2022-05-04 VH Holdings
Microsoft Office 365 Migration
VH HOLDINGS CONTACT INFO:
JACOB KRUGER
0823745285
[email protected] RONNIE CRICHTON
0823745309
[email protected]
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2022-05-04 VH Holdings
1. PURPOSE
1. Best Before is seeking a solution to migrate/standardise the existing computer
platform, integration and implementation services. The scope of the project will be
migrating Best Before to Office 365, implement Sage Partner50 cloud, setup
OneDrive to facilitate file sharing/ basic backup.
2. SCOPE OF WORK
The Scope of Work will include:
Office 365 Readiness Assessment, Onsite Discovery, and Planning
Onsite review of client systems to gather and capture information about
existing infrastructure
Identify potential challenges in this migration and pose solutions
Determine required tasks for configuring network and DNS
User Identity and Account Provisioning Planning
Exchange Online Planning
Develop migration strategy
Identify mailbox size and item counts that will be migrated to Office 365
Conduct bandwidth assessment to calculate migration velocity for mailbox
data
Preparing Environment for an Office 365 Deployment
Assist with Domain Verification and Office 365 Registration
Add and verify Best Before domain name with Office 365
Create DNS records to configure Best Before domain name for use with
Office 365 services
Exchange Online Service Configuration
Configure email coexistence with existing server and Exchange Online
Mailbox quotas and archival/retention policies
Anti-spam and malware protection
Configure client computers and end-user experience
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Migration and Cutover
Assign licenses to users
Migrate and synchronize mailbox data to Exchange Online
Update DNS to point to Office 365
Configure Outlook Web Access and Exchange ActiveSync for mobile phones
and devices where applicable
Perform Post-migration Service Testing of Office 365 functionality
Post Deployment Support and Office 365 Administration Training
Have resources on-site and able to augment Best Before support staff on
the week after the migration is completed
Administering Office 365 Services
Administering Microsoft System Center
Best Before environment is as follows and accurate as of 3 rd May 2022
Total storage (GB): 0
Total storage of Archive (TB): 0
Total licenses (mailboxes) in use: 9
Total amount of Mobile users: ??
Types of mobile devices: iPhone, iPad, Android
Al workstations have Windows 10 and Office (Various versions)
Location of employee’s:
o Users are at head office and 3 remote stores
o Some users work remotely
The remote workers uses 3g/4g internet connections
The mix of laptops and desktops
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2022-05-04 VH Holdings
3. COSTING
Option A
MICROSOFT 365 BUSINESS BASIC R 120-00 PER MONTH PER
MAILBOX
Business class email, calendar - Exchange Online (50GB)
Online versions of Office (Only)
File storage and sharing - OneDrive for Business 1TB
Unlimited online meetings - Teams
Virtual Intranet - SharePoint Online
Option B
MICROSOFT 365 BUSINESS STANDARD R 298-00 PER MONTH PER
MAILBOX
Desktop Office on your PC/laptop/Mac
(Can be loaded on 5 devices using the same credentials)
Online versions of Office
Office on tablets and phones
File storage and sharing - OneDrive for Business 1TB
Business class email, calendar - Exchange Online (50GB)
Unlimited online meetings - Teams
Virtual Intranet - SharePoint Online
Mail Archive (Does not form part of your 50Gb mailbox size)
All the above options have an R 500-00 migration and setup fee per user.
OneDrive
Setup each user with personal OneDrive and R 1100-00 SETUP FEE
shared OneDrive.
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Cost for option A
Qty Description Unit Price TOTAL
Microsoft 365
9 Microsoft 365 Business Basic (Monthly) R 120.00 R 1080.00
OneDrive Setup (Once off)
2 Labour R 550.00 R 1100.00
365 Setup
9 Setup fee R 500.00 R4500.00
Offsite backup
Infrascale Off-site backup (We can only quote once we know
how much data is being backed up)
(R18 per Gb)
Subtotal R 6680.00
Delivery
charge R 0.00
VAT R 1002.00
TOTAL R 7682.00
Cost for option B (Recommended)
Qty Description Unit Price TOTAL
Microsoft 365
9 Microsoft 365 Standard (monthly) R 298.00 R 2682.00
OneDrive Setup (Once off)
2 Labour R 550.00 R 1100.00
365 Setup
9 Setup fee R 500-00 R 4500.00
Offsite backup
Infrascale Off-site backup (We can only quote once we know
how mush data is being backed up)
(R18 per Gb)
Subtotal R 8282.00
Delivery
charge R 0.00
VAT R 1242.30
TOTAL R 9524.30
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On-Site Server
Qty Description Unit Price TOTAL
Server (Dell Grade A refurbished)
1 Dell Power Edge R 27,905.81 R 27,905.81
2 x Intel Xeon Eight (8) Core E5-2650 v2 CPU @ 2.60GHz
2U Rack Height
64GB DDR3 ECC Dimm (192GB max availability)
2 x 900GB 2.5” 10K SAS
H710P RAID Card
Quad Embedded Gigabit NICs
Redundant Power Supplies
IDRAC7 Express
1 Year carry-in warranty
1 Windows Server Standard 2019 R 16,277.91 R 16,277.91
2 Client access licenses R 3,836.05 R 7,672.09
Server Setup
6 Labour R 550.00 R 3,300.00
Firewall
Provides VPN access to server and general security for the network
1 Infinity Shield NG5 SMB R 4,193.75 R 4,193.75
Netshield NG5 (5 users) R250 monthly
Subtotal R 59,349.56
Delivery
charge R 0.00
VAT R 8,902.43
TOTAL R 68,252.00
