Construction Supervision and

Construction Management Services

for: Princess Muna Al-Hussein
Maternity hospital at the KHMC-RMS
Special Tender No.
1/2024/PMH/USAID
STAFFING PLAN & KEYPERSONNEL-
Relationship between the HOS and
Field
Key Personnel: Qualifications

PROJECT DIRECTOR PROJECT MANAGER

Head Office Support On Site
Arch. Bashar Bitar Eng .Nada H. Shurrab
MSc. Architecture – 1997 BSc. Civil Engineering – 2004
BSc. Architecture – 1989 University of Jordan
University of Jordan PMP Certificate
35 Years of experience Total 20 Years of experience
Fluent in English (10 years as Project Manager)
Fluent in English
TOEFL ITP 520/677

Quality Control HEALTH SAFETY OFFICER

Engineer Zaid Shoushari Ibrahim Al Zghoul
BSc. Civil Engineering / 2003 Diploma in Occupational Health and Safety
21 Years of experience 14 Years of experience
Fluent in English Fluent in English
 Project Organization Structure
Client HEAD OFFICE SUPPORT
-USAID PROJECT DIRECTOR
-MOPWH SUPERVISION MANAGER
- RMS -ARCHITECT
- STRUCTURAL ENGINEER
PROJECT MANAGEMENT - MECHANICAL ENGINEER
- PROJECT MANAGER - ELECTRICAL ENGINEER
- QUALITY MANAGER
SITE TEAM - CONTRACTS SPECIALST
- QC MANAGER SAFETY OFFICER - ADMINISTRATIVE STAFF
- SENIOR ARCHITECT SENIOR CIVIL ENGINEER - PLANNING ENGINEER
- SENIOR ELECTRICAL ENGINEER SENIOR MECHANICAL ENGINEER
- MEDICAL EQUIPEMENT ENGINEER NEWLY GRADUATED ENGINEER
- PLANNING ENGINEER ADMINISTRATIVE ASSISTANT
- QUANTITY SURVEYOR SITE ENGINEERS
 HEAD OFFICE SUPPORT : ROLES AND RESPONSIBILITES

Staff, Training &Orientation Monthly Visits & Progress Meetings Quality Assurance
→ Auditing & Monitoring
→ Orientation Session → Audit Work Progress → Review & approve monthly
→ Monthly Exchange of → Attending Progress Monthly reports
Lessons Learned Meetings → Ensuring works conformity
→ Staff Performance Management → Monthly Visits, Monitoring and → Audit submittals approvals,
& Evaluation ...etc. after site supervision staff
→ One-Month Look Ahead confirmation
METHODOLOGY
- Communication Approach
- Quality Assurance Approaches
- Management Plan
 IMPLEMENTAION AND MANAGEMENT PLAN
→ Design Review by Third Party (Pre-Construction)
1. Mobilization

QUALITY CONTROL
- Kick-off Meeting
- Mobilization Plan &Execution
- Mobilization Payment
2. SUPERVISION OF CONSTRUCTION PROGRESS

3. PAYMENT CERTIFICATIONS (INTERIM PAYMENTS AND FINAL PAYMENTS

4. PROGRESS TRACKING
- PROGRESS REPORTS
- PROGRESS & SITE MEETINGS

5. SNAG LEST AND FINAL NOTES

6. PROJECT CLOSING OUT

SAFETY AND ENVIRONMENTAL MONITORING PROGRESS
 REVIEW STUDY OF CONTRACT DOCUMENTS
Since Bitar Consultants is the project designer, a third party will be assigned to review all contract documents within
the mobilization Works in Site and refer the potential value engineering proposals to the design team directly This
communication process is expected to be swift due to the consultant's familiarity with the project design.

MOBILIZATION WORKS ON SITE PERIOD

1. DESIGN REVIEW BY THIRD PARTY 2. CONSULTATION TO DESIGN TEAM

(DIRECT ACCESS TO NATIVE DESIGN DOCUMENTS)

3. RAISE THE RECOMMENDATION TO

CONTRACT DOCUMENTS
MPWH, USAID – REQUEST FOR APPROVAL
- DRAWINGS
- BOQ
4. AMEND THE NECESSARY CONTRACT DOCUMENTS
- TECHNICAL SPECIFICATIONS
- TENDER DOCUMENTS
- EMGINEERING CALCULATIONS 5. MANAGEMENT OF ANY CHANGES MIGHT NEEDED
COMMUNICATION – PROGRESS MEETINGS
- EXECUTIVE LEVEL
1. MONTHLY MEETINGS (USIAD - MOPWH - RMS - BITAR (Director) – CONTRACTOR
2. CLIENT MEETINGS (USIAD - MOPWH - RMS - BITAR (Director))

- OPERATIONAL LEVEL
1. WEEKLY MEETINGS (Meeting #1Meeting #2Meeting #4Meeting)- SUPERVISION AND CONTRACTOR STAFF
2. HEALTH AND SAFETY MEETINGS (Meeting #1Meeting #2Meeting #4Meeting)- SUPERVISION AND CONTRACTOR STAFF
3. MEETING UPON NEED ( MEETINGS ANY TIME)
 COMMUNICATION – PROGRESS MEETINGS
The key reports shall indicated through the Project Construction starting from the
Pre-Construction Phase , Construction Phase, Handover and Post-Construction
Phase, and Defects Lability Period.

1- Pre-Construction Phase Reports

- Site Investigation
- Design Review Report
- Outstanding Issues.
COMMUNICATION – PROGRESS MEETINGS
2- Construction Phase Reports ( Progress Reporting ) 3- Post -Construction Phase Reports
2-1. Regular Reporting &Records - Snag Lists Reports
- Monthly Progress Reports - Utilities Connection Reports
- Monthly Executive Summary Reports - Initial Inspection Report Issues.
- Home Office Support Monthly Reports
- Daily Records
4- Defects Lability Period REPORTS
2-2. Specific & Critical Issues Reporting - Monthly
- Reporting of¡ Specific & Critical Issues - Outstanding Issues
- Formal Letters, Emails, Site Memos... etc.
- Outstanding Issue to be Resolved

2-3. Internal Reporting

- Daily Reporting & Follow ups on Construction & Site Status
(Internal Reporting Via Social Media Platforms WhatsApp
Application
 Control Plans and Procedures
1. PROJECT TIME 2. COST
- Monthly Progress Reporting -Management of Payments.
- Follow up's and Coordination - Periodic Cost Control Measures &
- Approval of materials, Samples, Monitoring
Shop-drawings within the a - Changes Control (Claims &Increased
contractual Quantities)
- Effective Communication - VOs Control
- Apply Lessons Learnt • Avoid VOs which is not crucially
- Completed% vs. scheduled needed
- One month look ahead. • Thorough Study & Management of
- Determining the deviation causes in Vo’s
order to balance activities so as to • Price Analysis as per market Prices &
accommodate the timeline. Cost Monitoring
• Obtaining approvals from Employer &
USAID
• Follow up implementation of
approved VO’s
 Control Plans and Procedures
3. SAFETY & 4. QUALITY
ENVIRONMENTALMEASURES - Technically in Compliance Samples
- Approve Safety & Environment - Mockup Room & Toilets
Management Plans - Review QA Plan
- Regular Safety Meetings /Inductions - Technical Approvals
- Continuous inspection visits to - Quality Records & Reporting
ensure compliance with contract - Inspection and Tests
conditions • Day to Day Inspection visits
- Safety & Environment •Coordination with third party
Records(Accidents & Mitigation) • Material Tests.
- Corrective Actions (Mitigations) -Quality Assurance visits &Meetings (By H.O.S)
- Apply penalties for the repetitions - Closing of NCRs
- Closing of NCRs
Risks, Challenges & Mitigations
Supervision Pillars-(Success Determinants)

1. TIME 2. COST
- Within Deadline - Within Budget
- Mitigations - Mitigations

3. SAFETY & ENVIRONMENT

- Zero Accidents
- Zero Environmental Violations
- Mitigation & Records
- Climate Change
- Considerations

4. QUALITY
- Highest Quality
 Risks, Challenges & Mitigations

1. Quality
1.1. Risk Bad Workmanship Mitigation Replace unskilled labor with skilled labor
1.2. Risk Non Compliance with Specs & Drawings Mitigation Issue NCR & request for corrective action

2. COST
Risk
- Unforeseen site conditions
- Utilities
- Septic Tanks
- Cavities in Soil
Mitigation
1. Seek immediate solution from HOS or designer if needed.
2. Avoid Vo’s & claims by providing technical solutions within contract items.
Risks, Challenges & Mitigations
3. TIME
Risk
- Existing Site Obstacles
- Trees
- Boundary Walls
- Utility Lines
Mitigation
1. Use Bitar communication network with the government to solve issues and support contractors.
2. Help the contractor prepare updated time schedule in case of delay to absorb delays within planned activities

4. SAFETY
Risk
- Accidents
Mitigation
Avoid accidents by preventing them through:
- Safety training Daily inspection and Early Recognition
- Issue NCRs
- Monitor corrective actions
- Enforce penalties or use 3* party in case of non-conformance
Important Lessons Learnt For Timely Project Completion

1. Request updated Land Registration Certificates from Owner & make due verification with design
ones.
2. Resolve Contract Documents 'Conflicts if any early enough before related activity's embarking.
3. Request early & fast response for Outstanding Issues from the concerned Contract Party by
periodic reminders & make close follow up to get due approvals.
4. Expedite removal of obstacles.
5. Expedite verification & approval of the Building Site Contours to enable excavation works for the
Site & Building to start on schedule.
6. Emphasis on receiving the Project Plans from the Contractor as sated by the Contract on a timely
manner.
 Consultant Role During the Defects Lability Period
Since Bitar Consultants is a well-known engineering firm in health care facilities design and with highly knowledgeable
in hospital operations, the defects liability period will focus on three levels of reporting to ensure high efficiency and
smooth operations for the hospital
Defects Lability Period

1. Defects Identification, as per Construction contract

- Contractor to rectify the defects within proper time schedule

2. Identify any misuse by the operator (RMS) to ensure the optimal use especially for MEP systems, focusing on
operational efficiency based on the engineering design to avoid potential issues.
- Evaluate any operation needs and propose solutions to address any gaps to enhance overall efficiency.

3. Final Inspections and Certifications to the Contractor

- Ensure a smooth contractually Project closing between all parties involved