Running head: APA 6E GUIDE 1

APA 6e Guide: Based on Publication Manual of the American Psychological Association, 6th ed.
Off Campus Library Services
Indiana Wesleyan University

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Table of Contents
Writing Your Paper ......................................................................................................................... 4
Getting Started ............................................................................................................................ 4
Creating an Outline ..................................................................................................................... 4
Formatting Your Paper ................................................................................................................... 4
General Format ........................................................................................................................... 4
Title Page .................................................................................................................................... 4
Abstract ....................................................................................................................................... 5
Body of the Paper........................................................................................................................ 5
References Page .......................................................................................................................... 5
Tables, Figures, Appendices ....................................................................................................... 5
Citing Sources In Text .................................................................................................................... 6
In Text Citations ......................................................................................................................... 6
Secondary Sources .......................................................................................................................... 8
Lists or Seriation ............................................................................................................................. 8
Headings ......................................................................................................................................... 8
Sources Needing Only an In Text Citation ..................................................................................... 9
Biblical Entries or Classical Works ............................................................................................ 9
Personal Communication ............................................................................................................ 9
Creating the References ................................................................................................................ 10
References – Books................................................................................................................... 10
References – Book chapter ....................................................................................................... 10
References – Book Review ....................................................................................................... 10
References – E-books ............................................................................................................... 10
References -- Reference Book Article ...................................................................................... 10
References – Reference Work, No Author or Editor ................................................................ 11
References – Brochure .............................................................................................................. 11
References -- Theses and/or Dissertations ................................................................................ 11
References – Newspaper Article ............................................................................................... 11
References – Online Newspaper Article ................................................................................... 11
References – Newsletter Article, no author .............................................................................. 11
References – Magazine Articles ............................................................................................... 12
References – Journal/Periodical Articles .................................................................................. 12
References – Journal/Periodical Articles with a DOI. .............................................................. 12
References – Journal/Periodical Articles without a DOI. ......................................................... 13
References – In Press Article .................................................................................................... 13
References—Technical Reports, Research Reports, Non Newspaper or Journal Articles ....... 14
References—Technical Reports, Research Reports, Corporate Author ................................... 14
References—Web Pages ........................................................................................................... 14
References – Television Show, One Time Occurrence ............................................................ 15
References – Motion Picture..................................................................................................... 15
References – Music Recording ................................................................................................. 15
References – Video ................................................................................................................... 15
References – Podcast ................................................................................................................ 16
References -- PowerPoint Slides ............................................................................................... 16

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References – Datamonitor Report ............................................................................................. 16

References – Annual Company Report (taken from the company web site). ........................... 16
References – ATLA Monographs ............................................................................................. 16
References – Court Decisions ................................................................................................... 17
Setting up the Headers .................................................................................................................. 17
Headers in Word 2007/2010 ..................................................................................................... 17
Removing Hyperlinks for URLs ................................................................................................... 17
Reference List Creation for WORD XP ....................................................................................... 18
Reference List Creation for WORD 2007/2010 ........................................................................... 18
Getting Help with APA................................................................................................................. 19
Appendix A: Sample Title Page, Paper, and References .............................................................. 19

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APA Guide

Writing Your Paper

Getting Started
 Write from an outline or a concept map.
 The first draft should be a rough form of the paper. Return to the paper a day or two later
to write the final draft.
 Consider having a friend proofread your paper.

Creating an Outline
APA does not provide instructions for formatting an outline, but your instructor may request that
an outline be included with your paper. More information about creating an outline is available
from the Purdue OWL site, Four Main Components for Effective Outlines,
[Link]

Formatting Your Paper

General Format
 8 1/2 x 11 paper.
 Double space (everything).
 Do not justify the right margin and do not break words at the end of a typed line.
 Font-size 12, Times New Roman is the preferred font.
 Pages numbered in sequence starting with the Title Page. Numbers go in the upper right
hand margin at 1-inch margin from the side and ½ inch margin from the top of the page.
 Use an active voice.
 A medium to formal tone is preferable for academic writing.
 See a YouTube™ video about formatting papers in Word 2007 for APA 6th ed.
([Link]

Title Page
 Identify the title page with a page header that is flush left and starts:
Running head: TITLE IN ALL CAPS.
It should not be more than 50 spaces so it may need to be truncated from the end of the
title. See Appendix A for an example.
 The page # is placed in the upper right hand corner at the 1-inch margin from the side; ½
inch from the top of the page. Paging starts with page 1 on the title page and continues
throughout the paper.
 Space down approximately two inches from the top margin.
 Include the full title, your name, the institution. Additionally, per the instructor’s
direction, you may add the date and course identification, IWU plagiarism statement per
your program’s and instructor’s requirements.
 All of these are double-spaced and centered.

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 See sample paper. It immediately follows page 17.

Abstract
 An abstract is generally not required. Check with your instructor.
 If it is, it is the second page of your paper after the title page.
 It is a separate page.
 Abstract is centered as the title at the top of the page.
 The abstract uses a block paragraph format (no indention). The abstract should be about
150-250 words.

Body of the Paper

 Header continues, on every page, with associated page number, but the Running head
label is dropped. Use just the title throughout the remainder of the paper. It is placed on
the left hand margin. See page 17 for formatting directions in Word.
 On the first page of text (page 2 if no abstract; page 3 if there is an abstract), repeat the
full title, centered, one inch from the top, combination of upper/lower case letters.
 Double space throughout the body of the paper.
 At the end of the text, enter a page break (word processing) so that the References page
will start on a new page.
 See sample paper at the end of this Guide.

References Page
 Start the reference list on a new page. Inserting a page break at the end of the body of
your paper will always keep your References at the top of a new page.
 Any source listed on the References page must be cited in the body of the paper.
 List references in alphabetical order.
 Type the word “References” in upper and lowercase letters – centered at the top of the
page.
 Double-space all entries.
 Use hanging indent format. See page 18 for wordprocessing instructions.
 Use the official, two-letter U.S. Postal Service abbreviations for all states.
 See pages 5-6 of the sample paper at the end of this Guide.

Tables, Figures, Appendices

 Some papers necessitate additional explanatory information that fits better at the end of
the paper instead of in the paper. These are arranged as follows, immediately after the
References page.
o Tables – start each on a new page
o Figures – start each on a new page; caption is below the figure.
o Appendices – Start each on a new page.
 Label each item sequentially, e.g. Table 1; Table 2 or Figure 1, Figure 2 or Appendix 1,
Appendix 2, etc.
 In a shorter paper or per instruction from your faculty, you may want to insert figures in
the body of your paper where the information is discussed.

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Citing Sources In Text

In Text Citations
 Quoting a source is when you take the words exactly as they appear in the original
source.
o Set off with quotation marks (less than 40 words)
o Use an indented block quote (more than 40 words) [See sample paper at the end
of this Guide].
o In text citation for a quoted source should include author (or title if no author),
copyright date, page number(s)/paragraph number(s) or section title.
 “Sentence of quoting from a source” (Wilson, 2010, p. 34).
 Wilson (2010) emphasizes “Sentence of quoting from a source” (p. 34).
o The first time the source is used within a paragraph the author, date, and location
information is given. If that same source is repeated within the same paragraph
with no other intervening source used, the date can be omitted if the format for the
in text citation is as follows: Almay and Lockerby (2007) points out ….. Almay
and Lockerby go on to speculate…. If the parenthetical format for an in text
citation is used, the author and date information should be repeated for all in text
citations. Example: (Almay & Lockerby, 2007).
 Paraphrasing a source is when you take an idea, concept, etc., and restate it using your
own words.
o It is not set off with quotation marks.
o In text citation for a paraphrase should include the author (or title if no author),
and copyright date.
 Wilson (2010) recounted that information should be documented in a
writing style.
 Information is documented in a writing style (Wilson, 2010).
o A good method of knowing for sure you are paraphrasing is to read the material
until you understand it. Place the material aside and write out your paraphrase
from memory. It is not likely that you will write it down word for word. Then
give the appropriate citation per below!
 Quoting in text citation for one and multiple authors. Always cite what is in the first
position of the References entry.
o One author
 (Jones, 2010, p. 456).
 Jones (2010) noted “…” (p. 456).
o Two authors
 (Smith & Jones, 2009, para. 7).
 Smith and Jones, (2009) acknowledged “…” (para.7).
o Three authors to five authors
 (Smith, Jones, & Brown, 2009, Section Company History), for the first
time the source is cited. Thereafter, for that source, use (Smith, et al.,
2009, section Company History).
 Smith, Jones, and Brown (2009) maintained”…” (p. 16). The next time
that source is used it would be, Smith et al. (2009) writes “…” (p. 16).
o Six or more authors

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 The first time the source is used, note the first author with et al. White et
al. (2010) proposed….
o No author
 Use the first few words of the title, since the title has now moved to the
first position in the References entry.
 For articles from periodicals, use quotation marks around the title and
capitalize all significant words. (“Fun Learning APA,” 2010, p. 23)
 For books, online technical reports, use italics just like the title displays in
the References list. (The Publication Manual, 2010, p. 177)
o Corporate author
 Corporate author that is readily recognized by their acronym. (United
Nations [UN], 2008, section History).
 Corporate author with no acronym or an acronym that is not easily
recognized or is used by multiple organizations/companies. (Lawrence
North High School, 2000, p. 5).
 Paraphrasing in text citation for one and multiple authors.
o One author
 (Jones, 2010).
 Jones (2010) noted ….
o Two authors
 (Smith & Jones, 2009).
 Smith and Jones, (2009) acknowledged ….
o Three authors to five authors
 (Smith, Jones, & Brown, 2009), for the first time the source is cited.
Thereafter, for that source, use (Smith, et al., 2009).
 Smith, Jones, and Brown (2009) maintained…. The next time that source
is used it would be, Smith et al. (2009) wrote….
o Six or more authors
 The first time the source is used, just note the first author with et al. White
et al. (2010) proposed….
o No author
 Use the first few words of the title, since the title has now moved to the
first position in the References entry.
 For articles from periodicals, use quotation marks around the title and
capitalize all significant words. (“Fun Learning APA,” 2010)
 For books, websites, etc., use italics just like the title displays in the
References list. (The Publication Manual, 2010)
o Corporate author
 Corporate author that readily recognized by their acronym. (United
Nations [UN], 2008).
 This is used the first time it is cited. Subsequent times the acronym
only can be used. (UN, 2008).
 Corporate author with no acronym or one that may refer to multiple
corporate authors. (Lawrence North High School, 2000).
 When no date is apparent, use n.d. in place of the date position. (Webber, n.d.)
 What needs to be cited:

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Using words verbatim from another source.

o
Introducing facts, statistics or illustrations that you find in another source.
o
Taking an idea, theory or concept and building on it for your own conclusions.
o
When writing code or building on someone else’s code (computer programming).
o
Or, anytime that you are not sure if by not citing you might be guilty of
o
plagiarizing. (It is better to be safe than to plagiarize!)
 What does not need to be cited.
o Your own ideas.
o Your personal experiences.
o Common knowledge:
 Information that most educated people already know.
 Information that can very quickly be found in most dictionaries or
encyclopedias.
 Information belonging to everyone. Some common sayings cannot be
attributed to any one person. How do you know if it is common
knowledge? If it is mentioned in five or more sources.

Secondary Sources
 It is preferable to use the original quotation of a person, but occasionally, you see a quote
that someone else has quoted in an article/book you are reading and you feel that using
the quote will be beneficial to your writing. This needs to be documented as a secondary
source.
o In text citation. The quote is from Ben Franklin but it was in a book by B.
Burchell.
o Franklin once said “blah, blah, blah” (as cited in Burchell, 2000, p. 45).
o References entry would be for the book by Burchell. Franklin is not cited in the
References list.
o Burchell, B. (2000). The life of Ben Franklin. City, State code: Publisher.

Lists or Seriation
 APA prefers the use of the following format for lists:
o Separate paragraphs or long sentences (such as steps in a procedure) should use
numbered lists. See sample paper at the end of this Guide.
o Short words within a paragraph should use lowercase letters enclosed in
parentheses, e.g. (a) word, (b) word, and (c) word.
o Bulleted lists can be used although APA prefers the use of numbered or lettered
lists.

Headings
 Headings help break the paper into sections.
 Generally, a small paper will only need a couple of heading divisions.
 For a large paper, you may need up to 5 headings.
 Example of headings in APA:

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Level 1 – Centered, Boldface, Upper and Lowercase

Start paragraph with normal paragraph indent, double-spaced.

Level 2 -- Flush Left, Boldface, Uppercase and Lowercase

Start paragraph with normal paragraph indent, double-spaced.

Level 3 -- Indented, boldface, lowercase paragraph heading ending with a period.

Sentence starts immediately after the period.

Level 4 -- Indented, boldface, italicized, lowercase ending with a period. Start paragraph

with normal double-spacing.

Level 5 -- Indented, italicized, lowercase paragraph heading ending with a period. Start

first paragraph here, double-spaced.

Sources Needing Only an In Text Citation

Biblical Entries or Classical Works

 References from the Bible or other classical works (Greek & Roman) are cited in text but
no entry is required in the References list.
 Cite the chapter, verse, of the source (since these are uniform across versions) and the
version used. An example for a Bible references would be: (Romans 3:21, New
International Version).
 If you do not change versions in your paper, you do not have to repeat the version.
 A second Biblical reference in the same paper would be: (John 3:16).
 This kind of citation only applies to the actual scripture or classical work. Commentary of
the scripture or classical work would be cited like any other book with an in text citation
and appropriate References entry.

Personal Communication
 Includes email, interviews or any method of communication that is not archived.
 The same format is used for any kind of personal communication.
o (F. Fairchild, personal communication, February 2, 2010)
o F. Fairchild states “…” (personal communication, February 2, 2010).

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Creating the References

References – Books

Anderson, D. (2001). Beyond change management: Advanced strategies for today’s

transformational leaders. San Francisco, CA: Jossey-Bass/Pfeiffer.

 Always include the state postal code with cities or the country for foreign cities, e.g. New
York, NY or London, England.

References – Book chapter

Goodman, M. (1955). Organizational inertia or corporate change momentum. In D. P. Cushman

& S. Sanderson (Eds.), Communicating organizational change: A management

perspective (pp. 95-112). Albany, NY: New York Press.

References – Book Review

Penny, J. (2010). Outliers: The story of success [Review of Outliers, by M. Gladwell]. Personnel

Psychology, 63(1), 258-260. Retrieved from [Link]

References – E-books
Lieberman, S., Simons, G. F., & Berado, K. (2004). Putting diversity to work: How to

successfully lead a diverse workforce [NetLibrary version]. Retrieved from

[Link]

 For an e-book, you do not have to include the publisher information.

 Do include a DOI number*, if available or the location on the internet where the text was
obtained.
 Do provide the format that was used, e.g. NetLibrary version, Kindle DX version, Sony
version, Nook version, iBook version, Ebrary Quick View version, etc.
 *See page 12 for a further discussion of DOI numbers.

References -- Reference Book Article

Satterwhite, M. (2007). Job enrichment. In B. S. Kaliski Encyclopedia of Small Business (2nd ed.,

Vol. 1, pp. 395-398). Retrieved from [Link]

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 If there is a DOI number, add it at the end of the citation.

 Because this is an e-book, no publisher or location information is needed.

References – Reference Work, No Author or Editor

Empowerment. (2010). In Merriam-Webster’s online dictionary. Retrieved from

[Link]

References – Brochure
American Heart Association. (n.d.). Heart disease [Brochure]. Dallas: TX: Author.
 The square brackets in APA are used to denote any unusual format apart from books,
journal articles, newspaper articles, web sites, etc.
 When a corporate author is used and they are also the publisher of the source, use Author
in place of the normal publisher location.

References -- Theses and/or Dissertations

Mayhew, J. A. (2008). Adult learners’ perceptions of their employers’ leadership behaviors and

their own readiness for self-directed learning (Doctoral dissertation). Available from

ProQuest Dissertations & Theses database. (AAT 3344706)

Gazan, L. O. (2009). Patterns and trends of effective teaching in the nursing simulation lab

(Unpublished master’s thesis). Indiana Wesleyan University, Marion, IN.

References – Newspaper Article

Linebaugh, K., Searcey, D., & Shirouzu, N. (2010, February 10). Secretive culture led Toyota

astray. Wall Street Journal, p. A1. Retrieved from [Link]

References – Online Newspaper Article

Kang, C. (2010, February 10). Google to launch turbo-speed Internet trials. The Washington

Post. Retrieved from [Link]

 For online newspaper articles only give the entry point URL for the newspaper. This
allows for unavailable or extinct links.

References – Newsletter Article, no author

Learning to write using APA writing style. (2009, October). APA Writing Newsletter. Retrieved

from [Link]

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References – Magazine Articles

Damiano, P. (2010, December/January). Incredible India. Working Mother, 33(1), 50-52.

Willis, A. (2010, February 10). China tops Germany as no. 1 exporter. BusinessWeek. Retrieved

from [Link]

 If you find the article full text in one of the library’s databases, APA says to use the entry
point URL for the magazine. [You may need to Google the title to locate this or look it up
in Ulrich’s Global Serials Directory available from the IWU library databases listing.]
Alternatively, treat the article as if you found it in a print journal and omit the retrieval
statement. [For some programs that use an APA manual, follow the instructions per your
book, citing the journal publisher’s web site.]
 Magazines are those titles that are published, daily, weekly or monthly and have a
popular appeal. The article authors are generally employees of the magazine publisher.
Some examples of magazines are Time, Business Week, Forbes, Prevention, Christianity
Today, etc.
 When your instructor asks for scholarly or academic articles, magazine articles do not
qualify. When in doubt, consult OCLS!

References – Journal/Periodical Articles

 There are 2 things to look for with a journal article.
o If there is a DOI*, use that as the end part of the citation.
o If there is no DOI, then use the journal publisher’s entry URL at the end of the
citation.
 Journal/periodical articles are generally considered scholarly or academic. They are not
necessarily peer-reviewed. These are the kind of articles that are preferable in academic
research.
 *DOI stands for Digital Object Identifier. It is that article’s unique address on the
internet. Depending on your access it may or may not lead you to the full text of the
article but the DOI will lead you to the citation information about the article.
 The DOI always starts with 10. Database accession numbers are not the same thing as a
DOI number. Those are not used in APA for article citations—just the DOI#.

References – Journal/Periodical Articles with a DOI.

Holmes, O, IV. (2010). Redefining the way we look at diversity: A review of recent diversity and

inclusion findings in organizational research. Equity, Diversity, and Inclusion: An

International Journal, 29(1), 131-135. doi:10.1108/02610151019255

 Note that this one uses the IV as a designation for the author. Abbreviations, such as Sr.,
Jr., II, III, etc. are used in the References list, but titles are not, such as, PhD, EdD, RN,
etc.

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APA 6E GUIDE 13

Cook, D. M., & Bero, L. A. (2009). The politics of smoking in federal buildings: An executive

order case study. American Journal of Public Health, 99(9), 1588-1595. doi:10.1025/

APJH.2008.151829

DOI numbers are found as follows. If these methods don’t work, then you can assume that none
has been assigned from the publisher.
 With the citation in the database. Sometimes it is available on the short version of the
article and sometimes you have to click on the article title and look at the full citation.
There can be a specific field for it or it may be “tacked” on to the end of the abstract
field.

 It should be located on the first page of the article. It can be at the top or at the bottom or
along the side.
 You can use CrossRef. We have a link from the OCLS web pages.
([Link] click on: APA Style (under Key Links); click on: Locate a
DOI for your articles). You can copy and paste your citation into the box. If a DOI is
available, it will give it to you.
 For a better understanding of where to locate the DOI# or the publisher’s home web site,
see [Link]

References – Journal/Periodical Articles without a DOI.

Hijzen, A., Upward, R., & Wright, P. W. (2010). The income losses of displaced workers.

Journal of Human Resources, 45(1), 243-269. Retrieved from

[Link]

 For articles that have no discernable DOI number, use the publisher or journal’s entry
page, just as for magazines.
 If you are not using an APA manual for your program it may be appropriate to treat the
article as if you retrieved it from a paper source. Thus omitting the sentence: Retrieved
from [Link]

References – In Press Article

Kiran, K. (in press). Service quality and customer satisfaction: Perspectives from academics.

Library Review. Retrieved from [Link]

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 Articles that have been submitted and accepted for publication are in press. They are
listed without giving volume, issue or paging until such time as they are published.
 If you have multiple entries by the same author, the in press article follows the
published article.
 If there are multiple in press articles by the same author, use (in press-a, in press-b, etc.)
and list them alphabetically by the first word after the date element.
 Emerald Insight provides access to in press articles. They are denoted with an E.
 It is preferable not to use these since they may still be in the peer-review process.

References—Technical Reports, Research Reports, Non Newspaper or Journal Articles

Lund, P. (2004, December 28). Technical report on management and ICT practices in PV

buildings (NNE5/2001/264D14.2). Retrieved from

[Link]

Management%20and%20ICT%20Final%[Link]

 Websites can be difficult because you may not be able to find all the information that is
needed for a complete citation. The “parts” should include: Author. (Date). Title of the
page (Report No. or format). Retrieved from actual date from full URL.
 If the web page, in your opinion, will not change, the retrieval date is not needed.
 Be sure you transpose the URL address accurately. When your paper is submitted it
should be a working URL and take the reader to the web page cited.
 If a web page does not have an author, the title of the web page moves to the first
position. Then that is what is cited in text. (See Quote; Paraphrasing, No Author).
 If a web page does not have a date, substitute (n.d.). That is what is used for the in text
citation.
 APA provides a nice chart that documents some of the possibilities.
[Link]
[Link]

References—Technical Reports, Research Reports, Corporate Author

Indiana Wesleyan University. (2009). Indiana Wesleyan University 2009-2010 catalog.

Retrieved from [Link]

 Some groups of web pages do not have a specific author for a particular page, but it is
among other pages that are representing some corporate organization, association,
government office, etc.

References—Web Pages
Articles found on the web that are not official technical reports the title is not italicized.

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Reh, F. J. (2010). Scruples are a good thing. Retrieved September 21, 2011, from

[Link]

Bank reconciliation statement. (n.d.). Retrieved September 21, 2011, from

[Link]

[Link]

 Since the title is not italicized the format for a paraphrased in text citation would be as
follows: (“Bank Reconciliation Statement,” n.d.)
 Include the retrieval date if the page could change over time.
 The APA interpretation of web pages is available at:
[Link]

References – Television Show, One Time Occurrence

Moses, T. W., Rankin, B. T. (Writers), & Rumley, Z. (Director). (2009, December 31). Top ten

stories of 2009 [Television series episode]. In F. Finigan (Executive producer), 20/20.

New York, NY: ABC News.

References – Motion Picture

Jones, A. A. (Producer), & Malone, F. (Director). (1997). Movie of the year for 1997 [Motion

picture]. United States: Paramount.

References – Music Recording

Sills, B. (2004). Son vergin vezzosa. On The great recordings [CD]. Universal City, CA:

Universal Classics Group.

References – Video
Rosell, R. (Writer), McDermott-Rosell, P., & Rosell, R. (Producers). (2005). Compliance is just

the beginning: 3 steps to ethical decisions [DVD]. Bellevue, WA: Quality Media

Resources.

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References – Podcast
Larson, K. (Producer). (2009, December 11). Nursing in the best of times [Audio podcast].

Retrieved from [Link]

References -- PowerPoint Slides

Indiana Wesleyan University, Off Campus Library Services. (2009). Basic library instruction:

Associates [PowerPoint slides]. Retrieved from [Link]

Database/General/Intro_to_Research.pdf

References – Datamonitor Report

 There are probably two correct ways of doing these.

Colgate-Palmolive Company: Company profile. (2010, April 12). Retrieved from

[Link]

 In text citation would be: (Colgate-Palmolive, 2010, p. #) – direct quote or (Colgate-

Palmolive, 2010) – paraphrase.

Datamonitor. (2010, April 12). Colgate-Palmolive Company: Company profile. Retrieved from

[Link]

 In text citation would be: (Datamonitor, 2010, p. #) – direct quote or (Datamonitor, 2010)
– paraphrase.

References – Annual Company Report (taken from the company web site).
Ford Motor Company. (2009). One Ford: Ford Motor Company 2009 annual report. Retrieved

from [Link]

References – ATLA Monographs

Davis, J. D. (1894). Genesis and Semitic tradition [EBSCOhost Digital Archives Viewer

version]. Retrieved from ATLA Historical Monographs Collection: Series 2 database.

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References – Court Decisions

Roe, et al. v. Wade, 410 U.S.113, (1973).

Setting up the Headers

APA requires headers on every page of the paper. The Title page or first page of the paper has a
different header than the remainder of the paper. This takes some extra formatting in your word
processing program.

Page one:
 On the left hand margin it should be: Running head: FULL TITLE OF YOUR PAPER
 On the same line, but on the right hand margin, should be the page number, 1.
Page two and all subsequent pages:
 On the left hand margin type the following: FULL TITLE OF YOUR PAPER
 On the same line, but on the right margin, should be the page number 2.

Headers in Word 2007/2010

 Starting at the top of page 1, go to the Insert ribbon.
 Select Header, Edit Header.
 Place a check mark beside: Different First Page.
 Enter the phrase, Running head: FULL TITLE OF THE PAPER, on the left margin.
o This whole phrase should not be more than 50 characters, including spaces.
o You can shorten the header title, dropping words off at the end, not at the
beginning.
 Tab to the right margin, click on the Page Number icon.
 Select Current Position; Simple, Plain Number.
 Type number 1.
 Close the Header and Footer ribbon.
 Type the remainder of the information for the title page.
 Enter a Page Break to move to the 2nd page.
 Go the Insert ribbon.
 Select Header, Edit Header.
 Enter just the title of your paper in all capitals.
 Repeat the steps for inserting the page number. Page 2 should appear, you will not have
to type it, after clicking on Page Number, Current Position, Simple, Plain Number.

Removing Hyperlinks for URLs

Web addresses used in References entry should not show a hyperlink in APA. Word processing
programs want to automatically hyperlink these, turning them blue with an underline. Hyperlinks
can be easily removed.
 Place the mouse over the hyperlink.
 Right click.
 Click on: Remove hyperlink.

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APA 6E GUIDE 18

Reference List Creation for WORD XP

You may want to create a style in WORD that will take care of the unique hanging indent and
double spacing of the References list.

 Go to Format/Styles and Formatting…

 Select: New Style
 Give it an appropriate name, i.e. APA References
 Click on: Format, from the bottom right corner
 Click on: Paragraph
 Change or check 3 things on the next window:
o Indentation of left margin should be 0”
o Special should be: hanging indent
o Line spacing should be: double
 Click OK
 On the next window, check mark: Add to template.
 Now, you should see your new style as an available choice. Click on it when starting to
type your references list, after typing your title, References.
 When you open a new document, you may have to “find” your created style. Go to:
o Format/Styles and Formatting
o Look at the options beside: Show:
o Select: All styles
o Find your newly created style and select it for your new document.

Reference List Creation for WORD 2007/2010

 Click on the Home ribbon.

 Click on the down arrow per the illustration:

 From the dropdown menu, click on New Style (of the 3 icons it is the one on the far left,

bottom:
 Go to the 3rd bullet in the instructions for WORD 2003 and follow them to completion.
 Now, this will be an available style for future writing.

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APA 6E GUIDE 19

Getting Help with APA

Only a few examples can be demonstrated here. Here are some further resources and help
assistance for understanding APA:

Sources to use for further APA Help

American Psychological Association. (2010). Concise rules of APA style (6th ed.). Washington,

D.C.: Author.

American Psychological Association. (2010). Publication manual of the American Psychological

Association (6th ed.). Washington, D.C.: Author.

Off Campus Library Services. Available at [Link] or

800.521.1848.

Appendix A: Sample Title Page, Paper, and References

Here are some examples of papers done, using APA 6th edition:
 [Link] (Provided by the
American Psychological Association on their APA writing style site.)
 [Link] (Provided by OWL,
Purdue Online Writing Lab.)
 [Link] (Provided by Jeffrey H. Kahn, Illinois State
University.)
 The next 6 pages demonstrate an example of a Title Page, text pages and References list
for a fictional APA paper, titled Appendix A.

Still have questions? Do not see your source covered here? Call: 800.521.1848; Email:
[Link] or TXT: ocls@[Link]

Ver. 2011.9.21
Running head: APPENDIX A 1

The phrase, Running head, is not

capitalized, but the paper title is all
capitalized.

Running head + TITLE should be 50 spaces

or less. If you need to shorten the title,
shorten it from the end, not the beginning of
your title.

Appendix A: Sample APA Paper

FirstName LastName

Indiana Wesleyan University

Additionally, your instructor may ask

for more identification information,
such as, instructor’s name, course,
date, plagiarism statement. Check
with your instructor.

Note: The margins were altered for this sample to allow room for the call out boxes.
Margins should be 1 inch all around the page. Fonts should be 12-point, standard font with
serifs such as Times New Roman. All lines should be double spaced. Only use left side
justification. Additionally, you program may require the placement of a plagiarism
statement. This is not part of APA but may be required. Consult your instructors for
correct placement and wording.
 Note that on page 2, the Running head part is dropped and just the title in
all caps is used for the remainder of the paper. This requires special
APPENDIX A formatting. See Formatting Your Paper: Body of Paper earlier in this 2
document.
Appendix A: Sample APA Paper
Repeat full
title.
The first page of text will be numbered page two, and so on. It and all subsequent pages

will include the running head in the upper left side. This header can be shortened but it must be

shortened from the end of the title not the beginning. The page number is on the same line, but

on the right hand margin. When you finish typing the text of your paper then use a page break in

your word processing program so that your References list starts on a new page. The page break

will keep the References from “traveling” down the page should you need to go back and insert a

significant portion within the body of your paper.

Use an indentation (5-7 spaces) for new paragraphs and space two times between any end

of sentence punctuation and the beginning of a new sentence.

In this paragraph demonstration will be provided of both quoted in text citations and

paraphrased in text citations. It does not matter whether you quote directly or reword a concept

into your own wording, both examples require an in text citation. In the case of a quote, use

quotations marks around the quoted material. Douglas (2003), stated that “blah, blah, blah and

blah” (p. 64). Note that the punctuation for the quote is outside the parenthetical phrase at the

end. That phrase is considered part of the sentence. It was blah blah, blah, blah (Kiechel, 1992).

This might be an example of citing a paraphrased section from a source. Sometimes a source

may not have an author. In the example from the References you would cite like this. “Blah,

blah, blah, blah” (“Mentoring Programs Motivate,” 2005, p. S9).

If the quote is longer than 40 words then use an indented block quote without quotation

marks. The indented block is still double spaced and an author, date and page number (if

available) is still referenced. For the long block quote, the punctuation at the end comes at the

Ver. 2011.9.21
APPENDIX A 3

end of the sentence and then the parenthetical information for the source. Here is an example of a

long quotation as shown by Jones (2007):

Blah, blah, blah, blahty, blah. Blah, blah, blah, blahty, blah. Blah, blah, blah, blahty,

blah, blah, blah, blahty, blah. Blahty, blah, blah, blah, blahty, blah, blah, blah, blahty,

blah. Blah, blah, blah, blahty, blah, blah, blah, blahty, blah, blah, blah, blahty, blah, blah,

blah, blahty, blah. Blah, blah, blah, blahty, blah. (p. 456)

Signal words are good introductions for text that you are quoting or paraphrasing. Here

are some suggested signal words. You can probably think of even more.

Acknowledged Believed Emphasized Proposed

Added Claimed Explained Reported

Admitted Commented Found Revealed

Advised Conceded Maintained Said

Agreed Concluded Noted Showed

Argued Considered Observed Speculated

Asked Contended Pointed out Suggested

Asserted Described Predicted Wrote

Adapted from Prentice Hall Reference Guide (7th ed.), by M. Harris, 2008, p. 400.

When incorporating lists in your writing, the preferred methods are as follows. The first way

is if the list is made up of short phrases. The list might be (a) blah, (b) blah, blah, and (c) blah,

blah, blah. If this list includes sentences, then you would show in another way. The list might

include:

1. The blah and the blah, blah blah blah, blah blah blah blah blah blah blah blah are

blahing. [Note that the 2nd line is flush left.]

Ver. 2011.9.21
APPENDIX A 4

2. The blahty blah are blah blahs.

If your paper contains a lot of numbers or statistics and using these methods could prove more

confusing, then bullets can be used. Use the standard circle or square bullets, not decorative

shapes or colors for the bullets.

Ver. 2011.9.21
 APPENDIX A 5

References
Book, with
Autry, J. A. (2001). The servant leader: How to build a creative team, develop great morale, and author

improve bottom-line performance. Roseville, CA: Prima.

Centennial to become home for Greenleaf Center. (2005, June 6). Indianapolis Business Journal,
No author, news magazine. Publisher
26(13), 13A. Retrieved from [Link] web site. In text citation would be:
(“Centennial to Become,” 2005).
Center for Servant Leadership at the Pastoral Institute (Producer). (2000). Servant leadership: At

the best companies to work for in America [Videotape]. Indianapolis, IN: Greenleaf

Center for Servant-Leadership. Video tape. The same format would

apply for a CD, DVD, etc.
Columbus State University. (n.d.). Definition of servant leadership. Retrieved February 18, 2010,
Stand alone Website, corporate
from [Link] author, no date. (Not a
technical report)
Fernando, J., Grisaffe, D. B., Chonko, L. B., & Roberts, J. A. (2009). Examining the impact of

servant leadership on salesperson’s turnover intention. Journal of Personal Selling &

Article with DOI#, found
Sales Management, 29(4), 351-365. doi:10.2753/PSS0885-3134290404 through CrossRef.

Greenleaf Center for Servant-Leadership. (2002). What is servant-leadership? Retrieved

Note that the February 18, 2010, from [Link]

hyperlink Website, group or corporate author.
was removed. [Link]

Greenleaf, R. K. (1996a). On becoming a servant-leader. San Francisco, CA: Jossey-Bass.

Greenleaf, R. K. (1996b). Seeker and servant: Reflections on religious leadership. San Francisco,
If you have 2 or more sources, with same author and same date, alphabetize
CA: Jossey-Bass. them by the title and use small alphabet letters to differentiate. These are
used for the intext citation, too, i.e. (Greenleaf, 1996b, p. 298).
Hunter, J. C. (2004). World’s most powerful leadership principle: How to become a servant
E-book from
leader [Ebrary Quick View version ]. Retrieved from [Link] ebrary.

Kiechel, W., III. (1992, May 4). The leader as servant. Fortune, 125(9), 121-122.
Article from
Ladik, C. M., & Locander, W. B. (2008). CMO leadership for the 21 century. Marketing magazine;
st
paper copy.
Management, 17(5), 14-20. Retrieved from [Link]

Ver. 2011.9.21
APPENDIX A 6

/Pages/AMA%20Publications/AMA%20Magazines/Marketing%20Management/
Journal article, no DOI# available. Googled
[Link] journal title.

Lancaster, H. (1994, November 1). Managing your career. Wall Street Journal, p. B1. Retrieved
Online newspaper
from [Link] article.

Rauch, K. E. (2007). Servant leadership and team effectiveness (Doctoral dissertation). Available
Dissertation from online
from ProQuest Dissertations and Theses database. (ATT3320955) database.

Rosenberg, J. M. (1992). Leadership continuum. In Dictionary of business and management

Reference book article
(p.192). Chicago, IL: Wiley.

Sailhammer, J. H. (2008). Genesis. In T. Longman III & R. Hess (Eds.). The expositor's Bible

commentary: Genesis-Leviticus (Vol. 1, Rev. ed., pp. 21-331). Grand Rapids,

Article/chapter in a larger vol. and in
MI: Zondervan. an edited set.

Sipe, J. W., & Frick, D. M. (2009). Seven pillars of servant leadership: Practicing the wisdom of
Book with 2 authors. Note that the authors are not
leading by serving. New York, NY: Paulist. alphabetized in the citation.

Spears, L. (1996), Reflections on Robert K. Greenleaf and servant leadership. Leadership and

Organizational Development Journal, 17(7), 33-35. doi:10.1108/01437739610148367

Tsao, A. (2004, January 28). The two faces of Wal-Mart. BusinessWeek online. Retrieved April
Article from online
24, 2009, from [Link] database with a DOI#

Article in an internet only

magazine.

Note: Some of the above are fictitious citations.

Ver. 2011.9.21