KANDAHAR REFUGEE
ORGANIZATION
کـــــــنــدهــار د مـــــهــاجــــريــنـو مــؤســـــــسـه
Request for Quotation (RFQ)
BPA-KRO-2023-JAN-1
Commodity/Service Required: Provision of Supply, Promotional, Project Supply,
Furniture items and Top up cards for Southern
Region of Afghanistan
Type of Procurement: Based on Project requirement (Purchase Order)
Type of Contract: Blanket Purchase Agreement
Term of Contract: As per RFQ and contract
This Procurement supports: UNICEF and KRO - Water Sanitation &
Hygiene Services (WASH) Program
Submit Proposal to: Hard Documents to,
House No. 363, Street No. V, Road No. 17, Aino Maina
Town, District 10, Kandahar, Afghanistan
Date of Issue of RFP/RFQ: December 20th, 2022
Date Questions from Supplier Due: December 25th, 2022; 4:00PM Kabul Time
Date Proposal Due: January 05th, 2023; 4:00PM Kabul Time
Pre-Bidders Conference: NA
Purchase Order Issued Date: TBD
Method of Submittal:
(Through Post)
Submit hard documents in a sealed envelope to:
House No. 363, Street No. V, Road No. 17, Aino Maina Town, District 10, Kandahar, Afghanistan
The Bidder/Seller agrees to hold the prices in its offer firm for 90 days from the date specified for
the receipt of offers, unless another time is specified in the addendum of the RFP/RFQ.
Solicitation Number: BPA-KRO-2023-JAN-1
BPA-KRO-2023-JAN-1
Fostering Afghanistan
KANDAHAR REFUGEE
ORGANIZATION
Attachments to RFP: کـــــــنــدهــار د مـــــهــاجــــريــنـو مــؤســـــــسـه
1. Attachment “A” – Service Specifications
2. Attachment “B” – Instructions to Bidders/Sellers
3. Attachment “C” – Design Drawings, Detail specification, bill of quantity and Price Sheet
Supplier’s delivery of products, performance of services, or issuance of invoices in connection
with this purchase order establishes Supplier’s agreement to the Terms. The Terms may only be
modified in writing signed by both parties.
All bidders/sellers are responsible to carefully review each attachment and follow any instructions
that may be relevant to this procurement.
BPA-KRO-2023-JAN-1
Fostering Afghanistan
KANDAHAR REFUGEE
ORGANIZATION
کـــــــنــدهــار د مـــــهــاجــــريــنـو مــؤســـــــسـه
Attachment A
Service Specifications or Statement of Work
Kandahar Refugee Organization (KRO) is a national level, local, non-political, non-profitable, non-
governmental organization working for humanitarian and rehabilitation roots in Afghanistan.
KRO is an Afghan organization that is committed to the development of the local economy and building
local capacity for sustainable development. We have an established specialized network in all of
Afghanistan’s 34 provinces; our full-time regional coordinators are responsible for implementing and
coordinating all our field activity that includes livelihood, food security, agriculture, WASH, research,
capacity building, disaster management, and placement.
To further this goal, KRO invites bids from qualified suppliers for the requirements specified in the Price
Sheet in attachment C
Description of Activity/Service:
Provision of Supply, Promotional, Project Supply, Furniture items and Top
up cards for Southern Region of Afghanistan:
For the required Items/Services see attached Price Sheet. The vendor should confirm the validity of prices
for one year (1-January-2023 up to 31-December-2023) and the prices should include 2% tax with a valid
business license, 7% Tax with expired or No business license and delivery charges.
KRO will request the required items based on Project Needs and the vendor should be always prepared to
provide the items to KRO in 10 working Days to the location instructed by KRO authorized person.
By signing this attachment, the bidder confirms he has a complete understanding of the
specifications and fully intends to deliver items that comply with the above listed specifications.
Name and Signature:
Title:
Date:
BPA-KRO-2023-JAN-1
Fostering Afghanistan
KANDAHAR REFUGEE
ORGANIZATION
“مــؤســـــــسـهB”مـــــهــاجــــريــنـو
Attachment Instructions to کـــــــنــدهــار د
Bidders/Sellers/Suppliers/Vendors
1. Procurement Narrative Description: The Buyer (Kandahar Refugee Organization; or “KRO”)
intends to purchase commodities and/or contract services identified in Attachment A. The
Buyer intends to purchase the quantities (for commodities) and/or contract services (based
on deliverables identified in a Statement of Work and specifications in the BoQs). The term of
the Ordering Agreement shall be from Award Date to the Delivery date of the Offeror unless
extended by mutual agreement of the two parties. The Buyer intends to award to a single, or
multiple, “approved” supplier based on the evaluation criteria in section 11 of this
attachment. KRO reserves the right to award to more than one bidder based on said criteria. If
an Ordering Agreement is established because of this RFQ, supplier understands that
quantities indicated in the specifications (Attachment A) are an estimate only and KRO will be
releasing the payment as per the amount or quantity of work done at site. KRO will not
reimburse the cost of preparing the quotes and responses to this solicitation to any bidder
and reserves the right to withdraw this RFQ for any reason benefiting the needs of the project.
2. Procuring Activity: This procurement will be made by Kandahar Refugee Organization
(KRO), located at:
House No. 363, Street No. V, Road No. 17, Aino Maina Town, District 10,
Kandahar, Afghanistan
who has a purchase requirement in support of a project funded by:
UN Afghanistan
KRO shall award the initial quantities and/or services and any option quantities (if
exercised by KRO) to Seller by a properly executed Purchase Order as set forth within the
terms of this properly executed agreement.
3. Proposal Requirements. All Sellers will submit a quote/proposal which contains offers for
all items and options included in this RFQ/RFP. All information presented in the Sellers
quote/proposal will be considered during KRO’s evaluation. Failure to submit the
information required in this RFQ may result in Seller’s offer being deemed non-responsive.
Sellers are responsible for submitting offers, and any modifications, revisions, or
withdrawals, to reach KRO’s office designated in the RFQ by the time and date specified in
the RFQ. Any offer, modification, revision, or withdrawal of an offer received at the KRO office
designated in the RFQ after the exact time specified for receipt of offers is “late” and may not
be considered at the discretion of the KRO Procurement Officer. The Seller’s proposal shall
include the following:
(a) Company License
BPA-KRO-2023-JAN-1
Fostering Afghanistan
KANDAHAR REFUGEE
ORGANIZATION
(b) Company Profile کـــــــنــدهــار د مـــــهــاجــــريــنـو مــؤســـــــسـه
(c) Bank Account Details
(d) Experience
(e) Company structure and human resource / Capacity of the Company
(f) TIN
(g) A technical description of the items being offered in sufficient detail to evaluate
compliance with the requirements in the solicitation. This may include product literature,
or other documents, if necessary.
(h) Special pricing instructions: Price and any discount terms or special requirements or
terms (special note: pricing must include guaranteed firm fixed prices for items
requested.)
(i) Payment address or instructions (if different from mailing address)
(j) Acknowledgment of solicitation amendments (if any)
(k) Past performance information, when included as an evaluation factor, to include recent
and relevant contracts for the same or similar items and other references (including
points of contact with telephone numbers, and other relevant information)
Special Note: The Supplier, by his response to this RFQ and accompanying signatures, confirms
that the terms and conditions associated with this RFQ document have been agreed to and all of
its attachments have been carefully read and understood and all related questions answered.
4. Delivery and Payment Terms: Supplier agrees to KRO payment terms: payment will be made to
the supplier upon accepted invoice for goods/services received in connection and response to the
order issued by procurement department on each Goods/Service delivery.
5. Questions Concerning the Procurement: All questions regarding this RFQ to be directed
to:
Procurement Department
at this email address:
To: procurements@[Link] CC: [Link]@[Link]
BPA-KRO-2023-JAN-1
Fostering Afghanistan
KANDAHAR REFUGEE
ORGANIZATION
کـــــــنــدهــار د مـــــهــاجــــريــنـو مــؤســـــــسـه
The cut-off date for questions is (insert date).
December 27th, 2022; 4:00PM Kabul Time
BPA-KRO-2023-JAN-1
Fostering Afghanistan
KANDAHAR REFUGEE
ORGANIZATION
کـــــــنــدهــار د مـــــهــاجــــريــنـو مــؤســـــــسـه
6. Procurement Ethics: By submitting a Bidder, Bidders certify that they have not/will not
attempt to bribe or make any payments to KRO employees in return for preference, nor have
any payments with Terrorists, or groups supporting Terrorists, been attempted. Any such
practice constitutes an unethical, illegal, and corrupt practice and either the Bidders or the
KRO staff may report violations to the KRO Management.
7. Notifications and Deliveries: Time is of the essence for this procurement. Supplier shall
deliver the items or services no later than the dates set forth in the contract that will be
agreed by both parties because of this RFQ. The Supplier shall immediately contact the KRO’s
Procurement Officer if the specifications, availability, or the delivery schedule(s) changes.
Exceptional delays will result in financial penalties being imposed of KRO.
8. Documentation: The following documents will be required for payment for each item:
(a) A detailed invoice, Bank information with wiring instructions (when applicable)
(b) All relevant product/service documentation (manuals, warranty doc, progress
reports, certificate of analysis, etc.)
9. Payment Terms: Refer to KRO finance department for terms and conditions and policies.
Payment can be made via wire transfer or other acceptable form. Sellers may propose
alternative payment terms and they will be considered in the evaluation process.
10. Monitoring Process: Each activity/service shall be monitored and evaluated prior to final
acceptance of the service. All significant discrepancies, shortages, and/or faults must be
satisfactorily corrected and satisfactorily documented prior to delivery and release of payment.
11. Evaluation and Award Process: The KRO Procurement Department will award agreement
contract(s) resulting from this solicitation to the responsible Seller (bidder) whose offer
conforms to the RFQ will be most advantageous to KRO, price and other factors considered.
The award will be made to the supplier representing the best value to the project and to KRO.
To this RFQ, price, delivery, technical and post-delivery service and past performance are of
equal importance for the purposes of evaluating and selecting the “best value” awardee. RTI
intends to evaluate offers and award an Agreement without discussions with Suppliers.
Therefore, the Supplier’s initial offer should contain the Supplier’s best terms from a price and
technical standpoint. However, KRO reserves the right to conduct discussions if later
determined by the KRO Procurement Officer to be necessary.
The evaluation factors will be comprised of the following criteria:
Category Max points
Technical‐Items satisfaction as per specifications described in RFQ 25
Price. Lowest evaluated ceiling price (inclusive of option quantities). 25
Delivery. Seller can demonstrate his/her capability and resources to provide 25
the items/services requested in this solicitation in a timely and responsive
manner.
Post delivery service and guarantee. Past performance and technical 25
capacity‐ list of similar works.
BPA-KRO-2023-JAN-1
Fostering Afghanistan
KANDAHAR REFUGEE
ORGANIZATION
GRAND TOTAL کـــــــنــدهــار د مـــــهــاجــــريــنـو مــؤســـــــسـه 100
12. Award Notice. A written notice of award or acceptance of an offer, mailed or otherwise
furnished to the successful supplier (or suppliers) within the time acceptance specified in
the offer, shall result in a binding contract without further action by either party.
13. Validity of Offer. This RFQ in no way obligates KRO to make an award, nor does it commit KRO to
pay any costs incurred by the Seller in the preparation and submission of a proposal or
amendments to a proposal. Your proposal shall be considered valid for 90 days after submission.
14. Government Withholding Tax. Pursuant to Article 72 in the Afghanistan Tax Law effective
March 21, 2009, KRO is required to withhold "contractor" taxes from the gross amounts
payable to all Afghan for-profit subcontractors/vendors with aggregate amounts of
$1,000.00 US Dollars or greater and transfer this to the Ministry of Finance. In accordance
with this requirement, KRO shall withhold two percent (2%) tax from all gross invoices to
Afghan subcontractors/vendors under this Agreement with active AISA or Ministry of
Commerce license. For subcontractors/vendors without active AISA or Ministry of
Commerce license, KRO shall withhold seven percent (7%) "Contractor" taxes per current
Afghanistan Tax Law.
Before the signing of this Agreement, the subcontractor/vendor will provide a copy of the
organization's TIN (Tax Identification Number). Amounts deducted from the invoices will
be forwarded to the Ministry of Finance (MOF) Tax Division credited to the firm's TIN.
Records of payments to the MOF shall be maintained on file with KRO.
15. Trafficking of Persons. The Contractor may not traffic in persons (as defined in the Protocol
to Prevent, Suppress, and Punish Trafficking of persons, especially Women and Children,
supplementing the UN Convention against Transnational Organized Crime), procure
commercial sex, and use forced labor during the period of this award.
16. Organizational Conflict of Interest. The Bidder certifies Organizational Conflict of Interest.
The Bidder certifies that is not aware of any information bearing on the existence of any
potential organizational conflict of interest. The Bidder further certifies that if the Bidder
becomes aware of information bearing on whether a potential conflict may exist, that Bidder
shall immediately provide KRO with a disclosure statement describing this information.
17. Equal Opportunity. The Bidder certifies that it does not discriminate against any employee
or applicant for employment because of age, sex, religion, handicap, race, creed, color or
national origin.
18. Labor Laws. The Bidder certifies that it follows all labor laws.
19. Compliance with Child Protection and Prevention from Sexual Exploitation and Abuse.
The Bidder certifies that all rules and policies of KRO and UN with regards to child protection
and measures to prevent any act of sexual exploitation and abuse be considered by all the
employees of the bidder.
BPA-KRO-2023-JAN-1
Fostering Afghanistan
KANDAHAR REFUGEE
ORGANIZATION
Acceptance:
کـــــــنــدهــار د مـــــهــاجــــريــنـو مــؤســـــــسـه
Seller agrees, as evidenced by signature below, that the seller’s completed and signed solicitation,
seller’s proposal including all required submissions and the negotiated terms contained herein,
constitute the entire agreement for the services described herein.
Offered By: (Company name)
Authorized person Name and Signature:
Title/Position:
Date:
BPA-KRO-2023-JAN-1
Fostering Afghanistan
