Appendix

(Refer t para 4 to E-in-C Branch letter No

A/95533/22-20/Pol/E2W (PPC) dated 22 Dec 2022)
CHECK LIST FOR PREPARATION AND SCRUTINY OF ENGINEER DOCUMENTS
Name of Work : Extn of runway and construction of allied Infrastructure at UAV Base Dinjan Cantt (under Para
56 of DWP 2020)

Ser Points Yes/No/NA Remarks

No

1. Is the work listed in AMWP? Mention List No & No, wk processed under
Ser No. Para 56 of DWP 2020.
Ceiling Amount = 8400 lakhs
AEs Amount = 12756.00 lakhs

2. Is the work within ceiling limit? Mention listed Wk processed under

ceiling amount and estimated cost. Para 56 of DWP 2020.

3. Is the convening order issued and copy Yes, copy enclosed.

enclosed?

4. Is the Statement of Case signed by Station Yes, signed by user/PO.

Commander/ User rep?

5. Are the BPs/ DPRs/ CPRs signed by Presiding Yes

Officer and all members along with full
designation, name and rank?

6. Are all pages of BPs and AEs serially numbered Yes

and check list duly referenced?

7 Are the AEs Part -I and Part - Il along with Yes

annexures of rate analysis signed by CEA/
authorised rep of CEA

8. Whether Govt letters for approval of KLP/ Non- Yes, govt letter enclosed.
KLP attached? If not, has the reference been
mentioned in AS part -I duly signed by Station
Cdr?

9. Is the KLP sited as per Zonal plan? If not, NA, being runway extn
approval of competent authority for changes is wk.
obtained and enclosed.

10. In case approach to the site is through civil No. Approach is through
area, whether due aspects of accessibility army land.
rights, security related issues considered by the
BOO.

11. Is the scope of work clearly defined in BPs/ Yes

DPRs/ CPRs and matching scope of works as
per initial SoC approved at the listing stage?

12. Siting of buildings as per Zonal plan and Yes

clubbing of buildings are as per functional
requirement and same is concurred by users.

13. Whether optimisation of land usage by Yes

centralisation of facilities and use of multi-
storied construction duly considered by the
BOO in consonance to SoA and instructions
issued by Service HQ.

14. Whether approval of respective CFAs obtained Yes

for relevant provisions as mandated in SoA, in
case the work is within powers of lower CFA.

15. Is there a separate Statement of Case for NA, as no spl item

justification of special items duly signed by involved in the wk.
Station Cdr/ CO of user unit?

16. Is approval of CFA for special items during NA, as no spl item
listing/ RIC stage enclosed? involved in the wk.

17. Have superior specification been clearly NA

brought out/ included as a separate item in the
AEs and necessary detailed justification for
them included as separate SoC.
18. Check disposal of accommodation being NA
vacated on construction of ОТМ
Accommodation.

19. In case demolition is considered, has Yes,

Demolition statement initiated by station
Demolition of existing
authority, signed by user unit and approved by Runway involved.
Station Cdr duly vetted by audit authority been
attached?

20 Is the AS Part I prepared as per correct format Yes

and duly signed by Station Cdr and CO/OC Unit
with authority letter for strength of manpower,
veh, eqpt, arms & ammunition, etc enclosed?

21 Is the AS Part II correctly prepared based on Yes

AS Part I?

22. Is the AS Part II signed by Presiding Officer and Yes

GE?

23. Is PACF applied correctly? Yes

24. Has the complete deficient accommodation, as NA

per AS Part II been considered by BOO and
included in AEs?

25. Is the justification of areas required for multi- NA

storeyed buildings, such as lift lobby, fire-
escape, staircase, lift M/C room etc supported
with Statement of Case and references to
provisions of NBC, other mandatory/ statutory
guidelines?

26. Details of Facility Requirement Documents NA

(FRD) from OEM/ specialist agencies/ users in
case of technical buildings and other facilities
where specific scales/ areas are mentioned in
SoA and to be provided on required basis. Is
the FRD obtained & attached?

27. In case of ESH/ Magazines/ Firing Ranges, due NA

aspects of minimum QD/OD have been
considered as per Norms?

28. Completion period of the projects should be Yes

assessed correctly and realistic as per the
guidelines issued by E-in-C's branch

29. Whether “Guidelines For Streamlining Hospital NA

Planning And Designing Procedure” issued
vide this HQ letter No.
A/37696/0SDPL/Pol/E2W (PPC) dated 17 Sep
2018 are considered in case of Hospital
projects.

30. Has phasing been planned in the project? If Yes, wk to be executed in

yes, has it been clearly spelt out in two phases.
BPs/DPRs/CPRs and reflected accordingly in
AEs Part II?

31. Are the external services for the complete Yes external services
project correctly planned and considered? planned as per ground
conditions

32. For multi-phase projects, BPs/DPRs/CPRs for NA

the whole project should be submitted for
approval of each phase.

33. Is the certificate stating that no item already NA

sanctioned in the previous phases has been
included in the current phase placed in
BPs/DPRs/CPRs?

34. Is the present physical & financial progress of NA

earlier sanctioned phases mentioned in SoC?

35. Check it reasons/ break up for increase in the NA

cost of phase II/ subsequent phases with
respect to cost sanctioned at the time of
approval of Phase I are stated in SoC.
36. In case Phase wise hand over of site to Yes
contractor brought out in the
BPs/DPRs/CPRs?

37. Is the certificate regarding land availability (as Yes

per latest provisions of DWP) obtained from
DEO and attached with BPs?

38. Is certificate for "Encumbrance Free Site" duly Yes

signed by Station Cdr attached in the BPs/
SoC?

39. Is certificate for "Site free from MES external Yes

services networks (OH/ UG)" or "Site contains
MES external services network (OH/ UG) and
their realignment is catered for in the work"
duly signed by GE attached?

40. Location of trees to be marked on Site plan, Separate BOO convened

including the No of trees to be cut, if any and a by Stn authorities for
certificate to this effect by the Station Authority Identification and cutting of
to be included as a part of BPs/ DPRs/ CPRs. trees.
The serial number of trees as per record of
DEO shall also be mentioned in the BPs and
letter from DEO be enclosed with BPs.

41. Is sketch 'P' attached with BPs? (To the scale Yes
Site Plan based on latest survey plan to be
attached)

42. Is sketch 'Q' attached with BPs? (To the scale NA

line plan to be attached)?

43. Are sketch 'P' & 'Q' signed by all members and Yes
Presiding officer?

44. Are buildings and services proposed for Yes

demolition, demolition & reconstruction etc
marked with proper legend and dimensions on
Sketch P with suitable colour coding?

45. Has detailed justification of quantities for Yes

demolition and building-wise credit schedule
enclosed?

46. Has the correct estimation for sewage Yes. All calculations
generation/ water consumption/ electricity attached.
consumption been carried out? Are the values
for quantities for water supply, sewage
generation and water consumption in sync with
actuals and latest policy on the subject issue?

47. Check that certificate relating to essential Yes

services ie water, electricity, Furniture etc is
enclosed duly signed by GE

48. Detailed lay out of external W/S and E/S Yes

networks planned as per the guidelines/ IS
codes/ NBC, Tls with lengths and sizes of
pipes/ cables and load calculations, head loss
calculation have been incorporated.

49. Has detailed scheme for HVAC including NA

AHUs, cooling towers etc been considered.

50. Check rating of transformer, its type of cables, Yes

rating of pump/ motor type etc as per design

51. Area drainage schemes are duly planned and NA. No reuse of rain water
suitable reuse/ disposal of rain water catered considered being high
rainfall area.

52. Sewage and drainage network are shown Yes

correctly and design slope and ground contour
are checked for efficient and functional
sewage and drainage system.

53. Has sewage schemes got vetted by PHE NA

experts as per policy?

54. Have preliminary drawings/ line plan drawings Yes

been prepared? Have these been duly vetted
 by the E6 Section?

55. Where consultancy/ outsourcing of designs/ Na, detailed drgs to be

EPC, proof-checking of the drawings/ design is made during post adm
being envisaged to be given to NIT/ IT, has the planning and vetting of
endorsement of the same on its letterhead by the same schedule carried
the competent authority of the Institute has out.
been ensured?

56. Is the Engineer Appreciation signed by CEA Yes

attached?

57. Is the scope of work mentioned in BPs and Yes.

AEs matched including schemes for internal
and external services along with cross
references in AEs?

58. Is proper authority of SoA/ So as amended/ Yes

revised from time to time be mentioned in AE
Part II?

59. Is any special item included in AE part -Il as No. speal items in the wk.
normal item? All special items be specifically
mentioned in BP and SoC with justification.

60. Are the Plinth Area (PA) rates for OTM Yes
accommodation and Married accommodation
applied correctly?

61. Is rate analysis for assessed /MR items Yes

mentioned in AE Part II attached duly
approved by CE Zone office?

62. Demolition quantities and credit schedule Yes, copy of BOO

correctly calculated and matched with credit enclosed.
schedule of demolition items duly priced. A
copy of approved BOO for credit rate of
demolished/ retrieved materials should be
enclosed.

63. Are specification and rates correctly Yes

considered as per current SSR/ED with proper
references?

64. Any additional height required for any specific NA

building/ room? Additional plinth height, if
required, to be duly justified and cost be
included

65 Are finishes, flooring, doors, windows, internal Yes.

electrification, internal W/S etc considered as
per SoA, PA rates, SSR and ED rates etc as
amended from time to time?

66. Have the quantity calculations been carried out Yes

considering the preliminary drawings/ line plan
drawings?

67. Are all cost and quantity calculations for RIC/ Yes
AEs are attached? In case standard drawings
are available, they shall be utilised and a copy
attached to AEs.

68. Has the cost of foundation been calculated, in NA

case of multi-storey buildings? If so, do the
quantities match with other buildings of similar
usage, loading and relevant parameters.

69. AEs attached with level sheet and earth work Yes, all calculations along
calculations for site clearance/ site with level sheet attached
development items and duly signed by GE,
engineer members and PO of the BOO Details
of source for bringing in earth, lead distance
and availability including costs, alternate
sources etc included in the BPs.
Ser Points Yes/No/NA Remarks
No

70. Has the furniture been included in AEs as NA

per SoF as amended/ revised from time to
time.

71. Has disposal (including utilisation) of NA

existing furniture duly considered?

72. Is the latest Area Furniture Rate List Yes

attached?

73. Is a copy of latest forecast percentage over Yes

SSR attached?

74. Is the authority for external services Yes

mentioned in appropriate column of AE Part
II?

75. Has realignment/ re-routing of existing NA

services duly assessed and catered for,
including services of agencies other than
MES.

76. Is the E/M portion scrutinised by E4 Section Yes.

and Vetting of E/M schemes carried out as
per Policy No 11/2014 vide letter No
A/37696/OSDPL/Pol/E2W (PPC) dated 19
Jun 2014 or subsequent updation.

77. External Services amounting to more than NA

25%, if catered in AEs Part I of subsequent
phase, supported with justification in BPs/
DRs/ CPRs & SoC

78. Check whether contingency 3% (including Yes

contingency in deposit work) has been
included as per Para 29 (c) of DWP 2020.

79. Are Establishment charges @ 2% for NA

deposit work included, as per Para 29 (c) (i)
of DWP 2020?

80. Has Bulk Go-Ahead sanction been availed No

for the work, as per Para 27 of DWP 2020?
If, yes, has the amount of Bulk Go-Ahead
been included in the AEs for the project?

81. Are Consultancy charges where No

necessitated and duly justified by CEA have
been included as per Para 29 (c) (iii) of
DWP 2020?

82. Have updated cost of work to be executed NA

as deposit work by other agencies like
State Electricity Board etc been reflected/
included in AEs duly signed by the CEA of
respective department?

83. Is Arboriculture considered as per policy or NA

not?

84. Has the rain water harvesting work been NA

included as required as per SoA and due
clearances obtained from CGWB?

85. Has Green Building Norms for GRIHA 3 NA

star rating duly considered and cost added
as per provisions of DWP 2020 and the
latest policy on subject matter.

86. Are AEs Part I & II checked arithmetically & Yes

technically and found correct?

87. In case of buildings/ projects approved for NA

GRIHA rating, necessary provisions for
registration is duly included.

88. Totals carried over correctly from AEs Part Yes

II to AEs Part I and Grand Total is correct.

89. Each page of AEs Part I & Il should be Yes

signed by the CE/ deputed officer clearly
 mentioning the name and designation of
the officer signing the AEs Part I & Il. The
authority letter for deputing an officer for
signing of AEs on behalf of CE should also
be attached along with the AEs.

90. A certificate to the following effect from CE -

Zone/ CCE/ Command CE/ ADG shall be
attached with BPs/ DPRs/ CPRs.

(a) The estimates have been prepared strictly Yes

in accordance with authorised scales and
norms i.e. SoA, PA, SSRs & ED rates as
amended/ revised from time to time and
there are no deviations.

(b) The estimates have been scrutinised Yes

arithmetically as well as technically and
found correct.

(C) There is no change in the scope of work Yes

with respect to BPs/ DPRs/ CPRs of earlier
sanctioned phases (if there is any change
in scope of work, it should be clearly be
indicated in the BPs/ DPRs/ CPRs).

(d) No special items of work/superior Yes

specification than authorised scales &
norms have been included in the AE/ RAEs
as authorised and such special items of
work superior specification have been
clearly brought out/ included as a separate
item in the AEs/ RAEs and necessary
detailed justification for them has been
given and prepared separate SoC for the
same.

91. Proposal complies with IS Code, NBC/ Yes.

CFEES/ Fire Fighting Norms, Coastal Zone
regulations and TIs, as applicable?

92. Has NOC from Pollution Control Board NA

obtained (if applicable) for incinerators,
STP, generators etc?

93. Ammunition Work, Hangers and Multi- NA

storey Buildings etc. Has CFEES
approval been taken as per existing policy?

94. ARF/ Railways Works. Has consent of Q NA

(Mov) been obtained?

95. Works in Coastal Areas. Has clearance NA

been taken as per Coastal Regulation Zone
from State/ Centre?

96. Forest Clearance. Has forest clearance NA

been obtained by user, if applicable?

97. Environmental Clearance. Has NA

environment clearance been obtained by
user, if applicable?

98. Marine Projects. Whether planning been NA

done in consonance with port authorities
and other similar agencies and note
thereon made part of BPs/ DPRs.

99. Heritage zone regulations/ clearance. NA

Has clearance being taken, where Heritage
Building within the site or is in very close
vicinity as applicable.

100. Detailed justification and recommendations NA

for issues which cannot be resolved at CE
Zone level, if any.
101. A certificate regarding of compliance of Yes
all observations raised by various
formations/ HQs has been included.
102. Has all engineer documents and Yes
correctness certificate been signed by
respective CEAs?

103. Has the certificate for "Technical Yes

Check Carried Out and Found Correct"
been signed by respective CEAs?

104. All the documents are placed in a Yes

presentable folder duly tagged page
number, linked and indexed.

Additional Points to be considered in case of DPR/CPR prepared through consultant.

105. Have line plans, site plans, preliminary Yes
drawings etc prepared by the
consultant in consultation with E6
(Arch), E2 (Des) and E4 (Utility)?

106. Checking of architectural concepts and Yes

generic layout as per Military Norms
and value addition for functional
requirements and sound engineering
practices.

107. Provisions of So as amended/ revised Yes

from time to time, Accommodation
Statement Part Il, plinth area/ floor
area, planning notes are duly
incorporated at the initial stage and are
as per scope of work

108. Whether approval of preliminary NA

drawings by CE Zone/ CCE (approval
to be endorsed on the drawings)
obtained by consultant before
development of all other drawings
based on the same?

109. Compliance with GRIHA 3 star norms NA

with measures duly incorporated in
drawings and certificate from
consultant is enclosed.

110. Whether points given in this HQ letter Yes

No A/00157/23-1/Pol/E2W (PPC)
dated 02 Jul 2017 (Policy No 08/2017)
and amendment vide Policy No
05/2020 have been duly considered
during scrutiny of DPR/ CPR design/
drawing obtained from consultants

111. Check if expansion joints, seismic Yes, structural design

strengthening measures, etc are carried out as per latest
included. codal provisions

112. The structural drawings have Yes, all relevant

references to the structural design procedures followed
folder and signed by designer and
proof checked. Check if structural
designer has endorsed a certificate
stating that the drawings are prepared
as per structural design carried out and
are as per relevant codes

113. Whether certificate by IIT/ NIT stating NA

that necessary proof checking has
been done and structures are not over
designed enclosed.

114. Certificate by CE Zone/ CCE that the Yes

overall proposal is as per user's
requirement in consonance with laid
 down scales and specifications.

115. Designs and drawings are proof Yes, all drawings

checked and endorsement is made in endorsed by relevant
the drawings by E6/ sections
E4/E2(Plg)/E2(Des)/E8 for relevant
portions.

116. Check if spreadsheet of BOQ in soft NA

copy has been obtained from
consultant and check of major items
has been carried out by E8 section for
correctness of quantities and PA/
SSRs/ ED rates adopted.

117. Viability and design of sewage, water NA

supply, electric supply, HVAC, Fire
detection/ alarm/ fire-fighting,
lightening protection schemes
designed by consultant.

118. Issues related to contract, PQC, defect NA

liability have been duly included in
DPR.

Additional Points for Air Field Works

119. Whether scope of work has been NA
finalized holistically after considering
the following aspects:-

a) New Pavement Sections. Type of Yes, Pavement section

pavement selected is matching usage as per drgs issue vide
requirements. Typically rigid surfaces E-in-C br. letter No.
are suitable for parking and taxiing ………. incorporated in
where speed of traffic is slow and estimates.
chances of fuel spillage are higher.

(b) Resurfacing/ Reconstruction. Yes, same as Ser No.

The projected requirement of 119 (a) above.
resurfacing/ reconstruction is
technically justified based on present
condition.
NA
(c) Correction Layer. Camber of the
existing pavement has been checked
and meets ICAO standards. In case
camber correction is required,
quantities of correction layer have
been taken based on a topographical
survey. Yes

(d) Longitudinal Gradient. In case of

overlay works, longitudinal gradient of
the pavement sections are acceptable
to the users/ meet ICAO specifications.
In case duly change/ correction of
longitudinal gradient is required, the
same has been planned based on
calculations based on a site survey/
topographical sheet level sheet.
120. Have the requirements of MAFI / Yes
Airfield Lighting System (AFLS) been
incorporated as per policy on runway
resurfacing and the user planned
removal and installation of specialist
systems dealt by them like arrestor
barriers, Precision Approach Path
Indicators?

121. Existing Cable Network. Clear Yes

planning of removal and reinstallation/
rerouting of AFNET, OFC and other
cables to be planned including
provisions of new ducting/ modification
to ducting where required by users

122 Drainage.
(a) Have the associated requirements Yes
of improvement/ modification of
 drainage been incorporated to meet
the requirement of changes due to
overlay/ construction of new surfaces?
(b) Have the associated structures like
culverts been planned with the Yes
augmented drainage scheme?
(c) Board of officers to include a user
feedback on the performance of the
existing drainage scheme to include
the following:-

(i) Out to station drainage scheme is Yes

functional/ not blocked.
(i) No ponding of pavements Is
observed during the monsoon season
due to deficiencies in current drainage
(iii) Condition of existing drainage
scheme is serviceable/ areas requiring
repairs/ modification have been
included in the scope of work.

123. Foreign Object Debris (FOD) Traps. NA

Have FOD traps been planned as per
user requirements?

124. Whether following points have been Yes

given due consideration in integration
of proposed work with existing
pavement sections:-
(a) Matching of levels and planning of Yes
earth fill/ cut/ embankment wherever
required.
Yes
(b) Planning of ramps as per gradients
permissible by ICAO.
(c) Transition slabs. Yes
(d) Examination of design and NA
constructability aspects in cases of
widening of existing pavements. This
should include planning for challenges
in compaction next to existing
surfaces, layer matching and also
widening of culverts etc where
required.
(e) In case pavements are planned to
be constructed over existing culverts,
confirm the following:- NA
Existing culverts are in sound structural
condition.
NA
Existing culverts are wide enough to
cater for the width of the pavement
planned in case of reconstruction
works

125. Data on condition of existing pavement NA

(Condition Survey report) sections are
documented to support decision to
repair/ overlay/ reconstruct pavement

126. Are LCN/ PCN/ CAN values Yes

deliberated in consultation with users
and duly included in BPs/ DPRs/
CPRs.

127. Check if designs for all pavement Yes

sections have been planned and
designed

128. Check if paved shoulder/ Non-load Yes

bearing surfaces are matching with
existing width in case of overlays and
layers matching with existing
pavement.

129. 100% check of quantity of items at Yes

 each level as the number of items are
less but quantities are very large.

130. All quantities are based on detailed Yes

level sheets, longitudinal and cross-
sectional profile of the runway.

131. Whether Use of Recycled Concrete Not recommended

Aggregate (RCA)/ Recycled Aggregate
(RA) generated from demolition of
existing pavements has been explored.

132. Whether relevant items for repair of NA

existing pavement patching/ crack /
slab replacement items as per type of
pavement are included to repair
existing surface before overlay based
on condition survey of the pavement

133. Subsurface drainage where As per design.

recommended in pavement design/
required as per site requirements has
been incorporated

134. Following issues included as part of Yes

Board of Officers based on operational
considerations and quantum of work:-
(a) Site for T&P and material.
(b) Site for Labour camp.
(c) Permitted timings of work including
night work.
(d) Routes for material and plant
induction.
(e) Clarity on safety distances of work
site with respect to aircraft operations

135. Whether phasing has been clearly Yes

planned including details of handing/
taking over of sites

136. BOO clearly mentions whether work on Yes, the work to be

the runway is to be executed in partial executed in two phased
full closure. In case of partial closure, as per BP
feasibility of execution within the
planned closure is certified by the
designer.

137. Whether time period of execution has Yes

been planned in detail keeping in mind,
phasing plan, closure schedule and
availability of working season

138. Is the certificate rendered by GE that NA

designs are viable for execution as per
site conditions

139. Is the certificate rendered by GE that NA

pavement sections planned can be
constructed at site keeping in mind
space required for pavement section
and construction plant requirements.

140. Whether design isas per Federal NA

Aviation Administration (FAA)
guidelines (preferably)

141. Soil Data. Yes, soil stabilization

catered as per DPR
(a) Whether Soil data analyze and prepared.
documented for pavement
construction.
(b) Whether soil planned for
modification/ stabilization meet
performance requirements.
(c) Whether soil replacement in
exceptional cases are duly justified.

142. Assumptions used for calculation of Yes

 earthwork/ pavement cross-section/
drainage are clearly documented/
approved at CPR stage

143. Drain Works.

(a) Concept plan for drainage is
approved by users for air safety
aspects.
(b) Assumptions taken for detailed
calculations are duly scrutinized and Yes
approved by HQ CE Zone before
preparation of detailed plan

144. Detailed drawings for Joint and Slab Yes

Planning are included

Prepared by Scrutinised by Checked by

Name: Name: Name:

Appointment with Rank : Appointment with Rank : Appointment with Rank :

Date: Date: Date:

 Appendix

(Refer t para 4 to E-in-C Branch letter No

A/95533/22-20/Pol/E2W (PPC) dated 22 Dec 2022)
CHECK LIST FOR PREPARATION AND SCRUTINY OF ENGINEER DOCUMENTS
Name of Work PROVN OF CERTAIN MD ACCN FOR OFFR’S, JCOS AND OR AT
DINJAN MIL STN: AMWP 2025-26

CFA:

Ser Points Yes/No/NA Remarks

No

1. Is the work listed in AMWP? Mention List No & Yes AMWP- 2023-24.
Ser No. AMWP 2023-24
circulated by LW&E
Ceiling Amount = 8400 lakhs
Dte vide letter No.
AEs Amount = 10934.45 lakhs 35328/MWP/All
Comd/23-24/Wks(Plg &
Bud) dt 10 Nov 2022.
LIST No MGS WKS,
SL No - 1

2. Is the work within ceiling limit? Mention listed Wk also processed

ceiling amount and estimated cost. under Para 56 of DWP
2020.

3. Is the convening order issued and copy YEs

enclosed?

4. Is the Statement of Case signed by Station Yes

Commander/ User rep?

5. Are the BPs/ DPRs/ CPRs signed by Presiding Yes

Officer and all members along with full
designation, name and rank?

6. Are all pages of BPs and AEs serially numbered Yes

and check list duly referenced?
7 Are the AEs Part -I and Part - Il along with Yes
annexures of rate analysis signed by CEA/
authorised rep of CEA

8. Whether Govt letters for approval of KLP/ Non- Yes

KLP attached? If not, has the reference been
mentioned in AS part -I duly signed by Station
Cdr?

9. Is the KLP sited as per Zonal plan? If not, No. Zonal Plan under
approval of competent authority for changes is preparation
obtained and enclosed.

10. In case approach to the site is through civil No. Approach is

area, whether due aspects of accessibility through army land
rights, security related issues considered by the
BOO.

11. Is the scope of work clearly defined in BPs/ Yes

DPRs/ CPRs and matching scope of works as
per initial SoC approved at the listing stage?

12. Siting of buildings as per Zonal plan and Yes

clubbing of buildings are as per functional
requirement and same is concurred by users.

13. Whether optimisation of land usage by Yes

centralisation of facilities and use of multi-
storied construction duly considered by the
BOO in consonance to SoA and instructions
issued by Service HQ.

14. Whether approval of respective CFAs obtained Yes

for relevant provisions as mandated in SoA, in
case the work is within powers of lower CFA.

15. Is there a separate Statement of Case for yes

justification of special items duly signed by
Station Cdr/ CO of user unit?
16. Is approval of CFA for special items during yes
listing/ RIC stage enclosed?

17. Have superior specification been clearly NA

brought out/ included as a separate item in the
AEs and necessary detailed justification for
them included as separate SoC.

18. Check disposal of accommodation being NA

vacated on construction of ОТМ
Accommodation.

19. In case demolition is considered, has No

Demolition statement initiated by station
authority, signed by user unit and approved by
Station Cdr duly vetted by audit authority been
attached?

20 Is the AS Part I prepared as per correct format Yes

and duly signed by Station Cdr and CO/OC Unit
with authority letter for strength of manpower,
veh, eqpt, arms & ammunition, etc enclosed?

21 Is the AS Part II correctly prepared based on Yes

AS Part I?

22. Is the AS Part II signed by Presiding Officer and Yes

GE?

23. Is PACF applied correctly? Yes

24. Has the complete deficient accommodation, as NA

per AS Part II been considered by BOO and
included in AEs?

25. Is the justification of areas required for multi- NA

storeyed buildings, such as lift lobby, fire-
escape, staircase, lift M/C room etc supported
with Statement of Case and references to
provisions of NBC, other mandatory/ statutory
guidelines?

26. Details of Facility Requirement Documents NA

(FRD) from OEM/ specialist agencies/ users in
case of technical buildings and other facilities
where specific scales/ areas are mentioned in
SoA and to be provided on required basis. Is
the FRD obtained & attached?

27. In case of ESH/ Magazines/ Firing Ranges, due Yes, CFEES approval
aspects of minimum QD/OD have been attached
considered as per Norms?

28. Completion period of the projects should be Yes

assessed correctly and realistic as per the
guidelines issued by E-in-C's branch

29. Whether “Guidelines For Streamlining Hospital NA

Planning And Designing Procedure” issued
vide this HQ letter No.
A/37696/0SDPL/Pol/E2W (PPC) dated 17 Sep
2018 are considered in case of Hospital
projects.

30. Has phasing been planned in the project? If No phasing of work

yes, has it been clearly spelt out in planned
BPs/DPRs/CPRs and reflected accordingly in
AEs Part II?

31. Are the external services for the complete Yes external services
project correctly planned and considered? planned as per ground
conditions

32. For multi-phase projects, BPs/DPRs/CPRs for NA

the whole project should be submitted for
approval of each phase.

33. Is the certificate stating that no item already NA

sanctioned in the previous phases has been
included in the current phase placed in
BPs/DPRs/CPRs?
34. Is the present physical & financial progress of NA
earlier sanctioned phases mentioned in SoC?

35. Check it reasons/ break up for increase in the NA

cost of phase II/ subsequent phases with
respect to cost sanctioned at the time of
approval of Phase I are stated in SoC.

36. In case Phase wise hand over of site to NA. Site will be handed
contractor brought out in the over to contractor in one
BPs/DPRs/CPRs? go.

37. Is the certificate regarding land availability (as Yes

per latest provisions of DWP) obtained from
DEO and attached with BPs?

38. Is certificate for "Encumbrance Free Site" duly Yes

signed by Station Cdr attached in the BPs/
SoC?

39. Is certificate for "Site free from MES external Yes

services networks (OH/ UG)" or "Site contains
MES external services network (OH/ UG) and
their realignment is catered for in the work"
duly signed by GE attached?

40. Location of trees to be marked on Site plan, Separate BOO

including the No of trees to be cut, if any and a convened by Stn
certificate to this effect by the Station Authority authorities for
to be included as a part of BPs/ DPRs/ CPRs. Identification and cutting
The serial number of trees as per record of of trees.
DEO shall also be mentioned in the BPs and
letter from DEO be enclosed with BPs.

41. Is sketch 'P' attached with BPs? (To the scale Yes
Site Plan based on latest survey plan to be
attached)

42. Is sketch 'Q' attached with BPs? (To the scale NA

line plan to be attached)?

43. Are sketch 'P' & 'Q' signed by all members and Yes
Presiding officer?

44. Are buildings and services proposed for NA

demolition, demolition & reconstruction etc
marked with proper legend and dimensions on
Sketch P with suitable colour coding?

45. Has detailed justification of quantities for NA.

demolition and building-wise credit schedule
enclosed?

46. Has the correct estimation for sewage Yes. All calculations
generation/ water consumption/ electricity attached.
consumption been carried out? Are the values
for quantities for water supply, sewage
generation and water consumption in sync with
actuals and latest policy on the subject issue?

47. Check that certificate relating to essential Yes

services ie water, electricity, Furniture etc is
enclosed duly signed by GE

48. Detailed lay out of external W/S and E/S Yes

networks planned as per the guidelines/ IS
codes/ NBC, Tls with lengths and sizes of
pipes/ cables and load calculations, head loss
calculation have been incorporated.

49. Has detailed scheme for HVAC including NA

AHUs, cooling towers etc been considered.

50. Check rating of transformer, its type of cables, Yes

rating of pump/ motor type etc as per design

51. Area drainage schemes are duly planned and NA. No reuse of rain
suitable reuse/ disposal of rain water catered water considered being
high rainfall area.

52. Sewage and drainage network are shown Yes

correctly and design slope and ground contour
are checked for efficient and functional
 sewage and drainage system.

53. Has sewage schemes got vetted by PHE NA

experts as per policy?

54. Have preliminary drawings/ line plan drawings Yes

been prepared? Have these been duly vetted
by the E6 Section?

55. Where consultancy/ outsourcing of designs/ Yes

EPC, proof-checking of the drawings/ design is
being envisaged to be given to NIT/ IT, has the
endorsement of the same on its letterhead by
the competent authority of the Institute has
been ensured?

56. Is the Engineer Appreciation signed by CEA Yes

attached?

57. Is the scope of work mentioned in BPs and Yes.

AEs matched including schemes for internal
and external services along with cross
references in AEs?

58. Is proper authority of SoA/ So as amended/ Yes

revised from time to time be mentioned in AE
Part II?

59. Is any special item included in AE part -Il as No. All special items
normal item? All special items be specifically mentioned in AE Pt I and
mentioned in BP and SoC with justification. II duly justified through
statement of case.

60. Are the Plinth Area (PA) rates for OTM Yes
accommodation and Married accommodation
applied correctly?

61. Is rate analysis for assessed /MR items Yes

mentioned in AE Part II attached duly
approved by CE Zone office?

62. Demolition quantities and credit schedule NA

correctly calculated and matched with credit
schedule of demolition items duly priced. A
copy of approved BOO for credit rate of
demolished/ retrieved materials should be
enclosed.

63. Are specification and rates correctly Yes

considered as per current SSR/ED with proper
references?

64. Any additional height required for any specific Yes

building/ room? Additional plinth height, if
required, to be duly justified and cost be
included

65 Are finishes, flooring, doors, windows, internal Yes.

electrification, internal W/S etc considered as
per SoA, PA rates, SSR and ED rates etc as
amended from time to time?

66. Have the quantity calculations been carried out Yes

considering the preliminary drawings/ line plan
drawings?

67. Are all cost and quantity calculations for RIC/ Yes
AEs are attached? In case standard drawings
are available, they shall be utilised and a copy
attached to AEs.

68. Has the cost of foundation been calculated, in NA

case of multi-storey buildings? If so, do the
quantities match with other buildings of similar
usage, loading and relevant parameters.

69. AEs attached with level sheet and earth work Yes, all calculations
calculations for site clearance/ site along with level sheet
development items and duly signed by GE, attached
engineer members and PO of the BOO Details
of source for bringing in earth, lead distance
and availability including costs, alternate
sources etc included in the BPs.
Ser Points Yes/No/NA Remarks
No

70. Has the furniture been included in AEs as Yes

per SoF as amended/ revised from time to
time.

71. Has disposal (including utilisation) of NA

existing furniture duly considered?

72. Is the latest Area Furniture Rate List Yes

attached?

73. Is a copy of latest forecast percentage over Yes

SSR attached?

74. Is the authority for external services Yes

mentioned in appropriate column of AE Part
II?

75. Has realignment/ re-routing of existing NA

services duly assessed and catered for,
including services of agencies other than
MES.

76. Is the E/M portion scrutinised by E4 Section Yes.

and Vetting of E/M schemes carried out as
per Policy No 11/2014 vide letter No
A/37696/OSDPL/Pol/E2W (PPC) dated 19
Jun 2014 or subsequent updation.

77. External Services amounting to more than NA

25%, if catered in AEs Part I of subsequent
phase, supported with justification in BPs/
DRs/ CPRs & SoC

78. Check whether contingency 3% (including Yes

contingency in deposit work) has been
included as per Para 29 (c) of DWP 2020.

79. Are Establishment charges @ 2% for NA

deposit work included, as per Para 29 (c) (i)
of DWP 2020?

80. Has Bulk Go-Ahead sanction been availed Yes, Bulk Go

for the work, as per Para 27 of DWP 2020? Ahead sanction
If, yes, has the amount of Bulk Go-Ahead availed for
been included in the AEs for the project? consultancy for
prep of drawings.
The amount 39.00
Lakhs catered in
AE Pt I.

81. Are Consultancy charges where Already catered

necessitated and duly justified by CEA have through bulk go
been included as per Para 29 (c) (iii) of ahead sanction
DWP 2020?

82. Have updated cost of work to be executed Yes. External

as deposit work by other agencies like Electric power
State Electricity Board etc been reflected/ connection to be
included in AEs duly signed by the CEA of provided by APSEB
respective department? included

83. Is Arboriculture considered as per policy or NA

not?

84. Has the rain water harvesting work been NA

included as required as per SoA and due
clearances obtained from CGWB?

85. Has Green Building Norms for GRIHA 3 NA

star rating duly considered and cost added
as per provisions of DWP 2020 and the
latest policy on subject matter.

86. Are AEs Part I & II checked arithmetically & Yes

 technically and found correct?

87. In case of buildings/ projects approved for NA

GRIHA rating, necessary provisions for
registration is duly included.

88. Totals carried over correctly from AEs Part Yes

II to AEs Part I and Grand Total is correct.

89. Each page of AEs Part I & Il should be Yes

signed by the CE/ deputed officer clearly
mentioning the name and designation of
the officer signing the AEs Part I & Il. The
authority letter for deputing an officer for
signing of AEs on behalf of CE should also
be attached along with the AEs.

90. A certificate to the following effect from CE Yes

Zone/ CCE/ Command CE/ ADG shall be
attached with BPs/ DPRs/ CPRs.

(a) The estimates have been prepared strictly Yes

in accordance with authorised scales and
norms i.e. SoA, PA, SSRs & ED rates as
amended/ revised from time to time and
there are no deviations.

(b) The estimates have been scrutinised Yes

arithmetically as well as technically and
found correct.

(C) There is no change in the scope of work Yes

with respect to BPs/ DPRs/ CPRs of earlier
sanctioned phases (if there is any change
in scope of work, it should be clearly be
indicated in the BPs/ DPRs/ CPRs).

(d) No special items of work/superior Yes

specification than authorised scales &
norms have been included in the AE/ RAEs
as authorised and such special items of
work superior specification have been
clearly brought out/ included as a separate
item in the AEs/ RAEs and necessary
detailed justification for them has been
given and prepared separate SoC for the
same.

91. Proposal complies with IS Code, NBC/ Yes.

CFEES/ Fire Fighting Norms, Coastal Zone
regulations and TIs, as applicable?

92. Has NOC from Pollution Control Board NA

obtained (if applicable) for incinerators,
STP, generators etc?

93. Ammunition Work, Hangers and Multi- Yes, CFEES

storey Buildings etc. Has CFEES approval attached
approval been taken as per existing policy?

94. ARF/ Railways Works. Has consent of Q NA

(Mov) been obtained?

95. Works in Coastal Areas. Has clearance NA

been taken as per Coastal Regulation Zone
from State/ Centre?

96. Forest Clearance. Has forest clearance NA

been obtained by user, if applicable?

97. Environmental Clearance. Has NA

environment clearance been obtained by
user, if applicable?

98. Marine Projects. Whether planning been NA

done in consonance with port authorities
and other similar agencies and note
thereon made part of BPs/ DPRs.

99. Heritage zone regulations/ clearance. NA

Has clearance being taken, where Heritage
Building within the site or is in very close
 vicinity as applicable.

100. Detailed justification and recommendations NA

for issues which cannot be resolved at CE
Zone level, if any.

101. A certificate regarding of compliance Yes

of all observations raised by various
formations/ HQs has been included.
102. Has all engineer documents and Yes
correctness certificate been signed by
respective CEAs?

103. Has the certificate for "Technical Yes

Check Carried Out and Found
Correct" been signed by respective
CEAs?

104. All the documents are placed in a Yes

presentable folder duly tagged page
number, linked and indexed.

Additional Points to be considered in case of DPR/CPR prepared through consultant.

105. Have line plans, site plans, preliminary Yes
drawings etc prepared by the
consultant in consultation with E6
(Arch), E2 (Des) and E4 (Utility)?

106. Checking of architectural concepts and Yes

generic layout as per Military Norms
and value addition for functional
requirements and sound engineering
practices.

107. Provisions of So as amended/ revised Yes

from time to time, Accommodation
Statement Part Il, plinth area/ floor
area, planning notes are duly
incorporated at the initial stage and
are as per scope of work

108. Whether approval of preliminary Yes

drawings by CE Zone/ CCE (approval
to be endorsed on the drawings)
obtained by consultant before
development of all other drawings
based on the same?

109. Compliance with GRIHA 3 star norms NA

with measures duly incorporated in
drawings and certificate from
consultant is enclosed.

110. Whether points given in this HQ letter Yes

No A/00157/23-1/Pol/E2W (PPC)
dated 02 Jul 2017 (Policy No 08/2017)
and amendment vide Policy No
05/2020 have been duly considered
during scrutiny of DPR/ CPR design/
drawing obtained from consultants

111. Check if expansion joints, seismic Yes, structural design

strengthening measures, etc are carried out as per
included. latest codal provisions

112. The structural drawings have Yes, all relevant

references to the structural design procedures followed
folder and signed by designer and
proof checked. Check if structural
designer has endorsed a certificate
stating that the drawings are prepared
 as per structural design carried out
and are as per relevant codes

113. Whether certificate by IIT/ NIT stating Yes

that necessary proof checking has
been done and structures are not over
designed enclosed.

114. Certificate by CE Zone/ CCE that the Yes

overall proposal is as per user's
requirement in consonance with laid
down scales and specifications.

115. Designs and drawings are proof Yes, all drawings

checked and endorsement is made in endorsed by relevant
the drawings by E6/ sections
E4/E2(Plg)/E2(Des)/E8 for relevant
portions.

116. Check if spreadsheet of BOQ in soft Yes

copy has been obtained from
consultant and check of major items
has been carried out by E8 section for
correctness of quantities and PA/
SSRs/ ED rates adopted.

117. Viability and design of sewage, water Yes

supply, electric supply, HVAC, Fire
detection/ alarm/ fire-fighting,
lightening protection schemes
designed by consultant.

118. Issues related to contract, PQC, NA

defect liability have been duly included
in DPR.

Additional Points for Air Field Works

119. Whether scope of work has been NA
finalized holistically after considering
the following aspects:-

a) New Pavement Sections. Type of

pavement selected is matching usage
requirements. Typically rigid surfaces
are suitable for parking and taxiing
where speed of traffic is slow and
chances of fuel spillage are higher.

(b) Resurfacing/ Reconstruction.

The projected requirement of
resurfacing/ reconstruction is
technically justified based on present
condition.

(C) Correction Layer. Camber of the

existing pavement has been checked NA
and meets ICAO standards. In case
camber correction is required,
quantities of correction layer have
been taken based on a topographical
survey.

(d) Longitudinal Gradient. In case of

overlay works, longitudinal gradient of
the pavement sections are acceptable
to the users/ meet ICAO
specifications. In case duly change/
correction of longitudinal gradient is
required, the same has been planned
based on calculations based on a site
survey/ topographical sheet level
sheet.
120. Have the requirements of MAFI / Airfield NA
Lighting System (AFLS) been
incorporated as per policy on runway
resurfacing and the user planned
removal and installation of specialist
systems dealt by them like arrestor
barriers, Precision Approach Path
 Indicators?

121. Existing Cable Network. Clear NA

planning of removal and reinstallation/
rerouting of AFNET, OFC and other
cables to be planned including
provisions of new ducting/ modification
to ducting where required by users

122 Drainage. NA
(a) Have the associated requirements of
improvement/ modification of drainage
been incorporated to meet the
requirement of changes due to overlay/
construction of new surfaces?
(b) Have the associated structures like
culverts been planned with the
augmented drainage scheme?
(c) Board of officers to include a user
feedback on the performance of the
existing drainage scheme to include the
following:-

(i) Out to station drainage scheme is NA

functional/ not blocked.
(i) No ponding of pavements Is
observed during the monsoon season
due to deficiencies in current drainage
(iii) Condition of existing drainage
scheme is serviceable/ areas requiring
repairs/ modification have been
included in the scope of work.

123. Foreign Object Debris (FOD) Traps. NA

Have FOD traps been planned as per
user requirements?

124. Whether following points have been NA

given due consideration in integration of
proposed work with existing pavement
sections:-
(a) Matching of levels and planning of
earth fill/ cut/ embankment wherever
required.
(b) Planning of ramps as per gradients
permissible by ICAO.
(c) Transition slabs.
(d) Examination of design and
constructability aspects in cases of
widening of existing pavements. This
should include planning for challenges
in compaction next to existing surfaces,
layer matching and also widening of
culverts etc where required.
(e) In case pavements are planned to
be constructed over existing culverts,
confirm the following:-
Existing culverts are in sound structural
condition.
Existing culverts are wide enough to
cater for the width of the pavement
planned in case of reconstruction works

125. Data on condition of existing pavement NA

(Condition Survey report) sections are
documented to support decision to
repair/ overlay/ reconstruct pavement

126. Are LCN/ PCN/ CAN values deliberated NA

in consultation with users and duly
included in BPs/ DPRs/ CPRs.

127. Check if designs for all pavement NA

sections have been planned and
 designed

128. Check if paved shoulder/ Non-load NA

bearing surfaces are matching with
existing width in case of overlays and
layers matching with existing pavement.

129. 100% check of quantity of items at each NA

level as the number of items are less
but quantities are very large.

130. All quantities are based on detailed NA

level sheets, longitudinal and cross-
sectional profile of the runway.

131. Whether Use of Recycled Concrete NA

Aggregate (RCA)/ Recycled Aggregate
(RA) generated from demolition of
existing pavements has been explored.

132. Whether relevant items for repair of NA

existing pavement patching/ crack / slab
replacement items as per type of
pavement are included to repair existing
surface before overlay based on
condition survey of the pavement

133. Subsurface drainage where NA

recommended in pavement design/
required as per site requirements has
been incorporated

134. Following issues included as part of NA

Board of Officers based on operational
considerations and quantum of work:-
(a) Site for T&P and material.
(b) Site for Labour camp.
(c) Permitted timings of work including
night work.
(d) Routes for material and plant
induction.
(e) Clarity on safety distances of work
site with respect to aircraft operations

135. Whether phasing has been clearly NA

planned including details of handing/
taking over of sites

136. BOO clearly mentions whether work on NA

the runway is to be executed in partial
full closure. In case of partial closure,
feasibility of execution within the
planned closure is certified by the
designer.

137. Whether time period of execution has NA

been planned in detail keeping in mind,
phasing plan, closure schedule and
availability of working season

138. Is the certificate rendered by GE that NA

designs are viable for execution as per
site conditions

139. Is the certificate rendered by GE that NA

pavement sections planned can be
constructed at site keeping in mind
space required for pavement section
and construction plant requirements.

140. Whether design isas per Federal NA

Aviation Administration (FAA) guidelines
(preferably)

141. Soil Data. NA

(a) Whether Soil data analyze and
documented for pavement construction.
(b) Whether soil planned for
 modification/ stabilization meet
performance requirements.
(c) Whether soil replacement in
exceptional cases are duly justified.

142. Assumptions used for calculation of NA

earthwork/ pavement cross-section/
drainage are clearly documented/
approved at CPR stage

143. Drain Works. NA

(a) Concept plan for drainage is
approved by users for air safety
aspects.
(b) Assumptions taken for detailed
calculations are duly scrutinized and
approved by HQ CE Zone before
preparation of detailed plan

144. Detailed drawings for Joint and Slab NA

Planning are included

Prepared by Scrutinised by Checked by

Name: (S. Dutta) Name: Name:

AE (Civ)
AAD (Plg)

Appointment with Rank : Appointment with Rank : Appointment with Rank :

AE (Civ)
AAD (Plg)

Date: Date: Date:

 In Lieu of IAFD-931

Proceeding of : Board of Officers

Assembled at : At GE Narangi and site of CA No CESZ/NAR/18 of

2022-23
On the day of : 23 Jan 2023 and subsequent days.

By the order of : HQ Chief Engineer Shillong Zone convening order No

89772/NAR/R/07/E8 dt 17 Jan 2023.
For the purpose of : For taking initial ground levels in r/o CA No
CESZ/NAR/18 of 2022-23.

Presiding Officer : SL-04769P Lt Col Amarnath N, DCWE, CWE Shillong

Members : MES-230090 Shri Pynskhemlang Langstieh

AE (Civ), AAD (Plg), HQ CE Shillong Zone

MES-470483 Shri Shailesh Kumar Yadav

AE (Civ), AGE B/R-I, GE Narangi
In attendance : MES-214365 Miss Sudeshna Chowdhury
AE (Civ), AGE B/R-II, GE Narangi

1. The board having assembled pursuant to order, proceeded to site and took initial
ground level in r/o CA NO CESZ/NAR/18 of 2022-23 : Provn of widening of internal road
and allied works at Narangi Mil Stn under GE Narangi.

2. Finding of the Borad : Initial level of natural ground level as per site conditions
were taken by the BOO in presence of contractor/his representatives. The initial levels
are taken by Total Station Survey. The interval taken as 2.35 mtr in cross section and
3.00 mtr in longitudinal section. Level register and level sheet for the same are enclosed
herewith as Appx ‘A’ and ‘B’ respectively.

3. Final ground level will be taken and submitted subsequently on completion of

work.

4. Recommendation of the BOO : In view of the above the initial levels taken
and finalized from Gate No 12 of 14 FAD to main entrance gate of 14 FAD as Appx ‘A’
and ‘B’ mentioned above are submitted herewith.

Presiding Officer ____________________________________________

(SL-04769P Lt Col Amarnath N, DCWE,
CWE Shillong)

Members ______________________________________________
MES-230090 Shri Pynskhemlang Langstieh
AE (Civ), AAD (Plg), HQ CE Shillong Zone

____________________________________________
MES-470483 Shri Shailesh Kumar Yadav
AE (Civ), AGE B/R-I, GE Narangi

COUNTERSIGNED BY