Proposal template
23/12/2024
Proposal template
Disclaimer
Views and opinions expressed are however those of the author(s) only and do not necessarily
reflect those of the European Union or the European Research Executive Agency. Neither the
European Union nor the granting authority can be held responsible for them.
Title: INtegrated and Circular Technologies for Sustainable city region FOOD systems in Africa
Type of action: HORIZON Research and Innovation Actions
Topic: HORIZON-CL6-2022-FARM2FORK-01-14
Start date of project: 01 January 2023 ● Duration: 48 months
© INCiTiS-FOOD Consortium, 2023
Reproduction is authorised provided the source is acknowledged.
Table of Contents
1. Executive Summary.......................................................................................................................3
2. General information......................................................................................................................3
2.1. General details.......................................................................................................................3
2.2. Consortium description.........................................................................................................3
2.2.1. Partner 1 – Consortium Leader......................................................................................3
2.2.2. Partner 2........................................................................................................................4
2.2.3. Partner 3 (if applicable)..................................................................................................5
3. Excellence......................................................................................................................................6
3.1. General description...............................................................................................................6
3.2. Objectives..............................................................................................................................6
3.3. Description of selected technology/technologies..................................................................6
3.4. Geographical focus................................................................................................................6
3.5. Description of different readiness levels................................................................................6
3.6. Gender dimension.................................................................................................................6
4. Impact............................................................................................................................................6
4.1. Business impact.....................................................................................................................6
4.2. Sustainability and socio-economic impact.............................................................................7
4.3. Financial impact.....................................................................................................................7
4.4. Impact on urban and peri-urban food systems across Africa.................................................7
4.5. Multi-actors’ involvement.....................................................................................................7
4.6. Additional video material (optional)......................................................................................7
5. Implementation.............................................................................................................................7
5.1. Work plan and activities........................................................................................................7
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Proposal template
5.2. Team......................................................................................................................................8
5.3. Expected results and deliverables..........................................................................................8
6. Replicability and reusability of the solution...................................................................................8
7. Costs justification and funding.......................................................................................................8
7.1. Deliverables list......................................................................................................................8
7.2. Budget and cost justification.................................................................................................9
8. Ethics self-assessment.................................................................................................................10
8.1. Ethics...................................................................................................................................10
8.2. Security................................................................................................................................10
8.3. Ethics/Security Checklist......................................................................................................10
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Proposal template
1. Executive Summary
Please provide a brief overview of the proposal (objectives and expected outcomes) [1500 characters
max]
2. General information
This information is mandatory and will be used by the evaluation committee to assess the suitability
and expertise of the applicants.
2.1. General details
Proposal title
Proposal acronym
Please select the aplication area of your solution:
Aquaponics ☐
Aquaculture ☐
Hydroponics ☐
Bioponics ☐
Insect Farming ☐
Other ☐
2.2. Consortium description
2.2.1. Partner 1 – Consortium Leader
Legal entity name
Full address
Country
Legal representative (name,
email address)
Contact person (if different
than legal representative;
name, email address)
Type of partner CSO ☐
NGO ☐
Cooperative ☐
Other* (excluding schools and ☐
tertiary institutions)
Legal representative
signature and stamp (if
applicable)
Have you attend any training Yes ☐ No ☐
sessions at or visited any of
Visited LL (location)
the INCiTiS-FOOD Living Lab?1
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Proposal template
Training session (date)
Have you signed an Yes ☐ No ☐
onboarding agreement with
Name of the LL:
any of the INCiTiS-FOOD
Living Labs?
Do you have your own farm/ Yes ☐ No ☐
home farming facility or
unlimited access to one? 2 Location and size of the facility
*Note: The participation of each consortium entity must be well justified. Any form of school or tertiary
institution has been limited: they can participate only as a member of the consortium, and it can be only one
school or tertiary institution per consortium.
2.2.2. Partner 2
Legal entity name
Full address
Country
Legal representative (name,
email address)
Contact person (if different
than legal representative;
name, email address)
Type of partner CSO ☐
NGO ☐
Cooperative ☐
Secondary school ☐
Tertiary institution ☐
Vocational institution (professional ☐
school)
Polytechnical/technical university ☐
College in agriculture and fisheries ☐
Special needs school/organization ☐
SME ☐
Legal representative
signature and stamp (if
applicable)
Have you attend any training Yes ☐ No ☐
sessions at or visited any of
Visited LL (location)
the INCiTiS-FOOD Living Lab?1
Training session (date)
Have you signed an Yes ☐ No ☒
onboarding agreement with
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Proposal template
any of the INCiTiS-FOOD Name of the LL:
Living Labs?
Do you have your own farm/ Yes ☐ No ☐
home farming facility or
unlimited access to one? 2 Location and size of the facility
2.2.3. Partner 3 (if applicable)
Legal entity name
Full address
Country
Legal representative (name,
email address)
Contact person (if different
than legal representative;
name, email address)
Type of partner CSO ☐
NGO ☐
Cooperative ☐
Secondary school ☐
Tertiary institution ☐
Vocational institution (professional ☐
school)
Polytechnical/technical university ☐
College in agriculture and fisheries ☐
Special needs school/organization ☐
SME ☐
Legal representative
signature and stamp (if
applicable)
Have you attend any training Yes ☐ No ☐
sessions at or visited any of
Visited LL (location)
the INCiTiS-FOOD Living Lab?1
Training session (date)
Have you signed an Yes ☐ No ☐
onboarding agreement with
any of the INCiTiS-FOOD Name of the LL:
Living Labs?
Do you have your own farm/ Yes ☐ No ☐
home farming facility or
unlimited access to one? 2 Location and size of the facility
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Proposal template
3. Excellence
-------------------------------------------------------- 10-Page limit starts here -------------------------------------------
IMPORTANT: The allowed font type is “Calibri” with the minimum font size 11 points, the
paragraph spacing 6pt and single line spacing. The page size is A4, and all margins (top, bottom,
left and right) must be at least 15 mm (not including any footers or headers). Proposals that do
not comply with these requirements will be excluded from evaluation as non-eligible.
The total length of the entire proposal, including the tables on Costs justification and funding
(paragraph 6), must not be more than 10 pages. Page count starts from Section 3. Proposal
description. Removing explanatory text in the proposal template, located below the paragraph
sub-titles is allowed. External evaluators are instructed to dismiss the pages after the 10th page
(starting from Section 3) from the evaluation.
3.1. General description
Describe the background of your application (the question to solve), design, novelty, reliability of the
solution and how the proposed solution addresses the selected topic of the INCiTiS-FOOD Open Call.
3.2. Objectives
Write the key objectives of the proposal for Local Innovation Hub.
3.3. Description of selected technology/technologies
Please describe the technology you will be using in your LIH, based on selected topic. What are the
benefits comparing to other solutions curently present on the market?
3.4. Geographical focus
Please provide the description of your geographical area.
3.5. Description of different readiness levels
Please describe the starting and the target:
- Technology Readiness Level (TRL) of the proposed solution in accordance with the EU TRL
scale
- Societal Readiness Level (SRL) of the proposed solution
- Business Readiness Level (BRL) of the proposed solution
3.6. Gender dimension
Please provide the description on how gender balance will be reached within your LIH.
4. Impact
4.1. Business impact
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Proposal template
Describe the business challenge and business potential. Demonstrate how the proposed solution will
support targeted population and local communities.
Special attention should be paid to the following elements:
Business model: describe which business model(s) is proposed and what are the financial
projections for the next 3 years;
Describe how the project will develop the value proposition and KPIs. A first glance of these
issues should be included in the proposal.
Substantiate your business model by relating it to a general business model, for example the
Business Model Canvas (BMC). Visit www.BusinessModelGeneration.com and
www.BusinessModelGeneration.com/book to learn more.
Scalability: describe how the proposed business case will be able to scale in the European and
international markets; formulate a few important KPIs, with which the business impact can be
measured.
Business innovation: clearly describe the innovative elements of the product and its business
model.
4.2. Sustainability and socio-economic impact
Describe the environmental, socio-economic and other sustainability impacts of your proposed
solution in the agri-food sector. Formulating a few important KPIs woukld be beneficial, but defining
at least ONE indicator that can be assessed to measure the impact is mandatory.
4.3. Financial impact
Describe any relevant implication and support from public or private entities. Explain additional
financial support you received from public or private resources for the development of this solution,
and your approach to further fundraising in the future.
4.4. Impact on urban and peri-urban food systems across Africa
Describe how your solution could be used in urban and peri-urban food systems in your
region/country and beyond. How will this solution help in other/similar systems across Africa?
4.5. Multi-actors’ involvement
Describe to what extent the different actors of the agri-food chain/end-users are involved in the
proposed LIH.
4.6. Additional video material (optional)
If you wish to support your application with additional video material, please provide a valid YouTube
or Vimeo link, (public or unlisted) without restrictions for viewing, not longer than 5 minutes.
Evaluators may choose not to take this optional video material into account during evaluation and
this material will not carry additional points.
5. Implementation
5.1. Work plan and activities
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Proposal template
Draft the workplan and key activities of the proposed solution including a clear timeline. This
workplan should address 3 key phases of implementation plan.
Please add a timeline or Gantt chart to illustrate the proposed work plan.
5.2. Team
Please present your team members that will be directly involved in the implementation of your sub-
project and provide information on their education, experience, skills and track record, plus the
technical capacity to develop/enhance the solution. Explain briefly the main competences and
experience of each partner in the consortium and how they are relevant for the delivery of the
proposed solution. Keep in mind team’s respect for gender balance.
5.3. Expected results and deliverables
Describe the key expected results and deliverables that the proposal will achieve and deliver. Propose
SMART indicators (Specific, Measurable, Achievable, Relevant and Time-bound), where appropriate,
to make the main objectives and expected results measurable.
Please keep in mind that there are already 3 mandatory deliverables, summarizing each of the phase
of the implementation and are tied with the payment. However, you can add additional deliverable
in each of the implementation phase if you wish.
6. Replicability and reusability of the solution
Describe how your solution could be reused/adapted by other users and Living Labs in other
conditions and/or other crops/food systems. Would minor or major changes be necessary?
7. Costs justification and funding
7.1. Deliverables list
No Deliverable name Type Delivery Phase Overall Costs Note
date (€)1
1. D1 Report on R2 M2 Development of Cannot exceed 40%
Development LIH, Execution Plan of the budget3
of implementation
2. D2 Report on the R M10 Demonstration Cannot exceed 40%
Demonstration of the budget4
3. D3 Report on the R M12 Exploitation of Cannot exceed 20%
Exploitation of the results of the budget5
results
Total Deliverables Cost 100%
1
It includes the overall costs associated with the respective deliverable (personnel, travel, equipment, other,
subcontracting and indirect costs) in EUR
2
R - Report
3
The overall cost of Deliverable No. 1 Develop can be up to 47,000 EUR
4
The overall cost of Deliverable No. 2 Deploy can be up to 47,000 EUR
5
The overall cost of Deliverable No. 3 Scale can be up to 23,500 EUR
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Proposal template
7.2. Budget and cost justification
Note that all costs must be entered in EUR currency, in the full amount, e.g., 117,500.00 EUR and
that no third party can receive more than 58,750 EUR. VAT is not eligible per Horizon Europe rules.
Budget Applicant 1 Applicant 2 Applicant 3 (if applicable)
Personnel cost6
Travel cost7
Equipment cost8
Other goods/services
Subcontracting costs9
Indirect costs10
Total cost11
---------------------------------------------------------- 10-Page limit stops here
------------------------------------------
6
Cost of the personnel realizing the work and/or preparing the reports/deliverables.
7
Travel costs necessary for the execution of the sub-project.
8
Only the depreciation cost of the equipment should be included.
9
Subcontracting is allowed for up to maximum of 25% of the proposed budget and this should be clearly justified.
10
Indirect costs (overheads) could be up to 25% of the direct cost. Subcontracting is not included in indirect cost
calculation.
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Winning proposal may have a total cost less or equal to €117,500, where maximum amount per third party cannot
exceed €58,750. Total cost should be equal to total deliverables cost.
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Proposal template
8. Ethics self-assessment
Please fill out the ethics/security checklist on the following page (provide a yes/no for each item).
This section is NOT covered by the 10-page limit.
8.1. Ethics
If you have entered any ethics issues in the Ethics/Security checklist, you must:
● Submit an ethics self-assessment, which:
o Provides a rationale for the option made.
o Describes how the proposal meets the national legal and ethical requirements of the
country or countries where the tasks raising ethical issues are to be carried out.
o Explains in detail how you intend to address the issues in the ethical issues table, as
regards:
▪ Research objectives (e.g., study of vulnerable populations, dual use, etc.).
▪ Research methodology (e.g., clinical trials, involvement of children and
related consent procedures, protection of any data collected, etc.).
▪ The potential impact of the research (e.g., dual use issues, environmental
damage, stigmatisation of particular social groups, political or financial
retaliation, benefit-sharing, malevolent use, etc.).
● Provide the documents that you need under national law (if you already have them), e.g.:
o An ethics committee opinion.
o The document notifying activities raising ethical issues or authorising such activities.
If these documents are not in English, you must also submit an English summary of them
(containing, if available, the conclusions of the committee or authority concerned).
If you plan to request these documents specifically for the project you are proposing, your
request must contain an explicit reference to the project title.
8.2. Security
Please indicate if your project will involve:
● Activities or results raising security issues: [YES/NO]
● 'EU-classified information' as background or results: [YES/NO]
● Any potential “dual use” of results: [YES/NO]
8.3. Ethics/Security Checklist
YES / NO
Informed consent
Does the proposal involve children?
Does the proposal involve patients or persons not able to give consent?
Does the proposal involve adult healthy volunteers?
Does the proposal involve Human Genetic Material?
Does the proposal involve Human biological samples?
Does the proposal involve Human data collection?
Research on human embryo/foetus
Does the proposal involve Human Embryos?
Does the proposal involve Human Foetal Tissue / Cells?
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Proposal template
Does the proposal involve Human Embryonic Stem Cells?
Privacy
Does the proposal involve processing of genetic information or personal data (e.g., health, sexual lifestyle,
ethnicity, political opinion, religious or philosophical conviction)
Does the proposal involve tracking the location or observation of people?
Research on animals
Does the proposal involve research on animals?
Are those animals transgenic small laboratory animals?
Are those animals transgenic farm animals?
Are those animals cloned farm animals?
Are those animals nonhuman primates?
Research involving developing countries
Use of local resources (genetic, animal, plant etc)
Benefit to local community (capacity building i.e., access to healthcare, education etc)
Dual use
Research having direct military application
Research having the potential for terrorist abuse
ICT implants
Does the proposal involve clinical trials of ICT implants?
I CONFIRM THAT NONE OF THE ABOVE ISSUES APPLY TO MY PROPOSAL
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