the classical management theory also comes with a few disadvantages that may make this
type of management inappropriate for a particular company. The following are potential disadvantages to consider when
deciding whether to implement this management style in your organization:

Limited emphasis on employee job satisfaction and human relations: This theory focuses primarily on the physical needs of an
employee and can overlook the employee’s social needs which is a vital component for some in their overall job satisfaction.

Increased levels of pressure placed on employees: The classical management theory is primarily concerned with an employee’s
productivity and output. As a result, employees can feel increased pressure to complete tasks in a certain period of time, which
can lead to stress and discouragement.
Restricts the implementation of new ideas and concepts: This management theory is based on the belief that there is one right
way to complete tasks for maximum production.

Advantages of matrix organizational structures:

There are several benefits of implementing a matrix organizational structure within the workplace. These benefits include:

Increased communication efficiency: A matrix organizational structure allows multiple departments to easily communicate and
collaborate on a project. Because employees answer to multiple managers as opposed to just the functional manager, issues
are resolved more quickly, and company-wide interaction is increased.

Improved employee motivation: In a matrix organizational structure, employees have much more autonomy and input in
projects. This type of structure encourages employee contribution and places a higher value on workers' point of view.

Increased teamwork: In a matrix organization, employees work across multiple projects and with various departments within
the company. This increases employee interaction and promotes a better sense of teamwork.

Maximizes resource usage: This type of structure allows resources to be maximized because of how equipment and employees
are shared across projects. A matrix structure also allows project managers to work in the areas of their expertise rather than
being pulled across multiple projects, boosting the overall contribution of their talents.

Increased employee professional development: A matrix structure allows employees to work across a wide variety of projects
and often requires them to utilize and/or learn different skills. Being exposed to various job duties and responsibilities can
increase employee development and enhance their professional skills.

Disadvantages of matrix organizational structures:

While there are many benefits to this type of workplace structure, there are also a few disadvantages to consider. These
include:

Potential conflict between managers and projects: Because this matrix requires employees to answer to two or more
managers and work on multiple projects, it could cause workers to become conflicted between managers and projects. Also,
because there are multiple managers in charge, there is the potential for inconsistent managing directives among teams.

Authority confusion: Matrix organizational structures employ two or more managers that employees answer to. This can cause
several potential challenges, including confusion as to who the supervisor is, undefined responsibilities among managers and
the possibility of managers opposing each other's decisions.

Reduced employee effectiveness: Oftentimes in a matrix organizational structure, employees are assigned to multiple tasks
across a number of projects. This can result in reduced employee effectiveness and increased ambiguity as employees try to
decide which tasks are most important.

Increased management overhead costs: This type of organizational structure can be costly in terms of management since
multiple managers are put in place for a project. As a result, management overhead costs can increase, and the overall
company budget can be impacted.