Gate System Process
General Process The Gate System is a process that helps manage the entry and exit of goods from a warehouse. It involves
Descriptions managing inbound and outbound logistics, such as goods receipt and goods issue processes. The gate system
ensures that goods are processed correctly as they enter and leave the warehouse, with documentation and
checks at the warehouse gate for shipments, deliveries, and returns.
Step by Step
Process Description
Here is a step-by-step process of how the Gate System functions in SAP EWM:
1. Inbound Process (Goods Receipt)
Step 1: Arrival at Gate
When the truck carrying goods arrives at the warehouse gate, the first step is to record the vehicle's
arrival in the SAP system.
Step 2: Gate Check-in
The vehicle and driver details are entered into the SAP EWM system. This could include entering the
vehicle number, driver name, delivery details, and any other relevant information (e.g., shipping
company).
Step 3: Check for Delivery Documents
Check whether the inbound delivery is already created and scheduled for delivery in SAP. If the delivery
is not scheduled, the system will require an inbound delivery document to be generated.
Step 4: Goods Receipt
Upon successful gate check-in, the goods receipt process is triggered, and the system updates the status
of the delivery document. It ensures that the goods are physically received, identified, and registered in
the system.
The materials are either unloaded or moved to a staging area.
Step 5: Update the Warehouse Status
Once the goods are verified (by quantity, quality, or any other checks), the system records the receipt,
updates the warehouse status, and moves goods to the appropriate storage location.
2. Outbound Process (Goods Issue)
Step 1: Gate Pass Creation
Before a shipment is dispatched, a gate pass must be created. The gate pass is a document that allows
goods to be removed from the warehouse and ensures they are registered in the system as being sent
out.
Step 2: Verification of Outbound Goods
A system check is performed to ensure the correct goods are prepared for shipment and match the
outbound delivery documents. The warehouse staff verifies the items by scanning barcodes or manually
comparing them.
Step 3: Check-out Process
After the goods have been verified and packed, the vehicle is allowed to exit the gate. The driver and
vehicle details are re-entered into the SAP system.
The system updates the delivery status, marking the goods as dispatched.
Step 4: Vehicle Departure and Update
After the vehicle has passed through the gate, the system updates the status of the shipment, and the
departure details are recorded.
This ensures the goods are no longer in the warehouse and that the inventory is updated accordingly.
3. Gate System Checks and Monitoring
Step 1: Documentation Verification
SAP EWM performs checks to verify that all necessary documents (such as delivery documents and gate
pass) are present and correct. This includes verifying quantities, batch numbers, and any other relevant
details.
Step 2: Security and Safety Checks
The system may include security-related checks, such as vehicle inspections, verification of goods, and
ensuring compliance with safety standards for outgoing and incoming shipments.
Step 3: Updating Inventory
SAP EWM updates inventory levels in real-time based on inbound and outbound movements at the gate.
Any discrepancies or issues are flagged, and inventory is adjusted accordingly.
4. Reporting and Tracking
SAP EWM provides real-time reporting and tracking tools. It tracks:
The status of each inbound and outbound delivery.
The movement of goods in and out of the warehouse.
The compliance with logistics processes, including gate arrivals, goods receipts, and
dispatches.
5. Integration with Other SAP Modules
The gate system in SAP EWM is fully integrated with other SAP modules, including:
SAP MM (Materials Management): For managing inventory and goods movements.
SAP SD (Sales and Distribution): For processing outbound deliveries and tracking shipments.
SAP TM (Transportation Management): For managing transportation logistics.
Summary of Key Activities in Gate System:
1. Inbound Process:
Arrival at gate and check-in.
Goods receipt and update of warehouse status.
2. Outbound Process:
Gate pass creation and goods verification.
Dispatch and departure of vehicle.
3. Monitoring and Reporting:
Real-time updates of warehouse and inventory statuses.
Integration with SAP modules for smooth operations.
This process ensures smooth and efficient management of goods entering and leaving the warehouse, with proper
documentation and updates in SAP EWM.
