OceanBase Logistics Company Software
Integration Project
1. Project Scope
1.1 Objectives
Develop an integrated software system to manage logistics operations, including truck
management, route optimization, scheduling, and reporting.
1.2 Deliverables
A fully functional software application that integrates all logistics operations.
User manuals and training materials.
Ongoing support and maintenance plan.
3. Requirements Analysis Stage
3.1Functional Requirements
Truck Tracking System
Route Optimization
Inventory Management
Customer Management
Reporting and Analytics
The system must incorporate a feature that allows users to input various cost elements,
such as fuel expenses, employee salaries, and truck maintenance costs. It should then
automatically calculate the overall profit and loss based on these entries.
All operational data and transaction records must be securely stored in cloud storage.
This ensures that data is protected against loss due to file corruption or system crashes,
providing a reliable backup solution.
The software must be designed for accessibility, allowing users to access the system from
any location and at any time, rather than being restricted to a single computer. This
feature enhances flexibility and supports remote operations.
The system should include a user-friendly dashboard that provides real-time insights into
key performance indicators (KPIs), including expenses, revenue, and profit margins,
enabling quick decision-making.
There should be an integrated communication feature that allows users to share updates
and information within the platform, facilitating collaboration among team members,
drivers, and management.
The software must support multi-user access with role-based permissions to ensure that
sensitive data is only accessible to authorized personnel, enhancing security and data
integrity.
The system should implement automated alerts and notifications for critical events, such
as maintenance schedules, fuel thresholds, and payment due dates, helping users stay
informed and proactive.
Reporting functionalities should be included, allowing users to generate customizable
reports on financial performance, operational efficiency, and historical data analysis,
aiding strategic planning.
The software must be scalable to accommodate future growth, such as adding more
trucks or expanding services, ensuring that the system evolves with the business needs.
Integration capabilities with existing tools and software, such as accounting systems or
GPS tracking services, should be provided to streamline operations and enhance
functionality.
3.2Non-Functional Requirements
Performance Requirements
Security Requirements
Usability Requirements
3.3Stakeholder Requirements
Input from Drivers
Input from Dispatchers
Input from Management
4. Stakeholder Identification
Internal Stakeholders: Management, logistics team, drivers, IT staff.
External Stakeholders: Customers, suppliers, and regulatory bodies.
5. Project Plan
5.1 Timeline
Phase 1: Requirements Gathering (2 weeks)
Phase 2: Design (3 weeks)
Phase 3: Implementation (6 weeks)
Phase 4: Testing (4 weeks)
Phase 5: Deployment (2 weeks)
Phase 6: Maintenance (Ongoing)
6. Communication Plan
Regular Updates: Weekly meetings with stakeholders to discuss progress.
Documentation: Maintain a shared document repository for all project-related
documents.
7. Budget
7.1 Estimated Costs
Development Costs: $XX,XXX
Software Licenses: $X,XXX
Training Costs: $X,XXX
Contingency Fund: $X,XXX
7.2 Approval
The budget to be presented to stakeholders for review and approval.
8. Documentation
The planning document will be reviewed and approved by all stakeholders before
proceeding to the next phase.
9. Kick-off Meeting
A meeting to be officially scheduled in order to launch the project, outlines expectations,
and clarify roles.
